Item 14 Staff Report Adoption of Resolution Authorizing the Town Manager to Execute a Contract with Peat Marwick Main and Company in an Amount not to Exceed $85,000 for Phase I of Information Systems Consulting ServicesCOUNCIL. AGENDA
DATE: 01/16/1990
ITEM NO.
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: January 12, 1990
TO: MAYOR AND TOWN COUNCIL
FROM: DEBORAH ACOSTA, TOWN MANAGER
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE TOWN
MANAGER TO EXECUTE A CONTRACT WITH PEAT MARWICK
MAIN AND COMPANY IN AN AMOUNT NOT TO EXCEED $85,600
FOR PHASE I OF INFORMATION SYSTEMS CONSULTING
SERVICES
RECOMMENDATION:
It is recommended that Town Council adopt the attached resolution authorizing the Town
Manager to execute a contract with Peat Marwick Main & Company in an amount NOT
TO EXCEED $85,600 to provide the Town with PHASE I of Information Systems
Consulting Services.
BACKGROUND:
In 1988, Council approved a staff -prepared conceptual Information Systems Plan. In that
plan, eight action steps were outlined to begin automating certain Town functions (see
ATTACHMENT A). The first six steps in that plan have been implemented (or revised
due to changing needs). Step 7 is the selection of an information systems consultant to
assist the Town in developing a detailed, Town -wide information systems plan and the
implementation of major software and hardware solutions to address the Town's automation
needs. (Continued on page 2)
PREPARED BY: DEBRA J. FIGONE, Assistant Town Manager i
Exhibits: Attachments A, B, C, D, E
Reviewed by: Attorney
TOWN ACTION DIRECTED TO:
ACTION OF COUNCIL:
SYS 11; C:\ W I'S0\CNCLRPTS\CNSLT6. RPT
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE TOWN MANAGER
TO EXECUTE A CONTRACT WITH PEAT MARWICK MAIN AND
COMPANY IN AN AMOUNT NOT TO EXCEED $85,600 FOR PHASE I OF
INFORMATION SYSTEMS CONSULTING SERVICES
January 12, 1990
BACKGROUND: (continued from page 1)
On March 20, 1989, Council approved the issuance of a Request For Proposal (RFP) for
information systems consulting services (ATTACHMENT B). The RFP was issued by staff,
with eleven proposals received by the deadline, May 12, 1989.
Analysis of proposals and consultant evaluations were completed by September, 1989. A
meeting between the finalist and a Council representative was scheduled for October 20,
1989. Due to the October 17th earthquake, the meeting and the process of bringing this
recommendation forward to Council was delayed. The meeting took place on January 8,
1990, and Bob Hamilton concurs with staffs recommendation. On January 11, 1989, this
report, in draft form, was distributed to all Council members for initial comments and
feedback. Councilmember, Eric Carlson, had concerns regarding the use of a consultant;
responses to these concerns are include in an attachment to this report (see
ATTACHMENT E).
DISCUSSION:
Price and Selection Process
The eleven proposals received had initial pricing which ranged from $50,500 to $289,298.
These prices reflected total cost of a two -phased project including (see ATTACHMENT
C):
PHASE I
PHASE II
Detailed department -by -department, Town -wide needs analysis
- Comprehensive information system models
Specific information systems recommendations (both hardware and
software)
Financial strategies for implementing recommendations
- Assistance to Town personnel in evaluation of potential systems
Issuance of Request for Proposal
Contract development (included in Peat Marwick's revised Phase
I at staffs request)
Contract negotiations (included in Peat Marwick's revised Phase
I at staffs request)
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE TOWN MANAGER
TO EXECUTE A CONTRACT WITH PEAT MARWICK MAIN AND
COMPANY IN AN AMOUNT NOT TO EXCEED $85,600 FOR PHASE I OF
INFORMATION SYSTEMS CONSULTING SERVICES
January 12, 1990
Acquisition and implementation assistance
Evaluation of system(s) performance
All proposals were evaluated by members of an Executive Task Force (Deborah Acosta,
Debbie Figone, Lee Bowman, Larry Todd, Peggy Murray, and Brian Jones).
Of the eleven proposing consulting firms, six warranted follow-up and further evaluation.
An oral interview process was conducted with these six firms. After the initial round of
interviews, the field was narrowed to two firms (Peat Marwick Main & Company and The
Warner Group). Both firms were asked back for a more extensive interview and evaluation
meeting.
