Item 19 Staff Report Adopt Resolution Regarding Use of Neighborhood Center by Santa Clara County Transportation AgencyCOUNCIL AGENDA
DATE: 11/18/91
ITEM NO. / 7
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: November 13, 1991
TO: MAYOR AND TO CO
FROM: TOWN MANAGER
SUBJECT: ADOPT RESOLUTION REGARDING USE OF NEIGHBORHOOD CENTER BY SANTA
CLARA COUNTY TRANSPORTATION AGENCY
RECOMMENDATION:
Adopt Resolution regarding the Santa Clara County Transportation Agency's use of the Los Gatos Downtown
Neighborhood Center.
BACKGROUND:
The Council has established a policy to provide services at cost recovering rates. Consequently, a
maintenance fee is charged to all Neighborhood Center tenants at $1.17 per square foot per month in
accordance with Resolution 1991-94.
DISCUSSION:
The Santa Clara County Transportation Agency's senior transit advisor uses approximately 154 square feet
of office space in the reception area of the Neighborhood Center. This has a value of $1,082 per year. It
appears that there was a verbal agreement in 1979 through which the Town provided space and a telephone
for the senior transit advisor. Staff began dialogue with the County in March to bring it into compliance with
the Town's fee schedule. During discussions, the County stated that they had no funds to pay the
maintenance fees and reimburse the Town for telephone costs.
As a compromise, staff offered to seek approval from Council to begin charging maintenance fees July 1,
1992, but leave the County responsible for paying its telephone costs estimated at $350.00. The County
could submit a Community Grant request next Spring to cover the agency's FY 1992/93 costs (see
attachment 2, letter to Fran Timoteo, Customer Services Supervisor). Response to Staffs letter was
submitted by Lawrence Reuter, Director of the Agency, to Council. In his letter, Mr. Reuter discussed the
value of the Senior Transit advisor's services and asked that Council consider waiving the annual fee for use
of the Neighborhood Center. Staff's compromise proposal was not addressed.
PREPARED BY: Regina A. Falk
Community S
RAF:dr
CSD05: A: \CNCLRPTS\Ti moteo.001
s Director
11/13/91 11:20 am
File #
Attachments: See Page 2 for Attachments.
Distribution: Fran Timoteo, Customer Services Superintendent, SCC Transportation Agency, P.O. Box
611900, San Jose, CA 95161-1900
Reviewed by: /Attorney Cler Finance Treasurer
COUNCIL ACTION/ACTION DIRECTED
y4
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION REGARDING USE OF NEIGHBORHOOD CENTER BY SANTA CLARA
COUNTY TRANSPORTATION AGENCY
November 13, 1991
Upon receipt of the letter, Staff attempted to call Mr. Reuter. A message was left, but he did not return the
call. Staff did reach Ms. Deborah Wetter, Director of Marketing. The discussion centered on the costs of
(1) telephone services and (2) space.
(1) The issue of telephone costs has been resolved. Ms. Wetter suggested that the senior
transit advisor did not necessarily need a phone. Within a few days of my conversation with
Ms. Wetter, Ms. Timoteo called and said she had spoken with the senior transit advisor and
that the latter stated that she did not need a phone. Consequently, Staff contacted GTE and
had the telephone disconnected.
(2) It is unclear whether or not the County is willing to apply for Community Grant funds from
the Town. Ms. Timoteo has stated that they have other possible sites for the senior transit
advisor.
CONCLUSION:
In fairness to users of the Neighborhood Center, it is necessary to apply policies and procedures uniformly.
The value of the County's program is not being questioned. All of the community service groups which use
the facility benefit the community members in some way. The Town's Community Grant Program provides
a process through which the Council allocates limited resources, including funding for office costs.
As a result of discussions, telephone costs have been eliminated. If Council agrees to begin charging the
County for maintenance fees July 1, then the County will have an opportunity to apply for grant funds from
the Town or other sources or relocate.
FISCAL IMPACT:
The revenues from the Agency for use of the space are not included in the FY 1991-92 operating budget.
Therefore, adoption of the resolution will not negatively impact the budget.
ATTACHMENTS:
1. Draft Resolution.
2. Letter to Fran Timoteo, Customer Services Superintendent of the Santa Clara County Transportation
Agency, dated October 2, 1991.
