Item 8 Staff Report Accept Draft Request for Proposal (RFP) For Hillside Development Standards UpdateDATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 11/6/00
ITEM NO. (�
COUNCIL AGENDA REPORT
October 27, 2000
MAYOR AND TOWN C
TOWN MANAG
ACCEPT DRAFT REQUEST FOR PROPOSAL (RFP) FOR HILLSIDE DEVELOPMENT
STANDARDS UPDATE
RECOMMENDATION:
Accept draft Request for Proposal (RFP) for Hillside Development Standards update.
BACKGROUND:
The Planning Commission reviewed the draft RFP for preparation of revised Hillside Development Standards on October
25, 2000. The Commission voted unanimously to forward the RFP to the Council with a recommendation for approval.
The report to the Planning Commission (Attachment 1) includes background information on preparation of the RFP and
its purpose. The draft RFP is Exhibit A of Attachment 1.
DISCUSSION:
The content of the RFP has been reviewed by the Architectural Standards/Hillside Committee, the General Plan
Committee and the Planning Commission. Once the RFP is approved by the Council it will be put in final form and sent
to prospective consultants. The consultant will work with staff, the Architectural Standards/Hillside Committee and a
group of interested town residents to prepare a public hearing draft of hillside design guidelines. In creating the design
guidelines, the existing Hillside Development Standards will be used as a starting point and a wide variety of issues and
concerns will be discussed (see draft RFP for a complete list).
CONCLUSION:
Staff recommends that the Council make any desired changes and approve the RFP.
Attachments:
1. Report to Planning Commission for agenda of October 25, 2000 with attachments
PLC:SD:mdc
N:\D E V \SUZ ANNE\C OUNC Q.\FnLL-RFP
PREPARED BY: PAUL L. CURTIS
DIRECTOR OF COMMUNITY DEVELOPMENT (�
Reviewed by: Attorney
Revised: 10/27/00 10:14 am
Reformatted: 7/14/99
Date: October 18, 2000
For Agenda Of: October 25, 2000
Agenda Item: 14
REPORT TO: The Planning Commission
FROM: The Development Review Committee
LOCATION: Hillside Development Standards RFP
Draft Request for Proposal for Hillside Development Standards update.
EXHIBITS: A. Draft Request For Proposal (RFP) (two pages)
RECOMMENDATION: Forward to the Town Council with a recommendation to approve the RFP
A. BACKGROUND:
Issues relative to hillside development have been of growing concern to the Town Council, Planning
Commission and town residents. This is one of the highest priorities for action based on comments from
the Council, Commission, and General Plan and Architectural Standards/Hillside Committees. This issue
has been discussed by the Architectural Standards/Hillside Committee, and staff subsequently prepared
a Request for Proposal (RFP) in order to hire a consultant to help facilitate revision of the Hillside
Development Standards and addition of illustrations.
B. REMARKS:
The General Plan includes the following policies or implementing strategies that relate to the Town's
Hillside Development Standards:
CD.1.1.1: Design Review: Design standards shall be considered for every project. These
standards shall be periodically reviewed and updated.
CD.1.1.13: Consider amending the Zoning Ordinance to apply hillside standards to sloping lots,
even if coned other than RC or HR.
CD.1.1.14: Consider amending the Zoning ordinance to define sloping lot.
CD.P.2.9: Update the Hillside design Standards.
CD.1.2.1: Adopt and continually update exceptional hillside design standards and guidelines.
Expand the issues currently addressed by the Town's Hillside design Standards to include siting,
orientation, materials, size, fencing, lighting, wildlife habitats and migration corridors, and the
amount of formal landscaping and hardscape that may be installed.
The above implementing strategies can all be addressed as part of the process of reviewing and updating
the Hillside Development Standards. These tasks are all part of the General Plan work program and should
be completed in 2001.
The content of the draft RFP was reviewed by the Architectural Standards/Hillside Committee and the
General Plan Committee before being forwarded to the Planning Commission. The Commission's
recommendation on the RFP will be forwarded to the Town Council for final approval. Staff can then
proceed with hiring a consultant to work on the Hillside Development Standards update.
