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Item 15 Staff Report Accept Arts Commission Recommendation Regarding the Membership of the Art Selection PanelCOUNCIL AGENDA REPORT DATE: February 12, 1996 TO: MAYOR AND TO FROM: TOWN MANAGER SUBJECT: MEETING DATE: 2-20-96 ITEM NO. ACCEPT .•1RTS COMMISSION RECOMMENDATION REGARDING THE MEMBERSHIP OF THE ART SELECTION PANEL RECOMMENDATION: That the Council accept the Arts Commission's recommendation to appoint the following persons to the Art Selection Panel: 1. Arts Commission: Arts Commissioner Brian Carleton 2. Artist from Our Community: Marian Clayden 3. Citizen from Community: Dr. Fawn Powers 4. Arts Professional: Leon Kaplan 5. Town Commission (for the area affected): Planning Commissioner Leonard Pacheco BACKGROUND: Resolution 1992-78 concerning long-term loans, gifts, purchases and commissions of art works for public installation establishes an Art Selection Panel A copy of the resolution is attached as Attachment A. The Committee's primary responsibility is to advise the Arts Commission regarding the acceptance of gifts and loans of artworks to the Town. It also considers the renewal or non -renewal of loaned art work for recommendation to the Commission. The Commission, in turn, makes recommendations to the Town Council. The resolution requires that Council appoints the members of the Art Selection Panel. Panel members are to serve two-year, staggered terms. DISCUSSION: Members of the last Art Selection Panel were appointed in March 1991, at which time no term limit was specified. The group has since disbanded. However, new tasks requiring the consideration of the Art Selection Panel have arisen. Therefore, the Arts Commission, at its February meeting, voted to recommend to Council that the following persons be appointed to the Art Selection Panel: 1. Arts Commission: Arts Commissioner Brian Carleton 2. Artist from Our Community: Marian Clayden 3. Citizen from Community: Dr. Fawn Powers 4. Arts Professional: Leon Kaplan 5. Town Commission: Planning Commissioner Leonard Pacheco PREPARED BY: Regina A. Fa ^Community ' ` 1f s Director Reviewed by: /7 YAttorney Finance Revised: 2/12/96 1:09 pm Reformatted: 10/23/95 PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ACCEPT ARTS COMMISSION RECOMMENDATION REGARDING THE MEMBERSHIP OF THE ART SELECTION PANEL February 12, 1996 CONCLUSION: Staff concurs with the Arts Commission's recommendation. Appointment of the individuals will allow the Arts Commission to proceed with consideration of loan agreement renewals with Paul Gorenuic ("Space Dance for Peace IV" sculpture) and Eric Ziemelis ("Eolian" sculpture). Appointment will also facilitate the review of the Town's Public Art Policy and augment support provided to the Forbes Mill Footbridge Mural project. In order to comply with the staggered term requirement outlined in Resolution 1992-78, Panel members, following appointment, will establish individual terms, staggered and not exceeding two years. ENVIRONMENTAL ASSESSMENT: The Art Selection Panel is not a project as defined under CEQA, and no further action is required. FISCAL IMPACT: None. RAF:bcb:tl CSDO9B:A:ltcagenda\selectun.art Attachments: 1. Resolution 1992-78 Adopting Public Art Selection Policies and Procedures and Rescinding Resolution 1988-185 2. Art Selection Panel Applications Distribution: Brian Carleton, 200 Hernandez Avenue, Los Gatos, CA 95030 Marian Clayden, c/o Marian Clayden, Inc., 101 Church Street, Los Gatos, CA 95032 Leon Kaplan, City of Palo Alto, Director/Arts and Culture, 1313 Newell Road, Palo Alto, CA 94301 Anne Lamborn, 7 Monroe Court, Los Gatos, CA 95030 Leonard Pacheco, 50 Hernandez Avenue, Los Gatos, CA 95030 Dr. Fawn Powers, 190 College Avenue, Los Gatos, CA 95032 RESOLUTION 1992-78 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ADOPTING PUBLIC ART SELECTION POLICIES AND PROCEDURES AND RESCINDING RESOLUTION 1988-185 WHEREAS, the Town of Los Gatos has a Public Art Selection Program allowing it to accept art works on loan and as gifts; and WHEREAS, the Town of Los Gatos desires to revise its policies and procedures which govern the Public Art Selection Program; and NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE AS FOLLOWS: (1) adopt the Public Art Selection Policies and Procedures attached as Exhibit A; and (2) rescind Resolution 1988-185. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 18th day of May, 1992, by the following vote: COUNCIL MEMBERS: AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Brent N. Ventura, Mayor Eric D. Carlson NAYES: None. ABSENT: None. ABSTAIN: None. SIGNED: ATTEST: CLERK OF THE TOWN OF `S GA 0 LOS GATOS, CALIFORNIA C5008:A:\RESOS\CS051892.R78 MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA -1- PUBL_ ART SELECTION POLICY AND rROCEDURE I. PURPOSE The purpose of this policy is to provide a process through which the Town can accept art work on loan or as a ift as part of a Public Arts Program. The policy also provides guidance to the Town and the Arts Commission for purchasing existing art work and for commissioning artists to create new art work for the Town. II. SCOPE This policy applies to the installation of all art work loaned to the Town for more than three months, gifted, purchased, or commissioned by the Town of Los Gatos for public display. Exhibitions under three months are facilitated by the Commission. A. Policy The Town of Los Gatos plans for public installation of art work. It is the objective of the Public Art Program to provide the community with the opportunity to enjoy access to a variety of art work and to work with a variety of artists over time. Local Los Gatos artists shall receive preferred consideration under the Public Art Program. Artists and art work from other geographic regions shall also be considered for inclusion. B. Procedure 1. Art work which is offered to the Town for public installation shall be reviewed by the Art Selection Panel, consisting of five voting members. Those five members shall be: a. A member of the Arts Commission b. A member of a Town Commission for the area affected (Parks, etc.) c. An artist from the Town d. An art professional (artist, art historian, art administrator, museum professional, architect, etc.) e. A member from the community at large 2. The Art Selection Panel members shall be recommended by the Arts Commission to the Town Council for approval. Term shall be two years and shall be staggered. 3. The Art Selection Panel shall meet minimally once a year or more often as necessary. When voting on whether or not to accept an art work, members shall be encouraged to reach consensus. If consensus is not possible, simple majority vote shall prevail. The Art Selection Panel is required to submit a written report supporting its recommendation within two weeks of selection. The entire panel shall meet to make art work selections. 1 4. P 'ic art work that is recommended by t' Art Selection Panel is reviewed by the Arts Commission. All Art Selection Panel reports and Arts Commission rationale shall be forwarded to the Town Council for consideration. C. Criteria and Conditions for Selection 1. The Town shall make no promises to exhibit art work permanently or to maintain art work as the property of the Town in perpetuity. 2. The Town shall maintain a responsible collection, maintenance, and de - accession policy and procedure for art works which are accepted as part of the Town's Public Art Program. 3. No acquisition shall be accepted without written permission and approval from the Town Council. 