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Item 2 Staff Report Accept Planning Commission/Community Development Department Monthly Status ReportCOUNCIL AGENDA REPORT DATE: July 24, 2003 TO: MAYOR AND TOWN COUNCIL FROM: TOWN MANAGER SUBJECT: MEETING DATE: 8/04/03 ITEM NO. - ) ACCEPT PLANNING COMMISSION/COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY STATUS REPORT RECOMMENDATION: Information only. The following matters were completed by June 30, 2003, or scheduled for future Development Review Committee and Planning Commission consideration. (Unless otherwise noted, all items listed as complete were approved or recommended for approval.) During FY03, the majority of the applications filed remained consistent with the last fiscal year. The biggest change was in the number of Architecture & Site applications filed for single family residences which increased approximately 73% compared to last fiscal year. This increase is attributed to the large subdivisions previously approved. Another big change is that the number of Minor Residential applications (second story additions/projection in setbacks/accessory structures)decreased approximately 30%. This decrease is most likely attributed to the economy. The number of CDAC applications remained low, which is consistent with the past fiscal years. This can also be attributed to the economy, as well as the limited number of parcels available for large developments. PREPARED BY: BUD N. LORTZ DIRECTOR OF COMMUNITY DEVELOPMENT Reviewed by: ('' Assistant Town Manager cVTown Attorney Clerk Finance ✓ Community Development Revised: 7/24/03 3:15 pm Reformatted: 5/23/02 PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 MONTHLY COMMUNITY DEVELOPMENT DEPARTMENT REPORT-JUNE I. MATTERS COMPLETED A. Zone Changes/Planned Developments: None B. Architecture and Site Applications: 1. Reservoir Rd - demo of water tank - San Jose Water Co. (8/01) (Denied) C. Subdivisions: 1. Reservoir Rd - four lots - San Jose Water Co. (8/01) (Denied) 2. 14561 Winchester Blvd - 21 lots - Classic Communities (3/03) 3. 300 Calle Marguerita - 9 Lots - Hwu (7/02) D. Conditional Use Permits: None E. Single -Family Dwellings: 1. 14561 Winchester Blvd (20 houses, modify pre-1941 house) - Classic Communities (3/03) 2. 14548 La Rinconada Dr - J. Feece (4/03) (time extension) 3. 41 Wadsworth Ave (includes demo) - Schloh (4/03) F. Zoning Ordinance Amendments: None G. Variances: None H. General Plan Amendments: None I. Environmental Impact Reports: None J. Negative Declarations: 1. Reservoir Rd- demo of water tank & subdivision - San Jose Water Co. (8/01) (Denied) PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 K. Secondary Dwelling Unit Permits: None L. Second Story Additions: 1. 134 Lansberry Ct - Shusterman (4/03) M. Accessory Structures Exceeding 450 Sq. Ft./Reduction in Setback: 1. 50 Hernandez Ave - Pacheco (9/02) N. Historical Architecture and Site Application: 1. 106 Tait Ave - Dale (4/03) O. Special Projects: None P. Mobile Home Park Conversions: None Q. Agriculture Preserve Requests: None II. MATTERS PENDING A. Zone Changes/Planned Developments: Carried over from prior month(s): 1. 15940 Blossom Hill Rd - R-1:8 to R-1:8:PD - B & K Enterprises (3/02) Filed this month: 2. 