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Item 10 Staff Report Approve Forbes Mill Footbridge Mural Project and Authorize Arts Commission and Trails and Bikeways Committee to Submit a 1995 Arts Council of Santa Clara County GrantTOWN OF LOS GATOS COUNCIL AGENDA REPORT DATE: January 9, 1995 TO: MAYOR AND TOW COUNCIL FROM: TOWN MANAGER SUBJECT: COUNCIL AGENDA DATE: 1 -17-9r:' ITEM NO. APPROVE FORBES MILL FOOTBRIDGE MURAL PROJECT AND AUTHORIZE ARTS COMMISSION AND TRAILS AND BIKEWAYS COMMITTEE TO SUBMIT A 1995 ARTS COUNCIL OF SANTA CLARA COUNTY GRANT RECOMMENDATION: Approve the Forbes Mill Footbridge Mural Project and authorize Arts Commission and the Trails and Bikeways Committee to submit a 1995 Arts Council of Santa Clara County grant for the Footbridge Mural Project. BACKGROUND: The Forbes Mill footbridge is an integral part of the Los Gatos Creek Trail. From the foot of Forbes Mill Museum, it rises above Highway 17 to connect the east side of the Los Gatos Creek to the west side by Old Town. Over the years the interior of the footbridge has been the target of vandalism and graffiti. The Trails and Bikeways Committee proposed a youth mural on the interior of the bridge as a means of attracting more people to the Los Gatos Creek Trail and Forbes Mill Museum and deterring vandalism. On October 3, 1994, the Town Council approved in concept the mural project and instructed the Chair of the Trails and Bikeways Committee to return with a formal project proposal. The Trails and Bikeways Committee, the Arts Commission and the Los Gatos Museum Association joined forces and created the Forbes Mill Footbridge Mural Committee to develop and coordinate the project. Other community representatives on the Committee include William Wulf, a Los Gatos historian; Mary Pierce, a muralist; and representatives of the Art Docents and Parks, Forestry and Maintenance staff. (Please see Exhibit A of Attachment 1.) PREPARED BY: Regina A. Falknet� °% Michael LaRocca, Community Se ` `tiDirector Parks Forestry & Maintenance Director RAF:SG CSD18: A:\CNCLRPTS\FTBRIDGE.WPT ATTACHMENTS: 1. Forbes Mill Footbridge Mural Project Proposal 2. Arts Council of Santa Clara County grant applications DISTRIBUTION: Arts Commission Trails and Bikeways Committee Reviewed by: Revised: 1/9/95 3:20 pm Attorney Clerk FinancTreasurer COUNCIL ACTION/ACTION DIRECTED TO: PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: APPROVE FORBES MILL FOOTBRIDGE MURAL PROJECT AND AUTHORIZE ARTS COMMISSION AND TRAILS AND BIKEWAYS COMMITTEE TO SUBMIT A 1995 ARTS COUNCIL OF SANTA CLARA COUNTY GRANT DATE: January 9, 1995 DISCUSSION: A proposal outlying the mural project is provided as Attachment 1. The proposed project is an art/historical interpretive youth mural for the interior of the Forbes Mill footbridge. The purpose of the youth mural is to: • expose Los Gatos youth to art, nature, and Los Gatos history; • instill in youth the need to take responsibility in enhancing their community; • attract more people to the Los Gatos Creek Trail as well as Forbes Mill Museum; • deter vandalism on the bridge; and, • share the history of Los Gatos with the public This is a volunteer project which cannot be completed without sustained volunteer commitment. Volunteers will: create and paint the historical drawings (youths ranging in age from 6-18), clean and prepare the bridge, and supervise the youths. The preliminary arrangements and preparation for the mural will take place in Spring 1995, with most painting to be accomplished during the Summer. We expect the mural project will be completed no later than December, 1995. Town staff involvement will be limited to an advisory role. For further details, please see the project proposal. The Arts Commission and Trials and Bikeways Committee is also seeking approval to submit a collaborative grant to the Arts Council of Santa Clara County for the mural project. The Los Gatos Museum Association (LGMA) is the third party in this collaborative effort. The Arts Commission and Trails and Bikeways Committee grant applications are provided as Attachment 3. The LGMA application was not available at time of report preparation. Funds awarded to LGMA will go into their account. Each party is seeking $2,500 for a total collaborative request of $7,500. The funding request is for the purchase of materials needed to develop the mural. The estimated budget for materials is $9,000. (For budget, please see Exhibit B of Attachment 1) The remaining $1,500 will be raised by the Mural Committee