Item 13 Staff Report Hold Public Hearing Regarding FY 1998/99 Community Development Block Grant (CDBG) Funds and Adopt Resolution Allocating FY 98/99 FundsMEETING DATE: 4/6/98
ITEM NO.
COUNCIL AGENDA REPORT
DATE: March 24, 1998
TO: MAYOR AND TO COUNCIL
FROM: TOWN MANAGER
SUBJECT: HOLD PUBLIC HEARING REGARDING FY 1998/99 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS AND ADOPT RESOLUTION ALLOCATING FY 98/99 FUNDS
13
RECOMMENDATION:
1. Open and hold the public hearing.
2. Close the public hearing.
3. Adopt the attached Resolution allocating FY 98/99 CDBG funds to the Town in accordance with CSC recommendations.
BACKGROUND:
The federal government established the CDBG program in 1974. Through the program, funds are allocated to cities or counties to meet
one or more of three national objectives: 1) eliminate slum and blight, 2) meet an urgent need, and 3) address the needs of very low,
low and moderate income households.
CDBG funds are obtained by the Town annually through its participation in Santa Clara County's Urban County CDBG Program. Large
cities with populations over 50,000 can apply directly to the federal government for CDBG funds. "Non -entitlement" cities with
populations less than 50,000, including the Town of Los Gatos, have joined forces with Santa Clara County (through the Urban County
CDBG Program) and other non -entitlement jurisdictions to obtain funding. The County applies to the federal government for grant funds
on the cities' behalf; it becomes the recipient and primary administrator of the monies, while the Town and other non -entitlement
jurisdictions become sub -grantees.
The purpose of this hearing is to provide the public an opportunity to review and comment on FY 98/99 CDBG allocations. The hearing
is also scheduled to meet a County deadline. Adjustments may be made in May 1998 with the adoption of the Town's FY 98/99
Operating Budget.
DISCUSSION:
The Town has been notified by the County of Santa Clara that it will receive $165,566 in FY 98/99 CDBG funds. No more than
$32,220 of the total may be allocated to public service programs (Category I) in FY 98/99. Another $15,000 is automatically allocated
to the Town for CDBG Grant Administration, leaving a balance of $118,346 for housing and other projects (Category II). A summary
of FY 97/98 and FY 98/99 CDBG funding follows:
Table I: Total CDBG Allocations
FY 97/98
FY 98/99
Difference
Category I: Public Services
$ 33,180
$ 32,220
($ 960)
Category II: Housing and Other Projects
123,760
118,346
(5,414)
CDBG Grant Administration
15,000
15,000
0
Total Allocations
$171,940
$165,566
($ 6,374)
PREPARED Regin.;s'Fa
Reviewed by: Attoktay" mance
unity Services Director
Revised: 3/24/98 2:44 pm
Reformatted: 10/23/95
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1998/99 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDS AND ADOPT RESOLUTION ALLOCATING FY 98/99 CDBG
FUNDS
March 24, 1998
The Community Services Commission (CSC) met on March 19, 1998 to consider sub -committee recommendations and hear
presentations made by CDBG applicants. The Commission's final recommendations for funding in Categories I and II are as follows:
Category I - Public Services: The Town received four (4) applications from local non-profit agencies seeking FY 98/99 CDBG funds
under Category I (Public Services). All of these agencies received FY 97/98 CDBG funding. After careful consideration of the
Evaluation Committee's recommendations, the service performance of the agencies in FY 97/98, and fund availability, the CSC
recommends that FY 98/99 CDBG applicants receive the same funding in FY 98/99 as in FY 97/98, with the exception of San Jose
State University/The Health Place. CDBG funding to SJSU will be reduced by $960 due to the decrease in FY 98/99 Category I funding
per Table I. However, it is anticipated that the shortfall to SJSU can be compensated through the allocation of increased Community
Grant funds.
Table H: Category I
Public Service Agencies
FY 97/98
Allocation
FY 98/99
Recommendation
FY 98/99
Funding Request
Catholic Charities/Ombudsman Program
$ 7,720
$ 7,720
$ 7,950
Live Oak Adult Day Services
16,530
16,530
20,000
SJSU/Health Place
5,330
4,370
13,625
Second Harvest Food Bank
3,600
3,600
3,600
Total
$33,180
$32,220
$45,175
Category II - Housing and Other Projects: As noted in Table I above, $118,346 is available for allocation to housing and other
projects in FY 98/99. Recommended and current year CDBG Category II allocations are listed below.
Table HI: Category II
Housing and Other Town Projects
FY 97/98
Allocations
FY 98/99
Recommendations
1.
ADA Accessibility Improvements
$ 53,760
$ 50,000
2.
