Item 14 Staff Report Allocate Fiscal Year 2000-2001 Community Grant FundsDATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 5/22/00
ITEM NO,
COUNCIL AGENDA REPORT
May 17, 2000
MAYOR AND TOWN COUNCIL
TOWN MANAGER
ALLOCATE FISCAL YEAR 2000/2001 COMMUNITY GRANT FUNDS
RECOMMENDATION:
For information only.
BACKGROUND:
The Community Grant Program of the Community Services Department manages all Town grants. Most are allocated
through a competitive process; the Community Contributions are allocated directly by the Town Council. This report
focuses on the General Fund grants, called "Community Grants." Human services agency Community Grant applications
are reviewed by the Community Services Commission; the Arts Commission reviews arts, cultural, and educational
service agency applications. Both Commissions then make funding recommendations to the Council. The Commissions'
reports are included as Attachments 2 and 3. The Commissions' recommended allocations are included in the Preliminary
FY 2000-2001 Operating Budget, under Program 8040 of the Community Services Department. They are also included
as Attachment 1. Allocations for CDBG grants are included for your reference.
ENVIRONMENTAL ASSESSMENTS:
The recommended action is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
All Community Grant allocations as shown in Attachment 1 are included in the Town's Preliminary FY 2000-2001
Operating Budget. CDBG Grants were approved by the Council on April 3.
Attachments:
1. Town of Los Gatos FY 2000/2001 Human Service Organization Funding Allocations
2. Community Services Commission report (with Exhibit A)
3. Arts Commission report (with Exhibit A)
Distribution:
Community Services and Arts Commission members
FY 2000/2001 Community Grant applicants
PREPARED BY: Regina A. Falkner, C
Services Director n:lcsd18040101alloc.tcr
Reviewed by: C t. Attorney Finance Revised: 5/17/00 11:39 AM
Reformatted: 10/23/95
Attachment 1
CDBG
Catholic Charities/Ombudsman
Live Oak Adult Day Services
Next Door/Shelter Next Door
SJSU/Health Place
Second Harvest/Brown Bag
CDBG Total
Town of Los Gatos
FY 2000/2001
Town Service Organization Funding Allocations
2000/01 2000/01
2000/01 Eval. Comm. CSC/AC
1999/00 Funding Funding Funding
Budgeted Request Recmnd Recmnd
2000/01
Council
Adopted
Allocation
7,720
16,530
4,524
3,600
32,374
8,000
16,530
10,000
32,177
6,000
72,707
7,720 $ 7,720
16,530 $ 16,530
$ -
6,650 $ 6,650
3,600 $ 3,600
34,500 $ 34,500
$ 7,720
$ 16,530
$
$ 6,650
$ 3,600
$ 34,500
CDBG Allocation Cap
$ 32,374 $ 34,500 $
34,500 $ 34,500 $ 34,500
Community Grants: Hum. Svc.
A Place for Teens
Live Oak Senior Nutrition
Next Door/Shelter Next Door
SJSU/Health Place
Teen Counseling Center
$ 3,330 $ 10,000 $
$ 28,600 $ 37,879 $
$ 10,000 $ 10,000 $
$ 12,230 $ 32,177 $
$ 28,170 $ 28,170 $
5,460
28,600
10,000
10,100
28,170
$ 5,460
$ 28,600
$ 10,000
$ 10,100
$ 28,170
Human Services Total
$ 82,330 $ 118,226 $
82,330 $ 82,330
Human Services Cap
$82,330 $ 82,330 $ 82,330 $ 82,330 $ 82,330
Community Grants: Art/Edu.
Art Docents of Los Gatos
LG Community Concert Assn.