through donations from local businesses, organizations and service clubs. The Committee expects to get some of the materials donated. ENVIRONMENTAL ASSESSMENTS: This is not a project as'ctefined under CEQA, and no further action is required. FISCAL IMPACT: The Arts Council of Santa Clara County Community Arts Fund grant does not require any matching funds. Budget will be presented to Council if grant is awarded. Attachment 1 FORBES MILL FOOTBRIDGE MURAL PROJECT PROPOSAL PROJECT DESCRIPTION The Forbes Mill Footbridge Mural Committee is proposing an art/historical interpretive youth mural for the interior of the Forbes Mill footbridge. The Forbes Mill footbridge, an integral part of the Los Gatos Creek Trail, rises from the foot of Forbes Mill Museum above Highway 17 to connect the east side of the Los Gatos Creek to the west side near Old Town. Over the years the interior of the footbridge has been the target of vandalism and graffiti. The purpose of the proposed youth mural is to: expose Los Gatos youth to art, nature, and Los Gatos history; instill in youth the need to take responsibility in enhancing the community; attract more people to the Los Gatos Creek Trail as well as Forbes Mill Museum; deter vandalism on the bridge; and share the history of Los Gatos with the public COMMITTEE The Forbes Mill Footbridge Mural Committee will steer the development and coordination of the project. The Mural Committee is comprised of members of the Arts Commission; Trial and Bikeways Committee; Los Gatos Museum Association; Art Docents; William Wulf, a Los Gatos historian; Mary Pierce, a muralist; and a representative of Parks, Forestry and Maintenance Services. (Please see Exhibit A) All of the persons and groups involved bring valuable expertise to the project: knowledge of the arts and local history, technical skills, familiarity with the site, and enthusiasm. The sharing of these necessary components will achieve a mural which is distinctive, aesthetically pleasing and an asset to the community. PARTICIPANTS We expect to have 300-500 volunteer Los Gatos youths ranging in age from 6-18 years to create the historical drawings and a smaller group of selected youths will actually paint the mural. We plan to have adult volunteers to help organize and coordinate the youths. The art advisors under consideration to coordinate the mural design are: Brian Carleton, Anne Lamborn, Nicolai Larsen, Mary Pierce, John Pugh and Carol Taylor. We expect youth from many contexts to participate: Los Gatos public and private schools, scout troops, Youth Science Institute, Art Docents, Jewish Community Center, after school programs, etc. In tapping into these groups, we expect there will be a diversity of ages, cultures and socio-economic backgrounds among the youth participants. BRIDGE & MATERIALS There are 78 individual panels on each side of the footbridge. The panels measure approximately 3 feet high by 4 feet wide. Since they are arranged in groups of 3, there are a total of 52 panel triads. Volunteers will be used to help clean and prepare the interior surfaces of the bridge. The materials needed for bridge cleaning, preparation and painting and estimated costs are provided in Exhibit b. The Committee will pursue various grants, and request in -kind and monetary donations from local organizations and businesses to cover expected costs. The Committee is also interested in obtaining lighting for the bridge, exterior painting and resurfacing the walkway. These three items will have to be addressed at a later time, after the completion of the mural. TIMELINE By early Spring 1995, we plan to generate our pool of participating youths by a wide distribution of announcements and advertising. This will include project information sent out via: KCAT television, Virtual Valley ArtsNet, advertisements in the Los Gatos Weekly Times, feature articles in Los Gatos Weekly Times and the San Jose Mercury News neighborhood section, mailings to local schools and youth groups and postings of announcements in community facilities. During Spring, a series of meeting/workshops will be arranged for youths to create historical drawings. The workshops will provide information on Los Gatos history and the footbridge and will be supervised by adult volunteers. After the last meeting/workshop, all the drawings will be exhibited and the youth participants will vote on the best ones for incorporation into the mural. Also during this time, the cleaning and preparation of the interior panels would take place (see Exhibit C, photos). No later than May, 1995, all those whose designs were selected will be contacted and arrangements for painting times will be set up. The actual painting of the mural panels is expected to occur from June through August 1995, to allow for everyone participating to have enough time and space to complete their artworks. We expect all painting of artworks to be completed by the start of the 1995 school semester in September. After completion of the mural, the entire interior surface will be treated with an anti -graffiti sealant. MAINTENANCE Once the mural is in place and covered with the anti -graffiti sealant, we expect graffiti to decrease substantially. We plan to save any remaining paint and materials for touch-ups in the future. The Mural Committee is considering collaborating with Parks, Forestry and Maintenance, student volunteers, youth groups and /or service clubs in regards to the future maintenance of the mural. csd 18:a:\arts\proposal. fb )it A FORBES MILL FOOTBRIDGE MURAL COMMITTEE VOLUNTEERS: 1. Anne Lamborn, Co -Chair 7 Monroe Court Los Gatos, CA 95030 Phone and Fax: 354-8493 Arts Commissioner, Textile Artist, former artist -in residence in schools. 3. Carol Ann Weber, Co -Chair 40 Terrace Ct Los Gatos, CA 95032 Phone: 354-7411 Trails & Bikeways Chair 5. Jade Bradbury 15235 Karl Avenue Monte Sereno, CA 95030 Phone: 354-3203 Los Gatos Museum Representative. Alice Cropley Lopes 200 Creffield Heights Los Gatos, CA 95032 Phone: (Home) 354-7826 Graphic Designer, San Jose ICA Board member, member of Art Docents 9. Carol Taylor 144 Oakmont Way Los Gatos, CA 95030 Phone: (Home) 356-7965 Arts Commissioner, Painter, elementary age art teacher. csd09:A:\Roster\Footbrdg.AC 2. Cynthia Rostankowski, Co -Chair 333 Johnson Avenue Los Gatos, CA 95032 Phone: (Home -no answering machine) 354-5844; (Work) 924-1375 Arts Commissioner, Professor of Philosophy at SJSU, Author of book on aesthetics, founder and president of private elementary school. 4. Bruce Baker, Ranger P.O. Box 949 Los Gatos, CA 95031 Phone: (Work) 354-6812; (Voice Mail) 354-7417 Ranger with the Town of Los Gatos Parks, Forestry, and Maintenance Dept. 6. Minty Brown P.O. Box 2359 Los Gatos, CA 95031 Phone: 354-3076 Arts Commissioner, President of the Los Gatos Chamber Orchestra 8. Mary Pierce, Owner Pierce Signs 805 University Ave. Los Gatos, CA 95030 Phone: (Work) 354-4334 Mural Artist 10. Bill A. Wulf 822 Catkin Ct San Jose, CA 95128-4700 Phone: 297-4947 Los Gatos Historian, Los Gatos Historical Society. E iibit B Income Service Clubs (i.e Rotary, Kiwanis) West Valley Federated Womans Club Forbes Mill Footbridge Mural Project Budget LGMA AC T&BC Total $250 $250 $500 $250 $250 $500 Los Gatos Merchants $250 $250 $500 Arts Council of Santa Clara County $2500 $2500 $2500 $7500 (this represents a grant award of $2500 for each collaborating group) Total Income Expense $3,000 $3,000 $3,000 $9,000 LGMA AC T&BC Total Advertising $250 $250 $500 Bridge cleaning and surface preparation $500 $500 $1000 Oil based rust resistant primer, 10 gallons $500 $1000 $500 $2000 Colored paint, 20 gallons $1000 $500 $500 $2000 Brushes, pans and tarps $500 $250 $250 $1000 Anti -graffiti sealant, professionally applied $500 $500 $1500 $2500 Total Expense LGMA - Los Gatos Museum Association AC - Los Gatos Arts Commission T&BC - Los Gatos Traisl and Bikeways Committee csd 18:\arts\muralbud.wpd $3,000 $3,000 $3,000 $9,000 r.. Exhibit C Application No. Attachment 2 C.uMMUNITY ARTS FUND 1995 (For Office Use Only) Check which best describes your orgonizaiion: Amount Requested: $ 2,500 Organization's Popular Name•Town of Los Gatos Trails and Legal Name, if different: Address: 110 East Hain, Street City: Los Gatos State: CA Zip Code: 95032 Caral Ann Weber (dQ2) 779-4511 (4n3) 354-7411. Contact Name & Title Daytime Telephone Alternative Telephone Does your organization have 501(c)(3) tax-exempt status? No If yes, IRS Employer 1D No.: If no, please name the person or fiscal agent authorized to receive grant funds for tax -reporting purposes: Town of Los Gatos Social Security/Taxpayer Identification No.: 94-6001435 ElDance El Literature Media Arts EIMultidisciplinary Arts El Music El Theater El Visual Arts ® Other Town Committee Bikeways Committee is this application part of a collaborative effort? Yes If yes, provide the names of the other groups below: Town of Los Gatos Arts Commission Name of collaborating group Los Gatos Museum Association Name of collaborating group Signature of person authorized Signature Date to sign contracts, Michael LaRocca, Parks, Forestry and Maintenance Director reports and invoices. Typed Name Title I own of Los Gatos 1 1. Describe your organization's mission and role in the community: The Trails and Bikeways Committee serves as an advisory group to the Los Gatos Planning Commission . The volunteer members are appointed by the Town Council. In addition to the committee's addvisory capacity, the members serve as liasions to the community and the Town of Los Gatos on all non -motorized issues Hrjw old is your organization? The Trails and Bikeways Committee was an ad -hoc committee since 1976 and became an official Town Committee in 1991. 