4. Acceptance shall result in a contract between the donor or artist and the Town. (Art work is loaned for a clearly defined period of time with the lender retaining title to the art work.) 5. The following shall be criteria for determining whether an art work is acceptable: a. It shall be deemed to be an art work of lasting aesthetic value. b. There is inherent quality in the art work itself (i.e. the Art Selection Panel shall not necessarily accept art work based on the artist's overall reputation). c. Style: An art work shall be compatible in scale, materials, form, and content with its surroundings. d. Permanence: Due consideration shall be given to structural/surface soundness, resistance to theft, vandalism, weathering, and excessive maintenance repair costs. e. Public Liability: Each art work shall be examined and approved for safety conditions and factors which may bear upon public liability. f. Diversity: The overall Public Art Program shall consider diversity in style, scale, and media. g. Technical Feasibility: (For purchases or commissions) Each art work shall be examined for convincing evidence of the artist's ability to successfully complete the art work as proposed. Duplication: To assure that the z vork will not be duplicated, the artist shall be asked to warrant that the art work is unique and an edition of one, unless stated to the contrary in the contract. (Multiples shall be considered for selection at the art Selection Panel's discretion.) III. CRITERIA FOR CONSIDERATION FOR ART WORK PLACEMENT Prior to placement of an art work, the following factors shall be considered: A. Visibility B. Lighting C. Public Safety D. Traffic Patterns: interior, exterior, foot, and auto E. Location: relationship to existing art work, architecture, and natural features in the proposed vicinity F. Future development plans for the area IV. ROLES AND RESPONS]BILITIES A. Town Council: 1. Appoints Art Selection Panel members. 2. Holds a public hearing to determine acceptance and placement of Art Work based on recommendations from the Arts Commission, Art Selection Panel, and community members. B. Arts Commission: 1. Reviews Art Selection Panel's recommendations and considers input from the donor or lender or members of the public. Makes recommendations to Town Council regarding acceptance and placement of art work, based on Art Selection Panel recommendations and/or public input, including but not limited to the artist. 3. Recommends Art Selection Panel Members to Arts Commission. C. Public Art SubCommittee: 1. Recommend Art Selection Panel members to Arts Commission. 2. Shall make initial art work placement recommendations. 3 D. Art Sele >n Panel: 1. Makes recommendation to the Arts Commission on the following: a. Acceptance and placement of art work, whether as gift, loan, purchase, or commission. b. Renewal or non -renewal of loaned art work. c. Possible deaccession of art work which may no longer be appropriate. 2. Reviews inventory of potential art work placement locations, suitable for installation of Public Art, as developed by the Arts Commission Public Art SubCommittee. E. Park Commission: Makes recommendations to the Town Council regarding acceptance and physical placement of art works proposed for installation in a Town Park, based on Art Selection Panel and Arts Commission advice. F. Staff: 1. Attorney: Legal issues (to Council). 2. Risk Manager: Insurance, risk management issues. 3. Parks Department: Exterior and interior placement and maintenance issues. 