Affordable Housing
-0-
8,346
3.
County Rehab Specialist
15,000
15,000
4.
Emergency Housing Consortium
10,000
-0-
5.
Rehab Project Support
45,000
45,000
Subtotal
$ 123,760
$118,346
6.
CDBG Grant Administration
$15,000
$15,000
TOTAL
$138,760
$133,346
1. ADA Accessibility Improvements: As reflected above, $53,760 was allocated for accessibility improvements at Oak Meadow
and Blossom Hill Parks in FY 97/98. The Town's Building and Engineering Department manages ADA projects for the Town
and anticipates that the park improvements will be finished by June 1997. Similarly, $41,150 was allocated for Library
accessibility improvements in FY 96/97. Work on this project should start following the completion of the park improvements.
The Los Gatos Museum Association (LGMA) has requested that some FY 98/99 CDBG funds be designated for accessibility
improvements at the Forbes Mill and Tait Avenue Museums. Building and Engineering staff toured the facilities to develop a list
of work items (Attachment 2) and find a $50,000 ADA allocation for Museum upgrades appropriate. The LGMA leases the
Forbes Mill and Tait Avenue properties from the Town.
2. Affordable Housing: Although CDBG funds were not allocated to affordable housing in FY 96/97 or FY 97/98, $20,000 was
allocated in FY 95/96 and Council authorized a $100,000 transfer of surplus housing rehab funds to the Affordable Housing Fund
in April 1996. The recommended FY 98/99 allocation will increase the total balance to $128,346. These funds are traditionally
added to other Town, state and federal resources to facilitate the development of an affordable housing project. A priority of the
Town and Redevelopment Agency is to work with non-profit and for -profit developers to build housing affordable to very low
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1998/99 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDS AND ADOPT RESOLUTION ALLOCATING FY 98/99 CDBG
FUNDS
March 24, 1998
and low income households.
3. County Rehabilitation Specialist: The County charges a flat $15,000 annual fee for services performed by the Specialist in
support of the Town's Housing Conservation Program (HCP). The Specialist inspects properties for conformance with building,
housing and health codes; assists property owners in the development and design of general property improvements; prepares cost
estimates and bid specifications; assists in negotiating construction contracts; inspects construction work in progress for
compliance with project specifications and applicable codes and ordinances; approves payments to contractors; resolves conflicts
and performs tasks relating to project close out. The Town anticipates that it will provide up to eight (8) rehab loans and grants
in FY 98/99 requiring the services of the County Rehab Specialist.
4. Emergency Housing Consortium (EHC): In 1994 and 1995, the Town allocated a total of $10,000 to Phase I of EHC's
Regional Reception Center project. A $10,000 allocation for Phase II interior rehab work was authorized by Council in FY 97/98.
The Regional Reception Center, operational since November 1997, provides accessible emergency shelter to homeless individuals
on a year-round basis (250 beds), in addition to a range of services that help clients move from the streets to transitional and
permanent housing. EHC did not submit an application for FY 98/99 CDBG funding.
5. Rehab Project Support: An allocation for rehab project support is necessary on an annual basis to manage the Town's Housing
Conservation Program, which provides low interest installment loans, deferred loans, and grants to income eligible Los Gatos
households for home repairs and earthquake, safety, and accessibility modifications. The "rehab support" allocation also allows
staff to manage the Town's HCP loan portfolio (currently 17 installment loans and 15 deferred loans) and assist with other
affordable housing programs.
6 . CDBG Grant Administration: This annual $15,000 allocation allows staff to administer funding and monitor the service
delivery of all CDBG funded programs and projects.
CONCLUSION:
It is anticipated that the Town will receive $165,566 in CDBG funds in FY 98/99. Of this total allocation, it is recommended that
$32,220 be allocated to Public Service agencies, $15,000 to CDBG Grant Administration, and $118,346 to Town housing and related
programs. All programs, projects, and services recommended for funding are described in Attachment 2 (Application Summaries).
ENVIRONMENTAL ASSESSMENTS:
This is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
The anticipated FY 98/99 CDBG grant to the Town is $165,566. These funds will be distributed to and expended from the following
funds in FY 98/99.
Project/Program Descriptions
Allocation
Revenue: Fund
Expense: Fund
Category I: Grants to Public Service Agencies
$ 32,220
218
2218
Category II:
ADA Improvements/Los Gatos Museum Assc.
