Item 11 Staff Report Adopt Resolution Authorizing the Town Manager to Execute an Agreement with Project Sentinel for Rental Dispute Resolution ServicesCOUNCIL AGENDA REPORT
DATE: May 25, 2000
TO: MAYOR AND TOCOUNC
FROM: TOWN MANAGER
SUBJECT:
MEETING DATE: 6/5/2000
ITEM NO.
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN
AGREEMENT WITH PROJECT SENTINEL FOR RENTAL DISPUTE RESOLUTION
SERVICES
RECOMMENDATION:
Adopt resolution authorizing the Town Manager to execute an agreement with Project Sentinel for Rental Dispute
Resolution Services.
BACKGROUND:
The Rental Dispute Resolution Program was established to administer Los Gatos Municipal Code Sections 14.80 and
14.85, "Rental and other Tenant/Landlord Disputes". The Ordinance outlines a process for resolving disagreements
between tenants and property owners. The ordinance also places limits on rents with the objective of preventing
excessive rent increases while assuring rental property owners a fair and reasonable return on investment.
The Town contracted with the Santa Clara County Bar Association for the past two years. The Association has notified
the Town that it does not wish to extend the contract a third year.
DISCUSSION:
Campbell and Los Gatos staff jointly prepared a request for proposal for Program services in Spring, 1998. Four local
nonprofit agencies submitted bids ranging from $57,600 to $67,774 to provide services to both cities. (Please see
attached table.) One agency was an all -volunteer organization with minimal tenant/landlord services; its proposal was
not considered to satisfactorily meet our needs. One agency was the Town's prior contractor. The other two agencies
were the Santa Clara County Bar Association and Project Sentinel.
Staff recommends that the Town enter into a contract with Project Sentinel from July I , 2000, to June 30, 2001, with a
provision for two one-year extensions. The agency has experience with alternative dispute resolution services and it is
willing to provide services at the same cost previously negotiated with the Bar Association.
ENVIRONMENTAL ASSESSMENTS:
This project is not a project defined under CEQA, and no further action is required.
PREPARED BY:
Regina A. Falkne
Community Seryrectdr
csd34A: \cncl rptslprosent.rpt
Reviewed by: AttorFinance
Revised: 5/25/00 10:37 AM
Reformatted: 10/23/95
r"1,
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN
AGREEMENT WITH PROJECT SENTINEL FOR RENTAL DISPUTE RESOLUTION
SERVICES
May 25, 2000
FISCAL IMPACT:
$31,230 has been included in the proposed 2000-01 operating budget, program 8010.
Attachments:
1. Proposals for Tenant/Landlord Services
2. Resolution of the Town Council of the Town of Los Gatos Authorizing the Town Manager to Execute an Agreement
with Project Sentinel for Rental Dispute Resolution Services (with Exhibit A)
Distribution:
1. Ann Marquart, Project Sentinel, Inc., 430 Sherman Avenue, Suite 308, Palo Alto, CA 94306
Attachment 1
N:\CSD\ReginaaentMed.ext
........,..... . ....... ..a.. .a.■ ► .. ,..nr ■ . It .lrl lilt rl----------
Name/Address Tenant/Landlord Location Contract Staffing
Counseling Hours/Week
112 hours - Human Resource Director
112 hours - Executive Director
120 hours - Housing Counselor I
1 10-15 hrs. - Administrative Support
5 hours - Executive Director I
35 hours - Housing Counselor
8.75 hours - Housing Counselor
13.5 hours - Support Staff
3.5 hours - Executive Director
33.3 hours - Housing Counselor
7.4 hours - Program Director
3.15 hours - Executive Director
3.15 hours - Controller
CD
CD
6699
0
00
69
Los Gatos: $27,350
[Campbell: $33,430
Includes up to 2 hours
w.
cd
cd
'O
5
service per case. (Services
Lver 2 hrs. to be billed
to program; up to $1, 800
for Los Gatos.)
0
N
br9
'Los Gatos: $26,860
Plus $4,440 for
mediation & arbitration
services used as needed.
'Campbell: $32,400
Plus $4,440 for mediation
services used as needed.
0
0
669
Los Gatos: $31,000
includes $1,350 for
mediation & arbitration
services.
000`9£$ :Ilagdure3
ioJ 001 `Z$ sapnlout
mediation services.
