Exhibit 5.Letter of JustificationDear City Planning Committee,
We are requesting approval for a modest expansion of our home to better accommodate our
evolving family and work needs. The primary reasons for this request are twofold:
1. Work-from-Home Challenges
Both my wife and I work remotely in high-tech roles, requiring frequent video calls. Due to space
constraints, we currently share a single workspace, which often results in disruptions. To
manage this, one of us (usually me) frequently relocates to the kitchen to take calls, which is not
an ideal or professional setting. Additionally, our two adult sons (ages 23 and 21) also work and
study remotely, further straining our available space. With only three bedrooms, we lack
sufficient private work areas for all four of us, making daily productivity and focus challenging.
2. Accommodating Visiting Elderly Parents
Both my wife's mother and my parents, who are in their late 70s and early 80s, visit regularly,
typically 3-4 times a year for extended stays of 4-6 weeks. Currently, when they visit, one or
both of our sons must share a bedroom, which is not an ideal long-term arrangement. We would
like to create a fourth bedroom with an en-suite bathroom to provide a comfortable and private
space for our elderly parents while allowing our sons to maintain their own rooms.
Additionally, we want to ensure that this fourth bedroom is more accessible for our aging
parents, with considerations such as a wider doorway, a step-free entry, and a bathroom layout
designed for ease of use. As they continue to age, these modifications will help provide them
with a safer and more comfortable living space during their visits.
Conclusion
Our request is for a modest expansion that would provide much-needed space without
significantly altering the character of the neighborhood. This addition would enhance our ability
to work effectively, support our adult children, and comfortably accommodate our aging parents
during their visits. Given the growing trend of remote work and multi-generational living, we
believe this request is both reasonable and in line with modern family housing needs.
We appreciate your time and consideration of our request and would be happy to provide further
details.
Sincerely,
Ken MacDonald.
130 Vasona Oaks Dr.
EXHIBIT 5
Dear City Planning Committee,
This letter requests a modification of Planned Development (PD) Ordinance 1281 to permit the
enclosure of a second-story deck at 130 Vasona Oaks. This modification would result in a minor
increase in floor area and lot coverage, exceeding the current standards specified in the Town
Code. Below, the specific requirements outlined by the Town for such a request are addressed:
1. Project Description
The proposed project involves enclosing an existing second-story deck to create additional
interior space. This modification aims to enhance the functionality of the residence by providing
separate workspaces for household members and accommodating visiting elderly parents. The
enclosure will be designed to blend seamlessly with the existing architectural style of the
residence, maintaining the aesthetic of the Vasona Oaks development.
2. Proposed Modifications to PD Ordinance 1281
A modification is requested to allow for a slight increase in both floor area and lot coverage
resulting from the deck enclosure. The subject property is located on a small parcel that is
essentially the footprint of the residence and the surrounding yard space. However, despite the
limited lot size, this project does not expand the footprint of the structure, as it involves
enclosing an already existing deck rather than extending beyond the current built area. This
modification seeks to recognize the unique constraints of the lot while making efficient use of the
existing structural layout.
3. Consistency with Development
The proposed modifications are consistent with the overall development of the Vasona Oaks
community. The enclosure of the deck is a minor alteration that does not affect the external
footprint of the building or encroach upon common areas. Additionally, the enclosed deck will
not be visible from the common street, ensuring that the visual character of the neighborhood
remains unchanged. The design will match the existing materials and colors, ensuring visual
continuity within the neighborhood.
4. Response to Required Findings for PD Ordinances
According to Section 29.80.095 of the Town Code, certain findings are required for the adoption
or modification of a PD ordinance:
● a. The proposed modification is consistent with the General Plan: The General Plan
encourages the adaptation of housing to meet the evolving needs of residents. By
enclosing the deck, the livability of the residence is enhanced to accommodate remote
work and multi-generational living, aligning with the Plan’s goals.
● b. The proposed modification provides a public benefit: While the modification is
primarily for private use, it indirectly benefits the community by maintaining property
values and the aesthetic appeal of the neighborhood. Improved functionality of
residences contributes to the overall stability and desirability of the area.
● c. The proposed modification will not be detrimental to public health, safety, or
welfare: The project involves interior alterations that do not impact public spaces or
infrastructure. All construction will comply with current building codes and safety
standards, ensuring no adverse effects on the community.
5. Additional Supporting Information
As detailed in the previous letter submitted by the homeowner, the primary motivations for this
project include creating adequate workspace for multiple household members working and
studying from home and providing accessible accommodations for elderly parents during
extended visits. These enhancements are essential for modern housing needs and will
contribute to the long-term functionality of the residence.
Thank you for your time and consideration. Please reach out with any questions or requests for
additional information.
Sincerely,
Millan
Green Bay Remodeling- Production Assistant
sjassist@greenbayremodelinginc.com
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