Item 15 Staff Reports Adopt Resolutions Approving the FY2002/03 Operating Budget/Capital Budget and Carry-Forward Appropriations, Other Approved Adjustments, and Minor CorrectionsDATE:
COUNCIL/AGENCY AGENDA REPORT
May 30, 2002
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDE
FROM:
E
TOWN MANAGER/EXECUTIVE DIRECTOR
MEETING DATE: 6/03/02
ITEM NO. 15
AGENCY
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD
APPROPRIATIONS, OTHER APPROVED ADJUSTMENTS, AND MINOR
CORRECTIONS
RECOMMENDATION:
1. Adopt resolutions approving the 2002/03 Operating and FY 2002/07 Capital Improvement Plan
for the Town of Los Gatos, directing staff to incorporate within the final adopted budget any
changes related to the Council approved meet and confer process, and management
compensation plan and any minor corrections due to more refined budgetary estimates, and
incorporate authorized carry -forward appropriations.
2. Adopt resolutions approving the 2002/03 Operating and FY 2002/07 Capital Improvement Plan
for the Redevelopment Agency of Los Gatos, directing staff to incorporate within the final
adopted budget any changes related to the Council approved meet and confer process, and
management compensation plan and any minor corrections due to more refined budgetary
estimates, and incorporate authorized carry -forward appropriations.
BACKGROUND:
A public hearing was held on the 2002/07 Capital Improvement Plan and Redevelopment Agency
Operating budget on May 07, 2002. Additionally, a public hearing was held on the Town's 2002/03
Operating Budget on May 20, 2002.
PREPARED BY: STEPHEN CONWAY
Finance & Administrative 'es r 'recto
N: WI GR\Adm in WorkFi Ies\cnclrpts12002-2003 budgetreport. wpd
Reviewed by: OvAttorney -Finance Personnel Revised: 5/31/02 2:20 pm
Reformatted: 10/23/95
46
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD APPROPRIATIONS,
OTHER APPROVED ADJUSTMENTS, AND MINOR CORRECTIONS
MAY 30, 2002 •
DISCUSSION:
The table below presents summary fund information presenting the proposed FY 2002/03 revenues
and expenditures reviewed by Town Council on May 20, 2002, staff submitted revisions proposed
for the final budget by fund (if any), and the recommended FY 2002/03 final adopted budget.
Revenues
General Fund $ 24,438,825 N/A - $ 24,438,825
Adjustments
Miscellaneous Revenue 25,000 132,857 157,857
Total General Fund $ 24,463,825 $ 132,857 $ 24.596,682
Special Revenue Funds $ 2,273,342 -0- $ 2,273,342
Adjustments:
CDBG Revenue Allocation 299,980 2,126 302 106
FY 2002/03 FY 2002/03 FY 2002/03
Proposed Final Proposed Final
Budget Adjustments Adopted Budget
Total Special Revenue Fund $ 2,573,322 $ 2,126 $ 2,575,448
Capital Projects Funds $ 2.833,071 -0- $ 2,833,071
Internal Service Funds $ 4,268,445 -0- $ 4,268,445
Trust & Agency Funds $ 180,713 -0- $ 180,713
RDA Funds $ 13,283,756 -0- $ 13,283,756
Total Revenues All Funds $ 47,603.132 $ 134,983 $ 47,738.115
Expenditures
General Fund $ 24,094,605 N/A $ 24,094,605
Adjustments:
SVACA Agreement 200,000 35.300 235,300
Election Costs 7,500 5.000 12,500
Cities Association 2,700 300 3,000
Total General Fund $ 24,304,805 $ 40,600 $ 24,345,405
Special Revenue Funds 2,513,060 N/A 2,513,060
Adjustments:
CDBG Revenue Allocation 82,967 2.126 85,093
Total Special Revenue Fund $ 2,596,027 $ 2,126 $ 2,598,153
Capital Projects Funds $ 8,213,018 $ - $ 8,213,018
Internal Service Funds $ 5,675,140 $ - $ 5,675,140
Trust & Agency Funds $ 166,503 $ - $ 1.66,503
RDA Funds $ 9,867,753 $ - $ 9,867,753
Total Expenditures -All Funds $ 50,823,246 $ 42,726 $ 50,865,972
The proposed adopted total Town and Redevelopment Agency revenues and expenditures are
$47,738,115 and $50,823,846 respectively. These totals include both operating and capital
expenditures. The excess of total expenditures over total revenues of $3,127,857 does not represent
an operating budget shortfall. This amount represents the use of capital reserves to fund the Town's
aggressive capital improvements program as proposed in the first year (FY2002/03) of the Town's
FY2002/07 Capital Improvement Plan. For accounting purposes, "reserves" cannot be classified as
revenues, causing the total all funds revenues to reflect lower amounts than all funds expenditures.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD APPROPRIATIONS,
OTHER APPROVED ADJUSTMENTS, AND MINOR CORRECTIONS
MAY 30, 2002
However, the proposed adopted total Town and Redevelopment Agency operating budget for FY
2002/03 (excluding the capital projects funds expenditures and revenues as explained above) is
balanced, with a small surplus indicated on all "all funds" level. The total all funds operating
revenues are $35,867,944 and operating expenditures are adopted at $33,710,616.