3. Letter to Mayor Brent Ventura, dated October 16, 1991.
ATTACHMENT 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
REGARDING USE OF NEIGHBORHOOD CENTER BY
SANTA CLARA COUNTY TRANSPORTATION AGENCY
WHEREAS, Town has provided telephone services and space
to the Santa Clara County Transportation Agency's (SCCTA) senior
transit advisor since 1979;
WHEREAS, the Council has established a policy that Town
services are provided at cost recovery rates;
WHEREAS, the maintenance fee charged to Neighborhood
Center tenants is $1.17/sq. ft. per month; and
WHEREAS, the value of the space provided to the SCCTA is
$1,082.00 per year; and
WHEREAS, the services provided by the senior transit
advisor are of immediate and continued public benefit; and
WHEREAS, imposing the fee immediately could result in the
interruption of the services; and
WHEREAS, the SCCTA states that it has not included funds
in its budget to pay the maintenance fees;
CSDO8:A:\RESOS\CS111891.R01
1
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS: that invoicing the SCCTA for space
will begin July 1, 1992.
PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Los Gatos, California, held on the 18th day
of November, 1991, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYES:
ABSENT:
ABSTAIN:
SIGNED:
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\C5111891.R01
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
2
Attachment
TOWN of LOS GATOS
October 2, 1991
Fran Timoteo, Customer Services Superintendent
Santa Clara County Transportation Agency
P.O. Box 611900
San Jose, CA 95161-1900
Dear Fran:
I am writing to respond to your letter to me dated July 18, 1991, regarding your
agency's use of the Los Gatos Downtown Neighborhood Center.
As per our telephone conversation, I would like to offer a delay in billing the
Santa Clara County Transportation Agency for the building maintenance fees for
the current fiscal year; this has a value of $1,082. The agency would be
responsible for the telephone costs incurred by the senior transit advisor. You
would then be encouraged to apply for a community grant from the Town to cover
these two program costs for the 1992/93 fiscal year.
I hope you agree that this is a valuable contribution to your program. The Town
would cover over 75% of the costs normally borne by the Center's tenants.
Please feel free to call me with any questions regarding the offer. Because it
includes an allocation of resources, the proposal must be approved by the Town
Council.
Your response by October 10th will allow this item to be considered by the Town
Council on October 21st.
Since
Rein- A alkner
Communit Services Director
RAf:dr
CSD05:A:\LETTERS\TIMOTA0.002
CIVIC CENTER • 110 EAST MAIN STREET • P.O. BOX 949 • LOS GATOS, CALIFORNIA 95031
Santa Clara County Tr. sportation Agency
An Agency of the County of Santa Clara
ATTACHMENT 3
October 16, 1991
Mayor Brent Ventura
Council Members
Town of Los Gatos
110 East Main Street
Los Gatos, Ca. 95032
P.O. Box 611900, San Jose, CA 95161-1900
fl ;?
1 1991
' - C
_/' . G )
Dear Mayor Ventura and Council Members:
For more than sixteen years the Santa Clara County Transportation Agency has
provided a Senior Transit Advisor to serve the Los Gatos area community. There
has been no cost to the Town other than providing a desk and telephone for the
use of the Advisor for approximately three hours each weekday morning. For most
of those years, the Transit Advisor has had the use of a desk in one corner of
the reception area of the Neighborhood Center, a location where seniors gather
as do residents of all ages. During all these years there has been no
suggestion that the County should pay the Town for the use of that space and
phone. We have nine other Senior Advisors situated throughout the County, each
performing community outreach work at no cost for the use of their space or
telephone. It is with regret that we have been informed by Community Services
Director, Regina Falkner, that you no longer wish to have our representative
continue at that location without a maintenance fee for the space of $1,082.00
per year plus payment for the telephone. Due to the County's current budget
restraints, we are striving to continue to provide existing services to the
public without adding expenses.
Senior Advisors work 20 hours each week and are paid by the Transportation
Agency. Much of this time is spent outside the office distributing timetables,
maps, brochures and other informative materials to numerous locations in the
community. These locations include senior centers, community centers, nutrition
sites, senior housing, mobile home parks, libraries, post offices, etc.
In addition to working one-on-one answering questions about bus and light rail
service, they also answer questions about other Bay Area transit systems such as
BART, CalTrain and the Golden Getaway Program. The Advisors visit groups to
give presentations. The presentations include timetable and map reading, fare
and ticket and pass information, general discussion about public transportation
service to newcomers, etc. Senior Advisors also escort individual seniors and
groups on their first transit experience to familiarize them with their transit
system.
Board of Supervisors: Michael M. Honda Zoe Lofgren, Pon Gonzales, Rod Diridon, Dianne McKenna
Mayor Brent Ventura
Council Members
October 16, 1991
Page 2
Since the services being provided by the Senior Advisors serve the needs of your
residents, as well as increasing the use of public transportation which
contributes to the efforts to clean up the air we breathe and reduce congestion
on our streets, we would ask that the Town Council take another look at this
vital community outreach service being provided by the Santa Clara County
Transportation Agency. We ask that you reconsider the recent request for the
annual fee for the use of the Senior Advisor's space in the Los Gatos
Neighborhood Center.
