Item 16 Staff Report Adopt Resolution Approving Revised Housing Conservation Program Guidelines, Including a New Safety Grant ComponentCOUNCIL AGENDA REPORT
DATE: March 28, 1996
TO: MAYOR AND TO COUNC
FROM: TOWN MANAGER
SUBJECT:
MEETING DATE: 04/01/96
ITEM NO.
ADOPT RESOLUTION APPROVING REVISED HOUSING CONSERVATION PROGRAM
GUIDELINES, INCLUDING A NEW SAFETY GRANT COMPONENT
RECOMMENDATION:
Adopt resolution approving revised Housing Conservation Program Guidelines, including a new Safety Grant
component.
BACKGROUND:
The Town's housing goal is to provide adequate housing for Town citizens, regardless of age, income, race, or ethnic
background. The Town encourages conservation and construction of housing adequate for future populations and
replacement needs consistent with environmental limitations and in proper relationship to community facilities, open
space and transportation. The Housing Conservation Program (HCP), managed by the Community Services Department
for twenty years, contributes to the Town's overall housing goal by providing low interest loans and grants to income
eligible property owners for home rehabilitation purposes. In this manner, the Town preserves existing housing stock
and promotes safe housing for Town residents.
The Town's Housing Conservation Program is funded entirely by federal Community Development Block Grant (CDBG)
monies and currently includes the following components:
Owner Occupied Housing Rehabilitation Loans
Rental Housing Rehabilitation Loans
Emergency Loans
Rehabilitation Grants (Emergency)
On January 6, 1996, the Council was presented with an informational report regarding the status of Town housing
programs. Included in that report was a discussion regarding the amendment of the HCP Guidelines to include a new
Safety Grant component. Generally, the Safety Grant Program is intended to:
• Save lives and property;
• Save tax dollars through proactive efforts;
• Augment existing housing rehabilitation programs and provide an alternative to full service
loans;
• Facilitate the marketing of housing conservation programs; and
• Allow the Town to more effectively use Housing Rehabilitation allocated funds.
PREPARED BY:
.�I
Reviewed by: A -y ance Revised: 3/28/96 11:44 am
na A. Falkner
Services Director
Reformatted: 10/23/95
. PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION APPROVING REVISED HOUSING CONSERVATION PROGRAM
GUIDELINES, INCLUDING A NEW SAFETY GRANT COMPONENT
March 28, 1996
DISCUSSION:
The following revisions have been made to the HCP Guidelines:
1. Safety Grant Program: A Safety Grant component was added to allow the Town to meet those objectives
identified above. The Program will also allow clients to correct the more serious health and safety deficiencies
on their properties without having to commit to paying off or carrying loans secured by deeds of trust. Based
on service requests and an informal survey, it is also anticipated that the Program will meet a specific
community need by addressing earthquake retrofitting, security improvements, improved accessibility for
elderly and disabled residents, and other fire related safety improvements. Eligibility criteria relating to the
Safety Grant Program are defined below:
GRANTS
SAFETY: Owner -Occupied
SAFETY: Rental Housing
Income
Eligibility
Annual household income cannot exceed
80% of County Median Income (CMI).
Annual household income of tenant cannot
exceed 80% of CMI.
For a five year period following completion
of rehab work, annual household income of
tenant(s) occupying rehabilitated rental
unit(s) cannot exceed 80% of CMI.
Eligible Housing
Program applicable to structures with 1 to 10
rental units only.
Maximum
Grant Amount
Up to $10,000
Up to $3,000 per unit within any five year
period.
Conditions
•
* Owner approval required.
* For a five year period following
completion of rehab work, rent on
rehabilitated units is restricted to 30% of the
household's annual gross income.
Eligible Work
Limited to that which:
* Allows a structure to meet minimum
health and safety requirements.
* Provides minimum (non -engineered)
earthquake retrofitting.
* Helps prevent residential fires through
fire prevention mechanisms.
* Provides security improvements.
* Improves accessibility for elderly and
disabled residents.
Limited to that which:
* Helps prevent residential fires through
fire prevention mechanisms.
* Provides security improvements.