9 CAF 1995 2. Briefly describe the activity (s) for which you are seeking a Community Arts Fund grant. Describe the role of volunteers in the activity(s). If this is a collaboration, state the nature of the collaboration and what you hope to achieve by working with other groups. The project is an art/historical interpretive youth mural for the interior of the Forbes Mill footbridge. The Forbes Mill footbridge, an integral part of the Los Gatos Creek Trail, rises from the foot of Forbes Mill Museum above Highway 17 to connect the east side of the Los Gatos Creek to the west side near Old Town. Over the years the interior of the footbridge has been the target of vandalism and graffiti. The purpose of the proposed youth mural is to: expose Los Gatos youth to art, nature, and Los Gatos history; instill in youth the need to take responsibility in enhancing the community; attract more people to the Los Gatos Creek Trail as well as Forbes Mill Museum; deter vandalism on the bridge; and share the history of Los Gatos with the public. The Forbes Mill Footbridge Mural Committee, which consists of volunteers from the community, will steer the development and coordination of the project. Volunteer Los Gatos youths will paint the mural. The art advisors under consideration to coordinate the mural design are: Brian Carleton, Anne Lamborn, Nicolai Larsen, Mary Pierce, John Pugh, and Carol Taylor. The collaborating groups are the Los Gatos Arts Commission, the Los Gatos Trails and Bikeways Committee, and the Los Gatos Museum Association. The Mural Committee is comprised of members of all three organizations as well as William Wulf, a Los Gatos historian; Mary Pierce, a muralist; and representatives from the Los Gatos Art Docents and the Los Gatos Parks, Forestry and Maintenance Services. The persons and groups jyivolved bring valuable expertise to the project: knowledge of the arts and local history, technical skills, familiarity with the site, and youthful enthusiasm. The sharing of these necessary components will achieve a mural which is distinctive, aesthetically pleasing, and an asset to the community. When will the activity (s) take place? Spring -Winter 1995 Est. number of participants/audience: 300-500/50,000 trail users per year 3. Describe the community your organization serves. (Include ethnicity, income levels, etc, as appropriate.) Los Gatos, incorporated in 1887, is a suburban historical community with a population of about 27,300 people. Approximately, 93% of the population is white, 5% is Asian and 2% is other races. Los Gatos has a town manager form of government controlled by an elected Town Council. Citizen participation in town government is heavy and effective. Many Los Gatans volunteer in various clubs, commissions, associations and organizations creating a strong sense of community. 4. How will you reach participants/audiences for your proposed activity? To reach participants, we plan to have a wide distribution of announcements and advertising by early spring. This will include project information sent out via: KCAT television, Virtual Valley ArtsNet, Ads in the Los Gatos Weekly Times, feature articles in Los Gatos Weekly Times and the San Jose Mercury News neighborhood section, mailings to local schools and youth groups and postings of announcements in community facilities. We expect youth from many contexts to participate: Los Gatos public and private schools, scout troops, Youth Science Institute, Art Docents, Jewish Community Center, after school programs, etc. In tapping into these groups, we expect there will be a diversity of ages, cultures and socio-economic backgrounds among the youth participants. 