Item 22 Staff Report Consider Report on Schedule and Budget for Community Forums on Town's Fiscal FutureCOUNCIL AGENDA
DATE: 5/16/94
ITEM NO. 22
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: May 12, 1994
TO: MAYOR AND TOWN -COUNCIL
FROM: TOWN MANAGER
SUBJECT: CONSIDER REPORT ON SCHEDULE AND BUDGET FOR COMMUNITY FORUMS ON
TOWN'S FISCAL FUTURE
RECOMMENDATION:
Consider report on schedule and budget for community forums on Town's fiscal future.
BACKGROUND:
Following the October 1993 study session on the Town's fiscal future, Council asked staff to develop a
community forum process similar to one used in Claremont, California. Claremont used a series of volunteer
facilitated community meetings to communicate the City's financial situation and to receive input from the
citizens regarding service levels and revenues.
Staff developed a community forum process which will include a survey, volunteer facilitators, four
community forums and final recommendations to Council. Staff has also submitted a report on Council
Members' role at the forums. The following report addresses recommended sites and dates for the forums.
Budget and schedule are also discussed.
DISCUSSION:
Schedule
The community forum process is moving forward. Potential volunteer facilitators will be contacted by mail
within the next two weeks. Written communication will be followed up with telephone contact. Staff plans
to meet with potential facilitators in June.
Staff suggests the following schedule for the forums:
Monday, July 11
Saturday, July 23
Monday, September 12
Saturday, September 24
7:30 p.m. - 9:30 p.m.
2:00 p.m. - 4:00 p.m.
7:30 p.m. - 9:30 p.m.
2:00 p.m. - 4:00 p.m.
Alternate days and times are recommended to have maximum participation.
PREPARED BY: MARK LINDE�R, Assistant Town Manager
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Reviewed by: - 7y Attorney Clerk Finance Treasurer
COUNCIL ACTION/ACTION DIRECTED TO:
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MAYOR AND TOWN COUNCIL
SUBJECT: CONSIDER REPORT ON SCHEDULE AND BUDGET FOR COMMUNITY FORUMS ON
TOWN'S FISCAL FUTURE
May 12, 1994
DISCUSSION: (continued)
The information received in the forums would be organized for presentation and public hearing on Monday,
October 17. Final report and recommendations would be presented at the November 21 Council meeting.
Suggested sites are:
Jewish Community Center - 14855 Oka Road
St. Mary's Catholic Church - 219 Bean Avenue
Van Meter School - 16445 Los Gatos Boulevard
Leigh High School - 5210 Leigh Avenue, San Jose
Staff has not contacted these facilities as to availability. These sites are geographically scattered and have
adequate capacity.
Survey
A survey is being prepared by Amy Brown, an intern assisting staff on this project and may be used to
facilitate the community forum discussions.
Forum Presentation
An important function of these community forums is education. The staff presentation is being developed.
The forum presentation will be similar to the October revenue and service level study session presentation.
The presentation will include the Town's current and Tong -term fiscal situation, prior actions taken, and
alternatives for the future.
Three interns have assisted staff in gathering additional information. Amy Brown is validating the revenue
figures presented to Council in October. Tanya Schild is gathering information on the service levels at other
cities including contract services, service innovations, and service reductions. Jaya Subramanian is
analyzing the state's fiscal policies to project when the state will go bankrupt. This information is important
to predict future raids on local funds.
The forum presentation will be provided to Council for review and comment. The presentation will also be
reviewed and critiqued by prospective forum facilitators.
Community Facilitators
Staff will be contacting individuals active in the community to assist in this project. These individuals will
be asked to participate in a critique of the presentation and to facilitate the forums. Staff has started
developing a list of individuals to contact. Individuals will be contacted by the end of May to participate in
working sessions in the second half of June. Individuals identified reflect the diversity of community opinion
and are active on various boards, commissions, volunteer organizations and clubs.
Budget
An all household survey is the only cost identified so far. The projected budget is as follows:
Printing $1,300
Labels $165
Mailing $1,900
Consultant $500
S.,
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MAYOR AND TOWN COUNCIL
SUBJECT: CONSIDER REPORT ON SCHEDULE AND BUDGET FOR COMMUNITY FORUMS ON
TOWN'S FISCAL FUTURE
May 12, 1994
DISCUSSION: (continued)
The above figures are the low bids based on telephone quotes from various vendors.
Future costs include the information packet distributed at the forums. This cost will be determined when
the final packet contents are identified.
