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Item 6 Staff Report Approve 2003-2004 Storm Water Management Budget, and Authorize the West Valley Sanitation District to Collect Program Related Fees on Behalf of the TownCOUNCIL AGENDA REPORT DATE: MAY 29, 2003 TO: MAYOR AND TOWN COUNCIL FROM: DEBRA J. FIGONE, TOWN MANAGE SUBJECT: MEETING DATE: 6/16/03 ITEM NO. (_ APPROVE 2003-2004 STORM WATER MANAGEMENT BUDGET, AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN RECOMMENDATION: Approve the FY 2003-2004 Storm Water Management Budget, and authorize the West Valley Sanitation District to collect program related fees on behalf of the Town. BACKGROUND: In 1994, the Town of Los Gatos, and the cities of Campbell, Monte Sereno and Saratoga entered into an agreement with the West Valley Sanitation District (WVSD) to collect a fee from property owners to fund various activities related to the Nonpoint Source Pollution Prevention Program. Each year the Town and the WVSD cooperatively develop an annual work plan that, among other things, establishes the basis for the fee collected by the District. In August 1995, the Santa Clara Valley Nonpoint Source Pollution Control Program (Countywide Program) was reissued a Municipal Storm Water National Pollution Discharge Elimination System (NPDES) permit by the Regional Water Quality Control Board. The permit is valid for 5 years and a new permit through 2005 is expected to be issued later this year. The Program is made up of fifteen co-permittees comprised of thirteen cities, the county, and the Santa Clara Valley Water District. The Program, which has gone through significant organizational and operational changes over the past two years, is now called the Santa Clara Valley Urban Runoff Management Program. Its current direction is to perform regional type services, and technical studies, and return all other permit requirements to the individual co-permittees. The attached Fact sheet which was recently prepared by the West Valley Sanitation District gives a good overview of the program. ,...% PREPARED BY: OHN E. CURTIS irector of Parks and Public Works Reviewed by: Q Assistant Town Manager Attorney Clerk 4e/Finance Finance Community Development Revised: 5/29/03 7:37 am Reformatted: 5/30/02 N:\B&E\COUNCIL REPORTS\NPSBUD.03.wpd PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: APPROVE 2003-2004 STORM WATER MANAGEMENT BUDGET June 9, 2003 DISCUSSION: The District, along with the Town and the cities of Campbell, Monte Sereno, and Saratoga have consolidated local program efforts by creating the "West Valley Clean Water Program" (WVCWP). The WVCWP has increased administrative efficiency, reduced duplication of effort, and offers a unified stronger voice to represent the interests of the West Valley cities at the countywide program level and before regional bodies. It also performs a number of required permit activities on behalf of the Town and coordinates the efforts of other agencies (County Fire District, County Environmental Health Department) that perform program related activities for the Town. In the coming year, the West Valley Clean Water Program's efforts will focus on developing an enhanced public information effort and on streamlining implementation of the new 5 year NPDES permit. The major change in this budget compared to last year is a shift of about $89,300 in proposed expenditures from the Town to the District. This is to provide more comprehensive storm water discharge inspection and enforcement efforts in light of increased permit implementation requirements and the declaration of several area creeks has impaired waters requiring cleanup. In particular, a District contract position funded by contributions of the four participating cities will respond to complaints and referrals of illegal dumping incidents into the storm drain system. The Town's share of the budget is