10 CAF 1995 5. Briefly describe your organizaticn's arts activities over the past two years. The Trials and Bikeways Committee has actively supported the incorporation of art into the Los Gatos trails and bikeways system. The draft Trials and Bikeways Master Plan recommends the development of an interpretive program along specific paths as a means of highlighting the historical and cultural significance of trails in our community. 6. How does your organization function? Describe the respective roles of board, volunteers, professional staff if any. The Trails and Bikeways Committee is an advisory body to the Planning Commission. It consists of 13 members appointed by the Town Council. Ten of the members are from the community, each serving a four year term. A Parks Commissioner, Planning Commissioner and a Council member are each appointed for a one year term. The Committee meets the second Thursday of each month. One Saturday a month, the Committee organizes into a work party and undertakes a project related to the trails and bikeways system. Staff for the Committee is the Director of the Parks, Forestry and Maintenance Department; he attends meetings and advises the Committee. 7. Has the organization received grants from the Arts Council? No When: N/A 8. What was the last grant for? Briefly describe the results. Have required grant reports been filed? (Reports may be provided to the panel.) N/A csd 18:a:\arts\grant95.t&b 11 v yuui�uuvn DUU9v.Nuyc Fiscal year ena: Income Contributed Federal government State government Local government Foundation Corp/business Individual Last Fiscal Yr Current Fisc •r N t i c I Yr 1993-94 1994-95 1� Y6a actual budget projected 250 Other Service Clubs $250 Subtotal Eamed Tickets/admissions Fees Tuition Product sales Special events Other Subtotal Arts Council of SCC Total Income Expense Personnel Salary & ben: artistic Salary & ben: admin Salary & ben: tech & prod Contract: artistic Contract: other Subtotal Advertising & promotion Office supis, admin, utilities, rent Production, exhibits, projects Rent: performance & rehearsal $0 Travel, transportation Loans, debt reduction Other paint,sealant,brushes etc. Other Other Subtotal Total Expense Surplus (Deficit) $0 i 2,500 $3.000 ).3,UUU 3,000 $0 $0 Using an additional page, provide budget notes explaining any variances in line items from year to year of 20 percent or more. Be sure to explain any accumulating deficits, or detail your plans for accumulating surpluses. 12 Arts Council of Santa Clara County Income Service Clubs (i.e Rotary, Kiwanis) West Valley Federated Womans Club Forbes Mill Footbridge Mural Project Budget LGMA AC T&BC Total $250 $250 $500 $250 $250 $500 Los Gatos Merchants $250 $250 $500 Arts Council of Santa Clara County $2500 $2500 $2500 $7500 (this represents a grant award of $2500 for each collaborating group) Total Income Expense $3,000 $3,000 $3,000 $9,000 LGMA AC T&BC Total Advertising $250 $250 $500 Bridge cleaning and surface preparation $500 $500 $1000 Oil based rust resistant primer, 10 gallons $500 $1000 $500 $2000 Colored paint, 20 gallons $1000 $500 $500 $2000 Brushes, pans and tarps $500 $250 $250 $1000 Anti -graffiti sealant, professionally applied $500 $500 $1500 $2500 Total Expense LGMA - Los Gatos Museum Association AC - Los Gatos Arts Commission T&BC - Los Gatos Traisl and Bikeways Committee c s d 18 : \arts1mura lbud. wpd $3,000 $3,000 $3,000 $9,000 TOWN OF LOS GATOS TRAILS & BIKEWAYS COMMITTEE FY 1994-95 ROSTER COMMITTEE MEMBERS: Adu Bagley - Business Owner, Women's Apparel Marilyn Charell - Student Victor Collord - Retired John Font - Owner/Director Private School Brooks Brodrick - Park Commissioner Linda Lubeck - Councilmember Marcia Jensen - Planning Commissioner Sandy Schramm - Communications Manager Pete Siemens - Consulting Engineer Sheldon Smith - Scientist James Sugai - Retired (Vice -Chair) Shari Walter - Office Manager Carol Ann Weber - Sales Consultant (Chair) (All committee members are required to be Los Gatos residents and are appointed by Town Council.) STAFF: Michael LaRocca, Director of Parks, Forestry, & Maintenance Dept. csd09:A:1Roster\FY94-95.T&E1 Application No. (For Office Use Only) Attachment 2 COMMUNITY ARTS FUND 1995 Amount Requested: $ 2,500 Check which best 0 Dance 0 literature 0 Media Arts describes your organizaiton: El Music El Theater 0 Visual Arts Organization's Popular Name Los Gatos Arts Commission Legal Name, if different: Town of Los Gatos Arts Commission Address: 208 East Main Street ®Multidisciplinary Arts Other City: Los Gatos State: CA Zip Code: 95032 Anne Lamborn 354-3493 Contact Name & Title Daytime Telephone Alternative Telephone Does your organization have 501 (c)(3) tax-exempt