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Item 1 Staff Report Community Services Commission Informational ReportDATE: TO: FROM: SUBJECT: MEETING DATE: 2-22-97 ITEM NO. COMMUNTTY SERVICES COMMISSION COUNCIL AGENDA REPORT #1 February 13, 1997 MAYOR AND TOWN COUNC TOWN MANAGER COMMUNITY SERVICES COMMISSION INFORMATIONAL REPORT RECOMMENDATION: For information, only. DISCUSSION: Attached is an informational report from the Community Services Commission. Attachment A decribes the status of current projects and programs. Commission Chairs will provide additional information to the Council in regards to Commission programs and projects at the Joint Session, including a summary of upcoming tasks and activities. The Commission is very active with seven committees and four liaison appointments. FISCAL IMPACT: Staff manages the $350 allocated for Commission operating costs (copying, postage, etc.). Attachments: 1. CSC Roster 2. Community Services Informational Report 3. Los Gatos Senior Database Memorandum 4. Wish List 5. Smythe Grants; Summary Distribution: Community Services Commission CSD23:cnclrpts\csc\tc PREPARED BY: Regina A. Fal Community S Director Reviewed by: j Atto mance Revised: 2/13/97 9:51 am Reformatted: 10/23/95 ATTACHMENT 1 COMMUNITY SERVICES COMMISSION Toni Blackstock Paul Dubois Gary Ehlert Seth Lehrman Jack Neal Vice -Chair 2/11/97 Meetings Held Third Thursday of the Month at 4:30 P.M. In Room 214 of the Neighborhood Center 15561 Benedict Lane 95032 TERM EXPIRES W: 358-1125 1/1/99 H: 356-0371 F: 358-2487 121 Altura Vista W: 354-8787 71 Broadway 95030 H: 370-3299 W: 395-3036 95030 H: 354-9257 79 Roberts Road H: 395-3932 95030 W: 395-7867 126 College Avenue W: 298-7676 95032 H: 395-3708 F:298-6324 George Perazzo 52 Ashler Avenue H. 395-3951 95030 Annette Seaborn 219 Alexander Avenue H: 354-1522 Katie Stuart 100 Belcrest Drive H: 356-7981 (student member) 95032 W: 356-3267 Sara Werp 146 Clover Way W: 345-3088 Chris Wiley Chair 95030 W: 441-3236 95032 544 University Ave. 95030 H: 358-0830 P: 521-3333 W: 541-7719 H: 354-7126 F:541-7087 COMMITTEES Adopt an Agency Wiley (C) Evaluation Neal (C), Perazzo, Werp, Wiley Recycling Steering (Ad Hoc) Blackstock (C), Perazzo, Wiley (C), All Commissioners Wiley Housing Private Revenue Perazzo (C), Lehrman Wiley (C), Dubois, Neal Ehlert Youth Development Blackstock CSD23:A:\address\roster.csc LIAISON 1/1/98 1/1/99 1/1/98 1/1/00 1/1/98 1/1/00 9/30/97 1/1/00 1/1/99 Los Gatos Blvd Imp. Werp General Plan Dubois, Neal, Wiley L.G. Com. Foundation Dubois, Ehlert Smythe European Endowment Drive (Seed Program) Jack Neal ATTACHMENT 2 MEMORANDUM COMMUNITY SERVICES DEPARTMENT To: Town Council From: Community Services Commission Subject: COMMUNITY SERVICES COMMISSION COMMITTEES Date: February 13, 1997 Evaluation Committee - Jack Neal, Chair This Committee consisting of myself and three other Commission members, has the responsibility of reviewing the requests for funding of the CDBG monies. The 1996-97 funds totalling $190,000 were allocated to Public Services and Housing categories. The evaluation for the current fiscal year is done by this Committee in March of the preceding year. This Committee's recommendations are then presented to the full Community Services Commission, which in turn submits its recommendations to the Town Council. I will attend the Town Council meeting to present these recommendations and to attempt to answer any questions regarding recommended allocations. This Committee also reviews the Town's Community Funding grants in the Human Services area in a similar fashion to the above, but approximately 30 to 60 days later. The FY 1996-97 funds allocated were $104,470. In January, the Committee met with a number of Town -funded Senior Service Agencies to determine if there was an opportunity to develop a common database or intake form. A summary report is attached. The Committee has agreed not to pursue this item. "Re -Seed" Program - (Smythe European Empowerment Drive) - Jack Neal This Committee is responsible for the allocation of funds from the SEED program to any qualified "human services" nonprofit organization in the Town of Los Gatos. Smythe European granted the Town's Community Services organizations a total of $7,800 beginning July, 1995. In addition to the initial $5,000 grant, Smythe European funded the Town's Community Services at the rate of $25 for each new or used vehicle sold or leased to a Los Gatos ZIP code resident through June 30, 1996. The Town Council has approved the Commission's recommendations to allocate $7,360 to 15 different organizations. The Town's grants are in the areas of Seed Programs, Emergency Needs, and Efficiency Activities. The Committee will recommend allocation of the grant balance to the Commission, then Town Council in April/May. Recycling Committee - Toni Blackstock, Chair With the success of our efforts to encourage residential recycling and having met the 1995 goal of AB939, the Recycling Committee has turned its efforts to reduction of junk mail and paper recycling among businesses in Town. Phil Couchee' at Green Valley Disposal Company has been very cooperative distributing information through his Newsletter. The committee has collected information on other municipalities' Town -wide Garage Sales events. The