sufficient to allow the District to address their new issues as well as other new requirements specified in the new NPDES permit. CONCLUSION: It is recommended that the Council approve the proposed FY 2003-04 Storm Water Management Program Budget and authorize the West Valley Sanitation District to collect program related fees on behalf of the Town. ENVIRONMENTAL ASSESSMENTS: None. Neither the work plan nor the fees are considered a project under CEQA. FISCAL IMPACT: For FY 2003-04, the estimated total revenue to be collected by the West Valley Sanitation District for Storm Water Program activities is $340,000. Of this amount, $154,061 will be passed through to the Town for activities it will perform, and $185,939 will be retained by the District for management of the West Valley Clean Water Program and for activities it will perform on behalf of the Town. The Town's revenues and expenses are programmed in Fund 220 as reflected in the proposed FY 2003-04 Operating Budget as adopted by the Town Council on June 2, 2003. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: APPROVE 2003-2004 STORM WATER MANAGEMENT BUDGET May 29, 2003 Attachments: 1. Proposed FY 2003-04 Storm Water Management Draft Budget 2. Fact sheet Distribution: Bob Reid, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue, Campbell, CA 95008 West Valley Clean Water Program, 18041 Saratoga -Los Gatos Rd, Monte Sereno, CA 95030-4299 West Valley Clean Water Program Saratoga Total 29.70% WVCWP FY 02-03 FY 03-04 FY 03-04 Current Prouosed Proposed 1 o L 0 0 00c„ 0000 N. rn at 0000 0 0Ln00OooNn000 O tD O O� t\ O OO t0 M �O O O 0 0 ^)f,tprion co ,--1O Lri Lri oOO t0 1-1N rr) M ,--I ,10 tED 0 .--1 .1 0 N. .i 1-1 EA- .b4 En- En- in- in- En- Eft A ► EA- EA- V► -En. En- 4,{} iiF in- O 00 0 000 0 11001!) 0 000 , 0 OOMM 00 O N1M (7• 111 •1 N N i0 M 0 't iR ifr V}iPr fA- i{►il► -LA- En- VF Ln N N co M O Ln co N W O Ln Ln 0 O 0 OM O n N N cr. 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Cami FY 02-03 Current M M Ln .o co O LA co CO 00 n Ln CO O O t0 CO cr 0) nim N .1 Lfl pi CO Lo i0 Lfl 0 f') O M cr.•T VDLf) if) N n .--1 ' ..I al r CO LA O N Lf) O 0 0 Ln' r) ,-i .O-II L VO1, Lri ,--1 N .O-ii ,--11 {i► En- En- Ef► iR EA- EA- EA -in- Eft En- VI En- En- EA- V► in- M .1 (NLA m .1 CO .-1 M N. Ln Ln n CO CO N 1-1O N.. M M e. Ol CDCO O I 0 4 ,-1 N d' N M 0 LA .I EA- in- ER i/► En- {f► En- in- E{► IA - i+l FL p1 O. a� .L.+ ftl C a) V0) 65 C 3 iv 0 CI +�+ 0 4a 41 C a`i i inC cm v O E (n 0 0 �' 1 c c r� N oa rn E^' a `' a d L H to 1n �' O " - Ln a V Q + u0i d p 0 �vNt ._C 0.'' value ocuo f o v Q) ro H .a a s ,E E ro 7 .6 0 }V-I �. (6 C £ = U LO 16 Ql •,- E .v_l N `i E 13 C ate-+ l i to a) L C >_ i N N .- N tE0m •� G Ua ~ ~ m -o ¢ E a s •.- ` (ni U > co d Lin E vaL+n ¢ N amz0 E(A U z,am`a a aU c ¢ro (U G Z< Q a.c ro aQo6U ,-i N Cr; Lfl a ��.+ Ci y2 U .FEs V) oi 1'n N O -.1 ov O `: L_J O ff' f' O 10 +� v O �� co_vi ro v c .� .0 a Ln O_ C O_ LL C X O -0 a 0 >_ Lu OlN ¢ Ln C cu u o _. E (13 u o ¢ roOmD 0) n o 0 W 0000 > Qmu a¢cO O t0 N Qi March 18, 2003 - Proposed Draft Attachment 1 West Valley Clean Water Program Total WVCWP FY 03-04 Proposed 000 77mcn L� S » 0 I N 0 _ Saratoga 29.70% FY 02-03 I FY 03-04 Current Proposed ��et . M _ in 0 to - ' e qIN Ik � �( - » 1-1 $ - # ' e Monte Sereno 2.70% FY 02-03 I FY 03-04 Current Proposed 2S2 in©m .k-� ## 2 I 6 # 3 r rig§ ©o 6®r: - Aft- AA- � . oi - # -I m @ _ Los Gatos 32.50% FY 02-03 I FY 03-04 Current Proposed 2@0 .a0 e-2 - AA- AA- 01 co - a 9 o m _ r.Ro INI®o cm » cn . § - E o \1-1 _ Campbell 35.10% FY 02-03 FY 03-04 Current Proposed WV Clean Water Program $ 150,613 $ 148,592 WV Sanitation Dist. Administration $ 21,837 $ 21,534 WVSD Storm Drain Maintenance $ 30,000 $ 31,500 WVCWP/WVSD Expenditures $ 202,451 $ 201,626 * Municipal Expenditures *Estimated Revenue w/ no increase $ 376,500 $ 376,500 Net plus/minus 2E , � , §0. 