status? No If yes, IRS Employer iD No.: If no, please name the person or fiscal agent authorized to receive grant funds for tax -reporting purposes: Town of Los Gatos Social Security/Taxpayer Identification No.: 94-600-1435 Is this application part of a collaborative effort? Yes if yes, provide the names of the other groups below: Town of Los Gatos Trails and Bikeways Committee Name of collaborating group Los Gatos Museum Association Name of collaborating group Signature of person authorized Signature Date to sign contracts, Regina na A. Fa l kner , Community Services Director, Town of Los Gatos reports and invoices. Typed Name Title 1. Describe your organization's mission and role in the community: The Los Gatos Arts Commission is a nine member advisory body appointed by the Town Council to promote the arts and improve cultural life in Los Gatos. It acts as a clearing house for arts information, supports collaborative efforts among arts groups, provides funding recommendations to the Town Council and undertakes Music in the Plaza and Arts in the Council Chambers. How old is your organization? 18 Years Arts Council of Santa Clara County 9 CAF 1995 2. Briefly describe the activity (s) for which you are seeking a Community Arts Fund grant. Describe the role of volunteers in the activity(s). If this is a collaboration, state the nature of the collaboration and what you hope to achieve by working with other groups. The project is an art/historical interpretive youth mural for the interior of the Forbes Mill footbridge. The Forbes Mill footbridge, an integral part of the Los Gatos Creek Trail, rises from the foot of Forbes Mill Museum above Highway 17 to connect the east side of the Los Gatos Creek to the west side near Old Town. Over the years the interior of the footbridge has been the target of vandalism and graffiti. The purpose of the proposed youth mural is to: expose Los Gatos youth to art, nature, and Los Gatos history; instill in youth the need to take responsibility in enhancing the community; attract more people to the Los Gatos Creek Trail as well as Forbes Mill Museum; deter vandalism on the bridge; and share the history of Los Gatos with the public. The Forbes Mill Footbridge Mural Committee, which consists of volunteers from the community, will steer the development and coordination of the project. Volunteer Los Gatos youths will paint the mural. The art advisors under consideration to coordinate the mural design are: Brian Carleton, Anne Lamborn, Nicolai Larsen, Mary Pierce, John Pugh, and Carol Taylor. The collaborating groups are the Los Gatos Arts Commission, the Los Gatos Trails and Bikeways Committee, and the Los Gatos Museum Association. The Mural Committee is comprised of members of all three organizations as well as William Wulf, a Los Gatos historian; Mary Pierce, a muralist; and representatives from the Los Gatos Art Docents and the Los Gatos Parks, Forestry and Maintenance Services. The persons and groups involved bring valuable expertise to the project: knowledge of the arts and local history, technical skills, familiarity with the site, and youthful enthusiasm. The sharing of these necessary components will achieve a mural which is distinctive, aesthetically pleasing, and an asset to the community. When will the activity (s) take place? Spring -Winter 1995 Est. number ofparticipants/audience: 300-500/50,000 trail users per year 3. Describe the community your organization serves. (Include ethnicity, income levels, etc, as appropriate.) Los Gatos, incorporated in 1887, is a suburban historical community with a population of about 27,300 people. Approximately, 93% of the population is white, 5% is Asian and 2% is other races. Los Gatos has a town manager form of government controlled by an elected Town Council. Citizen participation in town government is heavy and effective. Many Los Gatans volunteer in various clubs, commissions, associations and organizations creating a strong sense of community. 4. How will you reach participants/audiences for your proposed activity? To reach participants, we plan to have a wide distribution of announcements and advertising by early spring. This will include project information sent out via: KCAT television, Virtual Valley ArtsNet, advertisements in the Los Gatos Weekly Times, feature articles in Los Gatos Weekly Times and the San Jose Mercury News neighborhood section, mailings to local schools and youth groups and postings of announcements in community facilities. We expect youth from many contexts to participate: Los Gatos public and private schools, scout troops, Youth Science Institute, Art Docents, Jewish Community Center, after school programs, etc. In tapping into these groups, we expect there will be a diversity of ages, cultures and socio-economic backgrounds among the youth participants. 