committee is soliciting feedback for a similar event in Los Gatos and expects to recommend a Town -wide Garage Sale in Los Gatos. Private Revenue - Chris Wiley, Chair We have expanded the "Wish List" to include a wide spectrum of community agencies. Our objective is to match agency needs with community resources (list attached). We have had some sucesses with list publication in the Los Gatos Weekly but would like to find other publication avenues. Housing Committee - George Perazzo, Chair The Housing Committee approved the new Safety Grant Component to the Housing Conservation Program which was ultimately approved by the Town Council. The Safety Grant Component augments the existing housing rehab program by allowing clients to correct the more serious health and safety deficiencies on their properties. It addresses earthquake retrofitting, security improvements, and fire -related safety improvements. Since the program was adopted, 3 applications have been received and 7 grants awarded. The Committee has also been active in reviewing the Town's Draft Housing Element and has drafted a recommendation regarding housing priorities to be considered by the Community Services Commission in February. Los Gatos Community Foundation; Americans with Disabilities Agency (ADA) - Paul Dubois, Liaison Over the past year, I have been the official liaison to both the Los Gatos Community Foundation and the ADA subcommittee of the Board of Appeals. With the Los Gatos Community Foundation, I have been serving on the Board of Directors as treasurer. Over the past year I have continued my work on the Foundation's Endowment Committee, where in 1996 we established our Endowment and let our first two grants, totaling $1,000. We have also established a formal grant committee which will be granting approximately $5,000. to community programs at the annual garden party in 1997. I have continued to serve as liaison with the ADA subcommittee, reporting back to the Commission on what projects have been completed, and what projects are being planned in order to help determine appropriate funding priorities from CDBG grants. CS D2 3 : A:\memoslcounci 1. stu ATTACHMENT 3 MEMORANDUM To: Regina A. Falkner, Community Services Director Community Services Commission From: Jack Neal, Evaluation Committee Chair Re: Los Gatos Senior Data Base Date: January 16, 1997 On Wednesday, January 9, 1997, members of the Evaluation committee and the community services staff met with certain representatives of several of the organizations that are financially supported by either C.D.B.G. or Town of Los Gatos community service revenues. Attendees: Community Service Commission - Evaluation Committee members: Jack Neal - chair Chris Wiley Sara Werp Community Service Department: Regina Falkner - director Organizations: Liveoak - Leta & Penny Catholic Long-term ombudsman - Donna Senior Nutrition Center - Jorge Family Service - Laurie & Marilyn 2nd Harvest (brown bag) - Cindy The purpose of this meeting was to "brainstorm" the idea of adopting a common intake form to be used by all of the organizations so as to eliminate as much duplicated effort by the client and the organization as possible. Copies of the intake forms currently being utilized by these organizations were obtained and are available for review. (They have not been reproduced as a part of this memo.) It was also suggested that a common computer generated "data base" could be established which could be utilized by all organizations. The following are comments from the above which appeared to be the consensus of opinion. 1. Each organization's intake form is unique to its provided services with the information necessary for various grant applications and reporting requirements. Usually, each agency requires certain information in order to provide its service, but may not be necessary by another agency. 2. All of the organizations felt that the confidentiality of information received from their clients was of utmost importance. Certain confidential medical or financial information received by and required by one organization should not be made available to other organizations. 3. Each agency currently utilizes a "release agreement" whereby a client authorizes one agency to release data to another agency. 4. The concept of "seamless services" to enable the client to move from one service agency to another, through the course of the clients increasing needs, should be made with as little disruption to the client as possible. 5. The initial contact for services provided by any of the agencies is usually by the client's "care giver" and not the client. 