04072026 Town Council Agenda Posted TOWN OF LOS GATOS
ON oat.. COUNCIL MEETING AGENDA
L� APRIL 07, 2026
Y. ,5 ( 110 EAST MAIN STREET AND TELECONFERENCE
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TOWN COUNCIL CH' i BERS
7:00 P LA ut cA Ply'
lir to on posted a copy of
Rob Moore,Mayor this Item at locations indicated by Loa
Maria Ristow, Vice Mayor Gatos T .1.10.105.
Mary Badame,Council Member
Matthew Nudes,Council Member
Rob Rennie,Council Member ! i
IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log-in information provided below). You may watch
the Council meeting without providing public comment on Comcast cable channel 15 or
at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments
for agenda items in-person or virtually by following the instructions listed at the end of the
agenda.
To watch and participate via Zoom, please go to:
https://losgatosca-gov.zoom.us/j/86730363468?pwd=pfKQoh92J nbwOYwFvZq IdSSWpjxYoK.1
Enter Passcode: 577971
CALL MEETING TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
i. Presentation by Valley Transportation Authority (VTA).
ii. Arbor Day Proclamation.
CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by
one motion. Any member of the Council may remove an item from the Consent Items for comment
and action. Members of the public may provide input on any or multiple Consent Item(s) when the
Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the
Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has
the sole discretion to determine when the item will be heard. Each speaker is limited to no more
than three (3) minutes or such time as authorized by the Mayor.)
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1. Approve the Minutes of the March 16, 2026, Special Joint Study Session Meeting of the
Town Council and Finance Commission.
RECOMMENDATION: Approve the Minutes of the March 16, 2026, Special Joint Study
Session Meeting of the Town Council and Finance Commission.
2. Approve the Minutes of the March 16, 2026,Town Council Special Meeting.
RECOMMENDATION;Approve the Minutes of the March 16, 2026,Town Council Special
Meeting:
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3. Approve the Minutes of the March 17, 2026, Closed Session Town Council Meeting.
RECOMMENDATION: Approve the Minutes of the March 17, 2026, Closed Session Town
Council Meeting.
4. Approve the Minutes of the March 17, 2026, Special Joint Study Session Meeting of the
Town Council and Planning Commission.
RECOMMENDATION: Approve the Minutes of the March 17, 2026, Special Joint Study
Session Meeting of the Town Council and Planning Commission.
5. Approve the Minutes of the March 17, 2026,Town Council Meeting.
RECOMMENDATION: Approve the Minutes of the March 17, 2026,Town Council Meeting.
6. Approve the Minutes of the March 30, 2026, Closed Session Town Council Meeting.
RECOMMENDATION: Approve the Minutes of the March 30, 2026, Closed Session Town
Council Meeting.
7. Authorize the Town Manager to Execute a Construction Contract with QLM, Inc. in the
Amount of$163,538 with Change Order Authority Not to Exceed $16,354; Approve the
Plans and Specifications (Design Immunity), and Authorize the Town Manager to
Execute a Professional Services with Ninyo& Moore for an Amount Not to Exceed
$9,880 (Oak Meadow Bandstand Area Improvements Project)
RECOMMENDATION: Staff recommends that the Town Council take the following actions
regarding the Oak Meadow Bandstand Area Improvements Project (4218405, CIP No. 831-
4007):
a. Authorize the Town Manager to execute a public works contract with QLM, Inc. in the
amount of$163,538 with authority to approve construction change orders in an
amount not to exceed $16,354 (10%contingency);
b. Approve the project construction plans and specifications per Government Code 830.6
(Design Immunity);
c. Authorize the Town Manager to execute an Agreement for Professional Services with
Ninyo & Moore for Materials Testing Services for a total agreement in an amount not
to exceed $9,880; and
d. Find the project Categorically Exempt as a minor alteration under Section 15301(c)
(Existing Facilities) of the California Environmental Quality Act.
8. Authorize the Town Manager to Execute a First Amendment to the Agreement for
Consultant Services with CSG Consultants, Inc.,to Extend the Term of the Agreement
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RECOMMENDATION: Authorize the Town Manager to execute a First Amendment to the
Agreement for Consultant Services with CSG Consultants, Inc.,to extend the term of the
agreement for encroachment permit plan review and inspection services related to
Comcast projects for a term of one year.
