Item 21 Staff Report Hold Hearing regarding FY 1997-98 Community Development Block Grant (CDBG) Funds and Adopt Resolution Allocating FY 97/98 CDBG FundsDATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 4/7/97
ITEM NO:
COUNCIL AGENDA REPORT
Apri13, 1997
MAYOR AND TO COUNCIL
TOWN MANAGER
HOLD HEARING REGARDING FY 1997/98 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS AND ADOPT RESOLUTION ALLOCATING FY 97/98 CDBG FUNDS
RECOMMENDATION:
1. Open and hold the public hearing.
2. Close the public hearing.
3. Adopt the attached resolution allocating Fiscal Year 1997/98 Community Development Block Grant (CDBG) funds
to the Town in accordance with the Community Services Commission's recommendations.
BACKGROUND:
The federal government established the CDBG program in 1974. Funds are allocated by the federal government to cities or
counties to meet one or more of three national objectives: 1) eliminate slum and blight, 2) meet an urgent need, and 3) address
the needs of very low, low, and moderate income households.
CDBG funds are obtained by the Town annually through its participation in Santa Clara County's Urban County CDBG
Program. Large cities with populations over 50,000 can apply directly to the federal government for CDBG funds. "Non -
entitlement" cities with populations less than 50,000, including the Town of Los Gatos, must join forces with Santa Clara County
(through the Urban County CDBG Program) and other non -entitlement jurisdictions to obtain funding. The County applies to
the federal government for grant funds on the cities' behalf; it becomes the recipient and primary administrator of the monies,
while the Town and other non -entitlement jurisdictions become sub -grantees.
DISCUSSION:
The purpose of this hearing is to provide the public an opportunity to review and comment on allocations for FY 97/98 CDBG
funds. The hearing was scheduled to meet the County's deadline. Adjustments may be made in May 1997 with the adoption
of the Town's 97/98 operating budget.
The Town has been notified by the County of Santa Clara that it will receive $171,940 in FY 97/98 CDBG funds. In accordance
with Program Guidelines, no more than $33,180 of the total may be allocated to public service programs (Category I) in FY
97/98. From the balance, $15,000 is automatically allocated to CDBG Grant Administration, leaving $123,760 for housing and
other projects (Category II).
Table 1: General CDBG Allocations
FY 96/97
FY 97/98
Difference
Category I: Public Services
$35,600
$33,180
($2,420)
Category II: Housing and Other
Projects
$139,400
$123,760
($15,640)
CDBG Grant Administration
$15,000
$15,000
-0-
Total Allocations
$190,000
S 171,940
($18,060)
PREPARED BY: Regina A. F kner, Community, ices Director
Reviewed by: Attorney
nance
•
Revised: 3/28/96 1:29 pm
Page 2
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1997/98 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND CONSIDER ADOPTING
RESOLUTION ALLOCATION FY 1997/98 FUNDS
Apri13, 1997
As noted above, the Town's total FY 97/98 CDBG allocation is $18,060 less than its FY 96/97 allocation. This decrease is
primarily attributable to the withdrawal of the City of Milpitas from the Urban County Program to become an entitlement city.
The Program will lose approximately $750,000 in FY 97/98 funding as a result.
In order to streamline processes for CDBG applicants who apply for funding year after year, the Community Services
Department revised the CDBG application distributed in January to encompass a two-year period: FY 97/98 and FY 98/99.
Agencies were requested to predict program, service, and funding requirements through June 30, 1999, but were advised that
funds awarded in FY 97/98 would not be not guaranteed in FY 98/99. Agencies funded in FY 97/98 may still be required to
submit a "supplemental" application for FY 98/99 funds, while agencies new to the program will be required to complete a full
application. As in FY 97/98, FY 98/99 CDBG funding awards will be contingent upon the Town's annual CDBG allocation
and Town Council action.
The Community Services Commission met on March 20, 1997 to consider the recommendations of the CSC Evaluation
Committee in allocating FY 97/98 CDBG funds and listen to presentations made by CDBG applicants. The Commission's final
recommendations for funding in Categories I and II are as follows:
Category I - Public Services: The Town received five applications from public service agencies seeking FY 97/98 CDBG
funds under Category I. Application summaries are included as Attachment 3. Four of the five agencies applied for and
received FY 96/97 CDBG funding. After careful consideration of the CSC Evaluation Committee's recommendations, the
service performance of FY 96/97 funded agencies (as applicable), and total available Category I funds, the CSC recommends
the following public service allocations:
Table 2:
Public Service Applicants
FY 96/97
Allocation
FY 97/98
Recommendation
Difference
FY 97/98
Funding Request
Catholic Charities/Ombudsman Program
$7,720
$7,200
$ 520
$8,106
Live Oak Adult Day Services
16,530
15,410
1,120
18,000
SJSU/Health Place
7,750
7,220
530
27,249
Second Harvest Food Bank
3,600
3,350
250
6,000
St. Luke's Parish
-0-
-0-
-0-
1,000
Total
$35,600
$33,180
$2,420
$60,355
All CDBG public service programs funded in the current fiscal year are recommended for funding in FY 97/98. To minimize
the impact of reduced funding in Category I, all recommended FY 97/98 allocations were decreased from prior year levels by
6.8%. It is anticipated that this shortfall will be eliminated with general fund monies ($2,420) through the adoption of the
Town's FY 97/98 operating budget. St. Luke's Parish is not recommended for funding due to limited CDBG dollars. However,
all or part of its funding request may be met through the Smythe European Re -Seed Program.