50,000
440
4440
Affordable Housing
8,346
218
2218
Housing Conservation Program:
Rehab Project Support
45,000
218
2218
County Rehab Specialist*
15,000
N/A
N/A
CDBG Administration
15,000
218
2218
TOTAL
$ 165,566
* Funds are granted to the Town but transferred back to the County in payment of services rendered.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: HOLD PUBLIC HEARING REGARDING FISCAL YEAR 1998/99 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDS AND ADOPT RESOLUTION ALLOCATING FY 98/99 CDBG
FUNDS
March 24, 1998
Attachments: 1. Draft Resolution
Exhibit A: FY 98/99 CDBG Allocation Table I
2. FY 98/99 CDBG Application Summaries
Distribution: CDBG Applicants
Community Services Commission
Jim Lewis
Charlie Chew, Program Manager, County of Santa Clara, Housing and Community Development, 1735 North First
Street, Suite 265, San Jose, CA 95112
CSD41:a:1cdbg989.tcr
ATTACHMENT 1
RESOLUTION 1998
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 1998-99
WHEREAS, the Town of Los Gatos receives Community Development Block
Grant funds from the Department of Housing and Urban Development through the County of
Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and
Community Development Acts of 1974 and 1977, as amended; and
WHEREAS, the Community Services Commission has reviewed all applications
for funding from community agencies and made recommendations; and
WHEREAS, the Town Council considered those recommendations and took public
comment at a regularly scheduled council meeting on April 6, 1998; and
WHEREAS, the Town of Los Gatos has appropriated funds for allocation to
various community groups and Town operated programs which provide services to very low and
low income residents of the Town of Los Gatos; and
WHEREAS, the Town has been notified that the CDBG allocation for Fiscal Year
1998-99 is $165,566.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS
GATOS DOES HEREBY RESOLVE AS FOLLOWS:
CSD41:A:\cdbgreso.989 1
A. The Town Council hereby finds that CDBG funds are available for Fiscal Year
1998-99; and
B. The Town Council hereby adopts the recommendation of the Community Services
Commission; and
C. The Town Council does hereby authorize the expenditure of $165,566 to those
CDBG programs set out in Exhibit A.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 6th day of April, 1998, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CSD41:A:\cdbgreso.989 2
TABLE I: FY 1998-99 CDBG FUNDING
1998/99 1998/99 1998/99 1998/99
1997/98 Total Preliminary Revised Adopted
CDBG Funding Funding Funding CDBG
Allocation Request Recmnd Recmnd Allocations
CATEGORY I: Public Services
Catholic Charities/Ombudsman $7,720 $7,950 $7,720
Live Oak Adult Day Services $16,530 $20,000 $16,530
SJSU/Health Place* $5,330 $13,625 $4,370
Second Harvest Food Bank $3,600 $3,600 $3,600
Category I Subtotal $33,180 $45,175 $32,220
CATEGORY II: Housing & Other
ADA: Americans/Disabilities** $53,760 $50,000 $50,000
Affordable Housing $0 $8,346 $8,346
Emergency Housing Consortium $10,000 $0 $0
Housing Conservation Program
Housing Project Support $45,000 $45,000 $45,000
Loans and Grants $0 $0 $0
County Rehab Specialist $15,000 $15,000 $15,000
Category II Subtotal $123,760 $118,346 $118,346
CDBG Administration $15,000 $15,000 $15,000
TOTAL** $171,940 $178, 521 $165, 566
FY 98/99 Total CDBG Funding:
Public Service: $ 32,228
Housing/Other: 133,338
Total: $165,566 ($6,374 Tess than prior year)
SJSU/Health Place FY 97/98 Allocations: $5,330 CDBG plus $6,040 Community Grant: $11,370 Total
SJSU/Health Place FY 98/99 Request (CDBG and Community Grant): $27,249
SJSU/Health Place FY 98/99 Recommendation: $4,370 CDBG, $7,000 Community Grant: $11,370 Total
FY 98/99 Recommended Allocation (ADA Accessibility Improvements):
Forbes Mill and Tait Avenue Museums (Los Gatos Museum Association)
EXHIBIT
A
3/23/98 CSD37:a:1cdbg9891fundtble.989
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
•
Agency/Project
�Mwsv J a• i VLl1fl 10,1 ♦ 1t.0
Catholic Charities of San Jose 2625 Zanker Road, Suite 200, San Jose, CA 95134-2107
Long Term Care Ombudsman Program FAX: (408) 944-0275
Contact: Donna M. DiMinico, Director Phone: (408) 944-0567, X-261
Funding
FY 98/99 Request: $7,950 FY 97/98 Allocation: $7,720 (LG-98-32)**
Number/Unduplicated Clients Served: 560 540
Cost per Year per Client: $14.20 $14.30
Total Program Budget: $265,525 $234,724
Projected % of Program Budget: 3% 3.3%
Total Organizational Budget: $9,648,422 $7,798,212
Grant will be used to support Operations (salaries/fringe, volunteer recognition expenses, mileage).