9. Authorize the Town Manager to Execute a First Amendment to the Agreement for
Services with Bear Electrical Solutions LLC to Increase the Scope of Work and
Compensation for Fiscal Year 2025-26 and Fiscal Year 2026-27 for a Total Agreement
Amount Not to Exceed $982,907
RECOMMENDATION: Staff recommends that the Town Council authorize the Town
Manager to execute a first amendment to the agreement for services with Bear Electrical
Solutions LLC to:
a. Increase the scope of work and compensation for Fiscal Year 2025-26 to include
additional funds for unforeseen repair services in the amount of$40,000,
assessment services for the Advanced Traffic Management System (ATMS) in the
amount of$12,500, and ATMS management services in the amount of$3,520;
b. Increase the scope of work and compensation for FY 2026-27 to include additional
funds for unforeseen repair services in the amount of$40,000 and ATMS
management services in the amount of$21,120, for a total agreement amount not
to exceed $982,907; and
c. Exercise the first-year option to extend the contract for FY 2026-27 services in the
amount of$225,203.
10. Authorize the Town Manager to Execute a Professional Services Agreement with Dudek
for the Town-Wide Evacuation Plan, in an Amount Not to Exceed $346,930.00; Execute a
Cost Sharing Agreement with Monte Sereno,totaling$56,039.50; and Approve the
Associated Revenue Budget Adjustment
RECOMMENDATION: Take the following actions:
a. Authorize the Town Manager to execute a Professional Services Agreement with
Dudek for the Town-Wide Evacuation Plan with Simulation-Based Modeling for the
Town of Los Gatos and the City of Monte Sereno, in an amount not to exceed
$346,930;
b. Authorize the Town Manager to execute a Cost Sharing Agreement with the City of
Monte Sereno,to include a $4,000 administration fee and 15% of the cost of Dudek
services, totaling$56,039.50;
c. Authorize revenue budget adjustment of$56,039.50 to recognize the reimbursement
revenue from the City of Monte Sereno; and
d. Authorize the Town Manager to make non-substantive revisions to the agreements
and related documents consistent with the Council's action.
11. Authorize the Town Manager to Execute a First Amendment to an Agreement with NHA
Advisors, LLC for Fiscal Condition Analysis, Fiscal Impact Analysis, and Asset Liability
Management Studies to Extend the Contract to June 30, 2026
RECOMMENDATION: Authorize the Town Manager to execute a first amendment to an
agreement with NHA Advisors, LLC for fiscal condition analysis, fiscal impact analysis, and
asset liability management studies to extend the contract to June 30, 2026.
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12. Adopt Resolutions to Join the California Joint Powers Insurance Authority(CJPIA),
Participate in Its Liability Protection Program, Delegate Claims Handling Authority,
Authorize Administrative Implementation, and Appoint the Mayor as Voting Delegate
and the Town Manager and Town Attorney as Alternates
RECOMMENDATION: Adopt the following actions to implement the Town's transition from
the Pooled Liability Assurance Network Joint Powers Authority to the California Joint
Powers Insurance Authority (CJPIA), effective July 1, 2026:
a. Adopt a resolution approving execution of the Joint Powers Agreement creating the
CJPIA.
b. Adopt a resolution authorizing and approving pooling of self-insurance through the
Liability Protection Program of the CJPIA effective,July 1, 2026.
c. Adopt a resolution delegating tort liability claims handling responsibilities to the
California Joint Powers Insurance Authority pursuant to Government Code sections
910 et seq.
d. Adopt a resolution authorizing the Town Manager, or the Town Manager's designee,
to execute and administer activities and obligations related to the Town's membership
in and participation with the California Joint Powers Insurance Authority.
e. Appoint the Mayor to serve as the Town's Director to the CJPIA Board of Directors and
appoint the Town Manager and Town Attorney as Alternate Directors.
f. Authorize completion and submission of the 2026 Annual Board of Directors Meeting
Voting Delegate and Alternate Form and any related membership and program
participation documents.
13. Authorize the Town Manager to Negotiate and Execute an Art Transfer Agreement with
the Los Gatos Museum Association (NUMU)to Transfer a Sculpture and Plaque
RECOMMENDATION:Authorize the Town Manager to negotiate and execute an Art
Transfer Agreement with the Los Gatos Museum Association (NUMU) in substantially the
form presented to transfer a sculpture and plaque.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. Town resources may not be used
to facilitate audio or visual presentations. To ensure all agenda items are heard, this portion of
the agenda is limited to 30 minutes. In the event additional speakers were not heard during the
initial Verbal Communications portion of the agenda, an additional Verbal Communications will
be opened prior to adjournment. Each speaker is limited to no more than three (3)minutes or
such time as authorized by the Mayor.)