St. Luke's
The Photographic Guild
Youth Science Institute
$ 4,350
$ 750
$ 770
$ 500
$ 2,000
5,000 $
1,000 $
2,000 -
900 $
2,000 $
5,000 $ 5,000
870 $ 870
500 $ 500
2,000 $ 2,000
Art/Education Total
$ 8,370
10,900 $
8,370 $ 8,370
Art/Education Cap
$ 8,370 $ 8,370 $
8,370 $ 8,370 $ 8,370
n:csdljenny\cdbg\allocaion.xl
Sheet 6
Page 1
A
A
Attachment 2
MEMORANDUM
COMMUNITY SERVICES DEPARTMENT
To: Mayor and Town Council
From: Community Services Commission
Subject: Approve the Community Services Commission's FY 2000/2001 Community
Grant Allocation Recommendation
Date: May 17, 2000
RECOMMENDATION
Approve the Community Services Commission's FY 2000/2001 Community Grant Allocation
Recommendation.
BACKGROUND
Summaries of all Community Grant applications received for FY 2000/2001 are attached as Exhibit
A. There is $82,330 available for Community Grants to Human Services agencies in FY 2000/2001.
DISCUSSION
The Town received five applications from nonprofit agencies requesting Community Grant funding
under the Human Services category. The Commission recommends that all agencies be funded at
status quo levels with the exception of a $2,126 increase to A Place for Teens. This increase is
possible due to and overall increase in total funds available for granting. CDBG funds were
increased from $32,374 to $34,500 and total funds increased from $114,704 to $116,830.
Attachments
Exhibit A: Grant Application Summaries
n:lcsd18040101 apstc.mmo
Exhibit A
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: Improved Teen Center Operations/ Services Category: Human Services
Agency: A Place for Teens
P.O. Box 1476
Los Gatos, CA 95031
Aprille Flint, Program Director
(408) 395-5553
Funding:
Site: 4 New York Avenue
Los Gatos, CA 95030
FY 2000-2001
FY 1999-2000
I FY 1998-99
Community Grant funding amount
$10,000 (req.)
$3,330(rec'd.)*
$3,330.00 (reed)
Unduplicated LG clients
950
1,800
2,200
Cost per year per client
$100.00
$4.88
$1.51
Total program budget
$104,200
$106,000.00
$99,500.00
Community Grant as % of total
10.5%
3.0%
3.3%
Additional funds of $5,000 were allocated after budget adoption.
Population Served: Middle and high-school teens including residents of Los Gatos, Saratoga,
Campbell, and surrounding communities.
Project Description: This program provides teens with a healthy place to study, conduct research,
use computers, listen to music, socialize, access recreational programs, attend workshops, and hold
meetings and events. The Teen Center is supervised, and drug and alcohol free.
Project Work Plan:
Direct Services:
Open adult supervised recreation facility (950 teens)
Concerts, Theme Dances (400 teens)
Leadership Conferences (120 teens)
Tutoring for midterms and finals (60 teens)
Indirect Services: 10 referrals to Teen Counseling Center
50 referrals to Los Gatos High School Administration
10 referrals to other agencies
N:1CSD180401CGHUMOOI.DOC March 30, 2000
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: Live Oak Senior Nutrition and Service Center Category: Human Services
Agency: Live Oak Senior Nutrition and Service Center
19 High School Court
Los Gatos, CA 95030
Deborah Kranefuss, MPA, PT
(408) 354-0707
Funding:
Site: (Site address same)
FY 2000-2001
FY 1999-2000
Community Grant funding amount
$37,879.00 (req.)
$28,600.00
Unduplicated LG clients
345
367
Cost per year per client
$109.79
$77.93
Total program budget
$160,985.00
$154,407.00
Community Grant as % of total
23.5%
18.5%
Population Served: Residents of Los Gatos and of the Greater West Valley area aged 60 and over.
Participants are primarily low and very -low income, and approximately 36% are disabled.
Project Description: This program provides daily nutritional meals, both home delivered and on -
site; transportation services to community resources; health education and screenings; and
recreational activities.
Project Work Plan:
Direct Services:
8,694 on -site daily meals
498 Neighborhood Meals on Wheels
4,233 day care meals
625 outreach safety checks
3,000 one-way transportation to meal site
312 one-way transportation to community resources
303 daily health, nutrition, and entertainment programs
Indirect Services: 799 and referral calls
360 calls regarding blood pressure checks
N:\CSD\80401CGHUMOO1.DOC March 30, 2000
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: The Shelter Next Door Category: Human Services
Agency: Next Door, Solutions to Domestic Violence
1181 N. Fourth Street, Suite A
San Jose, CA 95112
Shawne Smith, Program Manager
(408) 279-7575
Funding:
Site: (Site address confidential)
FY 2000-2001
I FY 1999-2000
CDBG funding amount
$10,000.00 (req.)