* Improves accessibility for elderly and
disabled residents.
fl n n fl
• PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION APPROVING REVISED HOUSING CONSERVATION PROGRAM
GUIDELINES, INCLUDING A NEW SAFETY GRANT COMPONENT
March 28, 1996
2. General Guideline Revisions: The HCP Guidelines were last revised in 1989. The Safety Grant concept
provided an opportunity for the Loan Review Committee to revise the guidelines for purposes of clarification
and in light of changing conditions. The following table outlines the most significant changes made to the
guidelines. It should be noted that the Community Services Department maintains an HCP Procedures Manual
in which specific functions and processes are outlined.
I.
Purpose
A description of the Housing Conservation Program's contributions to the
Town's overall housing objectives was added, in addition to a comment
about the program's federal CDBG funding source.
I1.
General Eligibility
Criteria
• This section was reduced to four components: Income
Eligibility,
Eligible Structures, Hazard Insurance, and the Application Process.
• Eligibility criteria applicable only to the loan process was
moved to Section III.
• The Town's nondiscrimination clause was added.
I I.
Loan and Grant Programs
• Text was reformatted into tables so guidelines can be
reviewed at -a -glance.
• The maximum loan amount provided to eligible "owner -
occupied" applicants was raised from $35,000 to $50,000 to
keep pace with increased housing rehab costs and better
accommodate the requirement that rehab loans, when
combined with other resources, be sufficient to eliminate
substandard conditions throughout the housing unit.
• The dollar amount cited in the stipulation that loans of
$25,000 or more receive (prior to loan approval) an in-depth
secondary review has also been increased to $35,000.
• Eligible work for rehab loans was clearly outlined.
• The Safety Grant component was added.
IV.
Program Responsibilities
The responsibilities of the Town's Finance Department in tracking HCP
loan transactions through the Town's accounts receivables system were
added.
V.
Appeal Procedures
The responsibilities of the Town in affording an applicant the opportunity
to appeal a denial for loan or grant funding by the Loan Review Committee
were added.
Note: Section IV of the existing guidelines (titled "General Guidelines") outlined special terms and conditions. The
revised HCP Guidelines do not include this section. The Owner Participation Agreement, executed by the Owner and
Town following loan approval, outlines all special and applicable HCP loan terms and conditions, which do not need
to be detailed in the guidelines.
• PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION APPROVING REVISED HOUSING CONSERVATION PROGRAM
GUIDELINES, INCLUDING A NEW SAFETY GRANT COMPONENT
March 28, 1996
3. Minor Guideline Revisions: Other nonsubstantial format, grammatical, and language changes were made to
make the guidelines more useful.
CONCLUSION:
Staff has chaired a committee to expand Urban County housing rehab programs to include a similar Safety Grant
Program. Advantages to this approach include group marketing and promotional efforts and streamlined bidding
processes (where an annual contract could be established with one contractor to perform safety repair work throughout
the County). The U.S. Department of Housing and Urban Development (HUD) recently reviewed the County's proposed
Safety Grant Program. A letter from HUD to the County dated February 27, 1996, (Attachment 2) commends the County
for implementing plans to "further secure the quality of housing for low and moderate income households" and
encourages participating municipalities to update their rehab programs to include a Safety Grant component.
The Loan Review Committee met to consider the revised HCP Guidelines and recommends adoption by the Town
Council. The Town's Community Services Commission met to consider the Safety Grant Program and also recommends
adoption.
ENVIRONMENTAL ASSESSMENTS:
This is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
The HCP is funded completely with federal CDBG monies received through the annual CDBG allocation process. The
Town's General Fund is not impacted by HCP loan and grant activity and cannot benefit from savings in the Housing
Conservation Program.
CDBG funds provide dollars for loans/grants. These dollars and loan payments paid by HCP clients are deposited into
a revolving loan fund at Bank of the West for expenditure. CDBG dollars reimburse the Town for all HCP associated
Staff costs including technical assistance and loan processing. The County charges our CDBG grant allocation $15,000
for technical services relating to work write-ups and rehabilitation monitoring.
Housing Rehab Project Support: 8030-45050 - $45,000
Housing Rehab Loans/Grants 218-45040
County Rehab Specialist: $15,000 (Funds are granted to the Town and transferred back to
the County in payment of services rendered.)