14300 Winchester Blvd - amendment - Sobrato (5/03) B. Architecture and Site Applications Carried over from prior month(s): 1. 20 Dittos Ln - demolitions - Gera (11/98) 2. 20 Dittos Ln - grading - Gera (4/00) 3. 234 Oak Meadow Dr - new office - Oak Meadow Center (6/00) 4. 15220 Kennedy Rd - grading - Deichstetter (9/01) PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 5. 17300 Phillips Ave - grading - Schrock (12/01) 6. 272 Marchmont Dr - grading - Regan (2/02) 7. 128 Regent Dr - grading - Sargiz (2/02) 8. 0 Cherrystone Dr.- exceed FAR - Hinikin (4/02) 9. 130 Wooded View Dr - grading and second story - Mashkoori (5/02) 10. 815 Pollard Rd - expansion - Community Hospital (7/02) 11. 16840 Cypress Wy - grading - Amidy (9/02) 12. 16150 Los Gatos Blvd - exterior changes - Bruce (10/02) 13.466 University Ave - exceed FAR , demo & reconstruct, secondary dwelling unit - Ross (1/03) 14. 108 Prospect Ct - grading - Minnis (2/03) 15. 20 Loma Alta Ave - exceed FAR - Evans (3/03) 16. 108 Regent Dr - grading - Davis (3/03) 17. 15315 Kennedy Rd - unlawful grading - Gorovitz (4/03) 18. 115 Arroyo del Rancho - unlawful grading - Panchal (5/03) Filed this month: 19. 15280 Oak Ridge Way - exceed FAR - Alaimo (6/03) C. Subdivisions: Carried over from prior month(s): 1. 130 Hernandez Ave - two lots - Hoffman (5/00) 2. 17510 High St - Certificate of Compliance - LeBlanc (9/00) 3. 17510 High St - Lot Line Adjustment - LeBlanc (1/01) 4. 16405 Kennedy Rd - 2 lots - Ridgeway (3/02) PAGE 5 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 5. 15400 Suview Dr - 2 lots - Hackett (3/02) 6. 15983 Rose Ave - Lot line adjustment (6/02) 7. 815 Pollard Rd - Lot Merger - Community Hospital (7/02) 8. 17101 Hicks Rd - 14 lots - Greenbriar (9/02) Filed this month: 9. 3 Kimble Ave - Lot line adjustment - Gundy (6/03) 10. 140 Cleland - Certificate of Compliance - Deamart (6/03) D. Conditional Use Permits Carried over from prior month(s): 1. 219 Bean Ave - modification - St. Mary's (5/01) 2. End of Miles - Antenna - Cingular Wireless (5/02) 3. 15055 Los Gatos Blvd - Antenna - A T & T (5/02) 4. 815 Pollard Rd - Master Plan - Community Hospital (7/02) 5. 14060 Blossom Hill Rd - exercise studio - Pinto (8/02) 6. 50 University Ave - modification - Wine Cellar (5/03) Filed this month: 7. 47 E. Main St - auto sales - Hofman (6/03) 8. 466 N. Santa Cruz Ave - fitness center - Traylor (6/03) 9. 20 S. Santa Cruz Ave - circuit training - Montosa (6/03) 10.32 E. Main St - modification - French Cellar (6/03) E. Single-Family/Two Family Dwellings Carried over from prior month(s): 1. 259 Vista del Monte - Chang (5/00) f PAGE 6 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 2. 193 Kimble Ave - (partial demo) - Aiassa (11/00) 3. 105 Spreckles Ave - (includes demo) - Schmidt (1/01) 4. 16900 Roberts Rd - (includes demo) - Samani (1/01) 5. Oak Hill Wy - Kennedy (2/01) 6. 15655 Gum Tree Ln - Acosta (2/02) 7. 15715 Shannon Rd (includes demo) - Sullivan (5/02) 8. 110 Harding Ave (includes demo) - Flores (5/02) 9. 17150 Mill Rise Wy (includes demo) - Kirkorian (10/02) 10. 16747 Frank Ave (includes demo) - Sarvian (10/02) 11. 17101 Hicks Rd (14 houses) - Greenbriar (12/02) 12. 16575 Kennedy Rd - Wright (12/02) 13. Villa Ave (includes demo) - Ross (1/03) 14. 15960 Rose Ave (includes demo) - Grunbaum (1/03) 15. 