Category 1Q - Housing and Other Projects: As noted in Table 1 above, $123,760 is available for housing and other projects
in FY 97/98. Recommended and current year CDBG Category II allocations are listed below; program/project summaries are
included as Attachment 3:
Table 3: Category II
Housing and Other Town Projects
FY 96/97
Allocations
FY 97/98
Recommendations
1.
ADA Accessibility Improvements
$41,150
$53,760
2.
Affordable Housing
-0-
-0-
3.
Community Housing Developers
-0-
-0-
4.
County Rehabilitation Specialist
$15,000
$15,000
5.
Emergency Housing Consortium
-0-
$10,000
6.
Housing Rehab Loans
$38,250
-0-
7.
Rehab Project Support
$45,000
$45,000
Page 3
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1997/98 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND CONSIDER ADOPTING
RESOLUTION ALLOCATION FY 1997/98 FUNDS
April 3, 1997
Sub -Total Category II
$139,400
$123,760
The Commission recommends funds be allocated for ADA improvements in light of the direct benefit such improvements have
on the disabled and senior population of the Town. The $45,000 allocation for Rehab Project Support provides for the
management of the Housing Conservation Program (with a loan portfolio worth approximately $1,483,790) and other affordable
housing programs, including Open Doors, Villa Vasona, and a number of smaller developments. The County Rehabilitation
Specialist supports the Town's Housing Conservation Program (HCP) by inspecting Town properties for conformance with
building, housing, and health codes and assisting property owners in the development, design, and implementation of general
property improvements. The Town will require the Specialist's help in providing as many as eight (8) loans and grants to Los
Gatos households in FY 97/98. The $10,000 recommended allocation to Emergency Housing Consortium (EHC) will contribute
to Phase II interior rehab of EHC's Regional Reception Center for homeless individuals.
The Commission does not recommend the allocation of FY 97/98 CDBG funds to Affordable Housing at this time, as other
funding sources are available, including BMP in -lieu fees and the Redevelopment Housing Fund. Likewise, additional funds
are not recommended for housing rehab as approximately $263,393 is available to meet program needs in FY 97/98. The
funding request made by Community Housing Developers for the construction of the Los Gatos Creek Apartments has been
forwarded to the Town's Redevelopment Agency for consideration. Attachment 2 discusses all of these funding
recommendations in greater detail. Attachment 1, Exhibit A, combines all tables included in this report to present an overview
of FY 96/97 and 97/98 CDBG funding allocations.
CONCLUSION:
It is anticipated that the Town will receive $171,940 in CDBG funds in FY 97/98. Of this total allocation, it is recommended
that $33,180 be allocated to Public Service agencies, $15,000 to CDBG Grant Administration, and $123,760 to Town housing
and related programs. It is further anticipated that the shortfall in CDBG allocations to Public Service agencies will be
eliminated with general fund monies ($2,420) through the adoption of the Town's FY 97/98 operating budget.
ENVIRONMENTAL ASSESSMENTS:
This is not a project as defined under CEQA and no further action is required.
FISCAL IMPACT:
The anticipated FY 97/98 CDBG grant is $171,940. These funds will be distributed to and expended from the following revenue
and expense accounts during FY 97/98:
Project/Program
Allocation
Revenue Account
Expense Account
ADA Improvements
$53,760
218-45098
2218-99475
Emergency Housing Consortium
10,000
218-45045
2218-72101
Grants to Public Service Agencies
33,180
218-45045
2218-72xxx
Housing Conservation Program:
Rehab Project Support
45,000
218-45050
2218-5/6xxxx
County Rehab Specialist*
15,000
N/A
N/A
CDBG Grant Administration
15,000
218-45055
2218-5/6xxxx
TOTAL
$171,940
e granted to the Town but transferred back to the County in payment of services rendered.
Page 4
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1997/98 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND CONSIDER ADOPTING
RESOLUTION ALLOCATION FY 1997/98 FUNDS
April 3, 1997
Attachments:
cc:
1. Draft Resolution
Exhibit A: FY 97/98 CDBG Allocation Table I
2. Community Services Commission CDBG Funding Recommendations (Summary)
3. FY 97/98 CDBG Application Summaries
CSD30\a:lcdbgpub.978
CDBG Applicants
Community Services Commission
Jim Lewis, Town of Los Gatos ADA Subcommittee
Charlie Chew, County of Santa Clara, Housing and Community Development Program
Attachment 1
RESOLUTION 1997
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 1997-98
WHEREAS, the Town of Los Gatos receives Community Development Block
Grant funds from the Department of Housing and Urban Development through the County of
Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and
Community Development Acts of 1974 and 1977, as amended; and
WHEREAS, the Community Services Commission has reviewed all applications
for funding from community agencies and made recommendations; and
WHEREAS, the Town Council considered those recommendations and took
public comment at a regularly scheduled council meeting on April 7, 1997; and
WHEREAS, the Town of Los Gatos has appropriated funds for allocation to
various community groups and Town operated programs which provide services to very low and
low income residents of the Town of Los Gatos; and
WHEREAS, the Town has been notified the CDBG allocation for fiscal year
1997-98 is $171,940.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS
GATOS DOES HEREBY RESOLVE AS FOLLOWS:
CSD08:A:\RESOS\CS040797.roo 1
A. The Town Council hereby finds that CDBG funds are available for Fiscal Year
1997-98; and
B. The Town Council hereby adopts the recommendation of the Community Services
Commission; and
C. The Town Council does hereby authorize the expenditure of $171,940 to those
CDBG programs set out in Exhibit A.
