Item 22 Staff Report Approve the Proposed 1994-95 Storm Water Management Program (Nonpoint Source) Proposed Budget and Assessment Fee IncreaseTOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: April 11, 1994
TO: MAYOR AND TOWN COUNCIL
FROM: TOWN MANAGER
SUBJECT:
COUNCIL AGENDA
DATE: 4/18/94
ITEM NO. A
,4?...
APPROVE THE PROPOSED 1994-95 STORM WATER MANAGEMENT PROGRAM
(NONPOINT SOURCE) PROPOSED BUDGET AND ASSESSMENT FEE INCREASE
RECOMMENDATION:
Approve the proposed 1994-95 Storm Water Management Program (Nonpoint Source) proposed budget and
assessment fee increase.
BACKGROUND:
In April 1992 the Town of Los Gatos, City of Campbell, and City of Monte Sereno entered into an agreement
with the West Valley Sanitation District (WVSD) to assess fees and provide certain services related to the
program. The joint program (TOWN/WVSD) has proven to be extremely effective. The West Valley
Sanitation District will conduct Public Hearings on the joint "Work Plan and Budget" on May 11, 1994 and
May 25, 1994 at the West Valley Sanitation District - 100 East Sunnyoaks Avenue, Campbell.
DISCUSSION:
Each year the Town and the WVSD cooperatively prepare an annual work plan (Attachment 1) for approval
prior to establishing the annual user fees. The major items comprising the fee assessment increase are:
NPDES permit fee - up $19,500 from 1993-94, industrial inspections provided by the San Jose Water
Treatment Plant staff - new program requirement $15,000, and included this year, Town overhead for
business services at 17.3% equal to $35,344 (previously charged to the general fund). Staff has been working
with the WVSD and other participating cities for several months developing the proposed fee increases. The
recommended action will increase the total NPS budget by $72,644 and a single family residence will pay
about $.26 per month more over last year's assessment.
(Continued on Page 2)
PREPARED BY: SCOTT R. BAKER
Director of Building and Engineering Services
SRB:ms
N:\B&E\SCOTT\NONPOINT.BLD
N:\B&E\SCOTT\STORM. XLS
ATTACHMENTS: (See Page 2 for List of Attachments)
DISTRIBUTION: (See Page 2 for Distribution list)
4/11/94 4:32 pm
File A
Reviewed by:
Attorney Clerk
inance Treasurer
COUNCIL ACTION/ACTION DIRECTED TO:
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE THE PROPOSED 1994-95 STORM WATER MANAGEMENT PROGRAM BUDGET
April 8, 1994
Summary of assessment increase and program funding:
1993 - 94
1994 - 95
Total Assessment
Proposed Total Assessment
Total Increase
$270,000
342,650
$72,650
1994 - 95 Proposed New Programs
Industrial Inspections $15,000
1994 - 95
Proposed Increases to Existing Programs
Town Overhead 35,344
Increase NPDES Permit 19,500
Various Programs 2,806
During the past year, the State Regional Water Quality Control Board (RWQCB) has continued to interpret
requirements of the Federal Clean Water Act and to require that local agencies increase their efforts to
comply with those requirements. These increased requirements, together with locally identified service
needs, are the basis for the proposed 1994-95 budget as recommended by staff and included as
Attachment 1. Campbell, Monte Sereno, and Saratoga are also considering similar program changes.
In 1993-94, a single family residence paid an assessment fee of $17.22 per year. The same single family
residence would pay $20.36 per year in 1994-95 (Attachment 2 - Chart of Rates and Uses). All uses, other
than single family residential, are based on square footage and land use.
Because the program funds are collected as a part of the sewer fees, the WVSD will hold the public
hearings. The WVSD has scheduled the first hearing date for May 11, 1994 (Attachment 4 - Adoption
Schedule). Council action is required at this time to allow time for recomputing the assessment fee on each
Town parcel and preparing the reports for the WVSD public hearing.
CONCLUSION:
Staff recommends that Council approve the proposed fee increase and budget. The program meets the
objectives of Federal Clean Water Act and reduces environmental pollution from non -point sources.