These two firms demonstrated the highest level of collective expertise for all their team
members, had a high level of general municipal experience, and displayed flexibility in their
willingness to "go the extra mile." In the final analysis, Peat Marwick Main and Company
demonstrated a somewhat higher degree of flexibility than the Warner Group. The
consensus of the Executive Task Force was that the Peat Marwick consulting firm was
qualified to perform the project and, overall, would "best fit" the requirements of the Town.
On January 8, 1990, the Peat Marwick consulting firm was asked back again to meet with
the Council representative, Bob Hamilton. During the course of the meeting, the scope and
methodology of the project was reviewed, and questions were directed to the consulting
firm. At the conclusion of the meeting, Councilman Hamilton concurred with the group's
findings that the Peat Marwick consulting firm was qualified to perform the project.
In an effort to consolidate the consultants' pricing into a more comprehensive package for
PHASE I, the two "finalists" were asked to incorporate Contract Development and
Negotiations pricing (from PHASE II) into PHASE I. This brought Peat Marwick's $74,000
original PHASE I pricing up to $85,600. The Warner Group's revised pricing for PHASE
I came in as a price range of $83,220 to $102,120 (See ATTACHMENT D).
Benefits and Need
The Information Systems Plan produced by staff in 1988, was the first step in beginning the
process of automating certain functions within the Town. This plan provided a general
framework and direction for automation. It does not, however, provide the detail necessary
to implement major systems, nor does it attempt to define the technical requirements for
system performance. In addition, the Town's plan does not describe the trade-offs involved
relating to the selection of specific software applications and the degree to which these
applications can be integrated across departments.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE TOWN MANAGER
TO EXECUTE A CONTRACT WITH PEAT MARWICK MAIN AND
COMPANY IN AN AMOUNT NOT TO EXCEED $85,600 FOR PHASE I OF
INFORMATION SYSTEMS CONSULTING SERVICES
January 12, 1990
Town staff might be able undertake the project, in-house. However, the staff time required
to undertake such a project would be substantial (potentially diverting each department
head away from other responsibilities in order to gain the required "automation expertise").
What could be accomplished in months by an consulting team, might take years to
accomplish in-house. Staff believes, without having the expertise of a consulting team, the
probability of a successful implementation would be very significantly reduced. Staff time
can be more effectively utilized to manage the consultant and to provide the consultant with
information flows, and how business in currently conducted within the Town.
The use of a consultant to define the Town's information system requirements will help to
ensure that the Town develops a well thought out approach to automating its various
functions. The consulting firm will be able to provide specific expertise for each of the
major systems slated for initial automation. These major systems are Police Records
Management and Computer Aided Dispatch; Finance/Accounting, Personal, and
Administration; Geographical Information System (GIS); and a Library System.
In addition to providing very specific expertise in the major areas of automation, the
consultant will provide Town staff with an understanding of the critical issues surrounding
the need for shared information between departments. Town staff will be able to draw
upon the consultant's experience in automating other cities. This will be a significant asset
for Town staff when vendors are being evaluated for potential automation solutions.
The time, effort, and expense of bringing a consulting firm into the Town's automation
development will provide staff with:
A detailed department -by -department needs analysis, where each department's
information inputs, outputs, and flows are evaluated (including all automated and
manual systems within each department).
An overall "Town view" of the information inputs, outputs, and information flows,
including the development of system models which demonstrate Town requirements.
An Information Systems Plan which will incorporate the findings of the needs analysis
and provide the Town with a road map and financial plan for phased implementation
of major systems.
A set of alternatives (and the trade-offs involved) for implementing the systems
defined in the Town model.
PAGE 5
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE TOWN MANAGER
TO EXECUTE A CONTRACT WITH PEAT MARWICK MAIN AND
COMPANY IN AN AMOUNT NOT TO EXCEED $85,600 FOR PHASE I OF
INFORMATION SYSTEMS CONSULTING SERVICES
January 12, 1990
An awareness/knowledge transfer of the information system possibilities to Town staff
of currently available systems.
A specific set of recommendations for hardware/software integrated solutions.
A Request for Proposal (RFP) or Proposals for the major systems listed above.
Contract development and negotiations with vendors selected through the RFP
process.