0 c 0-t 33 '=&E0 eL ƒ G m 2 @ e\ =#gym '- o j a) �\g-( .0 /\\�� I- k / 7 m b § o (0 // $/a/ E� coo u c- 2> 067§ ) £ $ t E _ a/\ )0.4 ) e@=� \\/ Q)Xa) \ e R ) $ % _\0 ��/\\ \ ° E / § &- ± U V) m»�:= E o Q E= a-° E± ®¥=J� _� * * 3uo@2 March 18, 2003 - Proposed Draft West ( alley Clean Water DMAMMIMMO Origin In 1994 the West Valley Communities of Campbell, Monte Sereno, Los Gatos, and Saratoga joined together to form the West Valley Clean Water Program. The Program was created to control discharges of polluted stormwater into local creeks and San Francisco Bay. Purpose The West Valley Clean Water Program exists to: • reduce pollutants in storm drain discharges extent that is practical; • comply with state and federal Clean Water regulations; • maximize the effectiveness, efficiency, and collective pollution prevention efforts of the Communities. to the maximum Act (see sidebar) cost benefit from four West Valley Impaired Waters Within the West Valley Communities are the watersheds of Calabazas, Los Gatos, Saratoga, San Tomas Aquino, and several smaller tributary creeks. The State has declared all these creeks, with the exception of San Tomas Aquino as "impaired waters" due to a commonly used household pesticide called diazinon. The South San Francisco Bay, which these creeks ultimately flow to, is also listed as impaired from pollutants like chlordane, copper, DDT, diazinon, dieldren, dioxin and furan compounds, mercury, nickel, PCBs, and ABOUT THE CLEAN WATER ACT selenium. What is Stormwater Pollution? • Everywhere in the West Valley storm drains carry water from streets, driveways and sidewalks directly to local creeks and on to San Francisco Bay without wastewater treatment. Stormwater pollution occurs when pollutants, debris, and chemicals accumulate on streets, parking lots, and other exposed surfaces and are washed off by rainfall or water and flow into storm drains. Residents contribute significantly to stormwater pollution through regular everyday activities like driving and gardening. Commercial and industrial activities are also probable sources. Storm water pollution is an important issue because of growing concerns for the water quality and the biological health of local creeks and San Francisco Bay. A recent public opinion survey indicated local residents have little understanding of stormwater pollution and how to prevent it in the West Valley. The Clean Water Act recognizes that every body of water has uses that are valued and worth protecting. The uses of a particular water body might include for example, fishing, swimming, and drinking. Water bodies that lack the water quality necessary for supporting their designated uses are considered "impaired waters." Each state is required to develop a list of impaired waters and the contaminates that impair them (known as a "303d list," after the corresponding section of the Clean Water Act). Attachment 2 Top Known Pollution Problems Pollutants in stormwater runoff come from a variety of sources including: • Pesticides and fertilizers that runoff yards and gardens. • Oil, antifreeze, and other automotive fluids on driveways, parking lots and city streets. • Toxic metals and chemical compounds from auto exhaust and wood burning smoke that deposits directly on the surface of the water during rainfall. Household chemicals such as paint thinners, oil and water based paint, drain cleaners, and pool and spa chemicals. Soap, dirt and metals from washing vehicles in the driveway or street. Detergents from interior (e.g., carpet and blind cleaning) and exterior surface cleaning like power washing and paint removal. • Waste fluids from auto maintenance and repair facilities. • Waste and detergents from retail food facilities. • Bare soil that erodes or blows into the street. What Is the Program Doing? The West Valley Clean Water Program administers an Urban Runoff Management Plan to reduce stormwater