More specifically, the Town's General Fund adopted budget is also balanced, with operating
revenues proposed of $24,596,682 and operating expenditures proposed of $24,345,405.
As shown in the table above, no revisions are recommended by staff to the Town's proposed
2002/07 Capital Improvement Plan (budgeted in the Town's Capital Projects Fund) or
Redevelopment Agency Operating/Capital budget.
The following revisions are proposed by Town staff since the presentation of the proposed 2002/03
operating budget for fiscal years 2002/03 on May 20, 2002:
GENERAL FUND:
Expenditure Adjustments
Silicon Valley Animal Control Authority (Increase from $200,000 to $235,300)
Town staff was notified that the Silicon Valley Animal Control Authority approved its FY 2002/03
budget. The Town's share is allocated at $235,300. This amount includes the Town's share of a 5%
increase to the Authority's budgeted support of the Wildlife Center of Silicon Valley approved by
the Authority's Board of Directors on Monday, May 20, 2002. SVACA is under contract with the
Humane Society until June 30t' 2003. The Humane Society increased their 2002/03 costs by 15%
which, in turn affects SVACA agency contributions.
Election Costs (Increase from $7,500 to $12,500)
Town staff was notified that the County of Santa Clara will be increasing its printing cost fees for
the November 2002 general election. The proposed budget was amended by $5,000 to reflect this
increase.
Cities Association (Increase from $2,700 to $3,000)
Subsequent to preparation of the proposed budget, Town staff was notified on an increase in dues
for the Santa Clara County Cities Association. The $300 increase is now added to the Town's Non -
Departmental proposed FY 2002/03 budget.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD APPROPRIATIONS,
OTHER APPROVED ADJUSTMENTS, AND MINOR CORRECTIONS
MAY 30, 2002
Miscellaneous Revenues (Increase from S25,000 to $157,857)
The proposed FY 2002/03 budget provides funding for the Council Video Chambers project. As part
of that project, $132,857 of money deposited in the Town's General Fund from the cable TV
settlement can be recognized as revenue applied to this project in FY 2002/03. The proposed
General fund revenue for FY 2002/03 is adjusted accordingly.
SPECIAL REVENUE FUNDS
Revenue and Expenditures:
Community Development Block Grant Fund (Increase Revenues & Expenditures by $2,126)
Town staff has adjusted total Community Development Block Grant revenues by $2,126 and
program expenditures by $2,126 to agree to actual allocations per the County of Santa Clara. This
is an administrative adjustment only.
CARRY -FORWARDS
Encumbered Items Outstanding at June 30, 2002.
Town policy is that unexpended and unencumbered funds lapse at the end of the fiscal year. Town
policy also provides that valid encumbrances that are open at the end of the fiscal year may be
carried forward to the following fiscal year and re -appropriated from the encumbrance reserve dollars
set aside upon the close of the prior fiscal year. A significant amount of these encumbered items
may either be closed out during the year-end process or paid in full by the time of the final fiscal year
close-out and would not be carried forward to FY2002-03. Valid and Town management -approved
encumbrances outstanding at the close of year end 2002 will be reserved in their respective funds
at year end. These reserves will provide the funding source to carry them forward into the future
fiscal year.
Non -Encumbered Items
In addition to the open encumbrances outstanding at year-end, staff is proposing to carry -forward
the following previously Council approved items from their unexpended balances in FY 2001-02 to
FY 2002-03:
PAGE 5
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD APPROPRIATIONS,
OTHER APPROVED ADJUSTMENTS, AND MINOR CORRECTIONS
MAY 30, 2002 •
Description
Fund
Dept
Amount
Local Law Enforcement Grant
100
Police
$194,657
K-9 Donation Remaining Funds
100
Police
$9,495
COPS Grant
100
Police
$143,835
CLEEP TECHNOLOGY Grant
100
Police
$194,657
Human Needs Assessment
100
Comm.