**Matches FY 97/98 Contract
Contract Term
July 1, 1998 through June 30, 1999
Population
Served
Total number of unduplicated Los Gatos residents to participate in Program: 560
Note: Total 1,320 long term care residents in Town
The community's most frail and isolated seniors living in eight (8) Los Gatos nursing facilities and nine (9)
Los Gatos residential care facilities (very low, low, and moderate income clients; most over 65 years of age).
Project Description
This program enables volunteer ombudsmen to receive, investigate and resolve complaints made by, or on
behalf of, elderly long-term care clients of residential care and skilled nursing facilities. It provides for
regular site visits by staff and trained volunteers to long-term care facilities where face-to-face contact is made
with individuals at risk for isolation, exploitation, personal rights violations, and abuse. The need for
continued local advocacy is demonstrated by the volume of formal complaints made to the Program.
Project Work Plan
1. Demonstrate an ongoing presence in Los Gatos long-term care facilities through regular site visits;
check each facility annually for Ombudsman Crisisline Poster: 186 Site Visits
2. Contact individuals residing in long -tern care facilities to familiarize them with program; establish
role as advocate; identify needs or concerns requiring complaint resolution services:
560 Unduplicated Clients
3. Investigate complaints and advocate for fair resolution: 60 Investigations (45 Clients Assisted)
4. Witness Durable Powers of Attorney for Health Care: 10 Per Year
Indirect Services: Information and referral, training to facility staff, volunteer recruitment and placement.
FY 97/98 Program
Performance
Catholic Charities continues to fulfill its contractual obligation with the Town. Requests for grant
payment and Project Monitoring Reports are submitted on a timely basis.
CSD41:a:1exhibits.989
ATTACHMENT
2
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
•
-
Agency
..
Live Oak Adult Day Services 19 High School Court, Los Gatos, CA 95030 (Facility Location)
Adult Day Care FAX: (408) 354-6648
Contact: Leta Friedlander, Executive Director Phone: (408) 354-4782
Funding
FY 98/99 Request: $20,000 FY 97/98 Allocation: $16,530 (LG-98-33)**
Number/Unduplicated Clients Served: 21 16*
Cost per Year per Client: $952.38 $1033.13
Total Program Budget: $128,506 $255,069
Projected % of Program Budget: 15.6% 6.5%
Total Organizational Budget: $646,692 $533,948
Grant will be used to pay portion of Program Director's salary at Los Gatos facility.
* Actual for 7/1/97 through 12/31/97.
**FY 97/98 Contract: 25 unduplicated Los Gatos participants: $255,069 Program Budget.
Contract Period
July 1, 1998 through June 30, 1999
Population
Served
Total number of unduplicated Los Gatos residents to participate in program: 21
* Frail, dependent elderly and disabled adults over 60, typically victims of stroke, dementia,
Parkinson's disease, etc.
* Clients dependent on others for basic daily care.
* Clients unable to participate in programs designed for healthy seniors (but not disabled to degree
requiring institutionalization).
Project Description
This program provides adult social day care (specialized care and recreational activities) for frail elderly and
disabled seniors, particularly those dependent upon others for basic daily care and unable to participate in
programs designed for healthy seniors. Additional services include respite to caregivers, the provision of
morning and noon meals, and support group counseling.
Benefit to Clients: Social interaction with peers and professional care in a protected environment.
Project Work Plan
* Allow family caregivers to keep dependent senior relatives at home.
* Avoid placement of frail elderly in institutionalized care (nursing homes).
* Provide humane, dignified, and cost-effective alternative care.
1. Provide 1,450 days of adult social day care to Los Gatos frail elderly (6 hours per day).
2. Provide 1,450 days of respite to caregivers, corresponding to program hours.
3. Provide 1,450 noon meals (County provides meals).
4. Provide 1,450 breakfasts (Agency provides meals).
Indirect Services:
A. Staff consultation, counseling, assessments: 100
B. In-service community programs; presentations regarding elderly issues: 4
C. Information and referral; outreach to increase community awareness: 120
FY 97/98 Program
Performance
Live Oak Adult Day Services continues to fulfill its contractual obligation with the Town. Requests for
grant payment and Project Monitoring Reports are submitted on a timely basis.
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
•
Agency
San Jose State University Foundation P.O. Box 720130, San Jose, CA 95172-0130
The Health Place Facility: 208 E. Main Street, Los Gatos, CA 95030
Dr. Jean Sullivan, Faculty, School of Nursing Phone: (408) 924-3151
Carol Sooter, Contracts & Grants Manager (408) 924-1430
Funding
FY 98/99 Request: $27,249 FY 97/98 Allocation: **
CDBG: $13,624.50 $5,330.00 (LG-98-34)
Community Grant: $13,624.50 $6,040 (Total: 11,370)
Number/Unduplicated Clients Served: 296 296
Cost per Year per Client: $452.95 $452.95
Total Program Budget: $134,073 $134,073
Projected % of Program Budget: 20% 20%
Total Organizational Budget: $5,205,900 $4,958,000
Grant will be used to pay 1) salaries/benefits to Nursing personnel and secretary, and 2) pay lease on
Room 7 at Neighborhood Center.
