Item 29 Staff Report Adopt Resolution Amending Town Council Agenda Format and RulesCOUNCIL AGENDA
DATE: 12/6/93
ITEM NO, 29
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
DATE: December 2, 1993
TO: MAYOR AND TOW
FROM: TOWN MANAGER
SUBJECT: ADOPT RESOLUTION AMENDING TOWN COUNCIL AGENDA FORMAT AND RULES
RECOMMENDATION:
Adopt resolution amending Town Council Agenda Format and Rules.
DISCUSSION:
Attached are proposed changes to your policy on the Town Council Agenda format as suggested by Mayor
Attaway. These changes will simplify the process and facilitate public participation.
ENVIRONMENTAL ASSESSMENT:
Is not a project as defined under CEQA, and no further action is required.
FISCAL IMPACT:
None.
Attachments:
1. Resolution amending Town Council Agenda Format and Rules
2. Proposed Council Policy on Town Council Agenda Format and Rules
PREPARED BY: DAVID W. KNAPP, Town Manager
DWK:pm
MGR065 A:\CNCLRPTS\12-6-5
12/2/93 12:30 pm
Reviewed by:
Attorney Clerk Finance Treasurer
COUNCIL ACTION/ACTION DIRECTED TO:
RESOLUTION NO.
RESOLUTION OF THE TOWN OF LOS GATOS
AMENDING TOWN COUNCIL AGENDA FORMAT AND RULES
WHEREAS, on June 6, 1988 Town Council adopted Resolution No. 1988-124
establishing Council Agenda Format and Rules; and
WHEREAS, it has become necessary to amend the Agenda Format and Rules
to simplify the agenda process and to facilitate public participation.
THEREFORE, BE IT RESOLVED, the Council Agenda Format and Rules are
established as indicated in the attached.
BE IT FURTHER RESOLVED, that Resolution 1988-124 is hereby repealed.
PASSED AND ADOPTED at a meeting of the Town Council of the
Town of Los Gatos, California, held on the day of , 1993 by
the following vote:
COUNCIL MEMBERS:
AYES:
NAYES:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
MGRO65 A:\CNCLRPTS\12-6-5. RES
COUNCIL POLICY
TOWN OF LOS GATOS
Subject: Town Council Agenda Enabling
Format and: Rules Page 1 of 3 Actions:
Approved: Effective Revised
Date: 12/6/93 Date: 6/15/92
12/6/93
PURPOSE
To establish procedures which standardize the Town Council agenda and insure an orderly
meeting.
POLICY
The following policies have been established:
A. Order of the Agenda
Closed Session
Interviews
Meeting Called to Order
Roll Ca11
Pledge of Allegiance
Closed Session Report
Appointments
Presentations
Bid Award,
Consent Calendar
Verbal Communications
Public Hearings
Tewn Clerk
Town Treasu1 L1
Tawn Attumey
.........................................
Other Business
.......................................
........................................ ..........................................
Commission and Committees
Council Reports
Adjournment (No later than midnight without vote)
Shull be listed first under -this section: j
B. Consent Calendar
The Mayor will ask if any member of the public wishes to comment on any item
on the consent calendar. These items may be heard after "Public Hearings". Items
removed from the consent calendar at the request of a Council Member shall be
considered for discussion and action after the section of the agenda entitled "Office
................. ....
of the Town anagci Other Busines '.
C. Verbal Communications
Presentations shall be limited to five (5) minutes per subject. All items that require
Council action will be referred to staff for review and recommendation at a subsequent
meeting (AB 2674-Brown Act Amendment).
D. Adjournment
Council meetings will be adjourned at midnight unless a majority of Council votes to
extend the adjournment time.
E. Preparation of the Agenda
The agenda is prepared by staff for the Mayofs approval. In this manner the Mayor
determines the agenda. 'anti-mem r `o 1ci; ,,,umeet and f
Any rnenzber of the tneetiCouncil :may request that
the ayor a a change ar ad tion to the agenda At € unci tg, . the
ouncd may also vote, to place or delete an item on an agenda. If::t _....,
Council is to add an item on the agerfda,'of that meting, then the Brawn .Act re,.
a twat -thirds vote with a finding that there is a need to take in mediate aetton and. the
need:for a tion met the anent o of the ' of n after the agenda was poste
F. Agenda Schedule Preparation Schedule
Friday 10 days prior to meeting
Wednesday, Noon, prior to meeting
Wednesday, 5:00 p.m., prior to meeting
Thursday, prior to meeting
t; the
wires
All agenda reports due to Town Manager
Cut-off for requests for placement of items on
agenda by members of the public
Cut-off for placement of items on the agenda
by members of Town Council
Written agenda is finalized and printed.