$10,000.00
(Community Grant Funding)
Unduplicated LG clients
45
45
Cost per year per client
$222.22
$222.22
Total program budget
$332,021.00
$326,450.00
CDBG as % of total
3.01% (proj.)
3.06%
Population Served: Women and children who are victims of domestic violence. Program
participants are primarily very -low or low income.
Project Description: Next Door provides emergency shelter, food, clothing, transportation, case
management, counseling, and legal assistance services. Children are also provided tutoring and
recreational activities.
Project Work Plan:
Direct Services:
45 crisis counseling sessions on the telephone hotline
12 in -person crisis counseling sessions
24 individual/group counseling sessions
15 individual/group counseling sessions for children
15 parenting classes
18-day average shelter stay provided
3 violence intervention incidents at Valley Medical Center
8 legal assistance sessions
Indirect Services: 7,830 information calls received; 23,490 referrals made
1,000 brochures distributed
N:1CSD180401CGHUMOOI.DOC March 30, 2000
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: The Health Place
Category : Human Services
Agency: San Jose State University Foundation Site: 208 E. Main
Street
Los Gatos, CA 95030
P.O. Box 720130
San Jose, CA 95172-0130
Dr. Jean Sullivan, Faculty, School of Nursing
(408) 924-3151
Funding:
FY2000-2001 1
FY 1999-2000
0 FY 1998-99
Community Grant funding amount
$32,177 (req.)
($6,650 CDBG rec'd.)
$12,230 (rec'd.)
(and $4,524 CDBG, for
$16,754 total)
$12,000 (rec'd)
(and $4,370 CDBG,
for $16,730 total)
Unduplicated LG clients
347
347
120
Cost per year per client
$92.73
$80.00
$100.00
Total program budget
$144,477
$136,543.00
$134,073.00
Community Grant as % of total
22%
20.33% (proj.)
8.95% (act.)
Population Served: Residents of Los Gatos aged 65 and over, primarily very -low income.
Project Description: San Jose State University nursing facility and students provide the following
services: home visits; blood pressure screening and monitoring; consultations to agencies, clients,
and care givers; formal and informal educational programs; and information and referral.
Project Work Plan:
Direct Services: 650 home visits to frail, home -bound clients
850 blood pressure screenings
400 consultations with agencies, clients, and/or caregivers
19 educational programs
Indirect Services: 200 instances of information and referral
N:\CSD18040\CGHUMOOI .DOC March 30, 2000
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: Teen and Family Counseling Center
Agency: Teen and Family Counseling Center
208 East Main street
Los Gatos, CA 95030
Pat Lake, Director of Administration
(408) 354-7648
Funding:
Category: Human Services
Site: (Site address same)
FY 2000-2001
I FY 1999-2000
Community Grant funding amount
$28,170 (req.)
$28,170
Unduplicated LG clients
173
198
Cost per year per client
$142.27
$142.27
Total program budget
$445,469
$362,202
Community Grant as % of total
6.0% (proj.)
8.0% (proj.)
Population Served: Residents of the West Valley area of Santa Clara County. The majority of
clients are low and very -low income.
Project Description: This program provides long and short-term counseling and referral services
to Los Gatos teens and their families, including individual, couple, family, and group counseling.
It also provides peer counseling training and consultation to school personnel. Counselors have
completed or are working towards a master's degree in Marriage, Family, and Child Counseling;
hours worked in the program count towards their state license requirements.
Project Work Plan:
Direct Services: 865 direct counseling sessions
8 group counseling sessions
Indirect Services: 100 instances of information and referral (est.)
700 contacts through outreach seminars, health fairs, and a newsletter
N:\CSD\8040\CGHUMOOI.DOC March 30, 2000
Attachment 3
MEMORANDUM `COS
COMMUNITY SERVICES DEPARTMENT
'Adding Quality to vour i,k-
To: Mayor and Town Council
From: Arts Commission
Subject: Approve the Arts Commission's FY 2000/2001 Community Grant Allocation
Recommendation
Date: May 11, 2000
RECOMMENDATION
Approve the Arts Commission's FY 2000/2001 Community Grant Allocation Recommendation.
