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Item 6 Staff Report Amend Town Council Meeting Schedule For Fiscal Year 2001-2002 Adding August 27 Study Session on the Library/Civic Center Master Planning ProcessCOUNCIL AGENDA REPORT DATE: JULY 12, 2001 TO: MAYOR AND TOWN COUNCIL FROM: TOWN MANAGER SUBJECT: MEETING DATE: 7/16/01 ITEM NO. (-) AMEND TOWN COUNCIL MEETING SCHEDULE FOR FISCAL YEAR 2001-2002 ADDING AUGUST 27 STUDY SESSION ON THE LIBRARY/CIVIC CENTER MASTER PLANNING PROCESS. RECOMMENDATION: Amend Town Council Meeting schedule for fiscal year 2001-2002 adding the August 27 study session on the Library/Civic Center master planning process. DISCUSSION: The 2001-2002 Budget includes initial funding for a Library/Civic Center master planning process. Staff, with the assistance of Anderson Brule architects, have developed an outline of the major steps, stakeholder groups, work tasks, key decision points, etc., that would be included in a master planning process. A master plan is an important undertaking to reach decisions on a Library and other Civic Center facility needs. For this reason, a study session where Council can devote sufficient time to this topic, apart from other Council business, is recommended. Attachment: Town Council/Redevelopment Agency Meeting Schedule 2001-2002 Fiscal Year. PREPARED BY: DEBRA J. FIGONE Town Manager Reviewed by: ©/L Attorney Clerk Finance Community Development c:\Bien's Folder\TC-Meeting schedule 2001-2002 cvr letter3.wpd Revised: 7/12/01 6:57 pm Reformatted: 5/30/01 July 2, 2001 July 16, 2001 TOWN COUNCIL/REDEVELOPMENT AGENCY MEETING SCHEDULE 2001-2002 FISCAL YEAR Regular Council/Agency Meeting 5:00-6:45 p.m. - Council Study Session - Parking Management Plan 7:00 p.m. - Regular Council/ Agency Meeting August 20, 2001 August 27, 2001 (6:00 p.m.) September 4 (Tuesday), 2001 September 17, 2001 October 1, 2001 October 15, 2001 November 5, 2001 November 19, 2001 December 3, 2001 December 17, 2001 January 7, 2002 January 22 (Tuesday), 2002 February 4, 2002 February 19 (Tuesday), 2002 March 4, 2002 March 18, 2002 April 1, 2002 April 15, 2002 May 6, 2002 May 20 , 2002 (6: 00 p. m. ) June 3, 2002 June 17, 2002 galar Council/Age1,ey Mom, tiiig CANCELED Regular Council/Agency Meeting Council Study Session - Library/Civic Center master planning process Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting Regular Council/Agency Meeting (Hearing to Consider 2002-2007 Preliminary Capital Improvement Program and 2002-2007 Redevelopment Agency Budget) Regular Council/Agency Meeting(Hearing to Review 209t200/Adopted Operating Budget) Regular Council/Agency Meeting Regular Council/Agency Meeting (Adoption of Resolution Approving 200400 Capital Improvement Program and Adopt 2002-2007 Redevelopment Agency Budget) (Adoption of Resolution Approving Adopted 2002-2003 Operating Budget) All Council Meetings Listed on this Meeting Schedule Are Regular Meetings as Defined in Municipal Code Section 2.20.010 (Government Code Section 54954) MGR192 C:1Bien's Folder\TC-Meeting schedule 2001-2002.wpd Town Council Minutes July 16, 2001 Los Gatos, California Redevelopment Agency RATIFICATION OF PAYROLL/JUNE 2001 (02.V) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council ratify the check registers for the payrolls of June 9, 2001 through June 22, 2001, paid on June 29, 2001, in the amount of $432,064.08. Carried unanimously. CODE COMPLIANCE/QUARTERLY REPORT (03.38) Informational report from the Code Compliance Officer regarding abatement of code violations was received and filed. PLANNING COMMISSION/PLANNING DEPARTMENT MONTHLY STATUS REPORT (04.38) Informational report regarding activityofPlanning Commission and Department was received and filed. MINUTES OF STUDY SESSION JULY 2, 2001 (05A.V) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council approve the Minutes of July 2, 2001 Joint Town Council/Planning Commission Study Session on Alcohol Beverage Policy as submitted. Carried by a vote of 4 ayes. Mr. Blanton abstained. COUNCIL MEETING SCHEDULE FOR 2001-2002/AMENDMENT (06.11&28) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council amend the Town Council Meeting Schedule for 2001-2002 Fiscal Year, adding August 27th study session on the Library/Civic Center master planning process. Carried unanimously. PROJECT 0106/STREET SLURRY SEAL/CAPITAL 2001 (07.24) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council increase Change Order Authority under the Construction Contract with Valley Slurry Seal Company by $40,000. Carried unanimously. UNIVERSITY AVENUE 330/TRAFFIC MITIGATION/DEV-97-05 (08.15) Motion by Mr. Glickman, seconded by Mr. Blanton, approve recommendation for alternative traffic mitigation for development at 330 University Avenue, application DEV-97-05, and accept additional $10,631.00 over and above $49,369.00 for a total of $60,000.00 to facilitate the completion of the intersection improvements. Carried unanimously. PROJECT 0106/ANNUAL STREET RESURFACING/RESOLUTION 2001-78 (09.24) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council adopt Resolution 2001-78 entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2001 STREET RECONSTRUCTION PROJECT AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS. Carried unanimously. PROJECT 0203/CURB-GUTTER-SIDEWALK RECONSTRUCTION/RESOLUTION 2001-79 (10.24) Motion by Mr. Glickman, seconded by Mr. Blanton, that Council adopt Resolution 2001-79 entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING THE PLANS AND SPECIFICATIONS FOR CURB, GUTTER AND SIDEWALK RECONSTRUCTION - CAPITAL PROJECT 0203 AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS. Carried unanimously. 2 TC:D13:MM071601