Agenda packets distributed to Town Council
members.
G. Conduct of Town Council Meetings
The Council shall adopt:
1. Robert's "Rules of Order," or
2. some other rules of order, or
3. allow the Mayor to conduct the meeting as deemed appropriate so long as all
members of the Town Council concur.
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H. Reconsideration of Items
No item acted upon by the Town Council will be reconsidered by the Council within
ninety (90) days of the Council action unless the item is requested for reconsideration
by a member of the Town Council. A motion for reconsideration may only be made
at the meeting of the original Council action or at the meeting immediately following
the original action provided the matter appears on the agenda. See schedule in
paragraph F concerning placement of items on the agenda by members of the Town
Council.
I. Motions by the Chair
The Chairperson of the meeting may make or second motions.
The Mayor will restate, or ask that the maker restate, all motions immediately prior to
any vote.
APPROVED AS TO FORM:
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Town Attorney
Page 3 of 3
RESOLUTION 1993-181
RESOLUTION OF THE TOWN OF LOS GATOS
AMENDING TOWN COUNCIL AGENDA FORMAT AND RULES
WHEREAS, on June 6, 1988 Town Council adopted Resolution No. 1988-124
establishing Council Agenda Format and Rules; and
WHEREAS, it has become necessary to amend the Agenda Format and Rules
to simplify the agenda process and to facilitate public participation.
THEREFORE, BE IT RESOLVED, the Council Agenda Format and Rules are
established as indicated in the attached.
BE IT FURTHER RESOLVED, that Resolution 1988-124 is hereby repealed.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 6th day of December, 1993 by the following
vote:
COUNCIL MEMBERS:
AYES: Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O'Laughlin
Mayor Randy Attaway
NAYES: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Randy Attaway
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
A'I"I'EST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
MGR065 A:\CNCLRPTS\12-6-5.RES
December 6, 1993
Los Gatos, California
CERRO VISTA DRIVE 16000/REFUND/BUILDING PERMIT FEE (11.09)
Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council deny the request for refund of
General Plan Update and Permit Tracking Fees paid with the building permit issued for 16000
Cerro Vista Drive. Carried unanimously.
VOLUNTEER PROGRAMS/RECOGNITION (15.20)
Informational report regarding the Town's Volunteer Program was received and filed with
suggestions that as many volunteers throughout the Town be recognized within this program,
including all Commissions, Committees and Board, Service Clubs, BID and Chamber and all
others that have contributed to the support of municipal services.
COUNCIL MEETING SCHEDULE/1993-94 (28.10)
Motion by Mr. Blanton, seconded by Mrs. Lubeck, that Council approve the revised Town
Council Meeting Schedule for 1993-94 Fiscal Year, deleting January 4, 1994 meeting. Carried
unanimously.
AGENDA FORMAT/RESOLUTION 1993-181 (29.10)
Motion by Mrs. Lubeck, seconded by Mr. O'Laughlin, that Council adopt Resolution 1993-181
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AMENDING TOWN COUNCIL
AGENDA FORMAT AND RULES; placing Bid Awards under the heading of Other Business;
adding to Item E, "If there are 2 votes in favor of an issue being placed on an agenda, that issue
will appear on a future agenda."; the word "will" shall be changed to "may" in the second
sentence of Item I. Carried unanimously.
COMMITTEE APPOINTMENTS (30.10)
Motion by Mrs. Benjamin, seconded by Mrs. Lubeck, that Council accept the Council Committee
appointments. Carried unanimously.
COMMITTEE REPORTS (31.10)
Mrs. Benjamin reported that she would need Council input on the consolidation of the
Transportation Agency and the Congestion Management Agency so that she would be able to
vote with Council direction.
ADJOURNMENT
Motion by Mrs. Lubeck, seconded by Mrs. Benjamin, that this evening's meeting be adjourned
at 10:47 p.m. Carried unanimously.
TC:D5:MM120693
Al"1'EST:
Marian V. Cosgrove
Town Clerk
7