4. Community Services Dept: Implement public art selection policy and procedures. Resolution 1992-78 5-18-92 csd09:A:\Cnclrpts\Policy. Art 4 PUBLIC ART POLICY & PROCEDURE Regarding Appointment of Panel Regarding Selection of Art Public Art Subcommittee Art Selection Panel Arts Commission 1 1 Town Council Resolution 1992-78 5-18-92 csd09:A:\Cnclrpts\Policy. Art 5 Arts Commission Town Council (Holds public hearing to consider acceptance of art work) TOWN OF LOS GATOS ART SELECTION PANEL PLEASE TYPE or PRINT Last Name: '4 1 FirstName: /4 Al Address: Z on fi P 2 /4, i'e Business Phone: ( ) City: •4 D 7z) S' Zip: 9So 3 Home Phone: ( '8) 3 S14- 257%J Occupation: Al n- 77 1 /6,4e 9 Employer's Name: C" . c /?L-' i /fie-J�i.✓lS��, rv; Briefly describe your interest, education and/or experience as they pertain to the Art Selection Panel: 4 A A A ris W/ r',./ 4,✓ /1 A J,V ®A/ /✓r',A/ , -� UeVi As' t /1/b0.-- A/tfib Kr 7 /Nte CA754 C _S7 ,eizio .A/0- / s 7we7 c 7J Please indicate the best dates and times for Art Selection Panel meetings. Also, please note any dates you will not be available: 7/.J.12, f — d✓ ,o/ve-,14) [ 4-crew, /'Ci f CSDO9B:A:\FORMS\ARTSELEC. PNL CLAYDEN LOS GATOS TEL:408-395-2806 Feb 12 96 10:55 No.006 P.02 TOWN OF LOS GATOS ART SELECTION PANEL PLEASE TYPE or PRINT Last Name: 6 i-? \ f /) L-1'`4 Address: 11 11- • Business Phone: I�. fj- Occupation: { �c,-1/4 0 I CA„-- FirstName: - Y) R. • l ]1ti.! City: Home Phone: { } — Employer's Name: Zip: C'44 Briefly describe your interest, education and/or experience as they pertain to the Art Selection Panel: ‘ki5(.1%'0 [\T\'.. : Please indicate the best dates and times for Art Selection Panel meetings. Also, please note any dates you will not be available: LdrAL -€ 1 . . CSD0911: AVORAAS\ARTSELEC,PNL +- l -t _ V c.a(,I.. CLAYDEN LOS GATOS TEL:408-395-2806 Feb 12 96 10:55 No.006 P.03 Mar. _ Claydcn - Biography Competitions "«" 1984 - "Silk Works"- American Silk Mills Competition, New York, AWARD WINNER **'" 1985 - "Designed & Made for Use"- American Craft Museum, New York, AWARD WINNFR *** 1987 - "International Textile Design Contest"- Tokyo, Japan, AWARD FOR OUTSTANDING ACHIEVEMENT *" 1989&90 - "Golden Shears Award"- Focus Magazine, San Francisco, FINALIST, FASHION DFSIGN ""* 1991 - Roscoe Awards for Interior Fabric Design, New York in May, FINALIST "" 1995 - "Golden Shears Award"- Absolut Vodka & Focus Magazine, San Francisco, WINNER, FASHION DESIGN Permanent Collections " American Crafts Museum, New York * objects USA, Johnson Wax Collection * Slane of California * & **Cooper Hewitt Collection of Smithsonian *"O/a�kland Museum, USA Selected Invitational Shows '"* Victoria & Albert Museum, London w* City of Nagoya, Japan * Dromos Museum, France Institute, New York ** M. H. de Young Museum, San Francisco 1974 - "First World Crafts Show" - Toronto (Canada) 1976 - "Dyers Art" - Museum of Contemporary Crafts, New York (USA) 1977 - "Fiberworks" - Cleveland Museum of Art, Cleveland (USA) 1977 - "Fiberworks Americas and Japan" - Museum of Modern Art, Kyoto (Japan) 1978 - "Textile - Idea -Man" - 3rd Triennale, Lodz (Poland) 1980 - "Fourth International Exhibition of Miniature Textiles" - London (OK) 1961 - "The Fiber Art Mainstream" - Museum of Modern Art, San Francisco (USA) 1982 - "San Jose Contemporary Art" - Tainan (Taiwan) & Okayama (Japan) 1983 - "New Hand -Made Clothing" - American Craft Museum, New York (USA) 1983 - "Surface Design" - Chateau Grignan, Oromes Museum (France) 1988 - "The Collection Grows" - Victoria & Albert Museum, London (UK) 1989 - "Shibori City" - Nagoya (Japan) 1990 - "Color, Light & Surface" - Cooper Hewitt Museum, New York (USA) 1991 - "A Design Resource" - Cooper Hewitt Museum, New York (USA) 1991 - "Extravagant Lengths in Velvet"' - FIT Gallery, New York (USA) 1992 - "Contemporary Shibori Exhibition" - Nagoya City (Japan) 1995 - "Surface Design on Clothing" - Hoffman Gallery, Portland (USA) 1995 - "Kunst ads Kleidung" Handwerkskammer - Dusseldorf (Germany) 1998 - "Kunst als Kloidung" - Luneburg Museum of An - Luneburg (Germany) 1996 - "Kunst als Kleidung" - Heidelberg Museum of Art - Heidelberg (Germany) Work