The concurrent work approach which would be conducted by the consulting team should
significantly expedite the process of automating the Town's major systems. The Peat
Marwick proposal indicates an estimated six to nine months to complete PHASE I (i.e.,
needs analysis through contract negotiations --this does not include implementation).
Bringing the experience of a consulting team to bear on a project of this scope will also
help to ensure that the Town has a clear path for automation, and the potential for a high
degree of success in both the "individual major system areas" and "the level of integration
between systems."
CONCLUSION:
Although Peat Marwick is not the least -cost response, the members of the Executive Task
Force feel that this consulting firm has the broad range of expertise necessary to provide
very thorough consulting services to the Town. During the interview process the Peat
Marwick team members repeatedly demonstrated flexibility and an ability to work well with
Town staff. We believe that the Peat Marwick firm can provide the expertise and
management skills necessary to bring this project to successful implementation.
FISCAL IMPACT:
A NOT TO EXCEED amount of $85,600 for consulting services from the 1988-91 capital
budget allocation for Computer Systems Acquisition (Account No. 014-470-8366).
RESOLUTION NO.
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT
WITH PEAT MARWICK MAIN AND COMPANY FOR
PHASE I OF INFORMATION SYSTEMS CONSULTING SERVICES
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa
Clara, State of California, that the Town of Los Gatos enter into a contract with Peat
Marwick Main and Company in an amount not to exceed $85,600 for Phase I of
Information Systems Consulting Services, and that the Town Manager is authorized, and is
hereby directed, to execute said contract in the name and in behalf of the Town of Los
Gatos.
ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos,
California, held on the day of , 1989 by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
ABSENT COUNCILMEMBERS
SIGNED.
MAYOR OF THE TOWN OF LOS GATOS
ATTEST.
TOWN CLERK OF THE TOWN OF LOS GATOS
MG011690.R1
ATTACHMENT A
VII. Action Plan:
With the conceptual framework and guidelines in place, we
propose to begin acquiring minor system components for "most
benefit" locations. Thus, we propose to:
1. Acquire, through the RFP process, personal
computers and printers to provide some immediate
solutions to the problems identified in this
report.
2. Finalize the evaluations of PC based word
processing programs, and acquire the selected
program with the acquisition of the PCs.
3. Begin user training for the selected word
processing program upon acquisition of PCs.
4. Acquire emulation software which allows a PC to
emulate a Wang terminal (upon acquisition of the
PCs).
5. Order and install Wang circuit boards and cables
which will allow the Finance program to operate on
the Police System.
6. Begin the evaluation process for a PC based
spreadsheet program and acquire the program upon
completion of the evaluation.
7. Enlist the services of an information systems
consultant to define our information system
specifications for a total, Town -wide integrated
system for phased implementation.
8. Propose the design and acquisition of a Police
Records Management System and CAD System in the
1988-89 Capital Improvement Budget.
Each of these steps is discussed below.
1. Acquisition of PCs and printers:
Essential criteria for these components is that they must be
compatible with a future integrated Town -wide Information System
or be justifiable as stand-alone systems.
Given these criteria, the initial components should also provide
some immediate solutions to the problems identified in this
report. We propose to begin with solutions that will provide the
most instant benefits while maintaining the integrity of the
Conceptual Model.
20
ATTACHMENT B
TOWN OF LOS GATOS REQUEST FOR PROPOSAL
FOR INFORMATION SYSTEMS PLANNING AND IMPLEMENTATION
CONSULTING SERVICES
INTRODUCTION
The Town of Los Gatos invites proposals from qualified information systems consultants and/or analysts to
provide professional services for the development of a comprehensive data processing needs analysis and
implementation plan. Consultants will be expected to provide specific recommendations for software and
hardware solutions for the following information systems areas:
1) Administration, including Finance, Personnel, and Records Management and Retention.
2) Police, including Crime Analysis, Records Management, and Computer Aided Dispatch.
3) Geo-base, including Property Information Systems for Planning, Building, Engineering, and Permit
Tracking.
4) Library, including Circulation, Public Access Catalog, and Technical Services.
A description of the Town's "vision"of what is meant by these systems is included in the attached "Information
Systems Plan" (ISP). In addition, supplemental information on the Library system is included as attachment C.
Additional systems may be identified through the needs analysis process.
The Town will not consider proposals from consultants who are affiliated with manufacturers, distributors, or
vendors of computer equipment or software of any kind.