RAF:bcb:tl
CSD24:A:\hcp\Safety.Fin
Attachments:
1. Resolution
Exhibit A: Town of Los Gatos Housing Conservation Program Guidelines
2. Letter to County of Santa Clara (Housing and Community Development Program) from HUD re: Safety Grant
Program
Distribution:
Charlie Chew, Santa Clara County, Housing and Community Development Program
1735 N. First Street, San Jose, CA 95112
Community Services Commission
ATTACHMENT 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
ADOPTING HOUSING CONSERVATION PROGRAM GUIDELINES AND
RESCINDING RESOLUTION 1989-223
WHEREAS, the Town of Los Gatos has a Housing Conservation Program allowing it
to provide Community Development Block Grant (CDBG) funded low interest loans and
grants to income eligible property owners for home rehabilitation purposes; and
WHEREAS, the Town of Los Gatos desires to revise the guidelines which govern the
Housing Conservation Program; and
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS
GATOS DOES HEREBY RESOLVE AS FOLLOWS: (1) adopt the Housing Conservation
Program Guidelines attached as Exhibit A; and (2) rescind Resolution 1989-223.
THEREFORE, BE IT RESOLVED:
This decision constitutes a final administrative decision pursuant to Code of Civil
Procedure section 1094.6 as adopted by section 1.10.085 of the Town Code of the Town of
Los Gatos. Any application for judicial relief from this decision must be sought within the
time limits and pursuant to the procedures established by Code of Civil Procedure section
1094.6, or such shorter time as required by state or federal law.
CSD08:A:\RESOS\040196.R02
i
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 1st day of April, 1996 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
ATTEST:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\040196.R02
2
U.S. Departm.
Pacific/Hawaii C
450 Golden Gate Avenue
San Francisco, California 94102-3448
ATTACHMENT 2
E. 27
f'� 0
MAR 0 1 1996
f Ho••-ing and Urban Developme ,HCHMEN i 2
0
Bob Rathbun
Housing Rehabilitation Specialist COUNTYOF SANTACLA.RA
County of Santa Clara HCD
Department and Community Development Program
1735 North First Street, Suite 265
San Jose, California 95112
Dear Mr. Rathbun:
SUBJECT: Housing Rehabilitation Program
Safety Grant Program
You have requested a review of the County's proposed
Safety Grant Program (draft) which was received on
February 15, 1996. In particular, you have requested
whether "units affected by the program would be eligible to
be credited as rehabilitation units in the Consolidated
Plan."
As explained in the draft, the program would be an
expansion of the existing Community Development Block Grant
(CDBG) Housing Rehabilitation Program within the County, and
it's participating municipalities. The program would
specifically address health and safety requirements, perform
minimum earthquake retrofitting, install fire prevention
mechanisms, and security devices, and improve accessibility
for the disabled
The program is designed to provide an alternative to
full service loans ranging from $30,000 - $50,000 (for
substantial improvements). Homeowners would be able to
qualify for grants estimated at $2,000 to $10,000, and
renters would be served at an estimated cost of $500 to
$2,000 per unit.
The CDBG municipalities would set grant limits, and
establish the types of improvements needed. The program
would be administered, and implemented by existing CDBG
Urban County staff. As indicated, all participants would be
required to meet income guidelines established by the CDBG
program.
With regards to reporting the potential housing units,
in the Consolidated Plan, a grantee should maintain
sufficient documentation of all assistance provided during
the reporting period for all households assisted.
Rehabilitation activities that do not result in a housing
unit being brought up to standard condition (e.g. emergency
2
rehab or weatherization programs, to name a few), activities
undertaken without Federal funds or activities assisting
homeless and non -homeless persons with special needs not
linked to the provision of supportive, transitional or
permanent housing, may be reported separately, but shall not
be reported as persons assisted with housing. Regardless of
the funding differences for rehabilitation (loan amounts
compared to grant amounts), the completed units should be
reported as assisted units.