PASSED AND ADOYI'ED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 7th day of April, 1997, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD08:A:\RESOS\CSO40797.roo 2
CATEGORY I: Public Services
Catholic Charities/Ombudsman
Live Oak Adult Day Services
SJSU/Health Place
Second Harvest Food Bank
St. Luke's Parish*
TABLE I: FY 1997-98 CDBG FUNDING
1996/97
CDBG
Allocation
$7,720
$16, 530
$7,750
$3,600
$0
1997/98
Total
Funding
Request
$8,106
$18,000
$27,249
$6,000
$1,000
Exhibit A
1997/98 1997/98 1997/98
Recmnd Revised
CDBG CDBG Adopted
Allocations Allocations Allocations
$7,200
$15,410
$7,220
$3,350
$0
Category I Subtotal**
CATEGORY II: Housing &
ADA: Americans/Disabilities
Affordable Housing
Community Housing Developers***
Emergency Housing Consortium
Housing Conservation Program
Housing Project Support
Loans and Grants
County Rehab Specialist
Other
$35,600
$41,150
$0
$0
$0
$45,000
$38,250
$15,000
$60,355 $33,180
$0
$53,760
$250,000
$10,000
$45,000
$0
$15,000
$53,760
$0
$0
$10,000
$45,000
$0
$15,000
Category II Subtotal
CDBG Administration
TOTAL
$139,400 $373,760 $123,760
$15,000 $15,000 $15,000
$190,000 $449,115 $171,940
* Consider funding in whole or part from remaining Smythe European Re -SEED funds.
** Recommended FY 97/98 Public Service allocations represent approx. 93.2% of FY 96/97 actual allocations.
***Application forwarded to Redevelopment Agency for funding consideration.
The Town's total CDBG allocation for FY 97/98 is $171,940.
3/26/97 CSD30:a:1nonprof8.xls
Attachment 2: Community Services Commission's Recommendations Regarding CDBG
Category II FY 97/98 Allocations
The Community Services Commission's recommendations regarding the allocation of CDBG funds to Public Service (Category I)
agencies have been incorporated into the attached Town Council report. Recommendations regarding allocations to Category II
Housing and Related Programs (housing and related) are discussed below.
Category II
Housing and Other Town Projects
FY 96/97
Allocations
FY 97/98
Recommendations
1.
ADA Accessibility Improvements
$41,150
$53,760
2.
Affordable Housing
-0-
-0-
3.
Community Housing Developers
-0-
-0-
4.
County Rehabilitation Specialist
$15,000
$15,000
5.
Emergency Housing Consortium
-0-
$10,000
6.
Housing Rehab Loans
$38,250
-0-
7.
Rehab Project Support
$45,000
$45,000
Total Category II
$139,400
$123,760
ADA Accessibility Improvements: The recommended FY 97/98 CDBG allocation will provide wheel chair access to all facilities
throughout Oak Meadow Park, as well as upgraded accessibility to the restroom/snackbar facility between the baseball field and
tennis courts at Blossom Hill Park. The FY 96/97 allocation to ADA Accessibility Improvements will provide for access upgrades
to the library restroom and the installation of audible signals at designated intersections throughout Town (funds permitting). Prior
year allocations totalling $79,720 are designated for the Town's Sidewalk Ramp Reconstruction Project, now nearing completion.
Affordable Housing: Although CDBG funds were not allocated to Affordable Housing in FY 96/97, $20,000 was allocated in
FY 95/96 and Council authorized a $100,000 transfer of surplus housing rehab funds to the Affordable Housing Fund in April 1996.
These funds will be added to other Town, state and federal resources to facilitate the development of an affordable housing project.
The Commission does not recommend the allocation of FY 97/98 funds to Affordable Housing at this time, as other funding
alternatives are available, including BMP in -lieu fees and Redevelopment Housing Funds.
Community Housing Developers: The application received from Community Housing Developers in regards to the construction
of the Los Gatos Creek Apartments has been forwarded to the Town's Redevelopment Agency for funding consideration. As
proposed, the Los Gatos Creek Apartments will house twelve (12) very low and low income households (approx. 20 to 24
individuals), primarily small families (one to three people). Units (eight singles and four one -bedrooms) will be targeted to people
working in the downtown Los Gatos area making slightly more than minimum wage.
County Rehabilitation Specialist: The County charges a flat $15,000 annual fee for services performed by the Specialist in
support of the Town's Housing Conservation Program (HCP). The Specialist inspects properties for conformance with building,
housing and health codes, and assists property owners in the development, design, and implementation of general property
improvements. The Town will require the Specialist's help in providing up to eight (8) rehab loans and grants in FY 97/98.
Emergency Housing Consortium (EHC): In 1994 and 1995, the Town allocated a total of $10,000 to Phase I of EHC's Regional
Reception Center project. These funds were recently transferred to the County of Santa Clara so it could manage all allocations
made to the project in prior years by the Town and other jurisdictions. Additional funds for Phase II Rehab are required by EHC
if the Reception Center is to be fully operational by November 1997. The $10,000 capital project allocation will be applied to Phase
II interior rehab work described in Attachment 3. The Regional Reception Center, once complete, will provide accessible
emergency shelter to homeless individuals on a year-round basis (250 beds), in addition to a range of services that will help clients
move from the streets to transitional and permanent housing.
