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Item 2 Staff Report Accept Planning Commission/Community Development Department Monthly Status Reportfa MEETING DATE: 6/16/03 ITEM NO. 'l COUNCIL AGENDA REPORT DATE: June 9, 2003 TO: MAYOR AND TOWN COUNCIL FROM: TOWN MANAGE SUBJECT: ACCEPT PLANNING COMMISSION/COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY STATUS REPORT RECOMMENDATION: Information only. The following matters were completed by May 31, 2003, or scheduled for future Development Review Committee and Planning Commission consideration. (Unless otherwise noted, all items listed as complete were approved or recommended for approval.) PREPARED BY: Reviewed by: BUD N. LO TZ DIRECTOR OF COMMUNITY DEVELOPMENT C35 Assistant Town Manager 6 ,---town Attorney Clerk Community Development Revised: 6/9/03 5:38 pm Finance Reformatted: 5/23/02 PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 MONTHLY COMMUNITY DEVELOPMENT DEPARTMENT REPORT -MAY I. MATTERS COMPLETED A. Zone Changes/Planned Developments: None B. Architecture and Site Applications: 1. 14700 Oka Rd - expansion and renovation - Los Gatos Swin & Racquet Club (12/97 (withdrawn) 2. 45 Manzanita Ave - grading - Conrad (8/01) 3. 31-33 Bayview - demo - Christopher (11/01) 4. 15301 Top of the Hill - grading - Fox (6/02) 5. 142 Regent Ct - grading - Petrick (9/02) 6. 605 University Ave - elevation modification - Akeena (3/03) (denied) 7. 145 S. Santa Cruz Ave - parking lot - Town of Los Gatos (4/03) (withrawn) 8. 135 Regent Dr - grading - Devlin (4/03) (withdrawn) C. Subdivisions: None D. Conditional Use Permits: 1. 330 N. Santa Cruz Ave - modification - Todoran (3/03) 2. 145 S. Santa Cruz Ave - parking lot - Town of Los Gatos (4/03) (withdrawn) E. Single -Family Dwellings: 1. 16495 Ferris Ave ( includes demo) - Frank (11/02) 2. 143 Hillbrook Dr (unlawful demo) - Hurtado (11/02) 3. 345 Johnson Ave (includes demo) - Bean (12/02) 4. 42 Chester ( includes demo) - Schloh (3/03) PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 F. Zoning Ordinance Amendments: None G. Variances: None H. General Plan Amendments: None I. Environmental Impact Reports: None J. Negative Declarations: None K. Secondary Dwelling Unit Permits: None L. Second Story Additions: 1. 159 Teresita Way - Jeh (11/01) 2. 15461 National Ave - Chairez (4/02) 3. 109 Teresita Wy - Homara (4/02) 4. 137 Belvale Dr - Clinton (12/02) 5. 17115 Phillips Ave - Gummow (1/03) 6. 15501 Benedict Ln - Savage (2/03) M. Accessory Structures Exceeding 450 Sq. Ft./Reduction in Setback: 1. 25 Highland Ave - Wilson (4/02) 2. 16670 Kennedy Rd - Heil (7/02) N. Historical Architecture and Site Application: None O. Special Projects: None P. Mobile Home Park Conversions: None Q. Agriculture Preserve Requests: None PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 II. MATTERS PENDING A. Zone Changes/Planned Developments: Carried over from prior month(s): 1. 15940 Blossom Hill Rd - R- l : 8 to R-1:8: PD - B & K Enterprises (3/02) Filed this month: 2. 14300 Winchester Blvd - amendment - Sobrato (5/03) B. Architecture and Site Applications Carried over from prior month(s): 1. 20 Dittos Ln - demolitions - Gera (11/98) 2. 20 Dittos Ln - grading - Gera (4/00) 3. 234 Oak Meadow Dr - new office - Oak Meadow Center (6/00) 4. Reservoir Rd - demo of water tank - San Jose Water Co. (8/01) 5. 15220 Kennedy Rd - grading - Deichstetter (9/01) 6. 17300 Phillips Ave - grading - Schrock (12/01) 7. 272 Marchmont Dr - grading - Regan (2/02) 8. 128 Regent Dr - grading - Sargiz (2/02) 9. 980 Cherrystone Dr.- exceed FAR - Hinikin (4/02) 10. 130 Wooded View Dr - grading and second story - Mashkoori (5/02) 11. 815 Pollard Rd - expansion - Community Hospital (7/02) 12. 16840 Cypress Wy - grading - Amidy (9/02) 13. 