Item 3 - Staff Report with Exhibits 1 through 7.300 Marchmont
PREPARED BY: Jocelyn Shoopman
Senior Planner
Reviewed by: Planning Manager, Community Development Director, and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
PLANNING COMMISSION
REPORT
MEETING DATE: 12/10/2025
ITEM NO: 3
DATE: December 5, 2025
TO: Planning Commission
FROM: Joel Paulson, Community Development Director
SUBJECT: Annual Review of an Approved Conditional Use Permit for an Existing Private
School (Hillbrook School) on Property Zoned HR-1. Located at 300
Marchmont Drive. APNs 532-10-001 and 532-11-011. Conditional Use Permit
Application U-12-002. Applicant/Property Owner: Mark Silver/Hillbrook
School. Project Planner: Jocelyn Shoopman.
RECOMMENDATION:
Accept this report for the annual review of the Conditional Use Permit (CUP) for an existing
private school (Hillbrook School) on property zoned HR-1, located at 300 Marchmont Drive.
PROJECT DATA:
General Plan Designation: Hillside Residential and Low Density Residential
Zoning Designation: HR-1, Hillside Residential
Applicable Plans & Standards: General Plan
Parcel Size: 14 acres
Surrounding Area:
Existing Land Use General Plan Zoning
North Residential Low Density Residential R-1:8, R-1:10, and R-1:20
South Residential Low Density Residential
& Agriculture
R-1:10, R-1:12, and RC
East Residential Hillside Residential
& Open Space
R-1:10, R-1:12, and RC
West Residential Low Density Residential R-1:8 and R-1:10
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: December 10, 2025
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CEQA:
An Environmental Impact Report (EIR) was certified by the Planning Commission on October 6,
2014, and no further environmental review is required.
FINDINGS:
▪ An EIR was prepared for the CUP and was certified by the Planning Commission on October
6, 2014, and no further environmental review is required; and
▪ Compliance with CUP U-12-002.
ACTION:
Accept this report for the annual review of the CUP as required by Condition 25 (Exhibit 3).
BACKGROUND:
On October 6, 2014, the Planning Commission certified the EIR and approved a request to
modify a CUP to increase school enrollment and modify the operations of Hillbrook School.
On October 8, 2014, the Town received an appeal of the decision of the Planning Commission
from the applicant, Mark Silver. On October 17, 2014, the Town also received an appeal of the
decision of the Planning Commission from Elliot et al. The appeal was considered by the Town
Council on January 13, 2015, February 17, 2015, and March 17, 2015.
On March 17, 2015, the Town Council adopted Resolution 2015-018 approving the request to
modify the CUP to incrementally increase school enrollment and modify the operations of
Hillbrook School subject to modified Conditions of Approval (Exhibit 3).
On November 3, 2015, the Town Council held a public hearing for the initial six-month review of
the CUP to determine whether there was merit to increase the number of students based on
Hillbrook School’s compliance with the maximum number of daily trips. The Town Council
approved the initial review and request to increase the school enrollment by 33 students for a
maximum of 348 students for the 2016-2017 school year. On August 31, 2016, Hillbrook School
vested their CUP by increasing the number of students by an additional 23 students for the
2016-2017 school year as allowed by Condition 2 (Exhibit 3).
On October 17, 2016, the Planning Commission held a public hearing for the annual review of
the CUP as required by Condition 25 (Exhibit 3) to determine whether there was merit to
increase the number of students based on Hillbrook School’s compliance with the maximum
number of daily trips. The Planning Commission approved the annual review and request to
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: December 10, 2025
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increase the school enrollment by an additional 33 students for a maximum of 381 students for
the 2017-2018 school year.
On September 27, 2017, the Planning Commission held a public hearing for the annual review
of the CUP as required by Condition 25 (Exhibit 3) to determine whether there was merit to
increase the number of students based on Hillbrook School’s compliance with the maximum
number of daily trips. The Planning Commission approved the annual review and final request
to increase the school enrollment by an additional 33 students for a maximum of 414 students
for the 2018-2019 school year. Additionally, the Planning Commission provided the following
recommendations for inclusion in future annual reviews:
1. Urge Hillbrook School to be diligent about ascertaining the operation of the monitoring
systems and to that end to incorporate suggestions made by W Trans for calibration;
2. Urge Hillbrook School to follow the updated Data Collection Workflow from W Trans; and
3. Select three sporadic, non-consecutive days, including at least one sports event day, and
conduct future counts in a 24-hour day period.