Housing Rehab Loans: CDBG allocations to the Town's Housing Conservation Program are not recommended in FY 97/98. The
Program is sufficiently funded to meet current and anticipated FY 97/98 needs (i.e., the issuance of up to eight new rehab loans and
grants) as demonstrated below:
Available Prior Year CDBG A...,cations
Bank of the West Account Balance (Savings)
Annual Payments Received - FY 97/98
Loan Payoffs - FY 97/98
Total Available for Rehab Loans/Grants
$128,136
83,037 (February 28, 1997)
34,220 (Approximate)
20.000 (Approximate)
$265,393
Rehab Project Support: An allocation for Rehab Project Support is necessary on an annual basis to manage the Town's Housing
Conservation Program, which provides low interest installment loans, deferred loans, and grants to income eligible Los Gatos
households for home repairs and earthquake, safety, and accessibility modifications. The Community Services Department is
currently working on loans and grants amounting to nearly $100,000 and expects more rehab activity in the months to come. The
"rehab support" allocation also allows staff to manage the Town's HCP loan portfolio (currently 20 installment loans and 18 deferred
loans), and assist with other affordable housing programs.
CDBG Grant Administration: This annual $15,000 allocation allows staff to administer funding and monitor the service delivery
of all CDBG funded programs and projects.
Attachment 3
FY 1997/98 CDBG APPLICATION SUMMARIES
Cate or I: Public Services
Agency/Project
Catholic Charities of San Jose 2625 Zanker Road, Suite 200, San Jose, CA 95134-2107
Long Term Care Ombudsman Program
Contact: Donna M. DiMinico, Director Phone: (408) 944-0567, X-261
Funding
FY 97/98 Funds Requested: $8,106 FY 96/97 Funds Allocated: $7,720
Number/Unduplicated Clients Served: 560 Number/Unduplicated Clients Served: 540
Cost per Year per Client: $14.48 Cost per Year per Client: $14.30
Total Program Budget: $238,978 Total Program Budget: $213,649
Projected % of Program Budget: 3.4% Actual % of Program Budget: 3.6%
Population
Served
The community's most frail and isolated seniors living in eight (8) Los Gatos nursing facilities and nine (9)
Los Gatos residential care facilities (very low, low, and moderate income clients; most over 65 years of age).
Project Description
This program enables volunteer ombudsmen to receive, investigate and resolve complaints made by, or on
behalf of, elderly long-term care clients of residential care and skilled nursing facilities. It provides for
regular site visits by staff and trained volunteers to long-term care facilities where face-to-face contact is made
with individuals at risk for isolation, exploitation, personal rights violations, and abuse. The need for
continued local advocacy is demonstrated by the volume of formal complaints made to the Program (to date
in FY 96/97, 50 complaints have been investigated in Los Gatos).
Project Work Plan
1. Demonstrate an ongoing presence in Los Gatos long-term care facilities through regular site visits;
check each facility annually for Ombudsman Crisisline Poster: 186 Site Visits
2. Contact individuals residing in long-term care facilities to familiarize them with program; establish
role as advocate; identify needs or concems requiring complaint resolution services: 560
Unduplicated Clients
3. Investigate complaints and advocate for fair resolution: 70 Services/55 Residents
Indirect Services: Information and referral, training to facility staff, volunteer recruitment and placement,
Witness Durable Powers of Attorney for Health Care.
FY 96/97 Program
Performance
The Ombudsman Program continues to fulfill its contractual obligation with the Town of Los Gatos.
Requests for grant payment and Project Monitoring Reports are submitted on a timely basis.
(,.
(r�
Catery I: Public Services
FY 97/
Agency
Live Oak Adult Day Services 19 High School Court, Los Gatos, CA 95032 (Facility Location)
Adult Day Care
Contact: Leta Friedlander, Executive Director (408) 354-4782
Funding
FY 97/98 Funds Requested: $18,000 FY 96/97 Funds Allocated: $16,530
Number/Unduplicated Clients Served: 30 Number/Unduplicated Clients Served: 30
Cost per Year per Client: $600.00 Cost per Year per Client: $551.00
Total Program Budget: $253,975 Total Program Budget: $246,197
Projected % of Program Budget: 7.1% Actual % of Program Budget: 6.7%
Population
Served
* Frail, dependent elderly and disabled adults over 60, typically victims of stroke, dementia, Parkinson's
disease, etc.
* Clients dependent on others for basic daily care.
* Clients unable to participate in programs designed for healthy seniors.
Project Description
This program provides adult social day care for frail elderly and disabled seniors, particularly those dependent
upon others for basic daily care and unable to participate in programs designed for healthy seniors.
Additional services include respite to caregivers, the provision of morning and noon meals, and support group
counseling.
Project Work Plan
* Allow family caregivers to keep dependent senior relatives at home.
* Avoid placement of frail elderly in institutionalized care (nursing homes).
* Provide humane, dignified, and cost-effective alternative care.
Adult Day Care for Frail Elderly (20 clients per day, five days per week, 50 weeks per year):
2,000 Days/30 Unduplicated Clients
Respite for Caregivers: 2,000 Days/30 Unduplicated Clients
Meals (Breakfast and Lunch): 4,000 Meals/30 Unduplicated Clients
Counseling Support: 36 Hours (available to all eligible clients)
Indirect Services: Information and referral, intake, screening, needs assessment, community education.
FY 96/97 Program
Performance
Live Oak Adult Day Services continues to fulfill its contractual obligation with the Town of Los Gatos.
Requests for grant payments and Project Monitoring Reports are submitted on a timely basis.