804 Lilac Way (includes demo) - Alexander (2/03) 16. 245 Glen Ridge Ave (includes demo) - Beck (2/03) 17. 138 Stacia St (includes demo) - Werner (2/03) 18. 15981 Stephanie Ln (includes demo) - Koutskoya (3/03) 19. 16330 Cypress Wy - Pratt (3/03) 20. 109 Lasuen Ct - Tersini (3/03) 21. 110 Lasuen Ct - Tersini (3/03) 22. 256 Loma Alta - Deck (4/03) 23. 16495 Topping Way - Khani (4/03) 24. 16101 Shannon Rd (includes demo) - Flick (4/03) PAGE 7 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 25. 19 Highland Ave - Orphan (4/03) 26. 14729 La Rinconada Dr (includes demo) - Go (5/03) 27. 16149 Los Gatos -Almaden Rd (includes demo) - Nemechek (5/03) 28. 17025 Pine Ave (includes demo) - Rasmussen (5/03) Filed this month: 29. 15491 Francis Oaks Wy (time extension) - Magner (6/03) F. Zoning Ordinance Amendments Carried over from prior month(s): 1. Nonconforming heights/accessory structures Filed this month: None G. Variances Carried over from prior month(s): None Filed this month: None H. Amendments to the General Plan Carried over from prior month(s): None Filed this month: None I. Environmental Impact Reports Carried over from prior month(s): None Filed this month: None J. Initial Study Carried over from prior month(s): 1. 20 Dittos Ln - grading - Gera (4/00) 2. 234 Oak Meadow Dr - new office - Oak Meadow Center (2/01) PAGE 8 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 3. Oak Hill Way - new house - Kennedy (2/01) 4. 815 Pollard Rd - Master Plan -Community Hospital (7/02) 5. 237 Forrester Rd - new house - Audebert (11/02) Filed this month: None K. Secondary Dwelling Unit Permits Carried over from prior month(s): 1. 16717 Shannon Rd - Peres (4/03) Filed this month: None L. Second Story Addition Applications Carried over from prior month(s): 1. 124 Worcester Loop - DeMattei (8/01) 2. 696 N. Santa Cruz Ave - Struthers (10/01) 3. 198 Stacia St - Guyton (11/01) 4. 7 Central Ct - Branch (12/01) 5. 16226 Harwood Rd - Janovich (1/02) 6. 105 Hilltop Dr - Trong (7/02) 7. 17130 Crescent Dr - Hitchcock (8/02) 8. 16540 Blackberry Hill Rd - Hams (10/02) 9. 145 Wissahickon Ave - Becker (10/02) 10. 17520 High St - Goodison (11/02) 11. 19 Hernandez Ave - McCarthy (11/02) 12. 15085 Blossom Hill Rd - Wickstrum (1/03) 13. 210 Forrester Rd - Steele (2/03) f PAGE 9 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 14.287 Hershner Ct - Castellino (4/03) 15.346 Bella Vista Ave - Hansen (4/03) 16. 135 Vineyard Ct - Roggenkemper (4/03) 17. 105 Vallecitos Way - Baum (4/03) 18.73 Ellenwood Ave - Gemassmer (5/03) Filed this month: 19. 19 Hernandez Ave - Schloh (6/03) 20. 184 Villa Ave - Fink (6/03) 21. 16748 Chirco Dr - Snyder (6/03) M. Accessory Structures Exceeding 450 Sq. Ft./Reduction in Setback Carried over from prior month(s): 1. 218 Forrester Rd - Naymark (4/02) 2. 227 Alexander Ave - Sandman (6/02) 3. 115 Harwood Ct - Picazo (8/02) 4. 141 Maricopa Dr - Jazaeri (11/02) 5. 256 University Ave - Zanten (4/03) 6. 60 Ellenwood Ave - Beck (5/03) Filed this month: 7. 103 Olive St - Peters (6/03) 8. 