** FY 97/98 Contract: 347 unduplicated Los Gatos participants; $134,073 Program Budget.
Contract Period
July 1, 1998 - June 30, 1999
Population
Served
Total number of unduplicated Los Gatos residents to participate in Program: 296
Elderly (65+), primarily very low and low income (frail homebound elderly).
Majority of clients suffer from activity intolerance, impaired adjustment, impaired nutrition, social
isolation, chronic pain, self -care deficit, anxiety, or impaired physical mobility.
Project Description
The Health Place, a nurse -managed center, conducts five primary programs for the elderly of Los Gatos,
including in -home nursing services (case management), blood pressure screening and monitoring,
consultation for clients and caregivers, education, and information and referral. Services are provided by
nursing faculty with students working under their supervision. Most services are delivered "in -home" or
while the client is participating in another agency's program, i.e., Live Oak Adult Day Services. Over the past
several years, the Foundation has shifted its focus from providing office services to providing HOME VISITS.
This shift is due in part to the fact that clients are growing older/frailer (and often more ill) and therefore
require a greater number of home visits.
Project Work Plan
See also attached
Scope of Services
* Provide affordable health care not available elsewhere;
* Provide abuse/neglect prevention, case management, in -home services, mental health, and outreach;
* Assist elderly with activities of daily living;
* Prevent hospitalization.
1. In -Home Nursing Services for Frail Elderly 752 Services/50 Unduplicated Clients
2. Blood Pressure Screening/Monitoring 600 Services/70 Unduplicated Clients
3. Consultation 150 Services/100 Unduplicated Clients
4. Education 19 Services/ 76 Unduplicated Clients
5. Information and Referral 350 Calls/Contacts
FY 97/98 Program
Performance
SJSU/Health Place continues to fulfill its contractual obligation with the Town. Requests for grant
payment and Project Monitoring Reports are submitted on a timely basis.
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
Agency
Second Harvest Food Bank of Santa Clara and San Mateo Counties
750 Curtner Avenue, San Jose, CA 95125-2118
Operation Brown Bag FAX: (408) 266-9042
Cynthia McCown, Director of Services Phone: (408) 266-8866
Site 1: Calvary Baptist Church, 16330 Los Gatos Blvd, Los Gatos
Site 2: Villa Vasona Apartments, 626 W. Parr Avenue, Los Gatos
Funding
FY 98/99 Request: $3,600 FY 97/98 Allocation: $3,600 (LG-98-31)**
Number/Unduplicated Clients Served: 87 87
Cost per Year per Client: $41.38 $41.38
Total Program Budget: $1,763,272 $1,679,307
Projected % of Program Budget: >1% >1%
Total Organizational Budget: $6,114,816 $5,823,634
Grant will be used to pay utilities.
**Per FY 97/98 Contract: 45 unduplicated Los Gatos participants; $1,439,930 Program Budget.
Contract Period
July 1, 1998 - June 30, 1999
Population
Served
Total number of unduplicated Los Gatos residents to participate in Program: 87
Very low income seniors (60+), usually on fixed incomes (most are households headed by single
individuals). Disabled clients between 55 and 59 years of age are also eligible.
Project Description
This program provides nutrition services to low income Los Gatos seniors. Each Friday morning, cases of
food are loaded onto trucks at the Food Distribution center in San Jose for delivery to two Los Gatos sites.
Volunteers in Los Gatos help the driver unload the truck, then bag and distribute groceries to members. To
qualify for the program, individuals must meet age and income eligibility requirements (60+ and very low
income). Members make a $10 voluntary donation each year to receive services. Groceries are delivered
by volunteers to homebound members. Weekly bags of groceries usually contain between 7 and 13 fresh,
frozen, or packaged food items.
Site Locations:
Calvary Baptist Church, 16330 Los Gatos Blvd., Los Gatos 8:45 - 9:30 am, Fridays
Villa Vasona Apartments, 626 W. Parr Avenue, Los Gatos 9:00 - 10:00 am, Fridays
Project Work Plan
See also attached
Scope of Services
* Provide weekly on -going supply of food to very low-income seniors.
* Help elderly maintain an adequate diet.
* Promote health and independence among seniors.
* Supplemental food items help to reduce expenses, so more funds are available for medications, rent,
utilities, etc.