BACKGROUND
Summaries of all Arts/Education grant applications received for FY 2000/01 are attached. There is $8,370
available for Community Grants to Arts/Education agencies in FY 2000/01.
DISCUSSION
The Town received five applications from nonprofit agencies requesting Community Grant funding under the
Arts/Education category, for a total of $10,900. It is recommended that the Art Docents of Los Gatos and the
Los Gatos Community Concert Association be funded at a slight increase from FY 1999/00 levels. The
Photographic Guild and YSI are recommended for funding at FY 1999/00 levels. St. Luke's is not
recommended for funding; it was noted that St. Luke's proposed concert series needs additional planning
before it can be recommended for funding.
Attachments
Exhibit A: Grant Application Summaries
n: \csd\8040\01 a rttc. m m o
Town of Los Gatos Exhibit A
FY 2000-2001 Community Grant Application Summary
Project: Art Docent Program
Agency: Art Docents of Los Gatos, Inc.
17000 Roberts Road
Los Gatos, CA 95032
Patricia Weinberg, Program Coordinator
(408) 358-1185
Funding:
Category: Art / Education
Site: (Same as Agency)
FY 2000-2001
FY 1999-2000
Community Grant funding amount
$5,000.00 (req.)
$4,350.00 (rec'd)
Unduplicated LG clients
2,700
2,700
Cost per year per client
$1.85
$1.61
Total program budget
$72,700
$66,353
Community Grant as % of total
6.9%
6.6%
Population Served: The primary population is students of the Los Gatos Union School District.
Students in other elementary schools located in Los Gatos, and Los Gatos adult residents are served
indirectly or on request. 2,400 students and 300 parens participate directly.
Project Description: The Program provides:
• Age appropriate classroom presentations in art history, art criticism, and aesthetics for grades
K-8.
Art technique workshops for grades 1-6.
Annual Children's Art Show at Fisher Middle School featuring district students.
Community art lectures and tours of Bay Area art museums.
Project Work Plan:
Direct Services:
500 art appreciation lessons for grades K-8
250 art technique workshops for grades 1-6
1 Annual Children's Art Show
6 art tours for adults
4 art lectures for adults
Indirect Services: 80-100 instances of information and referral
4 art Newsletters
12 Art Docents training classes
n:\csd\8040\cmmgrnt.001
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: Student Introduction to Concert Series Category: Art / Education
Agency: Los Gatos Community Concert Association
20885 Wardell Road
Saratoga, CA 95070
June Sythe, President
(408) 353-1054
Funding:
Site: (Site address same)
FY 2000-2001
FY 1999-2000
Community Grant funding amount
$1,000 (req.)
$750.00 (rec'd.)
Unduplicated LG clients
175
100
Cost per year per client
$5.71
$7.50
Total program budget
$22,800
$20,800
Community Grant as % of total
4.4% (proj.)
3.6% (act.)
Population Served: All music students of Los Gatos Schools are eligible to participate.
Project Description: Provides free tickets via the Los Gatos High School and Fisher Middle School
for concerts put on by Los Gatos Community Concert Association. Selection of students is at the
discretion of their teachers, who know the level of interest and achievement by their students.
Concerts are held at Los Gatos High School or the Los Gatos Methodist Church.
Project Work Plan:
Direct Services: 100 student tickets for 4 Concerts
Indirect Services: None
n: \csd18040\cmmgrnt.001
Addendum to Project "Student Introduction to Concert Series" by the Los Gatos Community Concert
Association:
This coming season, LGCCA is initiating a new program in its quest to introduce students to fine music and
fine artists. This program is called Community Concert Student Educational Outreach and involves our
paying extra to keep several artists in town overnight for a next -day assembly -program for music students
at Fisher Middle School, C. T. English Middle School, and Los Gatos High School. The two feeder
schools will provide their own transportation, and high school students will already be in attendance at the
school. We expect Prentiss Brown Auditorium to be filled, because space remaining after music students
have arrived will be offered to other classes. (auditorium capacity: 425)
The first concert will be by the Side street.Strutters, who play Dixieland and other jazz regularly at
Disneyland. This concert should appeal to all and be of special interest to band members (horns and reeds
particularly).