GENERAL INFORMATION ABOUT THE TOWN
Los Gatos is one of Santa Clara County's oldest communities. In 1840, the Mexican government granted a land
patent to Sebastian Peralta and Jose Hernandez for a rancho to be called La Rinconada de Los Gatos (the
corner of the cats). The original rancho covered 6,600 acres in the West Valley area, of which 100 were selected
for the site of the Town of Los Gatos in 1868. Incorporation was in 1887.
Because of its distance from other centers of population, Los Gatos developed a complete community structure
having residential, business and industrial elements.
From the first 100 acre Town site and an 1890 census population of 1,652, Los Gatos grew by the time of its
initial General Plan adoption in 1963 to an area of approximately 4,000 acres, or 6.3 square miles, and a
population in excess of 11,750. By the time of the first major General Plan revision in 1971, the Town had grown
to an area of 9 square miles and a population of 24,350. Today Los Gatos covers approximately 10.3 square
miles and has a population of 28,114 persons.
Los Gatos' boundaries encompass a wide variety of terrain, ranging from level land to steep and densely wooded
hillsides. The sharp visual contrasts among these features maintains the picturesque setting of the Town. In the
midst of an increasingly uniform urban complex, this setting has attracted inhabitants with a preference for the
continuation of the area's distinctive high quality environment.
The Town of Los Gatos is a general law city operating under a Council -Manager form of government, with 12
departments located in 6 different building sites.
The Civic Center, located at 110 East Main Street houses the following operations - Mayor and Council, Town
Manager, Personnel, Town Clerk, Town Attorney, Town Treasurer, Finance, Building Regulation, Planning, and
Engineering; Police department, including Communications Dispatch Center, and Town library.
1
The Town's Neighborhood Center located at 208 East Main Street houses the Community Services Department
and various tenant organizations.
The Municipal Service Center Corporation Yard is on Miles Avenue. There the Parks, Forestry and
Maintenance Services Department occupies several buildings in the yard complex as well as at Oak Meadow Park
on Blossom Hill Road.
The Town does not have a Fire Department, but is served by Santa Clara County Central Fire Protection
District.
A Town Center expansion project is in the planning stages. This would relocate the Library to another facility.
This relocation would then prompt the move of other departments within the Civic Center complex.
INFORMATION SYSTEMS STRATEGY
In 1988, the Town Council approved a conceptual design and strategy for the expansion and growth of the Town's
information systems. This report as prepared by the Office of the Town Manager is included for your careful,
review (attachment B). The report articulates the Town's "vision" for meeting its information systems
requirements. It includes an analysis of existing hardware and software systems and a conceptual model for
developing and expanding the Town's automated capabilities. This document does not represent a comprehensive
needs analysis. It does, however, represent a framework for how the Town wants to approach the development
of information systems solutions. The following are key points in the Town's information systems strategy:
1) Turnkey - solutions for the Town should be based on existing combinations of available hardware and
software (i.e., the Town does not have staff for programming applications). However, the Town should also have
the capability to build custom applications through the use of a SIMPLE AND INTUITIVE fourth generation
language or a software program designed for that purpose (ISP p 3, 13).
2) Flexible - any system(s) proposed as alternatives for the Town should have maximum flexibility (e.g.,
reporting capability of the finance system should not be limited to "canned" reports). In addition, maximum
flexibility should be allowed for in designing or modifying reports for changing field sizes, adding fields, and using
look -up tables rather than hard -coded reporting formats (ISP p 12, 14).
3) Standardization - To the degree possible, systems which have met widely supported industry standards
should be proposed in favor of systems which adhere to narrow proprietary specifications (ISP p 18).
4) Widely Supported - As well as meeting industry standards, proposed hardware, software, and peripheral
equipment should have a broad installed base to insure a high degree of perpetual support.
5) Proven products - The Town does not wish to be a beta -site for the development and debugging of
automated systems.
6) Migration - To the degree possible, applications should be "seamlessly" transportable to larger, newer,
different, or better hardware should the Town wish to do so.
7) Integration - Recommended hardware and software solutions should be as SIMPLY integrated as
possible (i.e., if a single hardware vendor solution meets acceptable levels of performance for all systems, this
would be preferable to multiple hardware vendors, protocol converters, bridges etc). In addition, existing P.C.'s
should integrate into overall system (ISP p. 12).