In further reviewing the draft proposal, it appears
that the program is countywide as well as local. The County
is encouraged to include the participating municipalities'
in the administration, and implementation of their own
Housing Rehabilitation Programs so as to reduce
administrative duplication etc. Upon finalizing the
proposed plan, both the County, and municipalities should
update their Housing Rehabilitation Program policies to
include the Safety Grant Program. In addition, the
information should be made available to the public through
the Consolidated Plan process.
The County is to be commended for addressing its
housing needs, and implementing plans to further secure the
quality of housing for low and moderate income households.
If you have any questions regarding this matter, you may
contact Lydia Beltran, Community Planning and Development
Representative at (415) 436-6489, ex 2632.
Very sincerely yours,
Ro ert G. IL
Program Management
Community Planning and
Development Division
EXHIBIT A
TOWN OF LOS.GATOS
HOUSING CONSERVATION PROGRAM
GUIDELINES
I. PURPOSE
The Town's housing goal is to provide adequate housing for Town citizens, regardless of age, income,
race or ethnic background. The Town encourages conservation and construction of housing adequate for
future populations and replacement needs consistent with environmental limitations and in proper
relationship to community facilities, open space and transportation. The Housing Conservation Program
(HCP), managed by the Community Services Department since 1976, contributes to the Town's overall
housing goal by providing CDBG funded low interest loans and grants to income eligible property
owners for home rehabilitation purposes. In this manner,•the Town preserves its existing housing stock
and promotes safe housing for Los Gatos residents. Housing conservation is achieved through:
1. Owner Occupied Housing Rehabilitation Loans
2. Rental Housing Rehabilitation Loans
3. Emergency Loans
4. Rehabilitation Grants (Emergency and Safety)
The Housing Conservation Program is funded entirely by federal Community Development Block Grant
(CDBG) monies.
II. GENERAL ELIGIBILITY CRITERIA
A. Income Eligibility: The Town's Housing Conservation Program is designed to assist low and
very low income residents, i.e., those with annual household incomes not exceeding 80% of the
County Median Income (CMI) adjusted for household size as defined by the Federal Department
of Housing and Urban Development for the San Jose PMSA. The Town offers 6% rehabilitation
loans to qualified applicants with incomes exceeding 80% of the CMI.
Very Low Income:
Low Income:
Moderate Income:
Annual household income at or below 50% of CMI.
Annual household income greater than 50%, but not exceeding 80%, of CMI.
Annual household income greater than 80%, but not exceeding 100%, of CMI.
Non-profit organizations providing affordable housing or other housing related services to
persons at or below 80% of the CMI are eligible for assistance through the Town's HCP pending
analysis of direct benefit to Los Gatos residents.
B. Eligible Structures: Single-family detached, single-family attached, multi -family structures, and
mobile homes. Structure must be located within the Town's boundary limits, except as otherwise
approved by the Loan Review Committee in instances where the housing unit, located elsewhere
in Santa Clara County, serves a housing need benefiting a segment of the Los Gatos population.
Structure to be rehabilitated must also be of legal status.
C. Hazard Insurance: Prior to disbursement of funds, applicant must provide proof of adequate
hazard insurance on the structure, which must be maintained for the life of the loan. The amount
of coverage must equal the full replacement cost of the insured structure, and the Town of Los
-i-
/Th
Gatos must be named in the policy as a lenders loss payee. Hazard insurance coverage will be
monitored by the Town.
D. Applications: A Town application must be completed to initiate the process for a rehabilitation
loan and grant. Applicants may apply for more than one loan or grant program.
In administering the Housing Conservation Program, the Town does not discriminate on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national
origin, religion, medical condition, or any other basis prohibited by law.
III. LOAN AND GRANT PROGRAMS
The cost of rehabilitation materials, labor, permits, credit report, lot book, termite report, loan processing
fee, architectural fees, engineering fees, business license fee, and completion of rehabilitation contract
specifications may be included in the principal loan/grant amount.
A. LOANS - ELIGIBILITY CRITERIA
REHAB LOANS
OWNER OCCUPIED
RENTAL HOUSING
EMERGENCY
INCOME
ELIGIBILITY
See Interest Rate below.
Applicant must own property to
be rehabilitated.
Over the life of the loan, only ten-
ants with an annual household
income of 80% or less of CMI
may occupy rehabilitated units.