On October 24, 2018, and November 13, 2019, the Planning Commission held public hearings
for the annual reviews of the CUP as required by Condition 25 (Exhibit 3). The Planning
Commission found Hillbrook School to be in compliance with the CUP and approved the annual
review in both cases.
On March 16, 2020, Hillbrook School closed for in-person learning due to the Santa Clara
County Public Health Office order and began distance learning. Hillbrook School resumed in-
person learning on September 23, 2020, until the end of the school year on May 28, 2021. Due
to the Santa Clara County Public Health Office order, an annual review of the CUP by the
Planning Commission did not take place in the fall of 2020.
On November 10, 2021, and November 9, 2022, the Planning Commission held public hearings
for the annual reviews of the CUP as required by Condition 25 (Exhibit 3). The Planning
Commission found Hillbrook School to be in compliance with the CUP and approved the annual
review in both cases.
On December 13, 2023, the Planning Commission held a public hearing for the annual review of
the CUP as required by Condition 25 (Exhibit 3). The Planning Commission found Hillbrook
School to be in compliance with their CUP with the exception of the maximum number of
vehicle trips, which was addressed through payment of required penalties. In addition, the
Planning Commission approved a request to modify Condition 17(c) and Condition 27 to allow
Hillbrook School more flexibility in managing the 10 exception days, as allowed by Condition 17
(Exhibit 3).
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: December 10, 2025
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On December 11, 2024, the Planning Commission held a public hearing for the annual review of
the CUP as required by Condition 25 (Exhibit 3) and continued the item to January 8, 2025, due
to a lack of quorum. On January 8, 2025, the Planning Commission found Hillbrook School to be
in compliance with the CUP and approved the annual review.
PROJECT DESCRIPTION:
A. Location and Surrounding Neighborhood
The project is located at 300 Marchmont Drive (Exhibit 1), at the east end of Marchmont
Drive, south of Shannon Road and east of Los Gatos Boulevard.
B. Zoning Compliance
The zoning designation, Hillside Residential (HR), allows a school pursuant to the approved
CUP.
DISCUSSION:
A. Conditional Use Permit Annual Review
The applicant, Hillbrook School, has provided a letter of justification (Exhibit 7) describing
the actions taken to comply with the CUP (Exhibit 3) as outlined below:
• Posted a list of the School’s exception days and evening events on their publicly
accessible website as required by Condition 27;
• No athletic competitions were held on campus as discussed in Condition 5 (Exhibit 3);
• Maintained a mandatory Traffic Demand Management Plan (TDM) as required by
Condition 18;
• Installed and monitored the traffic count monitoring system as required by Condition
19;
• Worked with the Parks and Public Works Department to ensure approval of existing and
proposed bus stops (Exhibit 6) as required by Condition 20;
• Enrolled no more than the maximum of 414 students for the 2024-2025 school year as
required by Condition 15 (as of December 5, 2025, 382 students were enrolled); and
• Reduced the School’s summer programs as required by Condition 11.
B. Traffic – Fall 2024 Semester
On November 20, 2025, the Town’s traffic consultant, W Trans, submitted the Traffic
Monitoring Report for the fall 2024 semester (Exhibit 4). The consultant completed a video
review of the traffic count for January 15, January 21, and January 23, 2025, as required by
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: December 10, 2025
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Condition 19. On January 23, 2025, Hillbrook School held their “Hillbrook Winter Concert”
during the evening, an exception day as noted by Hillbrook School’s calendar. January 15,
2025, and January 21, 2025, were both typical school days. As detailed in the report, on
January 15, 2025, and January 21, 2025, the vehicle trips (794 and 794, respectively) did not
exceed the maximum of 880 daily vehicle trips as allowed by Condition 17, and on January
23, 2025, the vehicle trips (890) did not exceed the maximum of 960 daily vehicle trips for
an exception day as allowed by Condition 17. The average difference between the video
count and Sensys data for the three-day period was 3.14 percent.