The second concert will be by Linda Wang, now a young lady but earlier a Chinese-American child
prodigy on the violin. Her program will balance the two by having special interest for the orchestra
members.
Two of our prime goals are (1) toprovide fine music for the localpopulace at an affordable rate, and (2) to
stimulate students to be interested in fine music presented in the traditional concert format. Because of (1)
we have a large population of senior citizens who attend concerts regularly. In fact, three nearby retirement
villas provide transportation to the concerts for many of their residents. For (2), we provide complimentary
tickets regularly to music students from the feeder schools, but this newprogram will reach far more .
students in an exciting, artist to student format.
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: St. Luke's Concerts
Agency: St. Luke's Episcopal Church
20 University Avenue
Los Gatos, CA 95030
Richard Coulter, Program Manager
(408) 354-2195
Funding:
Category: Art / Education
Site: (Site address same)
FY 2000-2001
FY 1999-2000
Community Grant funding amount
$2,000.00 (req)
770
Unduplicated LG clients
100
100
Cost per year per client
$20.00
$7.70
Total program budget
$6,000
$10,876
CDBG as % of total
33.3% (proj.)
7.08%
Population Served: Residents of Los Gatos and surrounding communities.
Project Description: A series of 3 concerts during the summer months (June, July and August).
These events will include a variety of musical styles and program themes centered around chamber
music performances.
Project Work Plan:
Direct Services: 3 concerts
Indirect Services: 100 instances of information and referral.
n:lcsd180401cmmgrnt.001
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: Annual Photo Competition for High School students Category: Art / Education
Agency: Photographic Guild of Los Gatos
15900 Blossom Hill Road
Los Gatos, CA 95032
Joanne Brice, Assistant
(408) 356-9035
Funding°
Site: (Site address same)
FY 2000-2001
FY 1999-2000
Community Grant funding amount
$800.00 (req.)
$500.00 (rec'd)
Unduplicated LG clients
(not given)
(not given)
Cost per year per client
n/a
n/a
Total program budget
$3,158.00
$2,861.00
CDBG as % of total
25% (proj.)
17.5.0% (act.)
Population Served: High school students from Santa Clara Valley. During last year's competition,
900-1,000 entries were received, from 400-500 students representing 20 schools.
Project Description: Sponsor an annual competition for high school students enrolled in
photography classes. The Community Grant funds would be used for operational expenses, as all
private donations are used for prizes.
Project Work Plan:
Direct Services: 1 Annual Photo Competition Event
Indirect Services: none
n:lcsd180401cmmgrnt.001
Town of Los Gatos
FY 2000-2001 Community Grant Application Summary
Project: YSI Vasona Camp 2-Way Radios Category: Art / Education
Agency: Youth Science Institute
296 Garden Hill Drive
Los Gatos, CA 95032
Anne Dunham, Executive Director
(408) 356-4945 Ext. 11
•
Site: (Site address same)
FY 2000-2001
FY 1999-2000
Community Grant.funding amount
$2,000.00 (req.)
$2,000.00 (reed)
Unduplicated LG clients
N/A
409
Cost per year per client
N/A
$4.89
Total program budget
N/A
$635,500
Community Grant as % of total
N/A
0.31%
Population Served: YSI Vasona program participants, who are youth from 3 years old through 7th
grade. Approximately 1,700 youth use the Vasona program each summer.
Project Description: Acquisition of five 2-way radios for YSI Vasona site. The radios would be
used for safety and emergency communications for camps and classes that use Los Gatos Creek Trail
and other sites both in and outside the Park for educational activities. One radio would remain on -
site. The others would be used in the field. The radios would provide for both emergency and non -
emergency communication and add to the safety of the programs. The radios would also be used for
field study by school groups and in YSI's after school programs.
n:\csd\8040\cmmgrnt.001