080525 Posted Agenda TOWN OF LOS GATOS
(MI P COUNCIL MEETING AGENDA
AUGUST 05,2025
110 EAST MAIN STREET AND TELECONFERENCE
. • TOWN COUNCIL CHAMBERS
7:00 PM � 0 lave Par►attY o MON
Matthew Nudes,Mayor . vWy tat cos 1 ponied a Pp,It
Rob Moore, Vice Mayor .is Ran'at the WdcdWd by Las
Mary Badame,Council Member Attie T. + 1.10.106.
Rob Rennie,Council Member Signed IV
Maria Ristow,Council Member )Mho 'al I as
IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log-in information provided below). You may watch
the Council meeting without providing public comment on Comcast cable channel 15 or
at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments
for agenda items in-person or virtually by following the instructions listed at the end of the
agenda.
To watch and participate via Zoom, please go to:
httr s://Iosgatosea-gov.zoom.us/j/85481444677?pwd=561kip53XZTm hrTCwGDoNCvDTWQnwJ.1
Enter Passcode: 535103.
CALL MEETING TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by
one motion. Any member of the Council may remove an item from the Consent Items for comment
and action. Members of the public may provide input on any or multiple Consent Item(s) when the
Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the
Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has
the sole discretion to determine when the item will be heard.)
1. Approve the Minutes of the May 27, 2025,Joint Special Meeting of the Town Council
and Finance Commission.
RECOMMENDATION: Approve the minutes of the May 27, 2025,joint special meeting of
the Town Council and Finance Commission.
2. Approve the Minutes of the June 17, 2025,Town Council Special Meeting.
RECOMMENDATION: Approve the minutes of the June 17, 2025,Town Council special
meeting.
3. Approve the Minutes of the June 17,2025,Town Council Meeting.
RECOMMENDATION: Approve the minutes of the June 17, 2025,Town Council meeting.
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4. Receive the Monthly Financial and Investment Report for May 2025
RECOMMENDATION: Receive the Monthly Financial and Investment Report for May 2025.
5. Accept a Report on the Approved Action Taken by the Town Manager During the 2025
' 'titOw`n Council Legislative Recess
W4L1M NDi T, ON,:,,Accept a report on the approved action taken by the Town Manager
.o uringa=he,2025 Fown,.Council legislative recess.
6. Adopt a ResolutimApproving the Acceptance of the 2025-26 California Highway Patrol
Cannabis Tax Fund Grant Program Award for the Town of Los Gatos and Los Gatos-
Monte Sereno Police Department in the Amount of$248,955.98;Authorize Parks and
Public Works to Purchase Two Police Interceptor Vehicles with Fit Ups required for
Police Patrol at an estimated cost of$188,868 and add these vehicles to the Town's
Fleet Inventory;Authorize any additional cost to complete the vehicle fit-up, estimated
not to exceed $25,000; and Authorize revenue and expenditure budget adjustments in
the amount of$248,955.98 to receive and expend the grant proceeds.
RECOMMENDATION:Approve the following actions:
a. Adopt a resolution approving the acceptance of the California Highway Patrol
Cannabis Tax Fund Grant Program (CTFGP) grant award in the amount of
$248,955.98, and direct staff to implement the grant-funded program activities,
consistent with the attached grant documents and Town policies;
b. Authorize Parks and Public Works to Purchase two police interceptor vehicles with fit-
ups required for Police Patrol at an estimated cost of$188,868 and add these
vehicles to the Town's Fleet Inventory; and
c. Authorize any additional cost to complete the vehicle fit-up, estimated not to exceed
$25,000,with funding allocation from the Police Department operating budget.
d. Authorize revenue and expenditure budget adjustments in the amount of
$248,955.98 to receive and expend the grant proceeds.
7. Authorize the Town Manager to Execute the First Amendment to the Agreement for
Services with DIXON Resources Unlimited for Services Related to the Downtown Parking
Program to Increase the Total Compensation to$485,297 and Extend the Term to June
30, 2028, and Make Associated Revenue and Expenditure Budget Transfers
RECOMMENDATION: Staff Recommends that Town Council Authorize the Town Manager
to:
a. Execute the First Amendment to the Agreement for Services (Attachment 1) with
DIXON Resources Unlimited in relation to the Downtown Parking Program to increase
the total compensation to $485,297 and extend the term to June 30, 2028; and
b. Authorize revenue and expenditure budget transfers in the amount of$19,618 from
CIP Project 4118148 (Legacy Program 813-0242) Parking Implementation Program
Project to Parks & Public Works operating program 5201.