Annual household income
cannot exceed 80% of CMI
MAXIMUM
LOAN
AMOUNT
$50,000 (Loans over $35,000
require special approval consist-
ing of a secondary review of the
Rehab Work Write -Up Inspec-
tion List by the Loan Review
Committee.)
Single -Unit: $15,000
Multi -Units: $25,000
Complex: $100,000
Program applicable to structures
with 1 to 10 rental units only.
$15,000
INTEREST
RATE
0%: Annual household income
at or below 50% of CMI (pay-
ments may be deferred)
3%: Annual household income
between 50%-80% of CMI (pay-
ments may be fully or partially
deferred)
6%: Annual household income
exceeds 80% of CMI
From 3% to 6% as determined by
Loan Review Committee.
Payments may be deferred up to
five years upon Loan Review
Committee's approval of owner's
pro forma outlining improvement
costs and expected rental income.
3%
LOAN TERM
3 to 20 years depending upon
Applicant's financial condition.
15 years
3 to 5 years
RESTRICTIONS
Over the life of the loan, rent on
rehabilitated unit(s) is restricted to
30% of the household's annual
gross income.
Emergency condition must
exist (i.e., threat to life and
property).
- 2 -
LOANS: OTHER CONDITIONS
1.
Ability to Repay
Applicant must evidence adequate capacity to repay rehabilitation loan(s).
2.
Assets
Applicant's assets will be considered by the Loan Review Committee during the loan
evaluation process.
3.
Credit Worthiness
Applicant's credit history must be in good standing. A credit report will be obtained
by the Town for verification purposes.
4.
Elimination of
Substandard Conditions
The rehabilitation loan, when combined with other resources, must be sufficient to
eliminate substandard conditions.
5.
Loan to Value Ratio
The principal amount of the rehabilitation loan, together with the principal amount of
any other debt secured by the property, cannot exceed 90% of the projected post -
rehabilitation value of the structure.
6.
Documentation
HCP loans are evidenced by a Promissory Note, executed by the owner, and secured
by a Deed of Trust, satisfactory to the Town. An Owner Participation Agreement
outlining HCP loan terms and conditions is also executed by the owner and Town.
ELIGIBLE WORK
Eligible repairs are recommended to the Loan Review Committee by the County Rehab Specialist. Repairs
must eliminate substandard conditions as they exist throughout the housing unit and address one or more of
the following:
1.
Code Violation
Repairs which correct deficiency violations under applicable Building and Housing codes,
including incipient violations.
?.
Disabled Access
Removal of architectural barriers which help provide for the independent functioning of a
disabled household member, or modifications which make the housing unit fully accessible
to the disabled household member.
3.
Earthquake
Safety
Repairs or modifications which enhance the structural safety of the housing unit during an
earthquake.
4.
Overcrowding
Rehabilitation or alteration of a housing unit which alleviates conditions creating
overcrowding, including expansion of the unit to a size adequate to house the occupants (i.e.,
eligible repair work may provide for increased bedroom and bathroom space through
addition or conversion).
5.
General Property
Improvements
General improvements such as landscaping, fence repair, and painting for cosmetic effect,
may be financed only if all substandard conditions (i.e., code violations or deficiencies) are
corrected. The purpose of the Housing Conservation Program is to provide loan funds to
make needed repairs, not to upgrade the property for resale.
- 3 -
B. GRANTS - ELIGIBILITY CRITERIA
GRANTS
EMERGENCY
SAFETY: Owner Occupied
SAFETY: Rental Housing
INCOME
ELIGIBILITY
Annual household income
cannot exceed 80% of
CMI.
Annual household income cannot
exceed 80% of CMI.
Annual household income of tenant
cannot exceed 80% of CMI.
For a five year period following
completion of rehab work, annual
household income of tenant(s)
occupying rehabilitated rental unit(s)
cannot exceed 80% of CMI.
ELIGIBLE
HOUSING
Only owner occupied
housing is eligible.
Program applicable to structures
with 1 to 10 rental units only.
MAXIMUM
GRANT AMT
$3,000
Up to $10,000
Up to $3,000 per unit within any five
year period.
CONDITIONS
Emergency condition must
exist (i.e., threat to life
and property).