10 CAF 1995 5. Briefly describe your organization's arts activities over the past two years. Over the past two years, the Los Gatos Arts Commission has undertaken Arts in the Council Chambers and Music in the Plaza. Arts in the Council Chambers is an annual series of visual arts exhibitions held in the Town Council Chambers. In the past two and half years, there have been 25 visual arts exhibits, each accompanied by an extensive mailing and opening reception. About 25,000 people have visited the Council Chambers during this period of time. Music in the Plaza is a free outdoor summer concert series held in Town Plaza Park. The musical performances reflect the various cultures and colorful musical styles present in the Bay Area. In the last two years, there have been 20 concerts and over 14,000 attendees. 6. How does your organization function? Describe the respective roles of board, volunteers, professional staff if any. The Arts Commission is a nine members advisory body appointed by the Town Council. Members are volunteers who serve a three year term. There is an elected Chairperson and Vice Chairperson. The Commission meets on the first Thursday of every month, and five members constitutes a quorum for the purpose of transacting business. The Commission falls under the Town's Community Services Department and the department provides staff to the Commission. Staff attends meetings, prepares agendas and minutes and assists, when possible, on projects. The overall function of the Commission is to encourage the development and appreciation of art, drama, music, and other creative activities in the Town of Los Gatos. 7. Has the organization received grants from the Arts Council? Yes When: 1989,1993 and 1994 8. What was the last grant for? Briefly describe the results. Have required grant reports been filed? (Reports may be provided to the panel.) The 1994 CAF grant was for Music in the Plaza and Arts in the Council Chambers. Music in the Plaza began the summer concert series with a special Brazilian concert to welcome the Brazilian Worldcup Soccer Team to Los Gatos. The series ran from June to August 1994, with a total of ten outdoor Sunday concerts. The total estimated attendance for the season was over 7,500. Arts in the Council Chambers had six successful visual arts exhibitions, each lasting two months. Each exhibition was accompanied by an extensive mailing and opening reception. The grant report has been filed. csd 18: a:\arts\grant95 11 LAt I YYJ Organization Budget page Fiscal year end: Income Contributed Federal government State government Local government Foundation * Corp/business(mI) Donations) Individual (ACC Donations) Other Los Gatos Downtown Subtotal Earned Tickets/admissions Fees Tuition Product sales Special events Other Balance Subtotal Arts Council of SCC Total Income Los Gatos Arts Commission [Inc', s Music in the Plaza Last Fiscal Yr 1993-94 actual $ 2,960.00 (MIP) & A' in Council Chambers (ACC)] Current Fiscal Yr Next Fiscal Yr 1994-95 1995-96 budget projected $ 2,960.00 $ "L,9bU.Uu 13,023.00 7,000.00 500.00 500.00 Assc. 1.750 00 Expense Personnel Salary & ben: artistic Salary & ben: admin Salary & ben: tech & prod (r1I qP * Contract: artistic( Performer Contract: other (Sound System) Subtotal Advertising & promotion Office supis, admin, utilities, rent Production, exhibits, projects Rent: performance & rehearsal Travel, transportation $18,233.00 S 424.00 $ 1,622.00 $20,279.00 7,000.00 500.00 1,750.00 1,750.00 _ $12,210.00 $12,210.00 $ 500.00 $ 500.00 24.60 $ 2,500.00 $15,234.60 $ 760.00 $ 1.000.00 13,217.00 6,450.00 2,075.00 3.500.00 $16,052.00 $10,950.00 $ 1,293.00 480.00 2,429.40 Loans, debt reduction Other Paints, mural mat'l& ads Other 1995-96 Art Project Other ** Subtotal Total Expense Surplus (Deficit) $20,254.40 24.60 $ 2,500.00 f $15,210.00 f $ 1.000.00 6.450.00 3.500.00 $10,950.00 $ 550.00 55n nn 480.00 4Rn nn 754.00 730.00 2,500.00 $15,234.00 2,500.00 $15,210.00 Using an additional page, provide budget notes explaining any variances in line items from year to year of 20 percent or more. Be sure to explain any accumulating deficits, or detail your plans for accumulating surpluses. * Includes Brazilian festival concert, welcoming