8) Conversion - Included in the alternatives should be an allowance for converting the Town's existing data,
and financial information to a new system.
2
9) Quality - Systems should demonstrate high mean -time before failure for system components.
In addition, since the time of this report, items 1 through 6 of the "Action Plan" beginning on page 20 have been
implemented. The following hardware and software systems have been acquired
PC's - The Town currently has 16 HP Vectra ES 12 PCs (MS-DOS 286 machines), and 2 Toshiba
3100e lap -tops.
Wordperfect - The Town has adopted Word Perfect as the standard PC based word processing
program (ISP p 23).
Excel - Excel has been selected, and is in use, as the spreadsheet for the Town.
Cable Plan - The entire Town Hall has been rewired for voice and data using twisted pair (four
pair for voice and four pair for data). In addition, a fiber optic cable has been installed but not
"connectorized" for a future data communications back -bone.
Digital Telephone System - The Town is currently using a Northern Telecom Meridian SL1-
RT Digital Switch.
As reflected in the Information Systems Plan report, departments have varying levels of automation in place.
Additionally, there are varying levels of understanding of automated possibilities, and of preconceived ideas for
information systems solutions. As part of the needs assessment process, the consultant of choice will be expected
to develop an understanding of existing departmental operations, whether manual or automated. The consultant
will also be expected to educate Town staff, as needed, on the possibilities for automated solutions for meeting
departmental needs. This is required in order to achieve the objective of having a successful implementation.
The educative approach will promote participation and gain commitment.
SCOPE OF WORK
Overall Objectives
1) To provide specific recommendations for hardware and software solutions for Administration, Police,
Geo-base, and Library systems, and
2) To provide for acquisition, implementation and follow-up performance evaluation of those systems.
Note: At the time of this Request for Proposal, the Town fully intends to meet objective number one.
A careful review of the resulting alternatives, fiscal analysis, and recommended implementation
schedule, however, will determine whether or not the Town will proceed to implement any of
the recommendations.
In achieving the first objective, the following "deliverables" are expected:
1) A detailed analysis of departmental information systems requirements. Analysis to include, but not be
limited to, inter and intra departmental information flows, conversion of manual systems to automated
systems, specific data elements, security needs, and expected growth.
2) Detailed information systems models that translate the results of the needs analysis into "approvable"
models for system components. Models should describe,in layman's terms, using text and graphics, what
the system components will achieve. Models should describe, at a minimum, system inputs, outputs, and
principal interfaces.
3) Specific alternatives recommended in priority order that will satisfy the models addressed above. Each
proposed set of alternatives should include a financial plan and an implementation plan and schedule.
4) Assistance to Town personnel in evaluating alternatives through product reviews and demonstrations,
site visitations and viewing live operations.
3
Upon selection of alternative(s), if any, by Town, the consultant shall:
1) Negotiate best pricing for products, maintenance, training, and other services.
2) Negotiate and develop contracts for the above.
3) Oversee acquisition and implementation, including conversion efforts.
4) Evaluate installed system performance against specifications developed in models.
PROPOSAL FORM AND CONTENT
The proposal should include the following information:
1) Title Page - Indicate the proposal subject, name of firm, local address, telephone number, name of
contact person, and date of submittal.
2) Introduction - Briefly introduce your firm, indicating whether the rum is local, regional, national or
intemational and specifically identify the location of the office in which work is to be done. Provide a
profile of the firm including, but not limited to, the approximate number of professional staff employed
at each level at this office. Indicate the name of the person(s) who will be authorized to make
representation for and to bind the firm, their titles, and telephone numbers.
3) Proposal Information -
(a) Briefly state your understanding of the work to be performed In particular, discuss the
methodology to be utilized in completing a comprehensive needs assessment and in developing
system and operational recommendations.
Describe the recent experience of the firm in performing similar computer systems analysis.
Provide names and telephone numbers of at least three other clients for whom similar work has
been completed.
(c) Indicate the names of the individuals in your firm who will conduct the study, including the
specific function of each. Specify the relevant experience of each of these individuals and
include a current resume for each.
(d) If the consultant intends to utilize a subcontractor, indicate the names of the individuals in the
subcontractor's firm who will perform the work, include a resume for each and provide names
and telephone numbers of at least three subcontractor references.
(e) Describe the work planned to accomplish the scope of the study; indicate the project time
estimates for each identified task and specific staff time to be utilized.