C. Traffic – Spring 2025 Semester
On November 20, 2025, the Town’s traffic consultant, W Trans, submitted the Traffic
Monitoring Report for the spring 2025 semester (Exhibit 5). The consultant completed a
video review of the traffic count for May 13, May 15, and May 21, 2025, as required by
Condition 19. On May 21, 2025, Hillbrook School held their “8th Grade Musical” event, an
exception day as noted by Hillbrook School’s calendar. May 13, 2025, and May 15, 2025,
were typical school days. As detailed in the report, on May 13, 2025, and May 15, 2025, the
vehicle trips (776 and 743, respectively) did not exceed the maximum of 880 daily vehicle
trips as allowed by Condition 17, and on May 21, 2025, the vehicle trips (839) did not
exceed the maximum of 960 daily vehicle trips for an exception day as allowed by Condition
17. The average difference between the video count and Sensys data for the three-day
period was 3.00 percent.
To ensure accuracy of readings and reduce discrepancies between the two embedded
Sensys sensors located in the pavement of the exit lane outside the school’s gate, the
Town’s traffic consultant, W Trans, is recommending that both Sensys Sensors be calibrated
or checked by technicians to produce more consistent results. W Trans will be available at
the meeting to answer any questions from the Planning Commission.
D. CEQA Determination
An EIR was previously certified by the Planning Commission on October 6, 2014, and no
further environmental review is required.
PUBLIC COMMENTS:
Written notice was sent to property owners and tenants within 500 feet of the property.
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: December 10, 2025
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CONCLUSION:
A. Conclusion
Based on the information in this report, staff has determined that Hillbrook School is in
compliance with their CUP.
B. Recommendation
Based on the analysis above, staff recommends accepting this report for the annual review
of the CUP. If the Planning Commission finds merit with the request, it should:
1. Find that no further environmental analysis is required (Exhibit 2); and
2. Find that Hillbrook School is in compliance with their CUP (Exhibit 2).
C. Alternatives
Alternatively, the Commission can:
1. Continue the matter to a date certain with specific direction.
EXHIBITS:
1. Location Map
2. Required Findings
3. Conditional Use Permit U-12-002
4. Fall 2024-2025 Traffic Monitoring Report
5. Spring 2024-2025 Traffic Monitoring Report
6. Hillbrook School Bus Stops for 2025-2026 School Year
7. Hillbrook School Letter of Justification
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EXHIBIT 1
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EXHIBIT 2
PLANNING COMMISSION – December 10, 2025 REQUIRED FINDINGS:
300 Marchmont Drive
Conditional Use Permit Application U-12-002
Annual Review of an Approved Conditional Use Permit for an Existing Private School
(Hillbrook School) on Property Zoned HR-1. APNS 532-10-001 and 532-11-011.
APPLICANT/PROPERTY OWNER: Hillbrook School/Mark Silver
FINDINGS
Required finding for CEQA:
■ An Environmental Impact Report (EIR) was prepared for the Conditional Use Permit and was
certified by the Planning Commission on October 6, 2014, and no further environmental
review is required.
Required findings for compliance with Conditional Use Permit (U-12-002):
■ Find that Hillbrook School is in compliance with their Conditional Use Permit.
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CONDITIONS OF APPROVAL – March 17, 2015
300 Marchmont Drive Conditional Use Permit U-12-002 Environmental Impact Report EIR-13-001
Requesting approval to modify a Conditional Use Permit to increase school enrollment and
modify operations of an existing private school (Hillbrook School) on property zoned HR-1. It has been determined that this matter may have a significant impact on the environment and an Environmental Impact Report (EIR) has been prepared as required by the California Environmental Quality Act (CEQA). APNs 532-10-001 and 532-11-011. PROPERTY OWNER/APPLICANT: Hillbrook School/Mark Silver
TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT:
Planning Division 1.APPROVAL: This application shall be completed in accordance with all of the conditions ofapproval listed below.