Brazilian World Cup Soccer Team. **Surplus will be used for 1994-95 MIP. 12 Arts Council of Santa Clara County Income Forbes Mill Footbridge Mural Project Budget LGMA AC T&BC Total Service Clubs $250 $250 $500 (i.e Rotary, Kiwanis) West Valley Federated $250 $250 $500 Womans Club Los Gatos Merchants $250 $250 $500 Arts Council of Santa Clara County $2500 $2500 $2500 $7500 (this represents a grant award of $2500 for each collaborating group) Total Income $3,000 $3,000 $3,000 $9,000 Expense LGMA AC T&BC Total Advertising $250 $250 $500 Bridge cleaning and surface preparation $500 $500 $1000 Oil based rust resistant primer, 10 gallons $500 $1000 $500 $2000 Colored paint, 20 gallons $1000 $500 $500 $2000 Brushes, pans and tarps $500 $250 $250 $1000 Anti -graffiti sealant, professionally applied $500 $500 $1500 $2500 Total Expense $3,000 $3,000 $3,000 $9,000 LGMA - Los Gatos Museum Association AC - Los Gatos Arts Commission T&BC - Los Gatos Traisl and Bikeways Committee csd 18 : \arts1muralbud. wpd TOWN OF LOS GATOS ARTS COMMISSION FY 1994-95 ROSTER COMMISSIONERS: Minty Brown - Los Gatos Chamber Orchestra President Lee Buchanan - Retired school superintendent Brian Carleton - Fine Artist William Fujii - Photographer Emerald Hathaway -Bush - Music teacher (Vice -Chair) Anne Lamborn - Textile artist/designer Fawn Powers, PhD - Psychotherapist, SJICA board member (Chair) Cynthia Rostankowski, PhD - CSJSU Philosophy Professor Carol Taylor - Art teacher (AII commissioners are required to be Los Gatos residents and are appointed by the Town Council for three year terms.) STAFF: Sangeetha Gali - csd09:A\Roster\FY94-95.AC Community Services Program Coordinator Ms. Gali is a full time Town of Los Gatos employee. She attends Arts Commission meetings, prepares agendas and minutes, and assists, when possible, with Commission projects. January 17, 1995 Los Gatos, California CODE COMPLIANCE/QUARTERLY REPORT (02.47) Informational report from the Code Compliance Officer regarding abatement of code violations was received and filed. TREASURER'S REPORT (03.V) Informational report submitted by the Treasurer to the Council as of November 30, 1994, was received and filed. PAYROLL RATIFICATION/DECEMBER 1994 (04.V) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council ratify the check registers for the payroll of December 4 through December 17, 1994 paid on December 23, 1994 and payroll of December 18 through December 31, 1994 paid on January 6, 1995 in the amount of $442,659.97. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. ACCOUNTS PAYABLE/RATIFICATION/DECEMBER 1994 (05.V) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council ratify the accompanying check registers for accounts payable invoices paid on December 26 and 30, 1994 and January 6, 1995 in the amount of $407,440.81. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. MINUTES OF JANUARY 3, 1995 (06.V) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council approve the Minutes of January 3, 1995 as corrected. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. FLOOD CONTROL ZONE ADVISORY COMMITTEE/APPOINTMENT'S (07.37) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council nominate Trish Duarte, Sr. Engineering Technician, as Representative, Chris Gjerde, Associate Civil Engineer, as Alternate I, and Scott Baker, Director of Building and Engineering Services, as Alternate II to the Central and North Central Flood control Zone Advisory Committee. The actual appointments to be made by the Santa Clara Valley Water Commission Board of Directors. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. LOS GATOS BOULEVARD CHARETTE/PROJECT 3150-AP-BLVD (08.47) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that the Los Gatos Boulevard Charette Project AP-BLVD be adjusted to cover $500 for contract services, $2,767 for contingency, $3,000 for temporary employees and $267 for employee benefits. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. TRAFFIC SAFETY REPORT (08.38) Informational report containing traffic matters as addressed by the Town in an annual report was received and filed. FORBES MILL FOOTBRIDGE/MURAL PROJECT/GRANT APPLICATION (10.28) Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council approve the Forbes Mill Footbridge Mural Project and authorize Arts Commission and the Trails and Bikeways Committee to submit a 1995 Arts Council of Santa Clara County grant for the Footbridge Mural Project. Carried by a vote of 4 ayes. Mrs. Benjamin was absent. TC: D7: M M011795 2