Represented in the Fallowing Publications (Partial List) 1076 - "Dyers Art" - Jack Lenor Larsen 1980 - "The Art Fabric - Mainstream" - Jack Larsen & Mildred Constantine 1980 - "Ikat" - Lydia Van Gelder 1982 - "Senshoku", #17. published in Japan 1983 - "Shibori" - Mary Rice, Yoshiko Wads & Jane Barton 1984 - "Himetaru liana Shibori" - Niwaco Co. Ltd. 1987 - "Art to Wear" - Julio Schaffer Dale 1987 - "California Fashion Designers" - Doug Bullis 1990 - "Shibori II" - Unsodo Co. Ltd_, Japan 1993 - "The Art of Surface Design" - Lark Books Margin Key_ * Fiberarl. Works ** Garments *** Textile Yardage 95112 02/09/1994 18:01 415-32E6165 02712.-1?96 .l0; asiAm +.-cey PA CULTURAL CENTER PAGE 02 1O 141532671�5 5.31 PLEws! TYPE or Ninon. Last Name: KAP/447V Adams: (3 f3. limits Phone: err) 3 2 Z 2,/.f. Occupation: • TOWN OF LOS GATOS ART SELECTION PANEL First Name: lee'4 City- J'3 10 /9b 710 _ Zip. 30;3 Home Phone: ( ) g _ . 3b'' Employer's Name: CT AG �t� Brie$y describe gong iitUr+egt; education and or experience as they pertain to the Art Selection Panel: Director,of Aris.awd..Culture for the City of Palo Alto since 1980. Direct responsibility for Palo Alto's • Art in Public P1amil y:Mean and the Lucie Stern Community Theatre. Provides overall direction and supervision of the Palo Alto Ctiltural Center and The Palo Alta Children's Theau . Achievements include publication of a white paper: The Ans in Palo Alto; development of subsidized studio space for twenty-one visual artists at a closed school site; devekipmetnt of a model Municipal Collections Management policy; and v~reation of Byxbec Park, developed from landfill, 'designed by artists Peter Richards and Michael Oppenheimer and landscape architects Hargreaves and Associates. Prcwionsly Assistant to the Director, The Arkansas Arts Center 1971 to 1980, California State.Uuivexsity at Los Angeles, B.A.: Graduate Studies Harvard University, institute in An Administration. American Leadership Forum Fellow. Recipient of an Arkansas State Arts Council Scholarship to • attend Harvard: a National Endowmen.t for the Arts Scholarship to participate in Legal Issues in Museums seminar; and a Calaforiaia Arts Council Scholarship to participate in a collections management Seminar. Past President of the Arkansas Museum Assi iation. Past•Prtsideat Mid -peninsula Access Cable. Past Vice-president Santa Clara County Arts Council. Elected-boaird member California Confederation for the Arts; Grant Panelist; California Arts CounciL ' ICave participabat on local, state and national levels in planning. developing, promoting and administering visual and perfor»iing arts programs and activities. Pith indicate the bet Otte tad times tor Art Selection Panef meetings. Also, please note any dates you will -not be aysiixbin: • etot ht„,,,4L4 • ipar• 2 44/ 47-al 4,-4,/," fr7.704,114. r7ri �.�s TOWN OF LOS GATOS ART SELECTION PANEL PLEASE TYPE or PRINT Last Name: FirstName: N Ar----D Address: 57) (2 -NDp I� � - A? 6f . : gs Business Phone: ( ) Home Phone: (+a) Occupation: [ bft (p(-() LTteThJ $rrployer's Name: Sal Briefly describe your interest, education and/or experience as they pertain to the Art Selection Panel: - C VIdC R .� `p-r &-rDvi,-r( Loot-2G - S s Ibk) (Przo aPc`.SX p-ri oc 't PV-E. T A ATE: Al2-„..7,T r Oki Ce CVl M MD ► ( L C--=-kYr&12 ND fl4 TOW 2. P,P2-mj 1)EIbly 4 0(. -- Cd UA)` t 5/4NT/4 C GPI e �� ji rr onJ FD UODA-ri o&9 `06 tiFt5r2e),)Cu. J( Please indi the -best -laud times for Art Selection Panel meetings. Also, please note any dates yo will not be available: W11D 1� `ram M A� .