Los Gatos
San Jose
San Jose
Sunnyvale
No
. Manage Alternative
Dispute Resolution
Program
. 12 phone lines
Yes
. Serve Campbell and
Los Gatos
. 2 phone lines
. 2 housing counselors
. Serve Milpitas,
Sunnyvale, Santa
Clara, & Cupertino
. 6 incoming phone
J
v
x
4
Counselors
-41
o
U
1 outreach program
•
.Los Gatos 1 edi Ilion
15619 Los Gatos Blvd.
Los Gatos, CA 95032
Elaine Lyne, Executive Director
(408) 255-1313
Santa Clara County Bat Assoc.
4 North Second Street, Ste. 400
San Jose, CA 95113
Christine Burdick, Esq.
Executive Director and General Counsel
(408) 287-2557
FAX: (408) 287-6083
Rion & Referral' Services, Inc,
1245 South Winchester Blvd., Ste. 200
San Jose, CA 95128
Patricia L. Draper, Executive Director
(408) 345-4532
FAX: (408) 243-0285
Project Sentinet Inc,
430 Sherman Avenue, Suite 308
Palo Alto, CA 94306
Ann Marquart, Executive Director
(650) 321-6291
Attachment 2
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH PROJECT SENTINEL
FOR RENTAL DISPUTE RESOLUTION SERVICES
THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESOLVES AS
FOLLOWS:
WHEREAS, the Town desires to continue specialized services for resolving
tenant/landlord disputes within the Town of Los Gatos; and,
WHEREAS, the Town of Los Gatos solicited competitive bids from qualified agencies
providing dispute resolution services in the Spring of 1998; and,
WHEREAS, Santa Clara County Bar Association does not wish to extend its contract
with the Town for a third year; and,
WHEREAS, there is a need to continue the program services due to a continuing large
volume of calls for information and referral and a large number of petitions for dispute resolution
filed; and,
WHEREAS, Project Sentinel currently provides dispute resolution services to 10 cities
and is fully qualified to provide services to the Town; and,
WHEREAS, Project Sentinel has agreed to provide services to the Town at the same
rates negotiated with the Bar Association.
NOW THEREFORE, BE IT RESOLVED that the Town Council of the Town of Los
Gatos does hereby authorize the Town Manager to execute an agreement with Project Sentinel for
Rental Dispute Resolution Services, (attached as exhibit A) and further authorizes the Town
csd08:A:\Resos\cs060500.00
Manager to execute Agreement Amendments extending the term as long as they conform to the
Council adopted budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 5' day of June, 2000, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYES:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
csd08: A: \Resos\cs060500.00
DEPTMENT:
AGENDA ITEM:
INTERNAL TRACKING
//
ay214)ifi 4z1/a_i
v
RESO/ORD NUMBER: -f -63-
DATE
BY
CERTIFIED COPY TO PLANNING
PUBLISH IF REQUIRED - Date of Publication
ORDINANCES ONLY
WHEN SIGNATURE AND /s/ COPY (1 EACH) completed,
SEND TO MAYOR for SIGNATURE
1
MAIL TO DISTRIBUTION LIST
NO.of COPIES:
PROOF OF MAILING PREPARED
SIGN BY CLERK/SEAL
ENTER INTO ECM ORDINANCE/RESOLUTION FILE
POSTED
CODIFICATION IF ORDINANCE !
clk: d 16:\other\ordres2
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT: _ :r .
COUNCIL AGENDA DATE: G - 5- o o
COUNCIL AGENDA ITEM: / r
SUBJECT: I dO1 e
Number:
Date of Adopt:
RESOLUTION
ate -e-o - �--
PUBLICATION REQUIRED:
COUNCIL ACTION:
AYES:
NAYS:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS NAMES:
Number.
Date of Intro:
Date of Adopt:
ZONE CHANGE:
Randy Attaway, Jan Hutchins, Linda Lubeck, Joe Pirzynski,
Mayor (or Chairman) STEVE BLANTON
ORDINANCE
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
TC: D7: RESO-ORD
r
RESOLUTION 2000 - 55
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH PROJECT SENTINEL
FOR RENTAL DISPUTE RESOLUTION SERVICES
THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESOLVES AS
FOLLOWS:
WHEREAS, the Town desires to continue specialized services for resolving
tenant/landlord disputes within the Town of Los Gatos; and,
WHEREAS, the Town ofLos Gatos solicited competitive bids from qualified
agencies providing dispute resolution services in the Spring of 1998; and,
WHEREAS, Santa Clara County Bar Association does not wish to extend
its contract with the Town for a third year; and,
WHEREAS, there is a need to continue the program services due to a
continuing large volume of calls for information and referral and a large number of
petitions for dispute resolution filed; and,
WHEREAS, Project Sentinel currently provides dispute resolution services
to 10 cities and is fully qualified to provide services to the Town; and,
WHEREAS, Project Sentinel has agreed to provide services to the Town at
the same rates negotiated with the Bar Association.