2.EXPIRATION: The Master Plan approved May 7, 2001 (Resolution 2011-048) is vested.The Conditional Use Permit modification will expire two years from the approval datepursuant to Section 29.20.320 of the Town Code, unless the approval has been vested.Pursuant to Town Code Section 29.20.335 an approval is vested when the activity approvedis commenced in a substantial, as distinguished from tentative or token, manner. For this
Conditional Use Permit, substantial shall mean any increase in student enrollment above 315.3.USE: The approved use is a junior kindergarten (JK) through eighth (8th) grade educationalinstitution/private school, with ancillary after school activities, after school care, and afterschool sports.a.HOURS: STUDENTS and their families may be on campus Monday through Friday,
7:30 a.m. to 6:00 p.m., during the academic calendar year (mid-August through mid-June).b.EXTENDED HOURS: Up to 10 times per year, hours may be extended past 6:00 p.m.up to 9:30 p.m. The school’s management and maintenance staff do not count towardsthe 10 times per year for extended hours.
4.AFTER SCHOOL ACTIVITIES: Enrichment programs including but not limited to arts,mechanics, engineering, and language for the school’s students are permitted, up to 6:00p.m., Monday through Friday, mid-August through mid-June.5.AFTER SCHOOL SPORTS AND COMPETITIONS: Any sports, competitive or not, andother competitions with at least one participating team from this approved school are
permitted up to 6:00 p.m., Monday through Friday, mid-August through mid-June. These
competitions are permitted to occur a maximum 3 days per week, up to 2 days per weekoutdoors.6.AFTER SCHOOL CARE: Childcare for the school’s students is permitted up to 6:00 p.m.,Monday through Friday, mid-August through mid-June.
7.VOLLEYBALL AND BASKETBALL TOURNAMENTS: A tournament is a series of
contests/matches/games between two or more schools/teams one of which must be theapproved school. Tournament hours are 7:30 a.m. to 3:30 p.m. Monday through Friday,
EXHIBIT 3
and Saturday. Vehicles must be off campus by 4:00 p.m. on Saturdays. These tournaments may occur up to 2 Saturdays, mid-August through mid-June.
8. EVENING/NIGHTTIME AND WEEKEND EVENTS: Evening/nighttime events are events
that occur between 6:00 p.m. and 9:00 p.m. Evening/nighttime and weekend events are permitted up to 10 times per academic year, mid-August through mid-June. These events must be listed by August 1st on a publicly accessible online School Calendar. 9. OPEN HOUSE: One weekend Open House per calendar year is permitted 7:30 a.m. to 3:30
p.m. (vehicles off campus by 4:00 p.m.), Saturday only (not Sunday), mid-August through mid-June. This event does not count as one of the 10 exception days from the maximum number of daily vehicle trips. 10. DELIVERY HOURS: Deliveries shall only occur between 7:00 a.m. and 7:00 p.m., Monday through Friday.
11. SUMMER SESSION: A summer program is permitted between mid-June and mid-August for six contiguous weeks. Summer hours are limited to 8:30 a.m. to 1:00 p.m., Monday through Friday. 12. PROFESSIONAL DEVELOPMENT/CONFERENCES: Training for the parents of enrolled students and/or the school’s faculty only is permitted from 7:30 a.m. to 6:00 p.m., unless
designated as a nighttime exception, Monday through Friday, mid-August through mid-June. No other conferences are permitted. 13. THIRD PARTY USE/RENTAL/LEASE: Third party use is allowed. A third party use is defined as a school program run by an entity that is under a contractual partnership agreement with the school, payments for participation in the activity are paid directly to the school, and
the school has control of the operations of the activity. Any such third party use will be subject to all of the conditions contained in this Conditional Use Permit. 14. ADDITIONAL ACTIVITIES: Any activity that is not expressly identified in this Permit is prohibited. 15. NUMBER OF STUDENTS: The maximum number of students shall be limited to 414
students over the life of the Conditional Use Permit with an increase over 315 students of up to 33 in year 2016-2017, up to an additional 33 in year 2017-2018, and up to an additional 33 in year 2018-2019. The right to add any additional students is contingent on the school’s compliance with the traffic count requirements. The maximum number of students during the summer session is 150.