Attachment 1
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
(408) 354-6872 FAX (408) 354-7593
October 11, 2000
George Mader
Spangle Associates
3240 Alpine Road
Portola Valley, CA 94028
Re: REQUEST FOR PROPOSALS TO PREPARE ILLUSTRATED HILLSIDE DEVELOPMENT
STANDARDS FOR THE TOWN OF LOS GATOS
The Town of Los Gatos is revising and adding illustrations to it's Standards for Review of Architecture & Site
Applications in the Los Gatos Hillside Areas. The current document was adopted by the Town Council in 1980
and was last amended in May 1990. The new hillside standards will need to be compatible with the Los Gatos
Hillside Specific Plan, adopted by the Town and Santa Clara County in 1978-1979 and with the General Plan
2000 adopted on July 17, 2000. Primary concerns of the Town are preservation of the hillsides, limiting the
visual impact of hillside development and maintaining a small town atmosphere. Issues related to hillside
development that will be discussed and considered include:
Architectural regulations
• siting
• reducing bulk & mass
• stepping foundations and roof lines to slope
• architectural elements
• exterior color
• exterior materials
• height
• three-story elevations or appearance of such
• compatibility with site and surrounding area
accessory structures
Regulation of Size
• slope density formula
• floor area ratio
• establishing a maximum floor area
Grading
• cut & fill depths and quantities
• flattening out large areas for outdoor use
• grading limit line
• preservation of natural terrain
Engineering
• sewer/septic
• other utilities
• driveway slope (max. 15%)
• other driveway characteristics
• backup and turnarounds
• drainage
• parking
Exhibit A
Town Council Minutes November 6, 2000
Redevelopment Agency Los Gatos, California
COUNCIL CALENDAR OF MEETINGS (02.28)
Informational report noting the agendized meetings for Council and other Town Boards and
Commissions for November and December, 2000, was received and filed.
RATIFICATION OF PAYROLL/OCTOBER 2000 (03.V)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council ratify the check registers for the
payroll of October 1 through October 14, 2000 paid on October 20, 2000, in the amount of
$418,181.46. Carried unanimously.
ACCOUNTS PAYABLE/RATIFICATION/OCTOBER 2000 (04. V)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council ratify the accompanying check
registers for accounts payable invoices paid on October 13, October 20, and October 27, 2000, in
the amount of $1,028,856.40. Carried unanimously.
MINUTES OF JUNE 30, 2000 (05A.V)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council approve the Minutes of June 30,
2000 Joint Redevelopment/Town Council Meeting, Special Called Meeting as submitted. Carried
unanimously.
MINUTES OF SEPTEMBER 30, 2000 (05B. V)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council approve the Minutes of September
30, 2000 Joint Redevelopment/Town Council Meeting, Special Called Meeting as submitted. Carried
unanimously.
TREASURER'S REPORT (06.02)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council accept the Treasurer's report for
the month ended September 30, 2000. Carried unanimously.
CODE COMPLIANCE QUARTERLY REPORT (07.38)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council accept and file the Code
Compliance Quarterly Report for July through September 2000. Carried unanimously.
HILLSIDE DEVELOPMENT STANDARDS UPDATE/RFP FOR PROPOSAL (08.37)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council.accept draft Request for Proposal
(RFP) for Hillside Development Standards update. Carried unanimously.
CHILDREN'S HOSPITAL/TASK FORCE (10.12)
Council Consensus to grant Dr. Fox's request to re-agendize this item to November 20, 2000 in
order to discuss the continuation of the Children's Hospital Task Force. Mayor Blanton asked that
this subject appear under Other Business on that agenda.
STUDENT PARKS COMMISSIONER/APPOINTMENTS (11.12)
Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council affirm Student Parks
Commissioner Appointments for Michael Tuffley and Lisa Hwang. Carried unanimously.
TC:D11:MM110600
2