NOW THEREFORE, BE IT RESOLVED that the Town Council of the
Town of Los Gatos does hereby authorize the Town Manager to execute an agreement
with Project Sentinel for Rental Dispute Resolution Services, (attached as exhibit A)
and further authorizes the Town Manager to execute Agreement Amendments extending
csd08:A:1Resos\cs060500.00
RESOLUTION 2000 - 55
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH PROJECT SENTINEL
FOR RENTAL DISPUTE RESOLUTION SERVICES
THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESOLVES AS
FOLLOWS:
WHEREAS, the Town desires to continue specialized services for resolving
tenant/landlord disputes within the Town of Los Gatos; and,
WHEREAS, the Town ofLos Gatos solicited competitive bids from qualified
agencies providing dispute resolution services in the Spring of 1998; and,
WHEREAS, Santa Clara County Bar Association does not wish to extend
its contract with the Town for a third year; and,
WHEREAS, there is a need to continue the program services due to a
continuing large volume of calls for information and referral and a large number of
petitions for dispute resolution filed; and,
WHEREAS, Project Sentinel currently provides dispute resolution services
to 10 cities and is fully qualified to provide services to the Town; and,
WHEREAS, Project Sentinel has agreed to provide services to the Town at
the same rates negotiated with the Bar Association.
NOW THEREFORE, BE IT RESOLVED that the Town Council of the
Town of Los Gatos does hereby authorize the Town Manager to execute an agreement
with Project Sentinel for Rental Dispute Resolution Services, (attached as exhibit A)
and further authorizes the Town Manager to execute Agreement Amendments extending
csd08:A:1Resos\cs060500.00
r
the term as long as they conform to the Council adopted budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 5`h day of June, 2000, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Jan Hutchins, Linda Lubeck, Joe Pirzynski,
Mayor Steve Blanton.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Steven Blanton
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
csd08:A:IResos1cs060500.00
the term as long as they conform to the Council adopted budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 5t' day of June, 2000, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Jan Hutchins, Linda Lubeck, Joe Pirzynski,
Mayor Steve Blanton.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Steven Blanton
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
csd08:A:\Resos\cs060500.00
Exhibit A
AGREEMENT FOR RENTAL DISPUTE RESOLUTION SERVICES
THIS AGREEMENT is entered into this day of , 2000, by and
between the Town of Los Gatos, State of California, herein called the "Town", and Project Sentinel,
engaged in providing Rental Dispute Resolution services herein called the "Contractor".
RECITALS
A. The Town desires to engage a Contractor to provide services in conjunction with
tenant/landlord dispute resolution services, because of Contractor's experience and
qualifications to perform the desired work.
B. The Contractor represents and affirms that it is qualified and willing to perform the desired
work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services
The Contractor shall:
a. Implement Town Code Article VIII. Rental and Other Landlord/Tenant Disputes,
Sections 14.80.010 through 14.80.315; Article VIII.V. Mobile Home Rental and
Other Tenant/Land Disputes, Sections 14.85.010 through 14.85.415.
b. During the hours of 9:00 A.M. to 4:00 P.M. every weekday, maintain and staff at
least one telephone line at its office located at 430 Sherman Avenue #308, Palo Alto,
CA 94306, provide information to persons with questions regarding landlord and
tenant relations concerning property located in the Town; refer such persons to
appropriate agencies, persons or groups; and/or advise them of Program services.
Contractor shall send Program information upon request.
c. Upon receiving a petition describing a conflict situation deemed to be appropriate
for the dispute resolution process, Contractor staff shall:
• provide conciliation services via telephone or mail
• coordinate mediation when conciliation is not sufficient
• coordinate arbitration hearing when the dispute is not resolved at the
mediation level
d. Keep complete and accurate records regarding requests for landlord/tenant
services under the terms of this Agreement and compile monthly statistics in
a format approved by the Community Services Director. Statistics shall include, but
not be limited to, the number, resolution, and the outcome of the petitions filed.