16. INITIAL REVIEW: Six months after the date of this approval, the Town Council shall review the school’s compliance with the maximum number of daily vehicle trips. At a publicly noticed hearing, Town Council will consider whether there is merit to increase the number of students from 315 based on compliance with the maximum number of daily vehicle trips. This review shall be completed at the school’s expense.
17. MAXIMUM NUMBER OF DAILY VEHICLE TRIPS: The maximum number of daily
vehicle trips shall not exceed 880 pursuant to the following: a. The school may designate 10 days per year that can be removed from the maximum calculation, which shall be referred to as “exception days.” b. Exception days shall not exceed 960 maximum daily vehicle trips.
c. Exception days must be identified on a publicly accessible online School Calendar for
each semester of the academic calendar year. d. The maximum number of daily vehicle trips shall not exceed 300 during the summer session as defined in condition 11.
18. MANDATORY TRAFFIC DEMAND MANAGEMENT PLAN: The school shall implement, at its expense, a Mandatory Traffic Demand Management Plan consisting of any
of the following means to limit daily vehicle trips: carpools, busing, shuttle buses, traditional
school buses, bicycling, walking management plans, or other methods submitted by the school. The school must inform persons and entities, covered by the plan, that pickup and drop-offs are prohibited on public streets in the immediate vicinity of the school. The school is solely responsible for enforcement of and compliance with a Mandatory Traffic Demand
Management Plan. 19. TRAFFIC COUNT MONITORING: The school shall monitor its compliance using the existing embedded counter and by installing tube counters as a backup. The data from the counters will be used to determine whether the school has complied with the traffic requirements contained in condition 17. The Town shall conduct ongoing traffic data
validation by contracting for a random manual traffic count for three days, each semester. The data shall be compared with Sensys data (i.e, the embedded counter data) and results provided to the Town Traffic Engineer. If the Town Traffic Engineer finds the school out of compliance, the Town shall contract for additional data collection, with a one week mechanical (hose) traffic count to verify the counts. The school shall be considered out of
compliance if any mechanical readings exceed the Sensys counts by more than five percent and where the readings are above the maximum number of daily vehicle trips. If the Sensys data continues to demonstrate ongoing non-compliance, the discrepancy shall trigger the compliance proceedings portion of the CUP. The school is required to reimburse the Town for all staff and contract services associated with this condition.
20. BUS STOPS: The school may continue to use bus stop locations negotiated with private businesses. Any existing or new bus stop must be approved by the Los Gatos Parks and Public Works Department as a suitable and safe place for a bus stop. 21. PARKING: All parking shall be accommodated onsite. 22. PICK-UP AND DROP-OFF AREA: A pick-up and drop-off area shall be maintained on
school grounds. 23. EMERGENCY ACCESS ROAD: The emergency access road to Ann Arbor Drive shall not be opened up at any time to public or school use. The road may be opened for construction access only if it is part of an approved construction plan for an Architecture and Site application.
24. CURFEW AND NOISE: The school shall comply with the Town Code governing curfew and noise levels with the exception of one amplified DJ event, mid-August through mid- June (not summer). 25. ONGOING COMPLIANCE REVIEW: Upon completion of the six-month initial review set forth in condition 16, the Planning Commission shall conduct an annual review to determine
if the school is in compliance with this Conditional Use Permit. If, at any reviews, the
Planning Commission finds that the school is in violation of this Conditional Use Permit or that new or more effective data collection methods are available to compute traffic counts, then the Conditional Use Permit may be modified and/or revoked as allowed under the Town Code. Compliance review shall be completed at the school’s expense.