• Owner approval required.
• For a five year period following
completion of rehab work, rent on
rehabilitated units is restricted to
30% of the household's annual gross
income.
ELIGIBLE
WORK
Limited to housing code
violations. Resources
must be sufficient to
eliminate emergency
substandard condition.
Limited to that which:
Limited to that which:
• Allows a structure to meet
minimum health and safety
requirements.
• Provides minimum (non-
engineered) earthquake retrofitting.
• Helps prevent residential fires
through fire prevention mechanisms
• Provides security improvements.
• Improves accessibility for elderly
and disabled residents.
• Helps prevent residential fires
through fire prevention
mechanisms.
• Provides security improvements.
• Improves accessibility for elderly
and disabled residents.
Examples of Eligible Work:
Minimum Health/Safety
Requirements
Concealing exposed wires or junctions, installing stair or porch railings, correcting unsanitary
conditions, grounding electrical systems.
Earthquake Retrofitting
Fastening floor framing (mudsills) to foundations, installing plywood (shear) panels as required
to prevent lateral movement at walls during earthquakes, strapping/securing gas fixtures (water
heaters or clothes dryers), replacing rigid gas connectors with flexible type to prevent gas leaks
during or after earthquakes, etc.
Residential Fire Preven-
tion
Installation of smoke alarms and fire extinguishers, correction of inadequate clearances between
gas fixtures and combustibles, removal of hazardous combustibles, the sweeping, inspection, and
repair of fireplaces, including installation of spark arrests, etc.
Security Improvements
Deadbolts on exterior doors, window locks, motion sensor controlled exterior lighting, etc.
Elderly/Disabled Resident
Assistance
Installation of grab bars, wheelchair ramps, accessible door openings, hand-held shower heads,
etc.
- 4 -
IV. PROGRAM RESPONSIBILITIES
A. Community Services Department
The Community Services Program Coordinator:
administers the Housing Conservation Program;
conducts program marketing and outreach;
conducts initial interviews, processes applications and determines eligibility;
conducts preliminary housing surveys;
presents applications and projects to the Loan Review Committee;
prepares and executes loan and other necessary documents;
coordinates rehabilitation projects with the Rehabilitation Specialist;
mediates disputes between homeowners and contractors;
processes progress and final payments;
monitors monthly loan payments, payoffs, foreclosures, and program incomes for loan
portfolio; and,
prepares quarterly and annual rehab reports for County of Santa Clara's Community
and Housing Development Program.
B. Loan Review Committee: The Loan Review Committee is appointed by the Town Manager.
The Committee interprets and applies Housing Conservation Program guidelines in evaluating
and approving loans and grants, establishes terms and conditions for loans and grants, and assures
the appropriate use of funds. It also recommends policy and procedural changes and advises the
Program Coordinator on housing related issues.
C. Town Manager: The Town Manager is authorized to sign various program documents, including
owner participation agreements, payment authorization forms, bank agreements, and requests for
full reconveyance. An applicant denied a loan or grant by the Loan Review Committee may
appeal to the Town Manager, who shall make the final determination as to the applicant's
eligibility and appropriate use of housing conservation program funds. Appeal procedures are
defined in Section V below.
D. Finance Department: The Finance Department performs various loan management functions: it
tracks HCP loan transactions through the Town's accounts receivable system, collects and
deposits monthly loan payments, approves payment authorization forms, and generates monthly
aged invoice reports for loan monitoring purposes.
E. Urban County Housing and Community Development Program: The County Rehabilitation
Specialist surveys property to determine extent of rehabilitation work; establishes project work
scope with Client and Program Coordinator; prepares construction and bid specifications; assists
property owner and contractor(s) in negotiating construction contracts; inspects construction
work in progress and approves change orders; approves payments to contractor(s) as appropriate;
resolves conflicts; conducts progress and final inspections, and; performs tasks relating to
project close out. County Staff reviews rehab quarterly and annual reports and monitors program
administration.
- 5 -
(*\ fl
V. APPEAL PROCEDURES
A. An applicant who believes s/he is aggrieved by a determination of the Loan Review Committee
may elect to have his/her application reviewed by the Town Manager.