1. Provide weekly groceries to low-income seniors 87 Clients per Week/58+ Bags
2. Conduct quarterly nutrition/education programs 4 Programs per Year/58+ Clients
3. Senior Issues Newsletter 4 Issues Annually
4. Volunteer Recognition Events 2 Events Annually
5. Information and Referral Ongoing
FY 97/98 Program
Performance
Second Harvest Food Bank continues to fulfill its contractual obligation with the Town. Requests for
grant payment and Project Monitoring Reports are submitted on a timely basis.
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
•
Agency
Santa Clara County Housing and Community Development
1735 N. First Street, Suite 265, San Jose, CA 95112 FAX: (408) 441-0365
Urban County Rehab Services (County Rehab Specialist) Phone: (408) 441-0261
Funding
FY 98/99 Request: $15,000 FY 97198 Allocation: $15,000
Number/Unduplicated Clients Served: 4-8 Households (LG-98-53)
Cost per Year per Client: $1,875
Total Program Budget: $165,566
Projected % of Program Budget: 9.1%
Total Organizational Budget: n/a
Note: $15,000 is the flat rate fee charged by the County for services performed in Los Gatos (regardless
of number of services provided).
Contract Period
July 1, 1998 through June 30, 1999
Population
Served
Very low and low income Los Gatos residents participating in the Town's Housing Conservation Program
(Rehab Loans and Grants)
Project Description
The Housing Rehab Specialist provides services to the Town as part of the Town's Housing Conservation
Program. The Specialist inspects properties for conformance with building, housing and health codes;
prepares Project Cost Estimates; assists property owners in the development and design of general property
improvements; prepares cost estimates and bid specifications; assists in negotiating construction contracts;
inspects construction work in progress for compliance with project specifications and applicable codes and
ordinances; approves payments to contractors; resolves conflicts and performs tasks relating to project close
out.
Project Work Plan
Provide rehab services to as many as eight (8) Los Gatos households.
FY 98/99 Program
Performance
The County Rehab Specialist works closely with residents receiving loan or grant funds through the Town's
Housing Conservation Program. The Rehab Specialist continues to demonstrate considerable skill in
expediting and monitoring rehabilitation projects and is highly regarded by loan and grant clients.
i
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
Agency
Town of Los Gatos 110 East Main Street, Los Gatos, CA 95032
Housing Rehab Administration (Project Support) FAX: (408) 395-8640
Contact: Regina A. Falkner, Community Services Director Phone: (408) 354-6820
Funding
FY 98/99 Request: $45,000 FY 97/98 Allocation: $45,000
Number/New Unduplicated Clients Served: 4-8 Households (LG-98-52)
Rehab Accounts Maintained: 37
Cost per Year per Client: n/a
Total Program Budget: $165,566
Projected % of Program Budget: 27.2%
Contract Period
July 1, 1998 through June 30, 1999
Project Description
The Housing Conservation Program (HCP) assures very low, low and moderate income Los Gatos residents
a safe and comfortable living environment, helps to maintain the existing housing stock, and meets the Town's
General Plan housing objectives. It accomplishes this by providing low interest installment loans, deferred
loans, and grants to income eligible Los Gatos households for home repairs and earthquake, safety and
accessibility modifications. The HCP is essentially a social service program. Since the majority of the clients
are seniors, their rehab projects require a significant amount of personal attention and care.
Rehab Project Support involves:
• managing new rehab projects, from application in -take to rehab monitoring;
• handling inquiries on low income housing in Los Gatos;
• managing and monitoring approximately 32 (17 Active, 15 Deferred) existing housing rehab loans;
• assisting with new affordable housing projects/programs.
Project Work Plan
Loan Portfolio Management: Manage the Town's HCP loan portfolio (17 active loans; 15 deferred loans);
maintain detailed HCP loan inventory database; prepare detailed account reconciliations for clients upon
request; process loan payoffs and subordination requests; fulfill CDBG Urban County quarterly reporting
requirements.
Housing Conservation Program (HCP)/Loan and Grant Processing: Market program and conduct
community outreach; receive, review and process HCP applications; verify income and expenses to determine
eligibility; work closely with clients to facilitate projects and minimize disruptions; coordinate preliminary
housing surveys; conduct rehab conference with Rehab Specialist and client to establish project scope; inform
and advise the Town's Loan Review Committee; execute and process loan documents; facilitate mediation
between homeowners and contractors; process disbursement of payments; finalize projects and establish
accounts receivable.
