2026-011 - RESCINDING RESOLUTION 2001-104, RECONFIRMING ACTION-ONLY MINUTES FOR ALL TOWN MEETINGS, AND CLARIFYING MINUTE FORMAT PRACTICES RESOLUTION 2026-011
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESCINDING
RESOLUTION 2001-104, RECONFIRMING ACTION-ONLY MINUTES FOR ALL TOWN
MEETINGS,AND CLARIFYING MINUTE FORMAT PRACTICES
WHEREAS, Resolution 2001-104 directed that "action-only" minutes were the preferred
form for recording regularly scheduled Los Gatos Town Council meetings and that brief
summaries of speakers' comments during public hearings would continue to be provided; and
WHEREAS, over time,the Town's practice of recording minutes evolved to include
summaries of public comments for all agenda items and Verbal Communication, exceeding the
original intent of Resolution 2001-104; and
WHEREAS, on March 3, 2026, the Town Council reviewed the current minute format
and directed staff to continue action-only minutes for all Town meetings subject to the Brown
Act to document the formal actions taken during those meetings; and
WHEREAS,the Council clarified that public comments for both agenda items and Verbal
Communication shall be documented by identifying the speaker only, without summarizing the
content of their remarks; and
WHEREAS,the Council further directed that for Town Council and Planning Commission
meetings, action item motions shall include a time stamp in the minutes corresponding to the
point in the video recording where the motion occurred; and
WHEREAS,the Council also provided that for non-action meetings, such as study
sessions, the Council may, by majority vote, direct the use of an alternative format, including
summary minutes, verbatim minutes, or Frequently Asked Questions (FAQs), as deemed
appropriate; and
NOW,THEREFORE, BE IT RESOLVED that the Town Council of the Town of Los Gatos
does hereby declare, determine, and order as follows:
1. Resolution 2001-104 is hereby rescinded in its entirety.
2. The Town shall maintain action-only minutes for all Town meetings subject to the
Brown Act to document the formal actions taken at such meetings.
3. Public comments made at all Town meetings subject to the Brown Act during an
agenda item or Verbal Communication, shall be documented by identifying the
speaker only,without summarizing the content of their remarks.
4. For Town Council and Planning Commission meetings,the minutes shall include a
time stamp for each action item motion that is moved and seconded, identifying the
point in the video recording at which the motion occurs.
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Resolution 2026-011 March 17, 2026
5. For non-action meetings, such as study sessions,the Town Council may, by majority
vote, direct the use of an additional format, including summary minutes, verbatim
minutes, or Frequently Asked Questions (FAQs).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 17th of March 2026, by the following vote:
COUNCIL MEMBERS:
AYES: Rob Rennie, Mary Badame, Maria Ristow, Matthew Nudes, Mayor Rob Moore
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR
LOS GATOS, CALIFORNIA
ATTEST:
I , •
TOWN CI_
LOS GATOS, CALIFORNIA
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Resolution 2026-011 March 17,2026