PUBLIC HEARINGS (Presentations during the Public Hearings portion of the agenda by appellants
and applicants, including any expert or consultant assisting with the presentation, shall be limited
to a total of no more than five (5) minutes for all speakers. Appellants and applicants shall be
provided no more than three (3)minutes to rebut at the end of the public hearing. Visual
presentations that require the use of staff resources shall be limited to appellants and applicants.
Members of the public testifying at public hearings shall be limited to no more than three (3)
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minutes, or such time as authorized by the Mayor.)
14. Adopt a resolution approving the Comprehensive Fee Schedule for FY 2026-27 to
continue certain Department fees, rates, and charges, and amend certain fees, rates,
and charges for FY 2026-27;and Adopt a resolution approving the Administrative Fine
and Penalty Schedule for FY 2026-27 to continue certain department fines and amend
certain fines for FY 2026-27.
RECOMMENDATION: Adopt a resolution approving the Comprehensive Fee Schedule for
FY 2026-27 to continue certain Department fees, rates, and charges, and amend certain
fees, rates, and charges for FY 2026-27; and Adopt a resolution approving the
Administrative Fine and Penalty Schedule for FY 2026-27 to continue certain department
fines and amend certain fines for FY 2026-27.
OTHER BUSINESS (Each speaker is limited to no more than three (3)minutes or such time as
authorized by the Mayor.)
15. Receive the West Valley Homeless Services Feasibility Study and Adopt a Resolution of
Intent to Support Participation in a West Valley Homeless Services Implementation Task
Force.
RECOMMENDATION: Staff recommends that the Town Council receive the West Valley
Homeless Feasibility Study and adopt a Resolution to support the Town's participation in a
West Valley Homeless Services Implementation Task Force.
16. Approve Legislative Priorities with Regard to State, Federal, and Regional Legislation
RECOMMENDATION: Set the Town's Strategic Priorities as the Town's Legislative Priorities
with regard to state,federal, and regional legislation.
COUNCIL MATTERS (Members of the public who wish to speak on matters listed under Council
Matters may do so under Verbal Communications.)
MANAGER MATTERS
ATTORNEY MATTERS AND CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE - In compliance with the Americans with Disabilities Act, if you require special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354-6834.
Please notify the Clerk's Office at least two (2) business days prior to the meeting so that
reasonable arrangements can be made to ensure accessibility in compliance with 28 CFR §35.102-
35.104 and related provisions.
NOTICE REGARDING SUPPLEMENTAL MATERIALS- Materials related to an item on this agenda
submitted to the Town Council after initial distribution of the agenda packets are available for
public inspection in the Clerk's Office at Town Hall, 110 E. Main Street, Los Gatos and on the
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Town's website at www.losgatosca.gov. Town Council agendas and related materials can be
viewed online at https://losgatos-ca.municodemeetings.com/.
HOW TO PARTICIPATE
Members of the public may provide public comments for agenda items in-person or virtually
through the Zoom Webinar by following the instructions listed below.
The public is welcome to provide oral comments in real-time during the meeting in three ways:
• Zoom Webinar(Online):To participate from a PC, Mac, iPad, iPhone or Android device.
Please use this URL to join: https://losgatosca-
gov.zoom.us/j/86730363468?pwd=pfKQoh92JnbwOYwFvZq IdSSWpjxYoK.1
Passcode: 577971. You can also type in 867 3036 3468 in the "Join a Meeting" page on the
Zoom website at www.zoom.us and use passcode 577971. When the Mayor announces
the item for which you wish to speak, click the "raise hand" feature in Zoom.
• Telephone: To participate by phone please dial 1 (408) 961-3927 or 1 (855) 758-1310 for
US Toll-free and use Meeting ID: 867 3036 3468. When the Mayor announces the item for
which you wish to speak, press *9 on your telephone keypad to raise your hand.
• In-Person: Please complete a "speaker's card" located on the back of the chamber
benches and submit it to the Town Clerk before the meeting or when the Mayor
announces the item for which you wish to speak.
NOTES: Comments will be limited to three (3) minutes or less at the Mayor's discretion. If you are
unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject line "Public
Comment Item # " (insert the item number relevant to your comment).
Deadlines to submit written comments are:
-3:00 p.m.the Thursday before the Council meeting for inclusion in the agenda packet.
-3:00 p.m.the Friday and Monday before the Council meeting for inclusion in an addendum.
-11:00 a.m. the day of the Council meeting for inclusion in a desk item.
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