Item 8 Staff Report Approve the Proposed 1997-98 Storm Water Management Program (Nonpoint Source) BudgetCOUNCIL AGENDA REPORT
DATE: April 10, 1997
TO: MAYOR AND TOWN COUNC
FROM: TOWN MANAGER
SUBJECT:
MEETING DATE: 4/21/97
ITEM NO.
APPROVE THE PROPOSED 1997-98 STORM WATER MANAGEMENT PROGRAM
(NONPOINT SOURCE) BUDGET
RECOMMENDATION:
Approve the proposed 1997-98 Storm Water Management Program (Nonpoint Source) Budget.
BACKGROUND:
In April of 1992 the Council of Los Gatos, City of Campbell, and the City of Monte Sereno entered into an agreement with
the West Valley Sanitation District (WVSD) to assess and provide certain services related to the Nonpoint Source Pollution
Prevention Program. The WVSD receives a storm water fee which is collected by the Santa Clara County Tax Assessor.
The amount of the fee is based on type of use (i.e. commercial, office, residential, etc.) and the size of the parcel. Funds
are distributed twice a year in relation to the property tax cycle. The Town receives its funding share usually in the first
quarter and third quarter of the calendar year. The joint program has proven to be extremely effective. In 1995, the City of
Saratoga contracted with WVSD for many of the same services as provided in the 1992 agreement, except for the collection
of fees. The WVSD has hired a program coordinator to represent the "West Valley Clean Water Program" (Clean Water
Program). The Clean Water Program is modeled after the solid waste management cooperative. It has increased
administrative efficiency, reduced redundancy of effort and provides the cooperative with a stronger negotiating position.
DISCUSSION:
Each year the Town and the WVSD cooperatively prepare an annual work plan (Attachment 1) for Council approval. Staff
recommends continuing the current fee structure unchanged. The ramifications of Proposition 218 on the fee structure of
the program are not fully known at this time. However, the current assessment of the WVSD Legal Counsel and the Clean
Water Program management staff is that this is a parcel related fee and would be subject to the provisions of Proposition
218. The Clean Water Program Strategic Plan is now based on current revenues not increasing for the next few years at
a minimum and possibly longer. Efforts will be focused on increased efficiency to maintain delivery of required activities
with "status quo" funding levels.
In August of 1995, the Santa Clara Valley Nonpoint Source Pollution Control Program (Program) was reissued a Municipal
Storm Water National Pollution Discharge Elimination System (NPDES) permit. Permits are reissued in 5 year cycles and
this is the second permit for the Program. The Program is made up of thirteen co-pennittees comprised of cities, the county
and the Water District. The major Program activities are directed by the Management Committee. In response to the new
requirements in the 1995 permit, the Program has restructured itself in three significant ways:
PREPARED BY: SCOTT R. BAKER
Director of Building and Engineering Services
N:1B8tE\CNCLRPTS\NPSBUD97. W
Reviewed by: l)Attorn- ' 4 Vance Revised: 4/10/97 3:53 pm
Reformatted: 10/23/95
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE THE PROPOSED 1997-98 STORM WATER MANAGEMENT PROGRAM
(NONPOINT SOURCE) BUDGET
Apri19, 1997
1) The resources of the co-permittee have been redirected from planning activities to implementation activities.
2) The responsibility for implementation of the bulk of the activities required by the permit is with the
individual co-permittee.
3) The focus of the Program has been narrowed from the entire Santa Clara Valley basin to the urban service
area.
The Program is contemplating establishing a three tier level of service. Level One is comprised of basic activities common
to all the co-permittees. Level Two and Three are discretionary with optional participation by each co-permittee. While
the final structure and composition of the tiers has not yet been definitively established, Town staff believes that we are
generally in a good position. Because of the area demographics and the near absence of heavy industry, we will have a lower
level of need. In anticipation of the new tier system, staff is recommending for some line item shifts and consolidation of the
Administration and Public Education and Assistance programs. The Town will generally spend less in Program activities
and more with the local Clean Water Program (and on it's own) .
The total revenue estimates are likely to increase by several thousand dollars due to the addition of new parcels on the tax
roll. The anticipated increase will be directed to the Town's work plan contingency fund. A consultant is currently
preparing the new parcel spreadsheet role. The proposed work plan and budget will be finalized and incorporated into the
Town's 1997-98 Operating Budget. The 1996-97 work plan is included (Attachment 2) for comparison.
CONCLUSION:
Staff recommends that Council approve the proposed budget. The program meets the objectives of the Federal Clean Water
Act and reduces environmental pollution from non -point sources.
ENVIRONMENTAL ASSESSMENTS:
Is a project as defined under CEQA but is statutorily exempt under Section 15301. A Notice of Exemption will not be filed.
FISCAL IMPACT:
West Valley Sanitation agrees to pay the Town's share within 30 days of receipt of the Tax roll distribution. Staff will
incorporate the Nonpoint Source funding and expenditures in the 1997-98 Operating Budget.