16150 Los Gatos Blvd - exterior changes - Bruce (10/02) PAGE 5 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 14.466 University Ave - exceed FAR , demo & reconstruct, secondary dwelling unit - Ross (1/03) 15. 108 Prospect Ct - grading - Minnis (2/03) 16. 20 Lorna Alta Ave - exceed FAR - Evans (3/03) 17. 108 Regent Dr - grading - Davis (3/03) 18. 15315 Kennedy Rd - unlawful grading - Gorovitz (4/03) Filed this month: 19. 115 Arroyo del Rancho - unlawful grading - Panchal (5/03) C. Subdivisions: Carried over from prior month(s): 1. 130 Hernandez Ave - two lots - Hoffman (5/00) 2. 17510 High St - Certificate of Compliance - LeBlanc (9/00) 3. 17510 High St - Lot Line Adjustment - LeBlanc (1/01) 4. 16405 Kennedy Rd - 2 lots - Ridgeway (3/02) 5. 15400 Suview Dr - 2 lots - Hackett (3/02) 6. 15983 Rose Ave - Lot line adjustment (6/02) 7. 815 Pollard Rd - Lot Merger - Community Hospital (7/02) 8. 300 Calle Marguerita - 9 Lots - Hwu (7/02) 9. 17101 Hicks Rd - 14 lots - Greenbriar (9/02) Filed this month: None D. Conditional Use Permits Carried over from prior month(s): 1. 219 Bean Ave - modification - St. Mary's (5/01) PAGE 6 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 n 2. End of Miles - Antenna - Cingular Wireless (5/02) 3. 15055 Los Gatos Blvd - Antenna - A T & T (5/02) 4. 815 Pollard Rd - Master Plan - Community Hospital (7/02) 5. 14060 Blossom Hill Rd - exercise studio - Pinto (8/02) Filed this month: 6. 50 University Ave - modification - Wine Cellar (5/03) E. Single-Family/Two Family Dwellings Carried over from prior month(s): 1. 259 Vista del Monte - Chang (5/00) 2. 193 Kimble Ave - (partial demo) - Aiassa (11/00) 3. 105 Spreckles Ave - (includes demo) - Schmidt (1/01) 4. 16900 Roberts Rd - (includes demo) - Samani (1/01) 5. Oak Hill Wy - Kennedy (2/01) 6. 15655 Gum Tree Ln - Acosta (2/02) 7. 15715 Shannon Rd (includes demo) - Sullivan (5/02) 9. 110 Harding Ave (includes demo) - Flores (5/02) 10. 17150 Mill Rise Wy (includes demo) - Kirkorian (10/02) 11. 16747 Frank Ave (includes demo) - Sarvian (10/02) 12. 17101 Hicks Rd (14 houses) - Greenbriar (12/02) 13. 16575 Kennedy Rd - Wright (12/02) 14. Villa Ave (includes demo) - Ross (1/03) 15. 15960 Rose Ave (includes demo) - Grunbaum (1/03) 16. 804 Lilac Way (includes demo) - Alexander (2/03) PAGE 7 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 17.245 Glen Ridge Ave (includes demo) - Beck (2/03) 18. 138 Stacia St (includes demo) - Werner (2/03) 19. 15981 Stephanie Ln (includes demo) - Koutskoya (3/03) 20. 16330 Cypress Wy - Pratt (3/03) 21. 14561 Winchester Blvd (20 houses, modify pre-1941 house) - Classic Communities (3/03) 22. 109 Lasuen Ct - Tersini (3/03) 23. 110 Lasuen Ct - Tersini (3/03) 24.256 Loma Alta - Deck (4/03) 25. 16495 Topping Way - Khani (4/03) 26. 14548 La Rinconada Dr - J. Feece (4/03) (Time extension) 27.41 Wadsworth Ave (includes demo) - Schloh (4/03) 28. 16101 Shannon Rd (includes demo) - Flick (4/03) 29. 19 Highland Ave - Orphan (4/03) Filed this month: 30. 14729 La Rinconada Dr (includes demo) - Go (5/03) 31. 16149 Los Gatos -Almaden Rd (includes demo) - Nemechek (5/03) 32. 17025 Pine Ave (includes demo) - Rasmusseum (5/03) F. Zoning Ordinance Amendments Carried over from prior month(s): 1. Nonconforming heights/accessory structures Filed this month: None PAGE 8 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 G. Variances Carried over from prior month(s): None Filed this month: None H. Amendments to the General Plan Carried over from prior month(s): None Filed this month: None Environmental Impact Reports Carried over from prior month(s): None Filed this month: None J. Initial Study Carried over from prior month(s): 1. 20 Dittos Ln - grading - Gera (4/00) 2. 234 Oak Meadow Dr - new office - Oak Meadow Center (2/01) 3. Oak Hill Way - new house - Kennedy (2/01) 4. Reservoir Rd- demo of water tank & subdivision - San Jose Water Co. (8/01) 5. 