pollution. Specific actions include: • Municipal controls such as storm drain 'operations and maintenance, storm drain stenciling, street sweeping, incident response, and street/public facility maintenance. • Construction and development measuresincluding on - site inspections, grading and erosion controls, and educating developers. • Commercial and industrial facility inspections to prevent wastes from discharging into the storm drain system. • Public education activities to increase awareness and change behavior. WHAT YOU CAN DO! ➢ Use less toxic methods to control home and garden pests like baits, sticky barriers, insecticidal dust, and diatomaceous earth. > Inspect and maintain vehicles regularly. Fix leaks immediately. IP > Wash cars on unpaved surfaces. Even better, use a commercial car wash. > Recycle used auto fluids, unused paints, pesticides, and household chemical at the County HHW Program. Call 408-277-7300 for more information. ➢ Drive less! Walk, ride a bike, take public transportation or carpool with a friend when possible. > Drain pools and spas into a sanitary sewer outlet, never into a street. > When excavating or landscaping, keep dirt from washing or blowing into the street. > Report illegal dumping incidents into the storm drain to your local municipality. For More Information Call the West Valley Clean Water Program at 408-354-4734 for reliable information about water pollution in the West Valley. Town Council Minutes June 16, 2003 Redevelopment Agency Los Gatos, California PERSONNEL BOARD/APPOINTMENT (00.12) Mayor Decker announced that no applications had been received for the one vacancy on the Personnel Board. This opening will be re -advertised. BUSINESS COMMENDATION/C.B. HANNEGAN'S (00.28) Council Member Pirzynski presented Town Commendation to Mr. John Hannigan of C. B. Han negan's and spoke of the years this business has served our community. Mr. Hannigan was present to receive the commendation and express his appreciation and his continued commitment to our Town from himself and his partner, Chris Benson. SCHEDULE OF PUBLIC HEARINGS (01.28) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council accept and file informational report regarding currently scheduled public hearings. Carried unanimously. PLANNING COMMISSION/PLANNING DEPARTMENT MONTHLY STATUS REPORT (02.38) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council accept and file informational report regarding activity of Planning Commission and Department completed by May 31, 2003. Carried unanimously. RATIFICATION OF PAYROLL/MAY 2003 (03.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council ratify the check register for the payroll of May 11, 2003 through May 24, 2003 paid on May 30, 2003 in the amount of S577,776.28. Carried unanimously. ACCOUNTS PAYABLE/RATIFICATION/MAY-JUNE 2003 (04.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council ratify the accompanying check registers for accounts payable invoices paid on May 30, 2003 and June 6, 2003 in the amount of S337,315.90. Carried unanimously. MINUTES OF JUNE 2, 2003 (05.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council approve the Minutes of June 2, 2003, Regular Joint Town Council/Redevelopment Agency Meeting as submitted. Carried unanimously. STORM WATER MANAGEMENT/WEST VALLEY SANITATION DISTRICT/FEES (06.40) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council approve the 2003-2004 Storm Water management Budget, and authorize the West Valley Sanitation District to collect program related fees on behalf of the Town. Carried unanimously. TOWN INVESTMENT POLICY/JUNE 24, 2002/RESOLUTION 2003-72 (07.09) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council adopt Resolution 2003-72 entitled, RESOLUTION OF THE TOWN OF LOS GATOS ACCEPTING INVESTMENT POLICY DATED JUNE 24, 2002. Carried unanimously. \:\Clk\iMarian's riles\Draft Minutes\MM061603 2