B. If the Loan Review Committee denies or refuses to approve an HCP loan or grant, it shall provide
a written explanation of the determination and the basis therefore to the applicant within two
weeks following the determination. The written explanation shall also inform the applicant of
procedures for obtaining review of the decision.
C. The applicant may request a meeting with the Town Manager by submitting a written request to
the Town within ten days following receipt of notice of determination by the Loan Review
Committee. The applicant's written request for appeal should include any statement of fact within
the applicant's knowledge or belief or other material which may have bearing on the appeal. The
Town Manager shall afford the applicant the opportunity for a meeting within fifteen days
following receipt of the written request.
D. The Town Manager has the authority to revise the initial determination of the HCP loan or grant
application.
E. The Town shall prepare a summary of the matters discussed in the meeting to be included as part
of the applicant's file.
F. The Town Manager shall review and reconsider the initial determination of the applicant's case
in light of:
1. All material upon which the Town based its original determination, including all applicable
rules and regulations;
2. The reasons given by the applicant for requesting review and reconsideration of the
application;
3. Any additional written or relevant documentary material submitted by the applicant; and
4. Any further information which the Town, in its discretion, obtains by request, investigation,
or research to ensure fair and full review of the application.
G. The determination on review by the Town Manager shall include, but is not limited to, the Town's
decision or reconsideration of the application, and the factual and legal basis upon which the
decision rests, including any pertinent explanation or rationale. The determination shall be in
writing with a copy provided the applicant and Loan Review Committee no later than four weeks
following the applicant's meeting with the Town Manager.
CSD24:A:\hcp\GUIDLINE.HCP
(Last Rev. 01/31/96)
- 6 -
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4Irs
c b
q-46-2,t)atr-A--f
RESOLUTION
)qqo —1/-7
)- ) 1519(40
COUNCIL ACTION:
AYES: 0170t-evt-a)
NAYS:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS NAMES:
Number:
Date of Intro:
Date of Adopt:
ZONE CHANGE:
ORDINANCE
Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin
Mayor(or Chairman) RANDY ATTAWAY
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
RESOLUTION 1996 - 47
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
ADOPTING HOUSING CONSERVATION PROGRAM GUIDELINES AND
RESCINDING RESOLUTION 1989-223
WHEREAS, the Town of Los Gatos has a Housing Conservation Program allowing it
to provide Community Development Block Grant (CDBG) funded low interest loans and
grants to income eligible property owners for home rehabilitation purposes; and
WHEREAS, the Town of Los Gatos desires to revise the guidelines which govern the
Housing Conservation Program; and
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS: (1) adopt the Housing Conservation Program
Guidelines attached as Exhibit A; and (2) rescind Resolution 1989-223.
THEREFORE, BE IT RESOLVED:
This decision constitutes a final administrative decision pursuant to Code of Civil
Procedure section 1094.6 as adopted by section 1.10.085 of the Town Code of the Town of
Los Gatos. Any application for judicial relief from this decision must be sought within the
time limits and pursuant to the procedures established by Code of Civil Procedure section
1094.6, or such shorter time as required by state or federal law.
CSD08:A:\RESOS\041596.R47
1
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 15th day of April, 1996 by the following vote:
COUNCIL MEMBERS:
AYES: Steven Blanton, Linda Lubeck, Patrick O'Laughlin,
Mayor Randy Attaway
NAYS: None
ABSENT: Joanne Benjamin
ABSTAIN: None
SIGNED:
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\041596.R47
/s/ Randy Attaway
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
2
DATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 4-15-96
ITEM NO.
COUNCIL AGENDA REPORT
April 10, 1996
MAYOR AND TOWN COUNCIL
TOWN MANAGER
ADOPT RESOLUTION APPROVING REVISED HOUSING CONSERVATION PROGRAM
GUIDELINES, INCLUDING A NEW SAFETY GRANT COMPONENT
as
This item was continued from April 1, 1996. Please refer to your report dated March 28, 1996.