Category I: Public Services
FY 97/9
Agency
San Jose State University Foundation P.O. Box 720130, San Jose, CA 95172-0130
The Health Place Facility: 208 E. Main Street, Los Gatos, CA 95030
Dr. Jean Sullivan, Faculty, School of Nursing Phone: (408) 924-3151
Funding
FY 97/98 Funds Requested: $27,249 FY 96/97 Funds Allocated: $7750
Number/Unduplicated Clients Served: 347 Number/Unduplicated Clients Served: 288
Cost per Year per Client: $78.53 Cost per Year per Client: $39.48
Total Program Budget: $134,073 Total Program Budget: $131,828
Projected % of Program Budget: 20.3% Actual % of Program Budget: 11.6%
FY 96/97 Town Community Grant Allocation: $3,620
Population
Served
Elderly (65+), primarily very low and low income.
Majority of clients suffer from activity intolerance, impaired adjustment, impaired nutrition, social
isolation, chronic pain, self -care deficit, anxiety, or impaired physical mobility.
Project Description
The Health Place conducts five primary programs for the elderly of Los Gatos, including in -home nursing
services (case management), blood pressure screening and monitoring, consultation for clients and caregivers,
education, and information and referral. Services are provided by nursing faculty with students working under
their supervision. Most services are delivered "in -home" or while the client is participating in another
agency's program, i.e., Live Oak Adult Day Services. Over the past several years, the Foundation has shifted
its focus from providing office services to providing HOME VISITS. This shift is due in part to the fact that
clients are growing older/frailer (and often more ill) and therefore require a greater number of home visits.
Project Work Plan
* Provide affordable health care not available elsewhere;
* Provide abuse/neglect prevention, case management, in -home services, mental health, and outreach;
* Assist elderly with activities of daily living;
* Prevent hospitalization.
1. In -Home Nursing Services for Frail Elderly 800 Services/50 Unduplicated Clients
2. Blood Pressure Screening/Monitoring 900 Services/70 Unduplicated Clients
3. Consultation 400 Services/100 Unduplicated Clients
4. Education 19 Services/ 76 Unduplicated Clients
5. Information and Referral 350 Calls/Contacts
FY 96/97 Program
Performance
The Health Place continues to fulfill its contractual obligation with the Town of Los Gatos.
Requests for grant payments and Project Monitoring Reports are occasionally submitted one to two weeks
late.
0
ies/Town of Los Gatos
t,ategory is ruonc services
Agency
- - - •,_- ---- --r
Second Harvest Food Bank of Santa Clara and San Mateo Counties
750 Curtner Avenue, San Jose, CA 95125-2118
Operation Brown Bag
Cynthia McCown, Director of Services Phone: (408) 266-8866
Funding
FY 97/98 Funds Requested: $6,000 FY 96/97 Funds Allocated: $3,600
Number/Unduplicated Clients Served: 75 Number/Unduplicated Clients Served: 45
Cost per Year per Client: $80.00 Cost per Year per Client: $80.00
Total Program Budget: $1,437,530 Total Program Budget: $1,371,192
Projected % of Program Budget: .4% Actual % of Program Budget: .3%
Population
Served
Very low income seniors (60+), usually on fixed incomes (most are households headed by single
individuals). Disabled clients between 55 and 59 years of age are also eligible.
Project Description
This program provides nutrition services to low income Los Gatos seniors. Each Friday morning, cases of
food are loaded onto trucks at the Food Distribution center in San Jose for delivery to two Los Gatos sites.
Volunteers in Los Gatos help the driver unload the truck, then bag and distribute groceries to members. To
qualify for the program, individuals must meet age and income eligibility requirements (60+ and very low
income). Members make a $10 voluntary donation each year to receive services. Groceries are delivered
by volunteers to homebound members. Weekly bags of groceries usually contain between 7 and 13 fresh,
frozen, or packaged food items.
Site Locations:
Calvary Baptist Church, 16330 Los Gatos Blvd., Los Gatos 8:45 - 9:30 am, Fridays
Villa Vasona Apartments, 626 W. Parr Avenue, Los Gatos 9:00 - 10:00 am, Fridays
Project Work Plan
* Provide weekly on -going supply of food to very low-income seniors.
* Help elderly maintain an adequate diet.
* Promote health and independence among seniors.
* Supplemental food items help to reduce expenses, so more funds are available for medications, rent,
utilities, etc.
1. Provide weekly groceries to low-income seniors 56+ Bags/63-75 Clients per Week
2. Conduct quarterly nutrition/education programs 4 Programs per Year/56+ Clients
3. Senior Issues Newsletter 4 Issues Annually/63-75 Clients
4. Volunteer Opportunities 10 Opportunities/Weekly
5. Information and Referral 56+ Calls/Contacts
FY 96/97 Program
Performance
Operation Brown Bag continues to fulfill its contractual obligation with the Town of Los Gatos.
Requests for grant payments and Project Monitoring Reports are submitted on a timely basis.
Cate or II
FY 97/98 CDBG Application Summaries/Town of Los Gato
Agency
Emergency Housing Consortium (EHC) P.O. Box 2346, San Jose, CA 95109
Regional Reception Center (Phase II Rehab) 2011 Little Orchard Way, San Jose, CA
Contact: Kathy Robinson, Housing Development Officer (408) 291-5440 (X-206)
Liz Auton, General Manager, Resource Development
Funding
FY 97/98 Funds Requested: $10,000 Capital Project FY 96/97 Funds Allocated: -0-
Number/Unduplicated Clients Served: n/a Number/Unduplicated Clients Served:
Cost per Year per Client: n/a Cost per Year per Client:
Total Program Budget: $1,451,314 Total Program Budget:
Projected % of Program Budget: 7% Actual % of Program Budget:
Note: Phase I Reception Center Budget: $3,716,000 ($10,000 allocated by Town in prior years)
Population Served
Very low income homeless people, including families with children and single adults.