FY 97/98 Program
Performance
Staff continues to fulfill all housing duties. Reference attached Housing Rehab Status Report for rehab
program activity occurring 7/1/97 through 12/31/97.
i
Town of Los Gatos
Application Summary
FY 98/99 Community Development Block Grant Pro ram Cateonr., n•
Agency
Town of Los Gatos 110 E. Main Street, Los Gatos, CA 95032
Affordable Housing Fund FAX: (408) 395-8640
Contact: Regina A. Falkner, Community Services Director Phone: (408) 354-6823
Funding
FY 98/99 Request: S8,346 FY 95/96 Allocation: S20,000
Total Program Budget: $165,566 (LG-96-11)
Projected % of Program Budget: 5%
Note: In April 1996, Town Council authorized the transfer of $100,000 from the Housing Conservation
Program to Affordable Housing. Now that a specific affordable housing project has been identified (Miles
Avenue), the Town can officially transfer funds with the County of Santa Clara. The proposed FY 98/99
CDBG allocation would increase available funds to $128,346.
Contract Term
July 1, 1998 through June 30, 1999
Population Served
Very low, low, and moderate income Los Gatos households, including seniors, families, and singles.
Project Description
The Town's Affordable Housing Program addresses a variety of important community needs:
* Provides adequate housing for Town citizens, regardless of age, race, or ethnic background;
* Provides for construction of housing adequate for future populations and replacement needs
(consistent with environmental limitations and in proper relationship to community facilities, open
space, and transportation);
* Supports the Town's goal to develop and provide affordable housing in the community;
* Offers a choice of housing opportunities for low and very low income seniors, families, and singles;
* Enables more people to work and live in the same community;
* Enables more young adults to continue to live in the community where they were raised;
* Addresses one of the California Legislature's highest priorities to provide a "decent home and
suitable living environment for all."
Project Work Plan
These funds are intended to be used in conjunction with other city, state, and federal resources to facilitate
the development of one or several significant housing projects. Effective March 7, 1997, the State found the
Town's Housing Element to be in full compliance with State housing element law. The Housing Element was
subsequently adopted by Town Council on June 2, 1997 (State certification is expected within the first quarter
of FY 97/98).
The Town's Housing Element states that the "Town will utilize the Affordable Housing Fund to provide
financial assistance to non-profit and for -profit developers who develop housing affordable to very low and
low income households in Los Gatos." The Affordable Housing Fund consists of deposits from the
Redevelopment Housing Fund, BMP In -Lieu Fee Fund, CDBG funds, and any community contributions.
Community Housing Developers has proposed the development of an affordable housing project
accommodating 12 very low and low income households on Miles Avenue in Los Gatos. The project is
proceeding through the Town's planning processes. If approved, it is likely to be funded , in part, with
CDBG affordable housing and Redevelopment Agency dollars.
Town of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
Category II: Housing/Other
Agency
Town of Los Gatos 110 East Main Street, Los Gatos, CA 95032
CDBG Administration FAX: (408) 395-8640
Contact: Regina A. Falkner, Community Services Director Phone: (408) 354-6820
Funding
FY 98/99 Request: $15,000 FY 97/98 Allocation: $15,000
Total Program Budget: $165,566 (LG-98-91)
Projected % of Program Budget: 9.1 %
Contract Period
July 1, 1998 through June 30, 1999
Project Description
Administer funding and monitor service delivery of all CDBG funded programs and projects.
Project Work Plan
1. Coordinate allocation of CDBG funding to qualified public service agencies and Town
housing/ADA projects;
2. Establish annual City/County contract;
3. Establish and monitor contracts issued to public service agencies;
4. Receive and review quarterly Project Monitoring Reports submitted by CDBG funded public
service agencies; resolve report discrepancies as appropriate;
5. Track and coordinate disbursement of funds to agencies;
6. Maintain accurate Cash Control Record;
7. Monitor progress of CDBG funded Town projects; prepare quarterly Project Monitoring
Reports for such projects;
8. Attend periodic Urban County staff meetings.
BCB: March 23, 1998
CSD37:a\cdbg.9891exhibits.989
Tc-yr of Los Gatos
FY 98/99 Community Development Block Grant Program
Application Summary
Category II: Housing/Other
Agency
Town of Los Gatos 110 E. Main Street, Los Gatos, CA 95031
ADA Accessibility Improvements FAX: (408) 395-8640
Contacts: Regina A. Falkner, Community Services Director Phone: (408) 354-6820
Scott Baker, Building/Engineering Services Director (408) 354-6876
Funding
FY 98/99 Request: $50,000 Los Gatos Museum Association/ADA
Total Program Budget: $165,566 Forbes Mill Museum
Projected % of Program Budget: 30.2% Tait Avenue Museum
A. FY 97/98 Allocation: $53,760 Project Number: LG-98-41
B. FY 96/97 Allocation: $41,150 Project Number: LG-97-41
Contract Period
July 1, 1998 through June 30, 1999
Project Description
The Americans with Disabilities Act of 1990 (ADA) protects disabled individuals from discrimination in
various areas, including state and local government services. The ADA mandates public agencies to provide
services, programs, and activities that are readily accessible to disabled individuals.