8. Fourth Amendment to the Agreement for Services with Traffic Management, Inc., for
the 2025 Holiday Traffic Road Closures
RECOMMENDATION: Approve the Fourth Amendment to the Agreement for Services with
Traffic Management, Inc., (Attachment 1) increasing the contract amount by$41,607.64 to
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cover the 2025 Halloween and Children's Holiday Parade road closures and traffic control
services, for a total contract amount not to exceed $135,400.64.
9. Adopt a Resolution Granting an Appeal of a Planning Commission Decision to Deny a
Request to Demolish an Existing Accessory Structure and Construct a New Accessory
Structure Exceeding 1,000 Square Feet in Gross Floor Area and Site Improvements
Requiring a Grading Permit on Property Zoned HR-21/2. Located at 16511 Cypress Way.
APN 532-24-004.Architecture and Site Application S-24-045. Exempt Pursuant to the
CEQA Section 15303(a): New Construction or Conversion of Small Structures. Property
Owners:Jackie and Scott Kolander. Applicant: Michael Harris. Project Planner: Suray
Nathan.
RECOMMENDATION: Adopt a Resolution Granting an Appeal of a Planning Commission
Decision to Deny a Request to Demolish an Existing Accessory Structure and Construct a
New Accessory Structure Exceeding 1,000 Square Feet in Gross Floor Area and Site
Improvements Requiring a Grading Permit on Property Zoned HR-21/2. Located at 16511
Cypress Way. APN 532-24-004. Architecture and Site Application S-24-045. Exempt
Pursuant to the CEQA Section 15303(a): New Construction or Conversion of Small
Structures. Property Owners:Jackie and Scott Kolander. Applicant: Michael Harris. Project
Planner: Suray Nathan.
10. Adopt a Resolution Approving the Final Map for Tract No. 10620 at 16378 Bennett Way
and Accept Dedications
RECOMMENDATION: Adopt a Resolution (Attachment 1) approving the Final Map
(Attachment 2) for Tract No. 10620 at 16378 Bennett Way and accept dedications.
11. Authorize the Town Manager to Execute a Three-Year Agreement, with Two One-Year
Extension Options, for Consultant Services, Including Pass-Through Surveying Services
with Kier&Wright Civil Engineers&Surveyors, Inc., in an Amount Not to Exceed
$250,000
RECOMMENDATION: Authorize the Town Manager to execute a three-year agreement,
with two one-year extension options, for consultant services—including pass-through
surveying services—with Kier& Wright Civil Engineers & Surveyors, Inc., in an amount not
to exceed $250,000.
12. Seventh Amendment to a Special Services Agreement with Liebert Cassidy Whitmore
(LCW)
RECOMMENDATION: Authorize the Town Manager to execute a Seventh Amendment
(Attachment 1)to a special services agreement with Liebert Cassidy Whitmore.
13. Authorize the Town Manager to.Execute a Notice of Completion and Certificate of
Acceptance for Specified Private Improvements Completed by SummerHill N40 LLC for
the North 40 Phase 1 Development at Lark Avenue and Los Gatos Boulevard and Direct
Staff to Submit it for Recordation
RECOMMENDATION: Authorize the Town Manager to execute a Notice of Completion
and Certificate of Acceptance (Attachment 1)for specified improvements completed by
SummerHill N40 LLC ("SummerHill") for the North 40 Phase 1 Development at Lark
Avenue and Los Gatos Boulevard and direct staff to submit it for recordation.
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14. Authorize the Submission of Wildfire Planning and Mitigation Grant Applications to CAL
FIRE, FEMA,and the California Fire Safe Council
RECOMMENDATION: Authorize the Submission of Wildfire Planning and Mitigation Grant
Applications to CAL FIRE, FEMA, and the California Fire Safe Council.
15. Adopt a Resolution to Appoint the Town Manager as Plan Administrator for the Town's
457(b) and 401(a) Defined Contribution Retirement Plans,Authorize the Town Manager
to Execute Necessary Service Provider Agreements and Grant Town Manager the
Authority to Delegate/Assign Duties for the Plan to a Fiduciary Investment Advisor Firm
and Appropriate Departments and Staff.
RECOMMENDATION: Adopt a Resolution to (1) appoint the Town Manager as Plan
Administrator for the City's 457(b) and 401(a) defined contribution retirement plans; (2)
authorize the Town Manager to execute necessary service provider agreements related to
the administration of the plans; and (3) grant Town Manager the authority to
delegate/assign duties for the plan to Shuster Advisory Group, LLC,to provide fiduciary
investment advisory and plan consultative services, and appropriate departments and
staff to fulfill the Town's fiduciary responsibilities and duties as outlined in Article XVI,
Section 17 of the California Constitution.
