Item 26 Staff Report Public Hearing Related to the 1993-94 Storm Water Management Program (Non-Point Source) Proposed Budget and Assessment Fee IncreaseTOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: April 1, 1993
TO: MAYOR AND TOWN COUNCIL
FROM: TOWN MANAGER
SUBJECT:
COUNCIL AGENDA
DATE: 4/5/93
ITEM NO.
PUBLIC HEARING RELATED TO THE 1993-94 STORM WATER MANAGEMENT
PROGRAM (NON -POINT SOURCE) PROPOSED BUDGET AND ASSESSMENT FEE
INCREASE
RECOMMENDATION:
Approve the proposed 1993-94 Storm Water Management "Program" Budget and Assessment Fee Increase.
BACKGROUND:
In April 1992 the Town entered into an agreement with the West Valley Sanitation District (WVSD) to assess
fees and provide certain services related to the program. The joint program (TOWN/WVSD) has proven to
be extremely effective as detailed in the "Mid Year Report" presented to the Council on March 15, 1993.
DISCUSSION:
Each year the Town and the WVSD cooperatively prepare an annual work plan (Attachment 1) for approval
prior to establishing the annual user fees. Staff is requesting a fee assessment increase to cover Town
costs for street sweeping and dead animal pick up. Staff has been working with the WVSD and other
participating cities for several months developing the proposed fee increase to include street sweeping and
dead animal pick-up. In a surprise letter (Attachment 2) of March 25, 1993, the WVSD concluded that ". .
. adding these activities to the storm drain program would over burden our personnel ..." In the 1992-93
work program there already exists shared responsibilities and individual responsibilities. The participating
municipalities are ready and willing to operate the street sweeping and dead animal programs as an
"individual responsibility" and not burden the WVSD for any program management. In the proposed 1993-
94 work plan, all line item amounts related to street sweeping and dead animals pickup are shown as Town
projects (Attachment 1). It is within program objectives to increase the storm water management fees and
not burden the WVSD with any additional responsibilities.
(Continued on Page 2)
PREPARED BY: SCOTT R. BAKER
Director of Building and Engineering Services
SRB:lkj 4/1/93 1:49 pm
L34\cnclrpts\nonpoint.bld File #
ATTACHMENTS: (See Page 3 for list of Attachments)
DISTRIBUTION: (See Page 3 for distribution list)
Reviewed by: Attorney V Clerk
v`�7ance Treasurer
COUNCIL ACTION/ACTION DIRECTED TO:
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PUBLIC HEARING RELATED TO THE 1993-94 STORM WATER MANAGEMENT PROGRAM
(NON -POINT SOURCE) PROPOSED BUDGET AND ASSESSMENT FEE INCREASE
March 31, 1993
Summary of assessment increase and program funding:
1992 - 93
1993 - 94
1993 - 94
1993 - 94
Total assessment
Proposed Total Assessment
Proposed New Programs
Street Cleaning
Dead Animal Pickup
Proposed Increases to Existing Programs
Contingency
Various Programs
Total Increase
$150,000
290,000
$140,000
$112,000
20,000
4,500
3,500
Storm Water Management Assessment fees may only be spent on program eligible items. Legal counsel
for the WVSD has determined that street sweeping and dead animal pick up are related to the objectives
of the program.
During the past year, the State Regional Water Quality Control Board (RWQCB) has continued to interpret
requirements of the Federal Clean Water Act and to require that local agencies increase their efforts to
comply with those requirements. These increased requirements together with locally identified service needs
are the basis for the proposed 1993-94 budget as recommended by staff and included as Attachment 1.
Campbell, Monte Sereno, and Saratoga are also considering similar program changes. The major
modifications to the 1993-94 program budget are:
1. Increased emphasis on location and elimination of illicit connections to the storm sewer system.
2. Increased response to illegal dumping of materials into the storm sewer system with emphasis on
education and enforcement.
3. Addition of funds for repair or revisions to existing storm sewer system.
4. Addition of street sweeping as an activity to be funded by assessment fee and performed by the
Town. This activity is essential to an effective storm water pollution prevention program because
it prevents large amounts of material such as brake lining deposits from washing into the storm drain
system through curb inlets.
5. Addition of animal pick-up and disposal services by individual Town/City or joint agreement. This
service was formerly provided by Santa Clara County until terminated in September of 1992.
The service will need to demonstrate that it is cost effective during 1993-94 or alternative service
delivery methods will be considered for subsequent years.
In 1992-93 a single family residence paid an assessment fee of $8.99 per year. The same single family
residence would pay $17.43 per year in 1993-94 (Attachment 3 - Chart of rates and uses). All uses other
than single family residential are based on square footage and land use.