(f) Propose a time schedule for completion of study, including a breakdown by specific task if
appropriate, and preparation of the draft and final reports.
(g) Indicate the all-inclusive fixed fee for the study. Present best pricing for completion of objective
1 and objective 2.
(h) Proposals must include an affidavit of non -affiliation (see attachment A).
(i) Indicate any additional relevant information for the consideration of your firm's qualifications
for consulting services.
(b)
4
SELECTION PROCESS
The award of consulting contract will be made based on the evaluation of proposals by a selection committee.
Selection criteria to include but not be limited to:
Experience, including public sector experience
Approach
Time to complete
Price
References
Non -affiliation
Additional criteria will be used as necessary. The Town or Los Gatos reserves the right to reject any or all
proposals. Proposals will become part of the official files of the Town of Los Gatos and cannot be returned.
HOW TO SUBMIT
Ten copies of proposals should be submitted to:
Debra Figone, Assistant Town Manager
110 E. Main Street
Los Gatos, CA 95032
Town staff will conduct a question and answer session on the RFP on Thursday, April 13, 1989, at 9:30 AM in
the Town Council Chambers located at 110 E. Main Street, Los Gatos, CA 95032. All consultants interested
in submitting proposals are invited to attend. The purpose of this session is to answer specific questions about
the RFP and Town operations in an open forum.
The deadline for submission is Friday, May 12,1989, by 5:00 PM.
Based upon a review of the proposals, only those consultants demonstrating the best qualifications will be invited
to continue in the selection process. Follow-up interviews are tentatively planned for the week of May 29,1989.
The anticipated award of contract by the Town Council is June 19, 1989.
ADDITIONAL REQUIREMENTS
Upon award of contract for consulting services, the consultant will be required to:
1) purchase a Town of Los Gatos Business License (estimated cost 100.00),
2) provide proof of general liability insurance in the amount of $1,000,000,naming the Town as additionally
insured, and
3) sign a hold harmless agreement.
Further questions should be addressed to Debra Figone, Assistant Town Manager or Brian Jones, Information
Systems Intern at 354-6832.
P I LOT0011A:1C N C t2 R FP
5
Note: Please complete the following on your commanv's letterhead and submit
with response to RFP.
AFFIDAVIT OF NON -AFFILIATION
has no existing affiliation
with any manufacturer, distributor or vendor of Computer equipment,
software and/or related services, nor does
participate in any finders fees, consulting fees, commissions or
awards associated with the purchase or lease of such equipment.
any and all compensation to for
consulting services is paid directly by our clients.
I declare under penalty of perjury the foregoing is true and
correct and that I am authorized to make this declaration.
NAME
TITLE
ATTACHMENT C
A'1'I'ACI (MENU C (INITIAL PROPOSAL PRICING)
W
o0
Not Included
Woodland Bills
88
R C' 00
t O
z0
82,000 89,500
Sherman Oaks
C 'O
u CO
3 3
0
u 'u
§09 f
.- N ▪ o r
~ C
Sacramento
u
u
d E
i z 3Q i
(L2• 0
=�:I-, "o'
E+0 ss cZso
o
8 O 8
v
8
'O • r
N
0
c
c
Y
a
00
N
O'
00
M
�QQ
co
0 S
San Francisco
°
::
CO
V)
San Francisco
.c
Y
Gil
c
T
CJ
3
a:
et ON
cr.• M
r- N
c
W
2
v
▪ c
O
ve▪ i
Sacramento
0 d
O a
U a.
Q `, O
N O 0
°
CO 000
N � °
N c �G
0
12/4/89 12:27 PM
C:IS11;\CNSLTNTX.XIS
ATTACHMENT D
REVISED COSTS BREAKDOWN FOR INFORMATION SYSTEM CONSULTANTS "FINALISTS"
PHASE I
Expenses @ 20%
RFPS
Expenses @ 20%
Contract Negotiations
Expenses @ 20%
TOTAL PHASE I
PHASE II, ESTIMATE
Expenses @ 20%
TOTAL PROPOSAL
WARNER GROUP
$30,000
$6,000
$29,000 to $39,000
$5,800 to $7,800
$10,350 to $16,100
$2,070 to $3,220
$83,220 to $102,120
$28,750 250 Hours
$5,750 $5,750
$111,970 to $136,620
ESTIMATE, PHASE II NOT YET NEGOTIATED
PEAT MARWICK
$85,600
Inc
Inc
Inc
Inc
Inc
$85,600
$29,600 180 to 380 Hours
$115,200
SYS7;C:\WINDOWS\PEATWARN.XLS
Page 1 1/9/90 10:50 AM
ATTACHMENT E
In response to concerns by Councilmember Eric Carlson, the following comments are
included as part of this report:
1.