6. Each agency, noted above, except the Senior Nutrition Center, utilizes it's own computer generated data base for some portion of their clients records. The consensus of opinion concerning the possible adoption of a common intake form to be prepared by a client or their care giver, and utilized by all of the organizations was that it would probably create additional work for the agency and would not be useful. WISH LIST ATTACHMENT 4 The following list of WISHES was compiled by the Town of Los Gatos Community Services Commission. For additional information regarding specifics on the Wish List, please call the organization listed. To add your organization's wishes to the list, please call the Community Services Department at 354-6820. The Second Harvest Food Bank - POC Cynthia McCown, Director of Services, 266-8866 Conference Chairs Fifty folding chairs Stethoscope for blood pressure monitoring Turkeys, and other food items around Holidays TV/VCR Services: Nutritional and social assistance to certified low income elderly by providing a weekly "brown bag" containing at least ten food items. Volunteers are serving approximately 128 people from two Los Gatos locations: Calvary Church and the Live Oak Nutrition Site. Recipients must meet eligibility requirements and are asked to pay a $10.00 registration fee entitling them to services and weekly "brown bags" for one calendar year. Live Oak Adult Day Services, Inc - POC Leta Friedlander, Executive Director, 354-4782 Bingo Prizes Toaster Oven Services: A private nonprofit organization designed to serve the socialization needs of the more frail elderly people of Los Gatos who cannot participate in existing community activities. Provides a variety of stimulating activities for the participants. Fees on a sliding scale. Timpany Center POC Lisa Taylor -Babel, 295-0228, Ext. 208 Computer upgrades to 486 Rolling stools Ultrasound unit with cart Volunteer to do gardening maintenance Wheelchairs Services: A nonprofit organization that offers innovative aquatic therapeutic and recreation services where children and adults living with injuries, disabilities, and disease are provided physical rehabilitation and emotional support. Teen Counseling Center - POC Pat Lake, Office Administrator, 354-7648 Bookshelves File Cabinet One video camera and one tripod VCR Services: The Teen Counseling Center provides low fee counseling for teens and their families in the West Valley. Individual or family counseling as well as Peer Counselor Speakers available for interested groups. 1 A Place for Teens - POC Dru Barth, Co -President, 354-3954 Copy Machine Industrial coffee maker for snack bar Movie videos Ping pong table Activities: Fundraising to operate a center adjacent to Los Gatos High School. Over the past two years, teens and adults from the community have worked together on the nonprofit agency's development fund. Now completed, the Center offers social, educational, and recreational activities for junior high and high school students from the West Valley area. Catholic Charities/Ombudsman Program - POC Donna DiMinico, Director, 944-0567 Slide Projector (portable) VCR Services: Purpose --to act in an advocacy role for seniors; to investigate and resolve complaints by, or in behalf of, older individuals who are residents of long-term and residential care facilities. Complaints may include those issues which adversely effect the health, safety, welfare, and rights of these residents. San Jose State University Health Place - POC Jayne Cohen, Project Director, 924-1325 Jean Sullivan 924-3151 Blood Pressure Cuffs Computer Upgrades for 486 Picture Frames Stethescope Services: For persons age 55 or older; student nurses and graduate students offer nursing care and programs to promote health and independence. Health assessment, counseling, educational programs, and referral. Fees on a sliding scale. Emergency Housing Consortium - POC Barry Del Buono, Executive Director, 291-5440 Baby supplies Catering size cans of coffee Commercial janitorial supplies New clothing, especially socks, t-shirts, and sweats Personal hygiene supplies EHC offers homeless families, teens, seniors, single men and women, and disabled of Santa Clara Co. an opportunity to rebuild their lives and find lasting, affordable housing. EHC adheres to a continuum of care model that ranges from emergency to permanent housing. Art Docents of Los Gatos, Inc. POC Victoria Clark, Co -president, 358-1185 Computer Fax machine Modem for IBM compatible computer TV VCR 2 Services: A volunteer -based nonprofit corporation that has provided art education to the five schools in the Los Gatos Union School District for 22 years. Volunteers are trained to present sequential lessons in art appreciation, and hands-on workshops to grades K-8. Enrichment programs are frequently provided for members and for the community at large. Docent presentations are available upon request to community groups. Family Service Association - POC Marilyn Rumelhart, President and CEO, 288-6214 Copier supplies (free maintenance service,toner for Lanier or Xerox copier, copy paper) Desk Model Copier New telephone system (touch tone phones) Table games for our Sunday program (Pictionary, Scrabble, Chess, Cards, etc) TVNCR Combination Volunteer to print flyers and our newsletter Services: Serves older adults age sixty and above. Information and referral is provided from 9-12 daily. Volunteers help with office work, the monthly newsletter, luncheons, general meetings, and fund raisers. Link of in -home social services for frail home -bound elderly. Bi-monthly newsletter publicizes Nutrition Site menus, recreation programs and scheduled events, such as meetings and workshops. Coordinates appointments for tax preparation assistance, HICAP (Health Insurance Counsel), and 55 Alive. Membership dues (for newsletter) $12.00/yr. The Photographic Guild of Los Gatos - POC Jack Parsons, President, 356-8784 Copy Machine Postage for Mailing