FISCAL IMPACT:
Staff will submit to Council detailed program accounting following WVSD completion of second public
hearing (late May, 1994).
ENVIRONMENTAL ASSESSMENT:
Is a project as defined under CEQA but is statutorily exempt under Section 15301. A Notice of Exemption
will not be filed.
ATTACHMENTS:
1. 1994-95 Proposed Plan\Budget
2. Chart of Rates and Uses
3. 1993-94 Work Plan/Budget
DISTRIBUTION:
Eric Morley, Los Gatos -Saratoga Board of Realtors, 20454 Blauer Drive, Saratoga, CA 95070
Bob Reid, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue,
Campbell, CA 95008
Bill Helms, Deputy Public Works Director, City of Campbell, 70 North First Street, Campbell, CA 95008
STORM WATER MANAGEMENT PROGRAM
TOWN OF LOS GATOS/WEST VALLEY SANITATION DISTRICT
FISCAL 1994-95
BUDGET
WVSD
TOWN
ACTIVITY
A. PROGRAM DEVELOPMENT/ADMINISTRATION
1. Work Program and Budget
3,000 1,000 a. Develop annual work program and budget
1,000 b. Perform benefit cost spread
3,000 c. Administer program by W.V.S.D.
2,000 d. Administer program by Town
7,000 3,000
2. Information management program (mapping, database
development)
2,000 2,500 a. Enter on -going operation and maintenance information
into mapping program
2,000 500 b. Strom drainage mapping
1,000 c. Collect and organize field data for system data base
5,000 d. Master Storm Drain Plan Development (Ortho rectified
10,000 3,000 area maps)
3. Ordinances, regulations, Best Management Practices
(BMP's)