Because the program funds are collected as a part of the sewer fees, the WVSD will hold the public
hearings. The WVSC has scheduled the first hearing date for April 28, 1993 (Attachment 4 - Adoption
Schedule). Council action is required at this time to allow time for recomputing the assessment fee on each
Town parcel and preparing the reports for the WVSD public hearing.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PUBLIC HEARING RELATED TO THE 1993-94 STORM WATER MANAGEMENT PROGRAM
(NON -POINT SOURCE) PROPOSED BUDGET AND ASSESSMENT FEE INCREASE
March 31, 1993
CONCLUSION:
Staff recommends that Council approve the proposed fee increase and budget. The program meets the
objectives of Federal Clean Water Act and reduces environmental pollution from non -point sources.
FISCAL IMPACT:
Staff will submit to Council detailed program accounting following WVSD completion of second public
hearing (late may 1993).
ENVIRONMENTAL ASSESSMENT:
Is a project as defined under CEQA but is statutorily exempt under Section 15301. A Notice of Exemption
will not be filed.
ATTACHMENTS:
1. 1993-94 proposed work plan/budget
2. 1993-94 fee summary
3. 1993-94 adoption schedule
DISTRIBUTION:
Eric Morley, Los Gatos -Saratoga Board of Realtors, 20454 Blauer Dr., Saratoga, CA 95070
Bill Gissler, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue, Campbell, CA
95008
Bill Helms, Deputy Public Works Director, City of Campbell, 70 North First Street, Campbell, CA 95008
STORM WATER MANAGEMENT PROGRAM
TOWN OF LOS GATOS/WEST VALLEY SANITATION DISTRICT
FISCAL 1993-94
BUDGET ACTIVITY
WVSD TOWN
A. PROGRAM DEVELOPMENT/ADMINISTRATION
1. Work Program and Budget
3,000 1,000 . Develop annual work program and budget
1,000 • Perform benefit cost spread
2,000 • Administer program by W.V.S.D.
1,500 • Administer program by Town
6,000 2,500
2. Information management program (mapping, database
development)
2,000 2,500 Enter on -going operation and maintenance
information into mapping program
2,000 500 • Complete storm drainage map
1,000 • Collect and organize field data for system date
5,000 3,000 base
3. Ordinance, regulations, Best Management Practices
(BMP's)
2,500 1,000 • Prepare and upgrade necessary storm water
management ordinances regulations and BMP's
2,500 1,000
4. Storm water management plan
1,000 500 • Review and modify Town of Los Gatos storm water
management plan in accordance with guidelines
established by Regional Water Quality Control
Board
1,000 500
5. Reporting, Record Keeping and Participation
1,000 • Prepare reports for submittal to program
3,000 500 Participate in management committee meetings
3,000 500 . Participate in sub -committee meetings and
workshops
36,000 • Pay annual program participation fee
6,000 38,500
1
ATTACHMENT 1
2
PERMITS/ENFORCEMENT/INSPECTION/INVESTIGATIONS
1. Illicit connections
9,000 800 • Direct field activities to locate and eliminate
2,000 200 ▪ Prepare and maintain records of all locations and
eliminations
11,000 1,000
6,000 2,000
4,000 1,000
10,000 3,000
2. Illegal dumping incidents
Respond to reports of illegal dumping in accordance
with Town Standard Procedural Document
• Enforce BMP's, ordinances and regulations
3. Notice of Intent (NOI)
500 100 ▪ Sort, review and file
500 100 • Develop data base
1,000 200
4. Industrial permit
500 • Determine non -respondent list from program staff
500 • Develop priority ranking of non -respondents
500 ▪ Develop methodology for contact
1,500 • Contact all non -respondents
500 200 • Direct enforcement efforts
2,500 200
5. Storm Water Pollution Prevention Plans (SWPP) of
existing facilities
500 600 • Develop criteria and priorities for review
500 • Review SWPP's of all industrial uses
1,000 • Inspect facilities for compliance
500 500 • Prepare appropriate records for system database
and reporting
2,500 1,100
3
C. PUBLIC EDUCATION AND ASSISTANCE
1. Industry notification and education (BMP's, posters, etc.)
4,000 300 • Distribute educational information to business,
industry and residents as available and appropriate
2. Stencil storm inlets and/or community outreach
200
4,000 500
■ Supervise/contract for stenciling of catch basins by
community groups or private contractors
D. STORM SEWER MAINTENANCE AND IMPROVEMENT
1. Annual inspection and cleaning of system
22,000 4,500 ▪ Inspect and dean storm drainage facilities
8,000 4,000 ▪ Perform maintenance, repairs on storm drain
facilities
300 500 • Maintain records of all inspections and repairs
200 • make recommendations for modifications to facilities
3,000 • Prepare reports as required
33,500 9,000
2. Storm sewer master plan and in -lieu fee system
1,000 300 Establish priorities for improving existing drainage
systems
1,000 200 • Determine funding source for improving and
expanding storm drainage system
1,000 ▪ Develop preliminary Capital Improvement Program
for storm drainage system
3,000 500
E. STREET CLEANING
112,000 1. Perform street sweeping
20,000 2. Perform dead animal pickup disposal
132,000
90,000 190,500 SUB -TOTAL
9,500 Contingency (for unanticipated requirements, emergency
work, accident loss)
290,000 PROGRAM TOTAL
C30\MISC\FY93-94.STM
WEST VALLEY SANITATION DISTRICT
OF SANTA CLARA COUNTY
100 East Sunnyoaks Avenue
Campbell, California 95008
Telephone (408) 378-2407
March 25, 1993
TO: City Managers of Campb
FROM: William A. Gissle
SERVING RESIDENTS OF
CITY OF CAMPBELL
TOWN OF LOS GATOS
CITY OF MONTE SERENO
CITY OF SARATOGA
UNINCORPORATED AREA
11, Los Gatos, and Monte Sereno
anager/Engineer, WVSD
SUBJECT: PROPOSED DEAD ANIMAL REMOVAL AND STREET SWEEPING
SERVICE
To clarify and avoid misunderstanding, I am sending directly
to you the district staff recommendation regarding the
proposal to include dead animal disposal and street sweeping
services in the district's storm water management program.