26. PENALTIES FOR EXCEEDANCES OF THE MAXIMUM DAILY TRIP CAP:
a. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports reveals that the number of trips exceeds the maximum daily trip cap, the applicant shall pay a penalty of $1,000 per day and $100 per excess trip.
b. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports reveals that the number of trips exceeds the maximum daily trip cap for a second
consecutive monitoring period, the applicant shall pay a penalty of $2,500 per day and
$250 per excess trip. c. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports reveals that the number of trips exceeds the maximum daily trip cap for a third consecutive monitoring period, the applicant shall pay a penalty of $5,000 per day and
$500 per excess trip. d. Penalty money shall be paid to the Town and used towards neighborhood traffic/pedestrian improvements as approved by the Town’s Parks and Public Works Director. e. The school is not subject to fines in the first six months after the date of this approval.
27. NEIGHBORHOOD COORDINATION: The school shall post a schedule of events on a website accessible to the public at the beginning of each semester of academic calendar year. 28. GYMNASIUM DOORS AND WINDOWS: The loading doors on the Ann Arbor side shall be closed at all times whenever activities are being held inside the gymnasium. The other doors and windows in the gymnasium shall be allowed to remain open during activities.
29. SQUARE FOOTAGE: The maximum structural square footage is 55,715 square feet as approved by the Master Plan on May 7, 2001 (Resolution 2011-048). The existing campus is currently 52,683 square feet and an additional 3,032 square feet is permitted in the library and cafeteria/art classrooms with an approved Architecture and Site application. 30. BUILDING FOOTPRINTS: The footprints of the future buildings may be required to be
modified during the Architecture and Site approval process to reduce tree impacts. 31. TOWN INDEMNITY: Applicants are notified that Town Code Section 1.10.115 requires that any applicant who receives a permit or entitlement from the Town shall defend, indemnify, and hold harmless the Town and its officials in any action brought by a third party to overturn, set aside, or void the permit or entitlement. This requirement is a condition of
approval of all such permits and entitlements whether or not expressly set forth in the approval, and may be secured to the satisfaction of the Town Attorney.
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EXHIBIT 4
EXHIBIT 5
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RED LINE - Serving Willow Glen and San José
Morning Route
Arrives at: 7:00 AM
680 Dana Ave, San José, 95126
Hester Park & Rose Garden Library
Arrives at: 7:10 AM
1309 Willow Street, San José, 95125
Willow & Camino Ramon VTA bus stop
Arrives at: 7:18 AM
Curtner Ave & Radio Ave, San José, CA 95125
Lincoln Glen Park
Arrives at 7:28 AM
3053 Meridian Ave, San José, 95124
Wells Fargo
Arrives at Hillbrook at 7:50 AM
Afternoon Route
Arrives at: 3:30 PM
3053 Meridian Ave, San José, 95124
Front of Wells Fargo parking lot
Arrives at: 3:38 PM
Curtner Ave & Radio Ave, San José, CA 95125
Lincoln Glen Park
Arrives at: 3:45 PM
1309 Willow Street, San José, 95125
Willow & Camino Ramon VTA stop
Arrives at: 3:58 PM
680 Dana Ave, San José, 95126
Hester Park & Rose Garden Library
Arrives at: 4:10 PM
240 N 2nd St., San Jose, 95112
Hillbrook Upper School
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org EXHIBIT 6
YELLOW LINE - Serving Cupertino, Saratoga and Los Gatos
Morning Route
Arrives at 7:10 AM
10144 Congress Pl, Cupertino, 95014
Parking Lot / Memorial Park
Arrives at 7:20 AM
12855 Paseo Presada, Saratoga, CA 95070
El Quito Park
Arrives at 7:32 AM
14184 Blossom Hill Rd., Los Gatos, 95032
Blossom Hill Square Shopping Center
(behind US Bank)
Arrives at 7:42 AM
16445 Shannon Rd, Los Gatos, 95032
Blossom Hill Park
Arrives at Hillbrook at 7:50 AM
Afternoon Route
Arrives at: 3:16 PM
16445 Shannon Rd, Los Gatos, 95032
Blossom Hill Park