2,500 1,000 a. Prepare and upgrade necessary storm water
management ordinances, regulations and BMP's
2,500 1,000
4. Reporting, Record Keeping and Participation
1,000 a. Prepare reports for submittals to program
3,000 500 b. Participate in management committee meetings
3,000 500 c. Participate in sub -committee meetings and workshops
53,000 d. Pay annual program participation fee
6,000 55,000
ATTACHMENT 1
PAGE 2 OF 3 PAGES
BUDGET
WVSD
TOWN
ACTIVITY
B. PERMITS/ENFORCEMENT/INSPECTIONS/
INVESTIGATIONS
1. Illicit connections
9,000 800 a. Direct field activities to locate and eliminate
2,000 200 b. Prepare and maintain records of all locations
and elimiations
11,000 1,000
2. Illegal dumping incidents
6,000 2,000 a. Respond to reports of illegal dumping in
accordance with Town Standard Procedural
Document
4,000 1,000 b. Enforce BMP's, ordinances and regulations
10,000 3,000
500 100
500 100
1,000 200
3. Noctice of Intent (NO1)
a. Sort, review and file
b. Develop data base
4. Industrial permit
500 a. Determine non-repondent list from program staff
b. Develop priority ranking of non -respondents
500 c. Develop methodology for contact
1,500 d. Contact all non -respondents
500 15,000 e. Direct enforcement efforts
3,000 15,000
5. Storm Water Pollution Prevention Plans (SWPP)
of existing facilities
500 600 a. Develop criteria and priorites for review
500 b. Review SWPP's of all industrial uses
1,000 c. Inspect facilities for compliance
500 500 d. Prepare appropriate records for system database
2,500 1,100 and reporting
PAGE 3 OF 3 PAGES
BUDGET
WVSD
TOWN
ACTIVITY
C. PUBLIC EDUCATION AND ASSISTANCE
1. Industry notification and education (BMP's, posters, etc.)
4,000 300 a. Distribute educational information to business, industry
and residents as available and appropriate
4,000 300
2. Stencil storm inlets and/or community outreach
200 a. Supervise/contract for stenciling of catch basins
by community groups or private contractors
0 200
D. STORM SEWER MAINTENANCE AND IMPROVEMENT
1. Annual inspection and cleaning of system
22,000 4,500 a. Inspect and clean storm drainage facilities
8,000 4,000 b. Perform maintenance, repairs on storm drain facilities
300 500 c. Maintain records of all inspections and repairs
200 d. Make recommendations for modifications to facilities
3,000 e. Prepare reports as required
33,500 9,000
2. Storm sewer master plan and in -lieu fee system
1,000 300 a. Establish priorites for improving existing drainage
system
1,000 200 b. Determine funding source for improving and
expanding storm drainage system
1,000 c. Develop preliminary Capital Improvement Program
3,000 500 for storm drainage system
E STREET CLEANING
112,000 1. Perform street sweeping
0 112,000
93,500 204,300 SUB -TOTALS
35,344 1. Town of Los Gatos Adminstrative Overhead 17.3%
4,753 4,753 Contingency (for unanticipated requirements,
emergency work, accident loss)
4,753 4,753
98,253 + 244,397 PROGRAM TOTAL= $342,650
Catagory
ANALYSIS:
Total Number 1994-95 1993-94
per of Cost per Cost per
Percent Catagory Parcels Parcel Parcel
49.2% $168,584 8279 $20.36 $17.22
Single Family Residential 12.3% $42,146 579 $72.79 $61.57
Multi -Family Residential 0.2% $685 1 $685.30 $536.86
Planned Development 6.9% $23,643 274 $86.29 $73.41
Office 4.7% $16,105 39 $412.94 $350.85
Manufacturing 16.0% $54,824 261 $210.05 $177.80
Commercial 10.7% $36,664 80 $458.29 $386.71
Quasi -Public Facility
Total:
100.0% $342,650 9513
(N: \ B&E\SCOTT\STORM)
(a: \ reports \storm.xls
ATTACHMENT 2
1
STORM WATER MANAGEMENT PROGRAM
TOWN OF LOS GATOS/WEST VALLEY SANITATION DISTRICT
FISCAL 1993-94
BUDGET ACTIVITY
WVSD TOWN
A. PROGRAM DEVELOPMENT/ADMINISTRATION
1. Work Program and Budget
3,000 1,000 • Develop annual work program and budget
1,000 • Perform benefit cost spread
2,000 • Administer program by W.V.S.D.
6,000 2,500 • Administer program by Town
2. Information management program (mapping, database
development)
2,000 2,500 • Enter on -going operation and maintenance
information into mapping program
2,000 500 • Complete storm drainage map
1,000 • Collect and organize field data for system date
5,000 3,000 base
3. Ordinance, regulations, Best Management Practices
(BMP's)