A final budget with revenue source will be presented for Council approval prior to any expenditures.
ENVIRONMENTAL ASSESSMENT:
Community forums are not a project subject to CEQA.
FISCAL IMPACT:
None at this time, but a suggested budget will be presented if funds are required.
May 16, 1994
Los Gatos, California
HEARINGS CONTINUED
CUPOLA RESTORATION CONT.
The following people addressed the Council on this subject.
Barbra Toren, 15933 Orange Blossom, spoke in favor of the cupola restoration.
Bill York, 203 Palmer Drive, noted that the words Town Plaza should be removed from the
agreement and reference be made to public parks.
Jack Christianson, architect, 110 Langton Place, spoke of positioning the cupola and putting a
plaque on it telling where it originated behind The Meadows.
Michael Bomberger, 114 Dardenelli Lane, representing the Parks Commission and Los Gatos
Community Foundation. Spoke in favor of the restoration of the cupola and suggested continued
discussion on the appropriate location for the cupola.
No one else from the audience addressed this issue.
Motion by Mr. Blanton, seconded by Mrs. Benjamin, to close the public hearing. Carried
unanimously.
Motion by Mrs. Benjamin, seconded by Mr. O'Laughlin, to reopen the public hearing to
accommodate late arrivers who wished to address the Council. Carried unanimously.
Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council close the public hearing after
having heard from those that wished to address Council. Carried unanimously.
Motion by Mrs. Lubeck, seconded by Mrs. Benjamin, that Council accept the Historical Heritage
Commission's $50,000 grant and direct staff to return with an agreement similar to the one in
the staff report identified as attachment 4 with Los Gatos Downtown Association and Town
Plaza marked out, and only show references to a non particular park in Town. Any agreement
must include a process for the County to accept the proposed location and work plan prior to
expenditure of funds. This issue needs to return to the Park Commission for recommendations.
It will also include the recommendations from the Historic Committee, Planning Commission
and the grant writers, the Los Gatos Downtown Association. Carried unanimously.
WORLD CUP USA'94/FIFA/TOWN POLICIES -PROCEDURES (21.23
Motion by Mr. O'Laughlin, seconded by Mrs. Benjamin, to continue this item to May 23, 1994
at which time staff will return with two reports; one which addresses the security services; and
the other which discusses gifts and hosting activities. Carried unanimously.
FISCAL FUTURE/COMMUNITY FORUMS/SCHEDULE (22.06)
Council considered report on schedule and budget for community forums on Town's fiscal future,
Report was received and filed.
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May 16, 1994
Los Gatos, California
DIRECTOR OF FINANCE/FACILITIES COORDINATOR/RESOLUTION 1994-70 (12.10)
Bill Quigly, Harwood Ave., spoke against this classification.
Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin that Council adopt Resolution 1994-70
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AMENDING THE POSITION AND
CLASSIFICATION PLAN FOR FISCAL YEAR 1993-1994. Carried by a vote of 4 ayes. Mr.
Blanton voted no.
SIGNS/SPECIAL EVENTS/REGULATIONS/ORDINANCE RE -INTRODUCTION (17.46)
Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council re -introduce Draft Ordinance
entitled, ORDINANCE OF THE TOWN OF LOS GATOS AMENDING THE TOWN CODE
TO MODIFY REGULATIONS FOR DISPLAY OF TEMPORARY SIGNS IN CONJUNCTION
WITH EVENTS AND SPECIAL EVENTS, which will return to Council for adoption May 23,
1994, and which will add words to clarify the intent to place an event sign within 500 feet of the
beginning or ending of the event. Carried unanimously.
COUNCIL COMMITTEE REPORTS (23.10)
Mr. Blanton reported from the CMA Policy Board that Federal and State moneys may be
available to complete the landscaping of Highway 85. Application for the funds should be
completed by October. These funds will also apply to the Vasona Corridor Project.
Mrs. Lubeck spoke regarding the participation of the Traffic Authority in the Highway 85
Opening Celebration as planned by Los Gatos. Things Los Gatos will have to consider are
electrical support, staffing, set up and clean up, security and liability insurance.
Mr. Blanton is unable to attend the Emergency Preparedness Committee on Thursdays at noon
quarterly due to conflict in schedule. Mr. O'Laughlin volunteered to fill this position.
ADJOURNMENT
Motion by Mr. Blanton, seconded by Mrs. Lubeck, that this evening's meeting be adjourned at
9:04 p.m. Carried unanimously.
ATTEST:
Marian V. Cosgrove
Town Clark
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