These statistics shall be sent to the Community Services Department each quarter.
e. Advise the Town from time to time and at its request, as to the status of the
program and the progress made in easing tensions in the Los Gatos rental housing
Revised: May 25, 2000
csd34a:\contract\prj sent.wpd
Page 1 of 7
community. The Town shall at all times have access to program records
maintained by Contractor and shall be allowed to observe the employees taking
Los Gatos calls at its office.
f. Provide an adequate number of trained mediators. Supervise and monitor their
performance including but not limited to time spent per case. And, maintain an
accurate list of trained mediators including their telephone numbers, addresses and
other relevant data.
g. Provide all forms, documents, and other materials required for the proper keeping
of Program records.
h. Obtain advance written Town approval of all advertising, publicity, and other
materials describing the Program to the general public.
i. Coordinate community education with Town staff.
j. Attend Rent Advisory Committee meetings; participate in policy discussions; and
make policy and administrative recommendations.
k. At the beginning of the contract year, provide the Town with written notice of
holidays for the fiscal year. At least two (2) working days prior to a holiday,
Contractor shall provide a tape recorded message informing callers that the office
will be closed and the day it will reopen.
1. Prepare and submit to the Town an Annual Report including, but not limited to, all
data and statistics required in Paragraph d, above, no later than August 15 of each
year.
m. Coordinate with and assist Town Attorneys office in any litigation arising out of
any petition processed pursuant to this Agreement.
n. Provide for mediation and arbitration services. Mediation/Arbitration services will
be reimbursed at the mediator/arbitrators hourly fee up to a maximum $1,930.00 for
the full term of this Agreement.
2. Time of Performance. The services of the Contractor are to commence July 1, 2000, and
continue to June 30, 2001. The contract may be extended for one year through June 30,
2002, and for another year through June 30, 2003, upon mutual agreement of the parties as
evidenced by an amendment approved in the same manner as this Agreement.
3. Compliance with Laws. The Contractor shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Contractor represents
and warrants to Town that it has all licenses, permits, qualifications and approvals of
whatsoever nature which are legally required for Contractor to practice. Contractor
represents and warrants to Town that Contractor shall, at its sole cost and expense, keep in
effect or obtain at all times during the term of this Agreement any licenses, permits, and
approvals which are legally required for Contractor to provide the services required by this
Agreement. Contractor shall maintain a Town of Los Gatos business license pursuant to
Chapter 14 of the Code of the Town of Los Gatos.
4. Sole Responsibility. Contractor shall be responsible for employing or engaging all persons
necessary to perform the services under this Agreement. Contractor acknowledges that it has
had sufficient opportunity to learn the status and complexity of any matter concerning
Town's Rental Dispute Resolution Program that is currently pending or may arise in the
Revised: May 25, 2000
csd34a:\contract\prjsent.wpd
Page 2 of 7
foreseeable future, and that Contractor enters this Agreement with full knowledge of the
risks, including the risk of additional costs to provide the services required under this
Agreement, posed by such matters.
5. Information/Report Handling. All documents furnished to Contractor by the Town and all
reports and supportive data prepared by the Contractor under this Agreement are the Town's
property and shall be delivered to the Town upon the completion of Contractor's services or
at the Town's written request. All reports, information, data, and exhibits prepared or
assembled by Contractor in connection with the performance of its services pursuant to this
Agreement are confidential until released by the Town to the public, and the Contractor shall
not make any of the these documents or information available to any individual or
organization not employed by the Contractor or the Town without the written consent of the
Town before such release.
6. Compensation. Compensation for Contractor's professional services shall not exceed
$31,230.00 as reflected in Exhibit A; and payment shall be based upon Town approval in
accordance with Exhibit B.
7 Availability of Records. Contractor shall maintain the records supporting this billing for not
less than three (3) years following completion of the work under this Agreement. Contractor
shall make these records available to authorized personnel of the Town at the Contractor's
offices during business hours upon written request of the Town.
8. Project Manager. The Project Manager for the Contractor for the work under this Agreement
shall be Anne Marquart, Executive Director.
9. Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Contractor. No portion of these services shall be assigned or
subcontracted without the prior written consent of the Town.
10. Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
To Town:
To Contractor:
Revised: May 25, 2000
csd34a: \contract\prj sent.wpd
Regina A. Falkner
Community Services Director
Town of Los Gatos
110 East Main Street
Los Gatos, CA 95030
Anne Marquart
Executive Director
Project Sentinel
430 Sherman Avenue, Suite 308
Palo Alto, CA 94306
Page 3 of 7
ii. Contractor agrees to have and maintain for the duration of the contract. an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Contractor shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Contractor agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
iv. Contractor agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure Contractor for professional errors or omissions in the
performance of the particular scope of work under this agreement.
b. General Liability:
The Town, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Contractor; products and completed operations of Contractor,
premises owned or used by the Contractor. This requirement does not apply
to the professional liability insurance required for professional errors and
omissions.
ii. The Contractor's insurance coverage shall be primary insurance as respects
the Town, its officers, officials, employees and volunteers. Any insurance or
self -insurances maintained by the Town, its officers, officials, employees or
volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Contractor's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
c. All Coverages: Each insurance policy required in this item shall be endorsed to state
that coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits except after thirty (30) days' prior written notice by certified mail, return
receipt requested, has been given to the Town. Current certification of such
insurance shall be kept on file at all times during the term of this Agreement with the
Town Clerk.
Revised: May 25, 2000
csd34a:1contract\prjsent.wpd
Page 5 of 7
d. In addition to these policies, Contractor shall have and maintain Workers°
Compensation insurance as required by California law and shall provide evidence of
such policy to the Town before beginning services under this Agreement. Further,
Contractor shall ensure that all subcontractors employed by Contractor provide the
required Workers' Compensation insurance for their respective employees.
16. Indemnification. The Contractor shall save, keep and hold harmless indemnify and defend
the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up because
of damages to property or personal injury received by reason of, or in the course of
performing work which may be occasioned by a willful or negligent act or omissions of the
Contractor, or any of the Contractor's officers, employees, or agents or any subContractor.
17. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall
operate as a waiver of any other right or remedy that party may have hereunder, nor does
waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the same or any other provision of this Agreement.
18. Mediation/Arbitration. If a dispute arises from or relates to this contract or the breach
thereof and the dispute cannot be settled through direct discussions, the parties agree, prior
to filing any legal action, to settle the dispute in an amicable manner by mediation. The
mediator shall be chosen by mutual agreement of the parties. Thereafter, any unresolved
claim or controversy arising from or related to this contract or breach thereof shall be
settled by binding arbitration, and judgment on the award rendered by the arbitrators may
be entered in Superior or Municipal Court of the County of Santa Clara, whichever court
has jurisdiction thereof. The arbitrator shall be selected by mutual agreement of the
parties. The costs of the mediation and/or arbitration shall be shared equally between the
parties.
19. Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior or Municipal Court of the County of Santa Clara.
20. Termination of Agreement. The Town and the Contractor shall have the right to terminate
this agreement with or without cause by giving not less than ninety (90) days written notice
of termination. In the event of termination, the Contractor shall deliver to the Town all
plans, files, documents, reports, performed to date by the Contractor. In the event of such
termination, Town shall pay Contractor an amount that bears the same ratio to the maximum
contract price as the work delivered to the Town bears to completed services contemplated
under this Agreement pursuant to Exhibit A and B hereto, unless such termination is made
for cause, in which event, compensation, if any, shall be adjusted in light of the particular
facts and circumstances involved in such termination.
21. Amendment. No modification, waiver, mutual termination, or amendment ofthis Agreement
Revised: May 25, 2000
csd34a:1contract 1prjsent.wpd
Page 6 of 7
is effective unless made in writing and signed by the Town and the Contractor.
22. Dis In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, as well as costs included in Exhibit A.
he
23. Entire Agreement. This Agreement constitutes the completand exclusve statement of e conditions, understandings or
Agreement between the Town and Contractor. No terms
agreements purporting to modify or vary this Agreement, unless hereafter made in writing
and signed by the party to be bound, shall be binding on either party.
IN WITNESS WHEREOF, the Town and Contractor have executed this Agreement as of the
date indicated on page one (1).
David W. Knapp, Town Manager
Town of Los Gatos
Anne Marquart,
Project Sentinel
ATTEST:
Clerk of the Town of Los Gatos, Approved as to Form:
Los Gatos, California
Marian V. Cosgrove, Town Clerk Orry P. Korb, Town Attorney
Revised: May 25, 2000
csd34a:\contract\prjsent.wpd
Page 7 of 7
BUDGET
LOS GATOS RENTAL DISPUTE RESOLUTION PROGRAM
JULY 1, 2000 - JUNE 20, 2001
Exhibit A
Description
Monthly Rate
Maximum FY 1999/2000
Payment
ADR Services
$2,441.67
$29,300.00
ADR Services are described in
Agreement Section 1. Scope of
Services, pages 1 and 2.
Mediator/Arbitrator
Reimbursement of
mediator/arbitrators
not to exceed
$1,930.00
$ 1,930.00
Mediator/Arbitrator services.