815 Pollard Rd - Master Plan - Community Hospital (7/02) 6. 237 Forrester Rd - new house - Audebert (11/02) Filed this month: None K. Secondary Dwelling Unit Permits Carried over from prior month(s): 1. 16717 Shannon Rd - Peres (4/03) Filed this month: None PAGE 9 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 L. Second Story Addition Applications Carried over from prior month(s): 1. 124 Worcester Loop - DeMattei (8/01) 2. 696 N. Santa Cruz Ave - Struthers (10/01) 3. 198 Stacia St - Guyton (11/01) 4. 7 Central Ct - Branch (12/01) 5. 16226 Harwood Rd - Janovich (1/02) 6. 105 Hilltop Dr - Trong (7/02) 7. 17130 Crescent Dr - Hitchcock (8/02) 8. 16540 Blackberry Hill Rd - Hams (10/02) 9. 145 Wissahickon Ave - Becker (10/02) 10. 17520 High St - Goodison (11/02) 11. 19 Hernandez Ave - McCarthy (11/02) 12. 15085 Blossom Hill Rd - Wickstrum (1/03) 13.210 Forrester Rd - Steele (2/03) 14.287 Hershner Ct - Castellino (4/03) 15. 134 Lansberry Ct - Shusterman (4/03) 16. 346 Bella Vista Ave - Hansen (4/03) 17. 135 Vineyard Ct - Roggenkemper (4/03) 18. 105 Vallecitos Way - Baum (4/03) Filed this month: 19. 73 Ellenwood Ave - Gemassmer (5/03) PAGE 10 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 M. Accessory Structures Exceeding 450 Sq. Ft./Reduction in Setback Carried over from prior month(s): 1. 218 Forrester Rd - Naymark (4/02) 2. 227 Alexander Ave - Sandman (6/02) 3. 115 Harwood Ct - Picazo (8/02) 4. 50 Hernandez Ave - Pacheco (9/02) 5. 141 Maricopa Dr - Jazaeri (11/02) 6. 256 University Ave - Zanten (4/03) Filed this month: 7. 60 Ellenwood Ave - Beck (5/03) N. Historical Architecture and Site Application Carried over from prior month(s): 1. 106 Tait Ave - Dale (4/03) Filed this month: None O. Special Projects: The projects listed below were assigned to the Community Development Department (Planning Division) by the Town Council and the Planning Commission or are implementation measures required by State law, Town Code, the General Plan, specific plans, The Strategic Plan, the Town's computer master plan, the recommendations of the permit streamlining committee, and/or the Customer Service Committee. The following list is not in priority order. Projects in bold are currently in progress. 1. Downtown Beautification a. Bachman Intersections Improvements b. Grays Lane Improvements 2. California Environmental Quality Act - Update Town Resolution and procedures PAGE 11 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 9, 2003 3. Boundary Adjustment with Campbell 4. Implementing strategies from the General Plan 5. General Plan Amendments a. Create Quasi -public Land Use Designation/Redesignate quasi -public and public lands 6. Coordinate with VTA to extend Vasona corridor to Los Gatos 7. Computerize: a. Records management b. Land use inventory 8. Maintain record of nonconforming uses and signs with amortization dates 9. Town Code Amendments a. Entertainment Ordinance b. Subdivision Regulations (Town ordinances need to be brought into compliance with State Law) c. Housing density standards for non-residential zones d. Definition of personal service e. Amendment to sign regulations to allow two ground signs on a single street frontage for shopping centers located at an intersection of two streets and in the C-1 zone f. Wireless Telecommunication Facilities 10. Policies and procedures manual for historic preservation 11. Update and revise BMP Program PAGE 12 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 11, 2003 APPLICATION DEVELOPMENT APPLICATIONS RECEIVED TOTAL RECEIVED TOTAL RECEIVED 7/1/01- 6/30/02 7/1/02 - 5/31/03 Architecture & Site New single -family -hillside 7 20 New Single -Family /Two Family (Non -hillside) 33 49 Apartment -Condo 2 0 Non-Residential/New Construction 5 1 Grading Permit 13 9 All Other 18 23 Historical Dist. (No Fee) 10 3 Total 88 