Arrives at 3:26 PM
14184 Blossom Hill Rd., Los Gatos, 95032
Blossom Hill Square Shopping Center
(behind US Bank)
Arrives at 3:38 PM
12855 Paseo Presada, Saratoga, CA 95070
El Quito Park
Arrives at 3:50 PM
10144 Congress Pl, Cupertino, 95014
Parking Lot / Memorial Park
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
BLUE LINE - Serving Los Gatos
Morning Route
Arrives at: 7:25 AM
Winchester & Newell, Los Gatos, 95032
Bay Club Courtside (overflow parking lot)
Arrives at: 7:35 AM
276 N Santa Cruz Ave
Parking lot behind OY! Gluten Free Baking
Arrives at: 7:40 AM
E Main Street, Los Gatos, CA 95030
Main & Los Gatos Civic Center VTA stop
Arrives at 7:45 AM
20 Cherry Blossom Ln. Los Gatos, 95032
Shir Hadash
Arrives at Hillbrook School 7:50 AM
__________________________________________________________
Afternoon Route
Arrives at: 3:15 PM
20 Cherry Blossom Ln. Los Gatos, 95032
Shir Hadash
Arrives at: 3:23 PM
151 E Main Street, Los Gatos, 95030
High School Court/Main Street
Arrives at 3:30 PM
140 Saratoga Los Gatos Rd., Los Gatos, 95032
(near Chase Bank & Coldwell Banker)
Public Parking Lot
Arrives at 3:37 PM
Winchester & Newell, Los Gatos, 95032
Bay Club Courtside (left side near tennis courts)
This bus returns to Hillbrook at 3:50 PM for the
Late Bus runs.
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
Depart for Hillbrook Upper School at 8:00 AM
Arrives at: 8:05 AM
20 Cherry Blossom Ln, Los Gatos, 95032
Shir Hadash
Arrives at: 8:30 AM
240 N 2nd St, San Jose, 95112
Hillbrook Upper School
Late Bus
Late buses are provided for students participating in after school athletics, activities and
enrichment classes.
Shir Hadash - 20 Cherry Blossom Lane
Departs Hillbrook Arrives to Shir Hadash
3:50 PM 3:55 PM
4:00 PM 4:05 PM
4:15 PM 4:20 PM
4:30 PM 4:35 PM
4:45 PM 4:50 PM
5:00 PM 5:05 PM
NEW Pilot: Green Line Bus, starting Monday, September 15, we’re piloting a new late shuttle on the
Green Line that will depart at 4:15 PM from campus and stop at Willow and Camino Ramon (VTA
stop) in the San Jose / Willow Glen area.
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
Final 5 PM Late Bus to San José
Arrives at: 5:05 PM
20 Cherry Blossom Ln. Los Gatos, 95032
Shir Hadash
Arrives at: 5:30 PM
1309 Willow Street, San José, 95125
Willow & Camino Ramon VTA bus stop
Arrives at 5:40 PM
240 N 2nd St, San Jose 95112
Hillbrook Upper School
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
GREEN LINE - Serving Los Altos, Cupertino and San Jose
Morning Route
Arrives at 7:45 AM
Los Altos Hill, CA 94022
Parking Lot 1/Foothill College
Arrives at 8:00 AM
10495 N De Anza Blvd, Cupertino, 95014
De Anza 12 Parking
Arrives at 8:25 AM
65 Cahill St, San José, 95110
Caltrain Diridon Station
Arrives at 8:32 AM
240 N 2nd St, San Jose, 95112
Hillbrook Upper School San Jose
Arrives at 8:40 AM
65 Cahill St, San José, 95110
Caltrain Diridon Station
Arrives at 8:45 AM
240 N 2nd St, San Jose, 95112
Hillbrook Upper School San Jose
Afternoon Route
Arrives at: 3:30 PM
240 N 2nd St, San Jose, 95112
Hillbrook Upper School San Jose
Arrives at: 3:40 PM
65 Cahill St, San José, CA 95110
Caltrain Diridon Station
Arrives at: 4:00 PM
20 Cherry Blossom Lane, Los Gatos 95032
Congregation Shir Hadash
________________________________________________
Arrives at: 5:30 PM
240 N 2nd St, San Jose, 95112
Hillbrook Upper School San Jose
Arrives at: 5:40 PM
65 Cahill St, San José, 95110
Caltrain Diridon Station
Arrives at: 6:00 PM
20 Cherry Blossom Lane, Los Gatos 95032
Congregation Shir Hadash
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
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Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org
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Dear Commissioners,
The following is our annual update to the Planning Commission. This update details our compliance with
the conditional use permit. As the Planning Commission is aware, the Town Council approved a new CUP
for the school in March 2015. Since that approval ten years ago, the school has taken steps to ensure we
remain in compliance.