Total Project
$31,230.00
EXHIBIT B
PAYMENTS TO CONTRACTOR
PAYMENTS TO CONTRACTOR
A. Method of Payment:
1. TOWN agrees to pay CONTRACTOR for the performance of the services,
work, and duties, subject to and performed in connection with the Agreement
a sum of money not to exceed the amount set forth in the Agreement, Exhibit
A. Payments shall be made monthly for services actually performed as set
forth in Section 1. Scope of Services in the Agreement. Payment to
CONTRACTOR shall be made net 30 days after receipt by TOWN of the
monthly invoices. CONTRACTOR'S invoice shall be mailed to: Town of
Los Gatos, Accounts Payable, P.O. Box 949, Los Gatos, CA, 95031. All
invoices shall include TOWN'S purchase order number.
2. TOWN may, at any time and in its absolute discretion, elect to suspend or
terminate payment to CONTRACTOR, in whole or in part, under this
Agreement or not to make any particular payment under this Agreement in
the event of unsatisfactory performance or noncompliance with this
Agreement.
Town Council Minutes June 5, 2000
° Redevelopment Agency Los Gatos, California
SHANNON ROAD 16321/SUBDIVISION/COMPLETION NOTICE/RESOLUTION 2000-52 (08.09)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-52 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS ACCEPTING WORK OF HASTINGS
DEVELOPMENT, THREE LOT SUBDIVISION AT 16321 SHANNON ROAD AND
AUTHORIZING THE TOWN MANAGER TO EXECUTE CERTIFICATE OF ACCEPTANCE
AND NOTICE OF COMPLETION FOR RECORDING BY TOWN CLERK. Carried
unanimously.
LOS GATOS CREEK BRIDGE @ LARK AVE (37C-0286)BLOSSOM HILL RD BRIDGE (37C-
0286)CALIFORNIA DEPARTMENT OF TRANSPORTATION/RESOLUTION 2000-53 (09.35)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-53 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO ENTER INTO PROGRAM SUPPLEMENT AGREEMENT #001-M1 WITH THE STATE
OF CALIFORNIA DEPARTMENT OF TRANSPORTATION TO ADMINISTER AGENCY -
STATE AGREEMENT #04-5067 COVERING PRELIMINARY' ENGINEERING,
CONSTRUCTION, AND CONSTRUCTION ENGINEERING FOR LOS GATOS CREEK
BRIDGE AT LARK AVENUE (37C-0286) AND BLOSSOM HILL ROAD BRIDGE (37C-0104)
IN THE TOWN OF LOS GATOS. Carried unanimously.
CLEAN, SAFE CREEKS/NATURAL FLOOD PROTECTION/RESOLUTION 2000-54 (10.37)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-54 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS SUPPORTING PLACEMENT OF SANTA
CLARA VALLEY WATER DISTRICT'S PROPOSED PROGRAM FOR CLEAN, SAFE
CREEKS AND NATURAL FLOOD PROTECTION ON THE NOVEMBER 2000 BALLOT.
Carried unanimously.
RENTAL DISPUTE MEDIATION/PROJECT SENTINEL/RESOLUTION 2000-55 (11.19)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-55 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO EXECUTE AN AGREEMENT WITH PROJECT SENTINEL FOR RENTAL DISPUTE
RESOLUTION SERVICES. Carried unanimously.
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM/RESOLUTION 2000-56 (12.14)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-56 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO EXECUTE THE AGENCY AGREEMENT FOR COUNTYWIDE AB 939
IMPLEMENTATION FEE AND EXECUTE AN AGENCY AGREEMENT WITH THE
COUNTY OF SANTA CLARA FOR PARTICIPATION IN A HOUSEHOLD HAZARDOUS
WASTE COLLECTION PROGRAM FOR FY 2001 THROUGH FY 2003 (JULY 1, 2000 - June
30, 2003.) Carried unanimously.
PATROL CAR SURVEILLANCE CAMERAS/RECORDERS/RESOLUTION 2000-57 (15.09)
Motion by Mr. Hutchins, seconded by Mr. Pirzynski, that Council adopt Resolution 2000-57 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING TOWN MANAGER TO
ACCEPT FUNDS FROM THE OFFICE OF CRIMINAL JUSTICE PLANNING, CALIFORNIA
LAW ENFORCEMENT TECHNOLOGY EQUIPMENT PURCHASE PROGRAM, FOR THE
LOS GATOS-MONTE SERENO POLICE DEPARTMENT TO PURCHASE PATROL CAR
SURVEILLANCE CAMERAS & RECORDERS. Carried unanimously.
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