EHC projects that of the 4,000 unduplicated individuals (56,121 person shelter days) that will be served at
the Reception Center during the first full year of operation, 14 people (225 person shelter days) will be from
the Town of Los Gatos.
Project Description
250 Bed Shelter and Support Service Center: The Regional Reception Center will provide accessible
emergency shelter to homeless individuals on a year-round basis; provide the homeless with a point of entry
into a comprehensive array of services; and facilitate networking with other homeless care providers, day
programs, recovery programs, long-term services, transitional housing and service -enriched permanent
housing programs. Generally, EHC's goal is to provide comprehensive, integrated solutions to the growing
homelessness problem in the County by addressing the underlying issues that cause homelessness. The wide
range of services provided at the Center will facilitate clients in their efforts to move from the streets to
transitional and permanent housing.
If Phase II Rehabilitation is completely funded by July 1997, the Reception Center is expected to be fully
operational by November 1997.
Project Work Plan
Phase II Reception Center Rehabilitation: Interior rehabilitation of transitional living units, family
bedroom units, the family communal area, toilet and shower facilities, office and classroom areas, kitchen and
dining room, office and clinic areas, laundries, and storage areas. Phase II rehab work will also provide for
installation of a loading dock and roll -up door, as well as parking lot improvements, landscaping, completion
of family recreation and courtyard areas, lighting, and offsite curb cut and sidewalk repair.
FY 96/97 Program
Performance
The Town allocated $5,000 in 1994 and $5,000 in 1995 to the Reception Center project. These funds were
transferred back to the County of Santa Clara, Housing and Community Development Department, in the
second quarter of FY 96/97, so the County could manage all fund allocations made to the Project by the Town
and other jurisdictions. EHC submits quarterly Project Monitoring Reports to the Town on the progress of
the Reception Center, and also updates the Town on the status of its other shelter and transitional housing
programs.
Cate or v II
FY 97/98 CDBG Application Summaries/Town of Los Gatos
Agency
Town of Los Gatos 110 East Main Street, Los Gatos, CA 95032
Housing Rehab Administration (Project Support)
Contact: Regina A. Falkner, Community Services Director (408) 354-6820
Funding
FY 97/98 Funds Requested: $45,000 FY 96/97 Funds Allocated: $45,000
Number of Loans/Grants to Issue: 8 Number of Loans/Grants Issued: 6 (Projected)
Loan Portfolio: 20 Active Loans/18 Deferred Loan Portfolio: 20 Active Loans/18 Deferred
Active Loan Receivables: $346,302 Deferred Loan Receivables: $373,768: $720,070 (Effective 1/97)
Total CDBG Program Budget: $171,946 Total CDBG Program Budget: $190,000
Projected % of Program Budget: 26.2% Actual % of Program Budget: 23.7%
Project Description
The Housing Conservation Program (HCP) assures very low, low and moderate income Los Gatos residents
a safe and comfortable living environment, helps to maintain the existing housing stock, and meets the Town's
General Plan housing objectives. It accomplishes this by providing low interest installment loans, deferred
loans, and grants to income eligible Los Gatos households for home repairs and earthquake, safety and
accessibility modifications. The HCP is essentially a social service program. Since the majority of the clients
are seniors, their rehab projects require a significant amount of personal attention and care.
Rehab Project Support involves:
• managing new rehab projects, from application in -take to rehab monitoring;
• handling inquiries on low income housing in Los Gatos;
• managing and monitoring approximately 40 existing housing rehab loans; and
• assisting with new affordable housing projects/programs.
Project Work Plan
Loan Portfolio Management: Manage the Town's HCP loan portfolio (approximately 20 active loans;
18 deferred loans); maintain detailed HCP loan inventory database; prepare detailed account reconciliations
for clients upon request; process loan payoffs and subordination requests; fulfill CDBG Urban County
quarterly reporting requirements.
Housing Conservation Program (HCP)/Loan and Grant Processing: Market program and conduct
community outreach; receive, review and process HCP applications; compile required documentation; verify
income and expenses to determine eligibility; coordinate preliminary housing surveys; conduct rehab
conference with Rehab Specialist to establish project scope; inform and advise the Town's Loan Review
Committee; execute and process loan documents; facilitate mediation between homeowners and contractors;
process disbursement of payments; finalize projects and establish accounts receivable.
FY 96/97 Program
Performance
Staff continues to fulfill all housing duties.
'Category II
FY 97/98 CDBG Application Summaries/Town of Los Gatos
Agency
Santa Clara County Housing and Community Development
1735 N. First Street, Suite 265, San Jose, CA 95112
Urban County Rehab Services (County Rehab Specialist) (408) 441-0261
Funding
FY 97/98 Funds Requested: S15,000 FY 96/97 Funds Allocated: S15,000
Number/Unduplicated Clients Served: 4-8 Households No./Unduplicated Clients Served: 6 Projected
Cost per Year per Client: $1,875 Cost per Year per Client: $2,500
Total CDBG Program Budget: $171,946 Total CDBG Program Budget: $190,000
Projected % of Program Budget: 8.7% Actual % of Program Budget: 7.9%
$15,000 is the flat rate fee charged by the County for services performed in Los Gatos.