�� - M j g(o 0-F1ST (� - m /obis TitM -- / � � rY202,40 it3&S / CSDO9B:A:\FORMS\ARTSELEC.PNL Ate- ' I /27 LY jD G Ai) J ! NOT' to M Nl 65! O1U 11'175f /-f- (5T0(21 c T � mTGs ((s rVEs CP -. ZND�¢Th s FROM : SOUTH BAY CLINIC PHONE NO. : 40e 356 3484 Feb. 12 1996 09:05AM P1 fu,ev?evdpouzz4 614-r-bJtc.1) PLEASE TYPE or PRINT Last Name: 'O tail S Address: TOWN OF LOS GATOS ART SELECTION PANEL IP PirstNatne: tAi 111 City: jb S Zip: C CO 3 Z_ Business Phone: (4Q j 'd '" 3 0 i 2-- Home Phone: (i.i ) 3 5 - 3 3 3 Occupation:. Jd LQ S Employer's Name: S Briefly describe your interest, education and/or experience as they pertain to the Art Selection Panel: wN k g--I9t$ 0AAS. a.r Ki- ,s,c l.vv_'t S'6c1-} of Lie ty-a—rS , l'vE L-e_e � r j&, )1S or � 'Board ccn t9 . re _ 1 jjVizx ! e LC Al Co m rr,;5 s vn 4 r crvyx VP\ { • t 9 i S ] ra � sd vycl _ £ S CACA . GAY' rpAn 1 c , r (avrivnii N6Y1 do& VO Please indicate the best dates and times for Art Selection Panel meetings. Also, please note any dates you will not be available: EVE vt t' v4G(S u44 r S p vr, . 4 t L rt O' r a vo J tcd, { jpe_seje .. wi ti k b-e eNA 'fa c..ad r ,es-r1 CS1:109$AIFORI4StARTSFT nn m sr 414.m& Ic: _ � 1 February 20, 1996 Los Gatos, California SANTA ROSA HEIGHTS/OPEN SPACE MAINTENANCE DISTRICT #2 DISSOLUTION OF DISTRICT/RESOLUTION 1996-22 (25B.14) Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council adopt Resolution 1996-22 entitled, RESOLUTION OF INTENTION OF THE TOWN OF LOS GATOS TO ADOPT AN ORDINANCE DISSOLVING OPEN SPACE MAINTENANCE DISTRICT #2. Carried unanimously. SANTA ROSA HEIGHTS/ORDINANCE OF DISSOLUTION OPEN SPACE MAINTENANCE DISTRICT #2 (25C.14) Council consensus to hold this item until the property owners and their representatives can submit financial data substantiating the assessments on these properties, and Town can determine how much money is being held in reserve. Item not to be continued for more than 45 days. The following people from the audience spoke to this issue: Scott Glover, 14370 Saratoga Ave., Saratoga, partner in Wilson Development, asked that excess funds be returned to the property owners. Gregory Howell, 125 Glen Ridge, representing Mr. Azar, spoke of the disproportionate property taxes to the previous and current property owners associated with the Open Space District. No one else from the audience addressed this issue. SANTA ROSA HEIGHTS/ENGINEER'S REPORT/MAINTENANCE COST/FY 1996-97 (25D.14) Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council accept Engineer's Report on Fiscal Year 1996-1997 Maintenance Cost for Santa Rosa Heights' Open Space. Carried unanimously. PARKING IMPROVEMENT PLAN/CENTRAL DOWNTOWN (26.42) Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, to continue this item to a study session to be held April 29, 1996 at 7:00 pm. Carried unanimously. ART SELECTION PANEL/ARTS COMMISSION RECOMMENDATION (15.20) Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council request that the Arts Commission expand its outreach into the community in an attempt to identify an arts professional who lives in Los Gatos, and to send a memo to each of the boards and commissions notifying them of the search for nominees and giving them a time to reply with suggestions of those who might serve on this panel. Carried unanimously. COUNCIL COMMITTEE REPORTS (27.10) Mr. O'Laughlin reported on our Sister City Listoel, in Ireland. This also concerns the San Jose - Dublin Sister City Committee. There will be a Silicon Valley St. Patrick's Day Event, from March 7th to the 17th. Jimmy Deenahan, Junior Minister of State for the Food and Agricultural Department, and Frank Feeley, the Dublin City Manager, will both be here, including the Lord Mayor of Dublin, Dublin Councilmembers and the Lord Mayor of Derry. Mr. Deenahan will be in three locations in the United State; New York, Boston and Los Gatos. ADJOURNMENT Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that this evening's meeting be adjourned at 10:20 p.m. Carried unanimously. ATTEST: Marian V. Cosgrove, Town Clerk TC: D8: MM022096 9