105 Conditional Use Permit Restaurant 1 4 Other 11 11 Total 12 15 Variance 3 3 Appeals To Planning Commission 6 5 To Town Council 13 10 Total 19 15 Rezoning Other than PD 1 1 Historic Designations 0 0 Total 1 1 Planned Development/Modifications 3 1 Subdivision 4 or Less 5 0 5 or More 2 2 Time Extension 0 0 Lot Line Adjustment 3 3 Cert. of Compliance 3 0 Lot Merger 2 2 Total 15 6 PAGE 13 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 11, 2003 TOTAL RECEIVED TOTAL RECEIVED APPLICATION 7/1/01 - 6/30/02 7/1/02 -5/31/03 Second Story Addition 36 22 Accessory Buildings/Reduction in Setbacks 17 10 Secondary Dwelling Units 0 1 Cert. Of Use & Occupancy 3 2 Home Occupation Permit 116 116 Sign Application 109 74 Initial Environmental Study 5 2 Draft Environ. Impact Report 0 0 Tree Removal Requests 247 258 Conceptual Development Advisory Committee 8 3 APPLICATION TOTAL RECEIVED TOTAL RECEIVED 7/1/01 - 6/30/02 7/1/02 -5/31/03 County Referrals Within U.S.A. 7 7 Outside U.S.A. 1 1 Other Jurisdiction 0 2 Total 8 10 GRAND TOTAL 690 667 RECEIVED SAME PERIOD LAST YEAR 645 PAGE 14 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - MAY June 11, 2003 OTHER ITEMS COMPLETED TOTAL TOTAL APPLICATION 7/1/01 - 6/30/02 7/1/02 - 5/31/03 Zoning Ordinance Amendment 2 2 General Plan Amendment 0 0 Attendance at County PC/BS Meetings 0 0 BNL:SLB:mdc NODE V \CNCLRPTS\MAY03.01. wpd Town Council Minutes June 16, 2003 Redevelopment Agency Los Gatos, California PERSONNEL BOARD/APPOINTMENT (00.12) Mayor Decker announced that no applications had been received for the one vacancy on the Personnel Board. This opening will be re -advertised. BUSINESS COMMENDATION/C.B. HANNEGAN'S (00.28) Council Member Pirzynski presented Town Commendation to Mr. John Hannigan ofC.B. Hannegan's and spoke of the years this business has served our community. Mr. Hannigan was present to receive the commendation and express his appreciation and his continued commitment to our Town from himself and his partner, Chris Benson. SCHEDULE OF PUBLIC HEARINGS (01.28) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council accept and file informational report regarding currently scheduled public hearings. Carried unanimously. PLANNING COMMISSION/PLANNING DEPARTMENT MONTHLY STATUS REPORT (02.38) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council accept and file informational report regarding activity of Planning Commission and Department completed by May 31, 2003. Carried unanimously. RATIFICATION OF PAYROLL/MAY 2003 (03.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council ratify the check register for the payroll of May 11, 2003 through May 24, 2003 paid on May 30, 2003 in the amount of $577,776.28. Carried unanimously. ACCOUNTS PAYABLE/RATIFICATION/MAY-JUNE 2003 (04.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council ratify the accompanying check registers for accounts payable invoices paid on May 30, 2003 and June 6, 2003 in the amount of $337,315.90. Carried unanimously. MINUTES OF JUNE 2, 2003 (05.V) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council approve the Minutes of June 2, 2003, Regular Joint Town Council/Redevelopment Agency Meeting as submitted. Carried unanimously. STORM WATER MANAGEMENT/WEST VALLEY SANITATION DISTRICT/FEES (06.40) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council approve the 2003-2004 Storm Water management Budget, and authorize the West Valley Sanitation District to collect program related fees on behalf of the Town. Carried unanimously. TOWN INVESTMENT POLICY/JUNE 24, 2002/RESOLUTION 2003-72 (07.09) Motion by Mr. Pirzynski, seconded by Mr. Glickman, that Council adopt Resolution 2003-72 entitled, RESOLUTION OF THE TOWN OF LOS GATOS ACCEPTING INVESTMENT POLICY DATED JUNE 24, 2002. Carried unanimously. N:1CIk\Marian's Files\Draft Minutes\MM061603 2