Population
Served
Very low, low , and moderate income Los Gatos residents participating in the Town's Housing
Conservation Program (Rehab Loans and Grants)
Project Description
The Housing Rehab Specialist provides services to the Town as part of the Town's Housing Conservation
Program. The Specialist inspects properties for conformance with building, housing and health codes;
prepares Project Cost Estimates; assists property owners in the development and design of general property
improvements; prepares cost estimates and bid specifications; assists in negotiating construction contracts;
inspects construction work in progress for compliance with project specifications and applicable codes and
ordinances; approves payments to contractors; resolves conflicts and performs tasks relating to project close
out.
Project Work Plan
Provide rehab services to as many as eight (8) Los Gatos households.
FY 96/97 Program
Performance
The County Rehab Specialist works closely with residents receiving loan or grant funds through the Town's
Housing Conservation Program. The Rehab Specialist continues to demonstrate considerable skill in
expediting and monitoring rehabilitation projects and is highly regarded by loan and grant clients.
CDBG Administration
FY 97/98 CDBG Application Summaries/Town of Los Gatos
Agency
Town of Los Gatos 110 East Main Street, Los Gatos, CA 95032
CDBG Administration
Contact: Regina A. Falkner, Community Services Director (408) 354-6820
Funding
FY 97/98 Funds Requested: S15,000 FY 96/97 Funds Allocated: $15,000
Total CDBG Program Budget: $171,946 Total CDBG Program Budget: $190,000
Projected % of Program Budget: 8.7% Actual % of Program Budget: 7.9%
The Town is allocated $15,000 each year to administer CDBG funded programs.
Project Description
Administer funding and monitor service delivery of all CDBG funded programs and projects.
Project Work Plan
1. Coordinate allocation of CDBG funding to qualified public service agencies and Town housing/ADA
projects;
2. Establish annual City/County contract;
3. Establish and monitor contracts issued to public service agencies;
4. Receive and review quarterly Project Monitoring Reports submitted by CDBG funded public service
agencies; resolve report discrepancies as appropriate;
5. Track and coordinate disbursement of funds to agencies;
6. Maintain accurate Cash Control Record;
7. Monitor progress of CDBG funded Town projects; prepare quarterly Project Monitoring Reports for
such projects;
8. Attend periodic Urban County staff meetings.
BCB: March 25, 1997
CSD30:cdbgsum.app
INTERNAL TRACKING
DEPTMENT:
AGENDA ITEM:
vJ9
9/
RESO/ORD NUMBER:
ay
DATE
/9,2 3
LIST IN BOOK
ON DISC OR SHARE. FORM SENT TO DEPT.
PUBLISH IF REQUIRED - Date of Publication
ORDINANCES ONLY
WHEN SIGNATURE AND /s/ COPY (1 EACH) returned,
LIST ON SIGNATURE TRACKING & SEND TO MAYOR
-
MAIL TO DISTRIBUTION LIST
NO.of COPIES:
PROOF OF MAILING PREPARED
._-----
,----
SIGN BY CLERK/SEAL
f '' ;, ;
:,��
ENTER INTO ECM ORDINANCE/RESOLUTION FILE
FILE IN VAULT
CODIFICATION IF ORDINANCE
clk:d16:\o her1ordres2
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT:
COUNCIL AGENDA DATE:
COUNCIL AGENDA ITEM:
SUBJECT:
Number:
Date of Adopt:
d < 7
/,/-7/(i)
RESOLUTION
/2—
ij/73
PUBLICATION REQUIRED;
(2A(7-) 7l, ,��!i
COUNCIL ACTION:
AYES: IC
NAYS:
ABSENT: / ;' ' )L/
ABSTAIN:
COUNCIL MEMBERS NAMES:
Number.
Date of Intro:
Date of Adopt:
ZONE CHANGE:
Randy Attaway, Steven Blanton, Jan Hutchins, Linda Lubeck,
Mayor(or Chairman) JOANNE BENJAMIN
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
TC: 07: RESO-ORD
RESOLUTION 1997 - 33
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 1997-98
WHEREAS, the Town of Los Gatos receives Community Development Block
Grant funds from the Department of Housing and Urban Development through the County of
Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and
Community Development Acts of 1974 and 1977, as amended; and
WHEREAS, the Community Services Commission has reviewed all applications
for funding from community agencies and made recommendations; and
WHEREAS, the Town Council considered those recommendations and took public
comment at a regularly scheduled council meeting on April 7, 1997; and
WHEREAS, the Town of Los Gatos has appropriated funds for allocation to
various community groups and Town operated programs which provide services to very low and
low income residents of the Town of Los Gatos; and
WHEREAS, the Town has been notified the CDBG allocation for fiscal year 1997-
98 is $171,940.
1
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS
GATOS DOES HEREBY RESOLVE AS FOLLOWS:
A. The Town Council hereby finds that CDBG funds are available for Fiscal Year
1997-98; and
B. The Town Council hereby adopts the recommendation of the Community Services
Commission; and
C. The Town Council does hereby authorize the expenditure of $171,940 to those
CDBG programs set out in Exhibit A.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 7th day of April, 1997, by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Jan Hutchins,
Vice Mayor Linda Lubeck.