16. Authorize the Town Manager to Execute a Third Amendment to the Contract for Legal
Services with the Law Firm of Goldfarb & Lipman to Increase the Contract Amount by
$65,000, for a Total Contract Amount Not to Exceed$305,000
RECOMMENDATION: Authorize the Town Manager to execute a Third Amendment to the
contract for legal services with the law firm of Goldfarb & Lipman to increase the contract
amount by$65,000,for a total contract amount not to exceed $305,000
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not heard during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment. Each speaker is limited to no more than
three(3) minutes or such time as authorized by the Mayor.)
PUBLIC HEARINGS(Applicants/Appellants and their representatives may be allotted up to a total
of five minutes for opening statements. Members of the public maybe allotted up to three
minutes to comment on any public hearing item. Applicants/Appellants and their representatives
may be allotted up to a total of three minutes for closing statements. Items
requested/recommended for continuance are subject to Council's consent at the meeting.)
17. Conduct a Public Hearing to Consider Objections to the 2025 Weed Abatement Program
Assessment Report and Adopt a Resolution Confirming the Report and Authorizing the
Collection of the Assessment Charges
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RECOMMENDATION: Conduct a public hearing to consider objections to the 2025 Weed
Abatement Program Assessment Report and adopt a resolution (Attachment 1)
confirming the report and authorizing the collection of assessment charges.
18. Consider an Appeal of a Planning Commission Decision to Approve Construction of a
New Single-Family Residence with Reduced Rear Yard Setbacks,Site Improvements
Requiring a Grading Permit, and Removal of Large Protected Trees on Vacant Property
Zoned R-1:20. Located at 45 Reservoir Road.APN 529-33-054. Architecture and Site
Application S-22-048. Categorically Exempt Pursuant to CEQA Guidelines Section 15303:
New Construction or Conversion of Small Structures. Property Owner: Farnaz Agahian.
Applicant: Gary Kohlsaat,Architect. Project Planner: Sean Mullin.
RECOMMENDATION: Adopt a resolution (Attachment 10) denying an appeal of a Planning
Commission decision to approve a request to construct a new single-family residence with
reduced rear yard setbacks, site improvements requiring a Grading Permit, and removal of
large protected trees on vacant property zoned R-1:20, located at 45 Reservoir Road.
OTHER BUSINESS(Up to three minutes may be allotted to each speaker on any of the following
items.)
19. Receive an Update on the Town's Federal Funding and Grants and Consider Federal
Actions Impacting the Town
RECOMMENDATION: Receive an update on the Town's federal funding and consider
federal actions impacting the Town.
COUNCIL/ MANAGER MATTERS
ADJOURNMENT(Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354-6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
NOTE:The ADA access ramp to the Town Council Chambers is under construction and will be
inaccessible until further notice. Persons who require the use of that ramp to attend meetings
are requested to contact the Clerk's Office at least two (2) business days prior to the meeting
date.
NOTICE REGARDING SUPPLEMENTAL MATERIALS- Materials related to an item on this agenda
submitted to the Town Council after initial distribution of the agenda packets are available for
public inspection in the Clerk's Office at Town Hall, 110 E. Main Street, Los Gatos and on the
Town's website at www.losgatosca.gov. Town Council agendas and related materials can be
viewed online at https://losgatos-ca.municodemeetings.com/.
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HOW TO PARTICIPATE
Members of the public may provide public comments for agenda items in-person or virtually
through the Zoom Webinar by following the instructions listed below.
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar(Online):Join from a PC, Mac, iPad, iPhone or Android device. Please use this
URL to join: https://Iosgatosca-
gov.zoo m.u s/I/85481444677?pw d=561 k i p 5 3 XZTm h rTCwG D o N Cv DTW Q
Passcode: 535103. You can also type in 854 8144 4677 in the "Join a Meeting" page on the
Zoom website at www.zoom.us and use passcode 535103.
When the Mayor announces the item for which you wish to speak, click the "raise hand"
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
Telephone: Please dial (877) 336-1839 for US Toll-free or (636) 651-0008 for US
Toll. (Conference code: 1052180)
If you are participating by calling in, press#2 on your telephone keypad to raise your
hand.
In-Person: Please complete a "speaker's card" located on the back of the chamber benches
and return it to the Town Clerk before the meeting or when the Mayor announces the item
for which you wish to speak.
NOTES: Comments will be limited to three (3) minutes or less at the Mayor's discretion.
If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line "Public Comment Item #_" (insert the item number relevant to your comment).
Deadlines to submit written comments are:
-11:00 a.m.the Thursday before the Council meeting for inclusion in the agenda packet.
-11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
-11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
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