Reams of Copy Paper (for newsletters) Slide Projector Activities: For photographers, professional and amateur of all ages. A single event near the close of the school year: photographic contest expressly for high school students where all entries are displayed. Field trips in California and abroad. Meetings: third Friday each month; membership, $20 for one person, $35 for couple. Young Audiences - POC Katherine Conrad, 294-6991 Any film developing Copier/calculator machine Newsletter printing (reproduction services) New telephone system with voicemail VHS video camera Services: Los Gatos children, aged 5-14, experience live music, dance, theater, and multi -cultural arts through interactive performances of traditional, contemporary, and ethnic art forms. Hands-on workshops are offered in their schools by professional artists from Young Audiences nationally accredited roster. Los Gatos Chamber Orchestra - POC Minty Brown, President, 354-3076 Computer with label making capabilities Desk Filing cabinets Office space downtown Los Gatos Telephone service 3 Services: Participates in the cultural life of Los Gatos, its community, and the West Valley area by contributing fine classical music concerts. Performs at least four regular season concert programs per year in Los Gatos. Concerts are held at St. Luke's Episcopal Church, Villa Montalvo Center for the Arts, Los Gatos Opera House, and the Toll House Hotel. Works with Los Gatos High School and Saratoga High School music students. Los Gatos Chamber Orchestra meets third Tuesday of the month at 7:30 p.m. in the Los Gatos Downtown Neighborhood Center. Youth Science Institute - POC Jae Able, 356-4945 Canoe paddles Donation of or loan of 5 1/4" floppy drive for Macintosh Globe Gardener Handyperson Laminating machine Volunteer to teach about animals, plants and ecology Activities: Private, nonprofit educational agency for children and adults; provides hands on science experiences for children and teenagers; classroom sessions for school classes; daily displays; Membership available $35 year family. Center located in Vasona Park, open to the pubic. Los Gatos Museum Association - POC Peter Tiernan, President, 395-7375 Book display racks Rolling stacker for folding chairs Track light extenders Window coverings Services: Art exhibitions and displays of local natural history and artifacts including a touch table for children and adults. Exhibits rotate monthly. Handicapped access, County Transit nearby. H St. Luke's Pantry - POC Jo Greiner, 354-2195 Best food bets: tuna, chili, spam, canned hams, pasta in cans, applesauce, sweet corn, peas, beans, peanut butter, canned fruits (light Syrup), and fresh produce that can be eaten without cooking. Eastfield Mind Quong Foundation - POC Julie Scales, 364-4081 Arts and Crafts Supplies Bicycles Blankets Books Computers and Computer Games Furniture Household Items Musical Instruments Sports Equipment VCR For over 125 years, Eastfield Ming Quong, Northern California's largest and most comprehensive mental health agency, has served the needs of emotionally troubled children and families in our community. The agency operates two campuses in Campbell and Los Gatos and provides a cadre of services inclusive of Residential Care, School based Day Treatment, 24 hour Crisis Intervention, Substance Abuse Prevention/Education, Outpatient Counseling, Program Uplift: Individualized Wraparound Services and In Home Services. 4 Live Oak Senior Nutrition Services - POC Eleanor Vora, Director, 354-0707 Piano Provides meals to seniors ages 60, plus. Meals served Monday through Friday at 12:00 Noon at the address above. Also provides home delivered meals to persons who are unable to travel to site. Also provided are educational, recreational, and counseling services. DONATIONS RECIPIENT DONOR Microwave A Place for Teens Anonymous VCR A Place for Teens Anonymous Typewriter Art Docents Patrick O'Laughlin Matching funds for Transitional Housing Emergency Housing Consortium Smythe European 2 Wheel Chairs, 1 Overhead Projector Live Oak Adult Day Services Smythe European In-house Computer Services A Place for Teens Smythe European Filing Cabinet SJSU / The Health Place Smythe European Card Tables, and Coffee Supplies Los Gatos Senior Program Smythe European Room Dividers for Child Care Room Perinatal Substance Abuse Smythe European Compressor for Vehicle Second Harvest Food Bank Smythe European Fax Machine Teen Counseling Center Smythe European Office Directory and Bulletin Board Los Gatos Neighborhood Center Smythe European CSD 19\A:\letters\wis hlist. non 2/12/97 5 ATTACHMENT 5 COMMUNITY GRANT SMYTHE EUROPEAN FUNDING AGENCIES ALLOCATIONS Emergency Housing Consortium Family Services Association Live Oak Adult Day Services Place for Teens San Jose State University/Health Place Santa Clara County Nutrition Program Eitz Chaim Academy/Camp Simcha Los Gatos High School Disaster Preparedness Los Gatos Senior Program Perinatal Substance Abuse Program Second Harvest Food Bank Support Network for Battered Women Teen Counseling Center of the West Valley Los Gatos Neighborhood Center Women in Community Service $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 360.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 Total Allocations: $7,360.00 csd28A:1cgsmthe.fund .. v