NAYS: None
ABSENT: Joanne Benjamin
ABSTAIN: None
SIGNED:
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
/s/ Linda Lubeck
VICE MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
2
April 7, 1997
Los Gatos, California
BUILDING PLAN CHECK CONSULTING SERVICES/RESOLUTION 1997-31 (19.28)
Motion by Mr. Attaway, seconded by Mr. Hutchins, that Council adopt Resolution 1997-31
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH KUTZMANN & ASSOCIATES, INC. FOR
ON DEMAND PLAN CHECK SERVICES. Carried by a vote of 4 ayes. Mrs. Benjamin absent.
COMPRESSED NATURAL GAS 1997 STREET SWEEPER/RESOLUTION 1997-32 (20.28)
Motion by Mr. Attaway, seconded by Mr. Hutchins, that Council adopt Resolution 1997-32
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AGREEMENT WITH GCS WESTERN POWER AND EQUIPMENT
FOR PURCHASE OF ONE (1) NEW 1997 COMPRESSED NATURAL GAS STREET
SWEEPER. Carried by a vote of 4 ayes. Mrs. Benjamin absent.
VERBAL COMMUNICATIONS
Music in the Plaza:
Sue Gilmore, 229 Wedgewood Ave., Vice Chair of the Arts Commission, requested donations
from the Town, from Council and from members of the audience to help support the Music in
the Plaza Program which will be taking place June 22 through August 31, 1997.
Toll House Expansion:
Brian Hilman, 37 Broadway, opposes the Toll House expansion on its present site. It involves
too much impact to the Broadway neighborhood. He favors the hotel purchasing the lot across
the street. Councilmember Attaway suggested that Council drive up Broadway and view the
temporary structure that outlines the Hotel's proposal.
Woodworkers Lumberyard:
Jan Hutchins, Councilmember, noted that he was sending a donation for the Music in the Plaza
Program in response to the previous speaker's request. Concerning the Lumberyard, Mr.
Hutchins apologized to the Town for not speaking his mind earlier in the decision making
process. He realizes now the long lasting effects the councilmembers' decisions can have on the
fabric of the Town. It is likely that the property in question may be developed with office space
and research and development, but the possibilities of resort and conference center adjacent to
the park area may have proved more valuable to the Town.
HEARING
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING/CDBG/RESOLUTION 1997-33 (21.19)
Vice Mayor Lubeck stated that this was the time and place duly noted for public hearing to
consider Resolution Allocating the 1997-1998 Community Development Block Grant Funds.
The following people from the audience spoke to this issue:
Jack Neal, 126 College Ave., Vice Chair of the Community Services Commission and Chair of
the Subcommittee for Evaluation, gave an overview of the reduction in funding this year
compared to last year. Overall the program received $18,060 less than the prior year.
Lita Freidlander, Director of Live Oak Adult Day Services, thanked Council for its support over
the years. She noted a facility being built in Willow Glen.
No one else from the audience addressed this issue.
TC: D9: MM040797 4
April 7, 1997
Los Gatos, California
HEARING CONTINUED
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING CONT.
Motion by Mr. Attaway, seconded by Mr. Hutchins, to close the public hearing. Carried by a
vote of 4 ayes. Mrs. Benjamin absent.
Motion by Mr. Hutchins, seconded by Mr. Blanton, that Council adopt Resolution 1997-33
entitled, RESOLUTION OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL
YEAR 1997-1998. Carried by a vote of 4 ayes. Mrs. Benjamin absent.
Mr. Hutchins noted that at the recent County CDBG meeting, the Community Housing
Developers were granted $250,000 toward their plans for the Los Gatos Creek Housing.
Mr. Attaway noted that 'Therm. Corporation had donated air conditioning and plumbing for the
new Live Oak Senior Services Center in Willow Glen.
OLIVE STREET/PARKING SAFETY CONCERNS (23.40)
Vice Mayor Lubeck stated that this was the time and place duly noted to consider staff report
regarding safety concerns related to Olive Street.
Scott Baker, Director of Building and Engineering services, addressed several safety issues
associated with the present parking configurations existing on this narrow substandard street.
He noted the Fire Departments' recent exercise on this street, and the difficulty in maneuvering
fire equipment within the existing boundaries. He asked to continue this issue to May 5, 1997
so as to continue dialogue between the neighborhood, Central Fire District and Town staff.
Chief Hendricks, from Central Fire District, showed slides of the problems confronted in
negotiating fire equipment on this street. In some instances there was barely an inch on room
to squeeze by, there was no room to hook up hoses or set up ladders, nor could the firemen exit
the emergency vehicle. When these problems are brought to the attention of the Fire District
they must be addressed and corrected for public safety.
The following people from the audience spoke to this issue:
Carla Malacheck, 107 Olive, noted that Olive has been configured this way for over 50 years and
has not had a problem; staggered parking is more convenient for the residents than having one
side of the street no parking; 24 hour residential parking district would greatly facilitate the
impact from the surrounding businesses.
Stephanie Linet, Olive resident, spoke of the great impact the businesses have on the parking
conditions of Olive, noting the types of vehicles and number of vehicles that the assorted
businesses park there.
Steve Pace, 125 Olive, prefers to leave the street as it is to keep the speed down; one side
parking would increase speed by having a wider through lane; would like speed bumps installed.
Mark Jensen, 102 Olive, is in favor of permit parking, and assuring that any changes to the
parking situation do not cause increased speed on the street.
Tom Pink, 120 Olive Street, asked that the residents who live on the street be allowed to park
near their homes, and don't trade traffic safety issues for fire safety. Staggered parking is the
preferred solution. These were consensus issues of the neighborhood.
TC:D9:MM040797
5