The district staff position is that the fiscal 1993-94 storm
water management revenue program should not include dead
animal disposal and street sweeping services.
Although these activities were discussed in preliminary
meetings with the city staffs, and the services were
included in the draft non -point program for 1993-94, the
consensus among the district's staff is that adding these
activities to the storm drain program would overburden our
personnel, as we are just now implementing the initial
program.
The district directors at their meeting on March 24
continued the item to their April 14 meeting so that they
could review it with their respective staffs and council
members.
cc: District directors
enclosures: Staff memorandum 3/17/93
Storm water management program 1993-94
ATTACHMENT 2
(FORMERLY COUNTY SANITATION DISTRICT NO. 4)
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ALL CATEGORIES
ATTACHMENT 2
to ATTACHMENT 3
1993 SCHEDULE FOR ADOPTION OF
STORM DRAIN MANAGEMENT REVENUE PROGRAM
February: City staffs develop level of service to be
provided; District staff organizes budget and
activity structure, and makes initial assessment
spread.
March: City councils review and approve in concept the
service level, budget and activity structure;
based on cities' conceptual approval, district
board contracts for service to update parcel and
square footage data and perform an assessment
spread.
April 7
and 14: Notice of hearing is published.
April 19-23: District staff prepares the draft report for
the 1993-94 fiscal year storm water management
program.
April 28: District holds first public hearing on the program
and fees.
May 12: District board holds second public hearing and
adopts resolution of acceptance or continues the
matter to the May 28 meeting to make any major
changes which are identified during the public
hearing process.
June: District staff works out details with county
assessor to collect fees.
July: Effective date of resolution establishing fiscal
1993-94 storm water management program.
3/1/93
ATTACHMENT 4
April 5, 1993
Los Gatos, California
HEARINGS CONTINUED
GENERAL PLAN AMENDMENT/GP-93-2/ZONE CHANGE/Z-93-2/HEARING (25.46)
Consider an amendment to the Land Use Element of the General Plan to change the zoning
designation of 698-708 Winchester Boulevard (University Oaks Condominium) from Office
Professional to Multiple Family Residential 5-12 units per acre (R-M:5-12), General Plan
Amendment GP-93-2, Zone Change Z-93-2 and Negative Declaration ND-92-2. No significant
environmental impacts have been identified and a Negative Declaration is recommended.
Applicant, Town of Los Gatos.
There was no one from the audience to address this issue.
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council close the public hearing. Carried
by a vote of 4 ayes. Mr. O'Laughlin was absent.
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council make the Negative Declaration.
Carried by a vote of 4 ayes. Mr. O'Laughlin was absent.
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council find that a General Plan
Amendment is not required, and the proposed zone change is consistent with the General Plan.
Carried by a vote of 4 ayes. Mr. O'Laughlin was absent.
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council waive the reading of the draft
ordinance. Carried by a vote of 4 ayes. Mr. O'Laughlin was absent.
Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council introduce Draft Ordinance
entitled, ORDINANCE OF THE TOWN OF LOS GATOS AMENDING THE ZONING MAP
NO. 126 FROM 0 TO RM:5-12 FOR 698 - 708 WINCHESTER BOULEVARD. (UNIVERSITY
OAKS CONDOMINIUMS), which effectuates Zone Change Application Z-93-2. Carried by
a vote of 3 ayes. Mr. O'Laughlin was absent. Mr. Blanton voted no in the interest of keeping.
clarity of use within already established zoned districts.
STORM WATER MANAGEMENT/NON-POINT SOURCE/ASSESSMENT/HEARING (26.37)
Mayor Benjamin stated that this was the time and place duly noted for public hearing to consider
1993-94 Storm Water Management Program, (Non -Point Source) proposed budget and
assessment fee increase.
There was no one from the audience to address this issue.
Motion by Mr. Attaway, seconded by Mr. Blanton, that Council close the public hearing. Carried
by a vote of 4 ayes. Mr. O'Laughlin was absent.
Motion by Mr. Attaway, seconded by Mrs. Lubeck, that Council approve the proposed 1993-
94 Storm Water Management "Program" Budget and Assessment Fee Increase. Carried by a
vote of 4 ayes. Mr. O'Laughlin was absent.
TC: D5: MM040593
6