PREPARED BY: Regina A. Falkner
Community Services Director
Reviewed by: Attorney Finance Revised: 4/10/96 3:25 pm
Reformatted: 10/23/95
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT:
COUNCIL AGENDA DATE:
COUNCIL AGENDA ITEM:
SUBJECT:
COMMUNITY SERVICE
04/01/96
16
HOUSING CONSERVATION PROGRAM
RESOLUTION ORDINANCE
Number: CONTINUED ITEM Number:
Date of Adopt: 04/01/96 Date of Intro:
COUNCIL ACTION:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Date of Adopt:
ZONE CHANGE:
ALL
COUNCIL MEMBERS NAMES:
Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin
Mayor(or Chairman) RANDY ATTAWAY
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
April 1, 1996
Los Gatos, California
COMMUNITY DEVELOPMENT BLOCK GRANTS/HOUSING/CONT:
Speakers continued:
Elizabeth Auton, representing Emergency Housing Consortium, San Jose, providing shelter and
transitional housing and permanent supportive housing. Served 14 Los Gatans last year.
No one else from the audience addressed this issue.
Motion by Mrs. Lubeck, seconded by Mrs. Benjamin, to close the public hearing. Carried
unanimously.
Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council adopt Resolution 1996-38
entitled, RESOLUTION OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL
YEAR 1996-97, according to the Community Service Commission's recommendations with the
ability of Council to adjust the amounts when they have reviewed additional information which has
been requested of staff. Carried unanimously.
AFFORDABLE HOUSING/HOUSING REHABILITATION PROGRAM/CDBG (07.19)
Motion by Mr. Blanton, seconded by Mrs. Benjamin, to continue this item to April 15, 1996.
Carried unanimously.
HOUSING CONSERVATION PROGRAM/SAFETY GRANT/RESOLUTION 1996-38 (16.19)
Motion by Mr. Blanton, seconded by Mrs. Benjamin, to continue this item to April 15, 1996.
Carried unanimously.
CONCEALED WEAPONS PERMITS/MANDATORY ISSUANCE/RESOLUTION 1996-39 (20.09)
Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council adopt Resolution 1996-39 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS URGING THE CALIFORNIA STATE
SENATE, AND IN PARTICULAR THE SENATE CRIMINAL PROCEDURE COMMITTEE,
TO OPPOSE AB 638 (MANDATORY ISSUANCE OF CONCEALED WEAPONS PERMITS).
Carried unanimously.
OPEN SPACE MAINTENANCE/HOME OWNERS ASSOCIATIONS (10.14)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council accept the report on
homeowners associations, open space maintenance, and future prospects. Carried unanimously.
COUNCIL COMMITTEE REPORTS (21.20)
Mrs. Benjamin reported on the Santa Clara County Cities Association and a report distributed by Pat
Dandow, of San Jose, which spoke of Towns and Cities contracting for services. She asked that a
copy be distributed to the other Council members.
ADJOURNMENT
TC:D8:MM040196
11
April 15, 1996
Los Gatos, California
HOUSING CONSERVATION PROGRAM GUIDELINES/RESOLUTION 1996-47 (25.19)
Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council adopt Resolution 1996-
entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING REVISED HOUSING
CONSERVATION PROGRAM GUIDELINES INCLUDING A NEW SAFETY GRANT
COMPONENT. Carried by a vote of 4 ayes. Mrs. Benjamin was absent.
ANNUAL SIDEWALK RECONSTRUCTION PROGRAM/9605 PROJECT (26.28)
Motion by Mr. O'Laughlin, seconded by Mr. Blanton, that Council continue this item to May 6,
1996. Carried by a vote of 4 ayes. Mrs. Benjamin was absent.
THIRD QUARTER BUDGET REPORT 1995-1996 (27.06)
Motion by Mr. O'Laughlin, seconded by Mr. Blanton, that Council continue this item to May 6,
1996. Carried by a vote of 4 ayes. Mrs. Benjamin was absent.
COUNCIL REPORTS
There were no Council reports to be given this evening.
ADJOURNMENT
Motion by Mr. Blanton, seconded by Mrs. Lubeck, that this evening's meeting be adjourned at
12:25 a.m. Carried by a vote of 4 ayes. Mrs. Benjamin was absent.
ATTEST:
Marian V. Cosgrove
Town Clerk/Secretary to the Redevelopment Agency
TC:D8:MM041596.JT
23