We feel Hillbrook remains fully in compliance with the CUP. In particular, the school has:
●posted the exception days and a list of the evening events for the 2025-26 school year on our
publicly accessible neighborhood section of our website as of August 2025 - link here. See below
for the full list of exception days and events.
●maintained a robust and mandatory Traffic Demand Management plan (TDM plan). Highlights of
the plan can be found on our website - link here.
●Installed and continued to monitor the traffic count monitoring system as approved by the Town
of Los Gatos.
●Worked with the Los Gatos Parks & Public Works department to ensure approval of any new bus
stops as explained in the CUP.
●Enrolled no more than the 414 maximum number of students on our Los Gatos campus for the
2025-26 school year. As of the first day of school, September 1, we had 381 students enrolled in
our JK-8.
●Reduced our summer programs to be in compliance with the requirements described in the CUP.
Over the last ten years, we have implemented measures to manage our traffic and to ensure our
compliance with the CUP. We have an extensive Traffic Demand Management Plan (TDM plan), that
includes:
●A clear expectation for all families that they bike, walk, shuttle, or carpool to school each day.
●Oversight by a Transportation Director and two Coordinators who ensure families understand
expectations and receive the necessary support to meet them.
●Bi-weekly transportation meetings with Division Heads and the CFO address challenges and
identify strategies to expand alternative transportation options.
●Three shuttles that bring students to school each day, and four shuttles that provide afternoon
service. More than 43% of students consistently use the shuttle program.
●All visiting schools are required to carpool or travel by bus when visiting campus.
●The Transportation Team actively helps families identify potential carpool partners and supports
them in establishing and maintaining carpool arrangements.
●Staff are encouraged to carpool or use alternative transportation, with financial incentives
provided for sustainable commuting.
●Signage throughout the surrounding area reminds drivers to adhere to speed limits on Upper
Marchmont and in the neighborhood.
●Hillbrook actively participates in the Safe Routes to School program.
●Collaborate with local Los Gatos organizations to reduce traffic congestion and enhance
transportation efficiency around the campus.
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org EXHIBIT 7
The following are the exception days for the 2025-26 school year (days in which the school can have up
to 480 cars exiting campus):
AUGUST - JANUARY:
● Family Fun Night - Friday, September 5th, 2025
● Back to School Night - Thursday, September 11th, 2025
FEBRUARY - JUNE:
● State of the School - Friday, January 23rd, 2026
● Winter Concert - Friday, January 30th, 2026
● SIL Impact Summit - Tuesday, March 24th, 2026
● JK - 9th New Family Admissions Reception - Thursday, April 30, 2026
● 8th Grade Musical - Wednesday, May 20th and Thursday, May 21st, 2026
● Lower/Middle School Exhibition of Learning, Friday May 22nd, 2026
The following are the evening & weekend events for the 2025-26 school year:
AUGUST - DECEMBER:
● Family Fun Night - Friday, September 5th, 2025
● Back to School Night - Thursday, September 11th, 2025
● Open House - Saturday, November 15th, 2026
JANUARY - JUNE:
● State of the School - Friday, January 23rd, 2025
● SIL Impact Summit - Tuesday, March 24, 2025
● 8th Grade Musical - Wednesday, May 20th and Thursday, May 21st, 2026
● 8th Grade Recognition Ceremony - Monday, June 1st, 2026
The Planning Commission will see when it reviews our traffic from the 2024-25 school year that we are
successfully meeting the expectations of the daily cap of 880 cars (or 440 cars exiting campus). We had
no violations of the daily cap during the 2024-25 school year.
We work hard to stay in compliance with the CUP, and we continue to make a concerted effort to be a
positive member of the greater Marchmont neighborhood and the Los Gatos community.
Hillbrook School | 300 Marchmont Drive | Los Gatos, CA 95032 | www.hillbrook.org