According to the 1990 Census, there are 275 people in Los Gatos with a mobility or self -care limitation (this
figure represents people between the ages of 16 to over 65, without a work disability). The elderly population
(65+) in the Town is 3,475, which accounts for 12% of Town residents. ADA work benefits these
populations.
Project Work Plan
Los Gatos Museum Association (LGMA) Improvements: Town Building and Engineering Staff toured
Forbes Mill and Tait Avenue Museums to determine ADA accessibility improvements required at the sites.
The attached list reflects the resulting scope of work and project cost estimate. The LGMA leases the Forbes
Mill and Tait Avenue properties from the Town.
A. Oak Meadow Park ($30,900 of total FY 97/98 Allocation):
■ Remove most existing playground equipment and divide the area into "Tot" and "School Age" areas;
replace sand in these areas with resilient surface of chopped wood meeting Consumer Safety
Playground Guidelines and ADA requirements;
• Install concrete paved pathways from the existing disabled parking spaces to and around the play
equipment areas;
• Asphalt the paved pathway from the parking spaces around the entire boundary of the meadow/lawn
area to include paved access to the large group picnic areas adjacent to the meadow;
• Asphalt the paved pathway from parking area to existing restrooms and carousel area;
• Adjust and modify existing disabled parking spaces to van -accessible spaces.
A. Blossom Hill Park ($22,860 of the total FY 97/98 Allocation). Provide upgraded accessibility to the
restroom/snackbar facility between the baseball field and tennis courts to include:
• New diagonal disabled parking spaces at north-east corner of Park along Blossom Hill Road;
• New paved pathway from proposed parking to existing paved walkpath;
• Paved sidewalk on east end of restroom building to allow wheelchair access to the women's
restroom;
• Modify existing stalls and plumbing fixtures in men's and women's restrooms to comply with ADA
standards.
B. Library Restroom Remodel: The FY 96/97 CDBG allocation will be used to provide access upgrades
to the Library restroom. Existing restrooms in the lower level of the Town Library are currently inaccessible
to persons using a wheelchair. These restrooms need to be remodeled to provide for proper door access,
interior room tumaround radius, and accessible toilet configuration. To the extent that funds exist after the
restroom remodel, funds will be applied towards the installation of audible signals at designated intersections
throughout Town (estimated cost: $3,000 per intersection).
BCB: March 23, 1998
CSD37a:\cdbg.989\exhibits.989
IFY 98/99 CDBG Allocation: ADA/Accessibility Improvements - Los Gatos Museum Association (LGMA)
Work Item Description 1
Remodel for full compliance (lavatory, toilet, mirrors, grab bars, door, etc.), including pathway to restroom.
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Modify entry access and ramp leading from the parking lot to the sidewalk in front of the Museum;
Facilitate appropriate ADA entry into building.
Remove broken and raised concrete pad at the rear of the building and install sidewalk from parking lot to
back door of Natural History Museum.
Wage Consultant (ADA/Davis Bacon Requirement) 1
Plans/Permits for Project
Contingencies
Tait Avenue Project - -
Work Item Description
The existing disabled parking spaces currently serving the Museum are located too far away from the entrance.
Create new disabled parking space (with Van Loading Zone) directly in front of the building entrance.
Convert existing disabled parking spaces to standard space.
Install new curb ramp from the Van Loading Zone to sidewalk - above and in front of new disabled space.
Remove and replace sidewalk in front of Museum, across entire front of Museum.
Bring all slopes into compliance with ADA allowances.
Remove and reconfigure ramp and landing from sidewalk to Museum entrance. Include handrails and curbs as necessary.
Provide landing adequate to allow wheelchair access.
'InstInstall automatic door opening equipment on front Museum door to allow for wheelchair entry (to compensate
all
substandard strike side clearances). Note: Creating side clearance is impossible without destroying historic rock wall.
1 Relocate existing nonbearing wall inside Museum to allow proper strike side clearance for door leading to restrooms.
1Wage Consultant (ADA/Davis Bacon Requirement) 1
1 Plans/Permits for Project
1 Contingencies
'Forbes Mill Museum Project
11998 ADA Total Allocation to LGMA
1 Project work scope and cost estimate provided by Town Building/Engineering Department: Bill Bruckart and Vivian Wong 1
CS D41:a:\adawork.989
'Tait Avenue Museum
Restroom 1
Entry Access
(Front)
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Interior Wall
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