Services
$25,000
Town -Wide Training
100
Personnel
$50,000
Holding Cells-PD Carpets
695
Bld Maint
$70,000
Total Carryover Requests
$687,644
Final Adopted Budget Changes FY 2002/03
The resolution adopting the FY 2002/03 proposed budget directs staff to include changes resulting
from the Council approved meet and confer process or minor corrections that will cause the final
published budget to differ slightly from what is presented for adoption. Any changes resulting from
the Town's meet and confer process and Council authorized adjustments to the management
compensation plan (to be brought forward to Town Council at a future time as a separate item), will
be incorporated within the final published budget document thereby not requiring a second adoption
of the annual budget. The 2002/03 Proposed Budget includes staffing levels for each department
as expressed by classification, full-time equivalent positions, and temporary staff hours. This
reflects the authorized budgeted staff levels for 2002/03.
FISCAL IMPACT
The following table provides a summary of recommended changes and funding sources to be
included in the 2002-03 Adopted Budget.
PAGE 6
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTIONS APPROVING THE FY2002/03 OPERATING
BUDGET/CAPITAL BUDGET AND CARRY -FORWARD APPROPRIATIONS,
OTHER APPROVED ADJUSTMENTS, AND MINOR CORRECTIONS
MAY 30, 2002
Description
Amount
Funding Source
Estimated Outstanding
Encumbrances at 6/30/2002
Approved encumbrance
balances outstanding at
June 30, 2002
Reserve for Encumbrances by
fund
General Fund Expenditures
Increase $40,600
Revised General Fund FY
02/03 expenditures as detailed
in FY 02/03 Total Revenues &
Expenditures
General Fund Revenues
Increase $132,857
Revised General Fund FY
02/03 revenues as detailed in
FY 02/03 Total Revenues &
Expenditures
Special Revenue Fund
Expenditures & Revenues
$2,126
Equal increase/decrease-no
change in overall budget
Building Maintenance
Carryover
$70,000
Funded from Building
Maintenance Reserves for
Carryover at June 30, 2002.
This reserve is established at
close of year end from excess
revenues and/or expenditure
savings as its funding source.
General Fund Carryover
$607,644
Funded from General Fund
Reserves for Carryover at June
30, 2002. This reserve is
established at close of year end
from excess revenues and/or
expenditure savings as its
funding source.
Attachments:
1. Financial Summaries -Total Revenues and Expenditures All Funds FY 2002/03
2. Resolution Approving Town FY 2002/03 Operating and FY 2002/07 Capital Budget
3. Resolution Approving FY 2002/03 Redevelopment Agency Operating and FY 2002/07 Capital
Budget
a
Financial Summaries
Total Revenues and Expenditures
Total Town and RDA Revenue Summary — by Fund
Total Town and RDA Expenditure Summary — by Fund
Total Town and RDA Revenues Summary — by Category
Total Town and RDA Expenditure Summary — by Category
General Fund Revenues and Expenditures
General Fund Revenues — by Department
General Fund Expenditures — by Department
Operating Transfers
Schedule of Interfund Transfers
Fund Balance
Fund Balance Activity Summary — by Fund
5 Year Comparative Fund Balance — by Fund
Departmental Budgets
Department Revenues — by Program
Department Expenditures — by Program
Staffing
Summary of Positions — by Department
Summary of Positions — by Fund
ATTACHMENT 1
Total Town and RDA Revenues — by Fund
(Includes Transfers In)
00/01 01/02 �% 02/03
Fund Fund Name Actual Adjusted Change Adopted Change
General Funds
100 General Fund 28,212,668 23,474,973 116 -`)"„) 24,596,682 4.78%
Special Revenue Funds
207 Parking Management . n/a n/a n/a 1,190,100 n/a
210 Solid Waste Management 199,952 166,000 (16.9x"") 169,400 2.05%
218 HCD Housing Rehabilitation 41,920 152,000 262.60% 146.800 13 42"„)
219 HCD-Community Dev Block Grant 115,786 293,900 153.83% 302.106 2.79%
220 Non -Point Source 230,600 194,500 (15.65%) 152,460 121 61