222 Tait Ave - Cowan (6/03) N. Historical Architecture and Site Application Carried over from prior month(s): None Filed this month: None PAGE 10 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 O. Special Projects: The projects listed below were assigned to the Community Development Department (Planning Division) by the Town Council and the Planning Commission or are implementation measures required by State law, Town Code, the General Plan, specific plans, The Strategic Plan, the Town's computer master plan, the recommendations of the permit streamlining committee, and/or the Customer Service Committee. The following list is not in priority order. Projects in bold are currently in progress. 1. Downtown Beautification a. Bachman Intersections Improvements b. Grays Lane Improvements 2. California Environmental Quality Act - Update Town Resolution and procedures 3. Boundary Adjustment with Campbell 4. Implementing strategies from the General Plan 5. General Plan Amendments a. Create Quasi -public Land Use Designation/Redesignate quasi -public and public lands 6. Coordinate with VTA to extend Vasona corridor to Los Gatos 7. Computerize: a. Records management b. Land use inventory 8. Maintain record of nonconforming uses and signs with amortization dates 9. Town Code Amendments a. Entertainment Ordinance b. Subdivision Regulations (Town ordinances need to be brought into compliance with State Law) c. Housing density standards for non-residential zones d. Definition of personal service e. Amendment to sign regulations to allow two ground signs on a single street frontage for shopping centers located at an intersection of two streets and in the C-1 zone f. Wireless Telecommunication Facilities 10. Policies and procedures manual for historic preservation 11. Update and revise BMP Program PAGE 11 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 APPLICATION DEVELOPMENT APPLICATIONS RECEIVED TOTAL RECEIVED TOTAL RECEIVED 7/ 1 /01- 6/30/02 7/ 1 /02 - 6/30/03 Architecture & Site New single -family -hillside 7 20 New Single -Family /Two Family (Non -hillside) 33 49 Apartment -Condo 2 0 Non-Residential/New Construction 5 1 Grading Permit 13 9 All Other 18 25 Historical Dist. (No Fee) 10 3 Total 88 107 Conditional Use Permit Restaurant 1 4 Other 11 15 Total 12 19 Variance 3 3 Appeals To Planning Commission 6 5 To Town Council 13 1 I Total 19 16 Rezoning Other than PD 1 1 Historic Designations 0 0 Total 1 1 Planned Development/Modifications Subdivision 4 or Less 5 or More Time Extension Lot Line Adjustment Cert. of Compliance Lot Merger Total 3 1 5 0 2 2 0 0 3 4 3 1 2 2 15 8 PAGE 12 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 TOTAL RECEIVED TOTAL RECEIVED APPLICATION 7/1/01 - 6/30/02 7/1/02 -6/30/03 Second Story Addition 36 25 Accessory Buildings/Reduction in Setbacks 17 12 Secondary Dwelling Units 0 1 Cert. Of Use & Occupancy 3 2 Home Occupation Permit 116 131 Sign Application 109 87 Initial Environmental Study 5 2 Draft Environ. Impact Report 0 0 Tree Removal Requests 247 297 Conceptual Development Advisory Committee 8 4 APPLICATION TOTAL RECEIVED TOTAL RECEIVED 7/1/01 - 6/30/02 7/1/02 -6/30/03 County Referrals Within U.S.A. 7 9 Outside U.S.A. 1 1 Other Jurisdiction 0 2 Total 8 12 GRAND TOTAL 690 728 RECEIVED SAME PERIOD LAST YEAR 690 n PAGE 13 MAYOR AND TOWN COUNCIL SUBJECT: MONTHLY CDD REPORT - JUNE July 23, 2003 OTHER ITEMS COMPLETED TOTAL TOTAL APPLICATION 7/1/01 - 6/30/02 7/1/02 - 6/30/03 Zoning Ordinance Amendment 2 2 General Plan Amendment 0 0 Attendance at County PUBS Meetings 0 0 BNL:SLB:mdc NADEV\CNCLRPTSUUN03.wpd