Once the information/automation needs have been identified, the
selection portion of the project will focus on applications (i.e., the
selection process will be software, not hardware, driven).
2. The goal of Phase I is for the Town to become as self-sufficient as
possible. The intent of this project is not become tied to
consultants for ongoing assistance, but, rather, to select systems that
can be managed by Town staff.
3. During the course of Phase I, information systems workload and
performance measures will be developed which reflect, to the
degree possible, enhanced service to the residents of Los Gatos.
These measures will be refined and improved as new systems are
brought on-line.
January 16, 1990
Los Gatos, California
BLOSSOM HILL CONTINUED
incorporates the Council findings and decision at its meeting of December 4, 1989. Carried by
a vote of 3 ayes. Mrs. Benjamin and Mr Hamilton voted no on this consent item for reasons
stated in previous record.
BLACKBERRY HILL #4/ANNEXATION/RESOLUTION 1990-10
Motion by Mr. Ventura, seconded by Mrs. Benjamin, that Council adopt Resolution 1990-10
entitled, RESOLUTION OF THE TOWN OF LOS GATOS MAKING A FINDING
REGARDING THE VALUE OF WRITTEN PROTESTS FILED AND NOT WITHDRAWN AND
ORDERING THE ANNEXATION OF CERTAIN UNINHABITED TERRITORY DESIGNATED
AS BLACKBERRY HILL #4 TO THE TOWN OF LOS GATOS, Carried by a vote of 4 ayes.
Mr. Carlson abstained.
LOCAL EMERGENCY/EXTENDING EXISTENCE/RESOLUTION 1990-11
Motion by Mr. Ventura, seconded by Mrs. Benjamin, that Council adopt Resolution 1990-11
entitled, RESOLUTION OF THE TOWN OF LOS GATOS EXTENDING THE EXISTENCE
OF A LOCAL EMERGENCY, which continues to extend the local emergency from October 17,
1989. Carried unanimously.
INFORMATION SYSTEMS/PEAT MARWICK/COMPUTER MASTER PLAN
Motion by Mr. Ventura, seconded by Mrs. Benjamin, that Council continue this item to February
5, 1990 in order for staff to be able to respond to written questions Mr. Carlson will submit and
would like answered. Carried unanimously.
HAZARDOUS WASTE/HOUSEHOLD COLLECTION DAY/RESOLUTIONS 1990-12 & 1990-13
Motion by Mr. Ventura, seconded by Mrs. Benjamin, that Council adopt Resolution 1990-12
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH SAFETY SPECIALISTS. INC. FOR
HOUSEHOLD HAZARDOUS WASTE COLLECTION SERVICES,and Resolution 1990-13
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CAMPBELL. TOWN
OF LOS GATOS. CITY OF MONTE SERENO, CITY OF SARATOGA. AND COUNTY OF
SANTA CLARA, SPECIFYING TERMS AND CONDITIONS OF PARTICIPATION IN A
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. Carried unanimously.
NATIONAL AVE 15296/NELSON/APPEAL DENIAL/RESOLUTION 1990-14
Motion by Mr. Ventura, seconded by Mrs. Benjamin, that Council adopt Resolution 1990-14
entitled, RESOLUTION OF THE TOWN OF LOS GATOS DENYING APPEAL OF PLANNING
COMMISSION APPROVAL OF A THREE -LOT SUBDIVISION. DEMOLITION OF AN
EXISTING SINGLE-FAMILY RESIDENCE AND SECONDARY DWELLING UNIT. AND
CONSTRUCTION OF THREE NEW DETACHED SINGLE-FAMILY RESIDENCES ON
PROPERTY IN THE R-1:8000 ZONE (15296 NATIONAL AVENUE - HAL NELSON), which
incorporates the findings and decision of the Town Council at its meeting on January 2, 1990.
Carried by a vote of 3 ayes. Mr. Carlson abstained. Mr. Ventura voted no for reasons stated
in previous record.
TC:DI:MM011690
3