Attachments:
1. 1997-98 Proposed Plan/Budget
2. 1996-97 Proposed Plan/Budget
Distribution:
Eric Morley, Los Gatos -Saratoga Board of Realtors, 20454 Blauer Dive, Saratoga, CA 95070
Bob Reid, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue, Campbell, CA 95008
Bill Helms, Deputy Public Works Director, City of Campbell, 70 North First Street, Campbell, CA 95008
Kelly Carroll, Coordinator, Clean Water Program, 18041 Saratoga -Los Gatos Road, Monte Sereno, CA 95030-4299
STORM WATER MANAGEMENT PROGRAM
TOWN OF LOS GATOS/WEST VALLEY SANITATION DISTRICT
FISCAL 1997-98
BUDGET
WVSD
TOWN
ACTIVITY
$24,100 $64,000 A. PROGRAM DEVELOPMENT/ADMINISTRATION & EDUCATION
(Program #2221)
$12,500 $20,300 B. PERMITS/ENFORCEMENT/INSPECTIONS/
INVESTIGATIONS(Program #2222)
$4,000 $0 C. PUBLIC EDUCATION AND ASSISTANCE
$28,000 $10,000 D. STORM SEWER MAINTENANCE AND IMPROVEMENT
(Program #2224)
$0 $138,000 E STREET CLEANING (Program #2225)
68,600 232,300 SUB -TOTALS
40,188 11. Town of Los Gatos Administrative Overhead 17.3%
3,289 0 Contingency
71,889 + 272,488 PROGRAM TOTAL=
ANALYSIS:
$344,377
Total Number 1997-98
per of Cost per
Category Percent Category Parcels Parcel
Single Family Residential 49.2% $169,433 8279 $20.47
Multi -Family Residential 12.3% $42,358 579 $73.16
Planned Development 0.2% $689 1 $688.75
Office 6.9% $23,762 274 $86.72
Manufacturing 4.7% $16,186 39 $415.02
Commercial 16.0% $55,100 261 $211.11
Quasi -Public Facility 10.7% $36,848 80 $460.60
Total:
100.0% $344,377 9513
(N: \B& E\CNCLRPTS\TOTALS. XLS)
Attachment 1
STORM WATER MANAGEMENT PROGRAM
TOWN OF LOS GATOS/WEST VALLEY SANITATION DISTRICT
FISCAL 1996-97
BUDGET
WVSD
TOWN
ACTIVITY
$24,100 $63,000 A. PROGRAM DEVELOPMENT/ADMINISTRATION
(Program #2221)
$12,500 $20,300 B. PERMITS/ENFORCEMENT/INSPECTIONS/
INVESTIGATIONS(Program #2222)
$4,000 $1,000 C. PUBLIC EDUCATION AND ASSISTANCE
(Program #2223)
$28,000 $10,000 D. STORM SEWER MAINTENANCE AND IMPROVEMENT
(Program #2224)
$0 $138,000 E STREET CLEANING (Program #2225)
68,600 232,300 SUB -TOTALS
40,188 11. Town of Los Gatos Administrative Overhead 17.3%
3,289 0 Contingency
71,889 + 272,488 PROGRAM TOTAL=
Category
ANALYSIS:
$344,377
Total Number 1996-97 1995-96
per of Cost per Cost per
Percent Category Parcels Parcel Parcel
Single Family Residential 49.2% $169,433 8279 $20.47 $20.37
Multi -Family Residential 12.3% $42,358 579 $73.16 $72.38
Planned Development 0.2% $689 1 $688.75 $632.45
Office 6.9% $23,762 274 $86.72 $85.82
Manufacturing 4.7% $16,186 39 $415.02 $407.15
Commercial 16.0% $55,100 261 $211.11 $202.90
Quasi -Public Facility 10.7% $36,848 80 $460.60 $457.59
Total:
100.0% $344,377 9513
(N: \B&E\C N CLRPTS\TOTALS.XLS)
Attachment 2
April 21, 1997
Los Gatos, California
JOINT MINUTES OF APRIL 7, 1997 (05B.V)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council approve the Joint
Council/Redevelopment Minutes of April 7, 1997 as submitted. Carried by a vote of 3 ayes.
Mrs. Lubeck and Mr. Hutchins absent.
TREASURER'S REPORT (06.V)
Informational report submitted by the Treasurer to the Council as of July 30, 1994, was received
and filed.
ANNUAL TRAFFIC SAFETY REPORT (07.40)
Informational report from the Town Engineer regarding statistics concerning traffic safety and
traffic accidents within the town.
STORM WATER MANAGEMENT/NONPOINT SOURCE BUDGET (08.37)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council approve the proposed 1997-
98 Storm Water Management Program (Nonpoint Source) Budget. Carried by a vote of 3 ayes.
Mrs. Lubeck and Mr. Hutchins absent.
TOWN ATTORNEY SERVICES/ORRY KORB/RESOLUTION 1997-34 (09.10)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1997-34
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING MAYOR TO
EXECUTE AN AGREEMENT FOR TOWN ATTORNEY SERVICES. Carried by a vote of 3
ayes. Mrs. Lubeck and Mr. Hutchins absent.
HVAC SERVICES/ENVIRONMENTAL SYSTEMS/RESOLUTION 1997-35 (10.28)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1997-35
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH ENVIRONMENTAL SYSTEMS INC. FOR
HVAC CONTRACTUAL SERVICES. Carried by a vote of 3 ayes. Mrs. Lubeck and Mr.
Hutchins absent.
9615 PROJECT/STREET RESURFACING/RESOLUTION 1997-36 (11.35)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1997-36
entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING THE ADVERTISEMENT FOR PROJECT 9615/BI-
ANNUAL STREET RESURFACING. Carried by a vote of 3 ayes. Mrs. Lubeck and Mr.
Hutchins absent.
9705 PROJECT/CIVIC CENTER PLAZA/DECK ROOF REPLACEMENT/RESO 1997-37 (12.35)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1997-37
entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING THE ADVERTISEMENT FOR PROJECT
9705/CIVIC CENTER PLAZA DECK ROOF REPLACEMENT. Carried by a vote of 3 ayes.
Mrs. Lubeck and Mr. Hutchins absent.
TC: D9: MM042197
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