2,500 1,000 • Prepare and upgrade necessary storm water
management ordinances regulations and BMP's
2,500 1,000
4. Storm water management plan
1,000 500 • Review and modify Town of Los Gatos storm water
management plan in accordance with guidelines
established by Regional Water Quality Control
Board
1,000 500
5. Reporting, Record Keeping and Participation
1,000 • Prepare reports for submittal to program
3,000 500 ■ Participate in management committee meetings
3,000 500 • Participate in sub -committee meetings and
workshops
36,000 • Pay annual program participation fee
6,000 38,500
ATTACHMENT 3
2
B. PERMITS/ENFORCEMENT/INSPECTION/INVESTIGATIONS
1. Illicit connections
9,000 800 • Direct field activities to locate and eliminate
2,000 200 • Prepare and maintain records of all locations and
eliminations
11,000 1,000
2. Illegal dumping incidents
6,000 2,000 • Respond to reports of illegal dumping in
accordance with Town Standard Procedural
Document
1600 506 • Enforce BMP's, ordinances, and regulations
3. Notice of Intent (NOI)
500 100 • Sort, review and file
500 100 • Develop data base
1,000 200
4. Industrial permit
500 • Determine non -respondent list from program staff
500 • Develop priority ranking of non -respondents
500 • Develop methodology for contact
1,500 • Contact all non -respondents
500 200 • Direct enforcement efforts
2,500 200
5. Storm Water Pollution Prevention Plans (SWPP) of
existing facilities
500 600 • Develop criteria and priorities for review
500 • Review SWPP's of all industrial uses
1,000 • Inspect facilities for compliance
500 500 • Prepare appropriate records for system database
and reporting
2,500 1,100
3
C. PUBLIC EDUCATION AND ASSISTANCE
1. Industry notification and education (BMP's, posters, etc.)
p 300 •■ Distribute es residents avarmation to ilable able and appropri
industry
ate
4,00 ndustry andd r
2. Stencil storm inlets and/or community outreach
200 ■ Supervise/contract for stenciling of catch basins by
community groups or private contractors
D. STORM SEWER MAINTENANCE AND IMPROVEMENT
1. Annual inspection and cleaning of system
e
22,000 4,500 • Inspect • Perform andndtenancem repairs rsstorg on sltorm drain
ities
8,000 4,000facilities
• Maintain records of all inspections and repairs
300 500 • make recommendations for modifications to facilities
200 • Prepare reports as required
3,000
33,500 9,000
4,000 500
2. Storm sewer master plan and in -lieu fee system
p 300 • Establish priorities for improving existing drainage
1,00 systems
• Determine funding source for improving and
1,000 200expanding storm drainage system
• Develop preliminary Capital Improvement Program
1,000 for storm drainage system
3,000 500
E. STREET CLEANING
112,000 1. Perform street sweeping
20,000 2. Perform dead animal pickup disposal
132,000
90,000 190,500 SUB -TOTAL
9,500 Contingency (for unanticipated requirements, emergency
work, accident loss)
290,000 PROGRAM TOTAL
C30\MISC\FY93-94.STM
April 18, 1994
Los Gatos, California
j INGS CONTINUED
PARKING FACILITIES CONT. Mr. O'Lau hlin, that Council make the Negative
Motion by Mrs. Lubeck, seconded by g
Declaration and find that the proposed amendment lecific Plan, General Plan and Downthe order of Parking Lots 2, 1, 13, town
Redevelopment , 11
& 12 is internally consistent with the Downtownp �gpLU'TION OF
Redevelopment Plan and that Council adopt Resolution U99T 60 entitled, s WN PE IFI
TH TO •FLS AT• AD PARKING
P T � E TABLI H A PRI � RITY F � R the fToRllowin •priority for construction: Lots
FACILITIES IN THE DOWNTOWN ARE with 8
2, 1, 13, 8, 11/12. Carried unanimously.
HILLBROOK BENEFIT ZONE/LANDSCAPE & LIGHTING
DISTRICT
noted public hearingEARING to consider
Mayor Attaway stated that this was the time and placeY District # 1.
creation and annexation of Hillbrook Benefit Zone to Landscape & Lighting
The following people from the audience spoke to this issue:
Everett Eiselen, 112 Hillbrook Drive, spoke in favor of the organization as proposed.
Charles Steele, 141 Fairmead Lane, spoke regarding the liability issue asking that homeowners
liability be limited to the maintenance of the park andshe felt that this was an unfair assessment.
No one else from the audience addressed
this ue.
blic hearing
and
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, tannexat on of at Council loHillbrookse the uBenefi Zone to
announce the second public hearing on creation and
Landscaping & Lighting District # 1 will be held on May
2, 1994, s and that
e homeownersordinance
be
adopted at that time reflect the appropriate language g
y.
Carried unanimously.
ACCESSIBILITY STANDARDS/CONFORM TO STATE HO1N /RESLTtO athad been agree1994-61 d
Jim Lewis, 156 Vista Del Monte, addressed several issuesreport
upon in committee and asked that the changes not be made tonight until there is an opportunity
for further input from the disabled community.
Motion by Mr. Blanton, seconded by Mr. O'Laughlin, that Council adopt Resolution 1994-61
entitled, 0 1! W 0 0 . WN T TATE
RE _ i with the following change:
� ; � � � u !u t !►! M � s P � � entrance shall have a 36-inch wide
Item 3; Exhibit A; Accessibility Standards; to read, "Primary
door including a 5-foot by 5-foot level landing no mortan 1" outtofCarried unanimously.
iy immediate
interior floor level, 18-inch clearance at interior strikeedge.
NONPOINT SOURCE/STORM WATER MANAGEMENT/ASSESSMENTSBICoun22the)proposed Motion by Mrs. Benjamin, seconded by Mr. Non oint Source) proposed budget and assessment fee
1994-
95 Storm Water Management Program ( P
increase. Carried unanimously.
5
TC:06: MMO41894