Sincerely,
Lawrence Reuter, Directo
cc: Deborah Wetter
Regina Falkner
Fran Timoteo
Hal Curry
Donna Raymer
RESOLUTION 1991-248
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
REGARDING USE OF NEIGHBORHOOD CENTER BY
SANTA CLARA COUNTY TRANSPORTATION AGENCY
WHEREAS, Town has provided telephone services and space
to the Santa Clara County Transportation Agency's (SCCTA) senior
transit advisor since 1979;
WHEREAS, the Council has established a policy that Town
services are provided at cost recovery rates;
WHEREAS, the maintenance fee charged to Neighborhood
Center tenants is $1.17/sq. ft. per month; and
WHEREAS, the value of the space provided to the SCCTA is
$1,082.00 per year; and
WHEREAS, the services provided by the senior transit
advisor are of immediate and continued public benefit; and
WHEREAS, imposing the fee immediately could result in the
interruption of the services; and
WHEREAS, the SCCTA states that it has not included funds
in its budget to pay the maintenance fees;
CSD06:A:\RESOS\CS111891.248
1
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS: that invoicing the SCCTA for space
will begin July 1, 1992.
PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Los Gatos, California, held on the 18th day
of November, 1991, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Joanne Benjamin, Steven Blanton,
Eric D. Carlson, Brent N. Ventura
NAYES: None
ABSENT: None
ABSTAIN: None
SIGNED:
ATTEST:
/s/ Eric D. Carlson
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\CS111891.248
2
November 18, 1991
Los Gatos, California
DOWNTOWN BUSINESS DISTRICT/STEAM CLEAN SIDEWALKS
Motion by Mr. Blanton, seconded by Mrs. BenjaminaewaalksC�n the Downtown Businessuncil approve a report tDistrictg.
the Town Manager to expend funds to steam clean
Carried unanimously.
SANTA CLARA COUNTY TRANSPORTATION AGENCY/NEIGHBORHOOD CENTER USE
RESOLUTION 1991-248 •
Motion by Mr. Blanton, seconded by Mrs. Benjamin, that Council adopt Resolution
E Flution 1991-248
entitled, RE • L • ' • �` • i1 •� ;i ' • ' ATI • N A EN
NEI HBIRH• •D ��' 'Y �� •
Carried unanimously.
ENVIRONMENTAL SCIENCE ASSOCIATES/ENVIRONMENTAL IMPACT REPORT
AGREEMENTS/RESOLUTION 1991-249 1991-249
Motion byMr. Blanton, seconded by Mrs. Benjamin, that Council
n� adoptlResollutionEMENT
Mo T•WN •F • •NR•TD
entitled, RE • L I • N • F
T • PREPARE ENVIR • NMENTAL IMPA REP 1RY DT � IR A NICN�ried unanimously.
BDIVI I • N AN � _ • �
MUSEUM ASSOCIATION/LEASE AGREEMENT/RESOLUTION 1991-250
R
91
Motby
ion Mr. Blanton, seconded by Mrs. Benjamin, thatCouncilouncil�adopt ZIN
T •-WN
250
• •
entitled, RE • L I • T•WN F L•
MANA ER T EXE AM D E ►1! T • THE L E EM BETWEEN THE
• 1!� • •
T•WN •F L• AT • AND THE L• AT • M E lu IATI N Carried
unanimously.
HOUSINGSOLUTION CONSERVATION/PROGRAM LOAN PORTFOLIO/LOAN SERVICING
RE1991-2°
Motion byMr. Blanton, seconded by Mrs. Benjamin, that T Council adopt ResolutionE1 91-251
• WN
•F THE T•WN •F • A • N
entitled, RE • L I • . • . � N �! • • ' E
MANA V 'I • _ . lu 0 P • RTF • LI • Carried unanimously:
N ERVATI • N ' R • �-
LOS GATOS-SARATOGA HIGH SCHOOL/HANDICAP ACCESSIBILITY
AGREEMENT/RESOLUTTION 1991-252 Motion by Mr.that Council adopt Resolution 1991-252
Blanton, seconded by Mrs. Benjamin, • VIN A Etion 1 WITH
entitled, RE • _ I • N • �.: E • WN • F L • AT • ' ' P � • . R VIDE HANDI AP
• ys • HI H H• •
THE L • - L D TRI I H H • • L Carried by a vote of 4 ayes. Mrs.
A E IBI
Benjamin abstained.
FIESTA WAY 17/PURCHASE AGREEMENT AMENDMENT/RESOLUTION 1991.253
that Council adopt Resolution 1991-253
Motion by Mr. Blanton, seconded by Mrs. Benjamin, A M D N THE P
HA E
entitled, RE L TH T WN F L
AGR_EEM_ENT FOR 17 FIESTA WAY. Carried unanimously.
4
TC:02: MM 111891