230 Sewer Maintenance 472,639 484,900 2.59% 573,100 18.19%
Landscape & Lighting Districts
250 Blackwell District 3,402 3,400 10.05°") 3,260 4.12%
251 Kennedy Meadows District 10,309 10.300 (,) 09%) 10,395 (() 9_°„)
252 Gemini Court District 4,495 4,300 (4.33"°) 4,240 1.40%
253 Santa Rosa Heights District 10,717 10,400 (2.9W) 10,100 2.88%
254 Vasona Heights District 14,707 14,000 (4 ,s 1"„) 10,787 22.95%
255 Hillbrook District 3,318 2,900 (12 60"„) 2,700 6.90%
Capital Project Funds
400 GFAR
405 Traffic Mitigation
410 Grant Funded CIP Projects
461 Storm Drain #1
462 Storm Drain #2
463 Storm Drain #3
474 Construction Utility Underground
480 Gas Tax - Street & Signal
Internal Service Funds
601 Equipment Replacement Fund
610 Worker's Comp Self Insurance
620 Self Insurance Fund
680 Office Stores Fund
685 Management Information Systems
690 Vehicle Maintenance Fund
695 Building Maintenance Fund
Trust & Agency Funds
710 Library Trust
711 Ness Trust Bequest
724 Parking District #88
Redevelopment Agency Funds
930 RDA - Capital Project Funds
950 RDA - Debt Service Fund
960 RDA - Low / Moderate Housing
5,710,984 2,883,450
120,800 126,000
578,450
51,399 61,100
50,544 54,600
8,067 13,700
140,290 144,200
620,322 620,800
(49.51%) 675,432 76.58%
4.30% 70,000 44.44%
1,235,008 ( 1 1 3.5O"„)
18.87% 61,770 1�°)
8.02% 35,861 34.32%
69.83% 8,500 37.96%
2.79% 129.800 9.99%
0.08% 616,700 0.66%
712,999 795,700 11.60% 558,400 29.82%
460,218 452,000 (I .-90„) 515,950 ( 14 1 )
707,915 811,200 14.59% 741,200 8.63%
75,757 83,200 9.83% 83,250 ) t , ( 4,
789,594 841,900 6.62% 752,095 10.67%
491,500 564,100 14.77% 534,500 5.25%
940,119 955,910 1.68% 1,083,050 1 1 ; ,10°")
14,970 11, tu,"", 22,500
8,690 ( Ii,l ,),°,,, 6,250
152,150 - 11(,( is°0 151,963
2,211,084 - (I ..1,11 0" .) 9,037,100
3,566,456 2,581,030 (2- 63"„) 3,433,444 (33.t)3" )
805,590 611,320 (24 12",i 813,212 ; (,3"„,
Total Fund Revenues and Transfers -In 46,959,959 36,990,233 (_ 123"„ 47,738,115 (2') (,e,°")
III - 2
Total Town and RDA Revenues — by Funds
Internal
Service
8.9%
Special
Revenue
5.4%
General Funds
51.5%
FY 2002/03
Capital
Projects 5.9%
Trust & Agency
.04%
FY 2002/03 Revenue Summary
General Funds 24,596,682
Special Revenue 2,575,448
Internal Service 4,268,445
Capital Project Funds 2,833,071
Trust & Agency Funds 180,713
Redevelopment Agency 13,283,756
Total Revenues & Transfers In 47,738,115
Total Town & RDA Expenditures by Fund
00/01 01/02 % 02/03
Fund Fund Name Actual Adjusted Change Adopted Change
General Funds
100 General Fund $ 21,829,885 $ 25,131,108 15.12% $ 24,082,848 (4 I''',.,
Special Revenue Funds
207 Parking Management n/a n/a , n a 1,143,877 n/a
210 Solid Waste Management 86,503 113,900 31.67% 162,600 42.76%
218 HCD Housing Rehabilitation 47,313 360,876 662.74% 198,800 (44',I',i
219 HCD-Community Dev Block Grant 115,779 293,867 153.82% 85,093 (- I w )
220 Non -Point Source Maintenance 126,001 127,100 0.87% 127,660 0.44%
230 Sewer Maintenance 403,539 428,900 6.28% 488,600 13.92%
Landscape & Lighting Districts
250 Blackwell District 2,065 3,300 59.81% 3,200 (; ();"„i
251 Kennedy Meadows District 17,277 6,600 (61.SU°°) 4,450 (32 ;,",.)
252 Gemini Court District 3,811 5,070 33.04% 5,160 1.78%
253 Santa Rosa Heights District 4,872 5,100 4.68% 5,400 5.88%
254 Vasona Heights District 3,790 4,850 27.97% 11,300 132.99%
255 Hillbrook District 3,378 3,720 10.13% 3,900 4.84%
Capital Project Funds
400 GFAR 311,439 10,262,797 3195.28% 5,797,610 (-1' I"")
405 Traffic Mitigation - - % - %
410 Grant Funded CIP Projects 16,718 578,450 3360.04% 1,235,008 113.50%
461 Storm Drain #1 14,855 2,688 IxI.9I"„) (I(NI (Nr „)
462 Storm Drain #2 88,320 39,152 (55.67°„) (1)11)iN)"„)
463 Storm Drain #3 20,154 (l 00 00° °) - %
474 Construction Utility Underground - - % - %
480 Gas Tax - Street & Signal 3,045 832,200 27230.05% 1,034,400 24.30%
Internal Service Funds
201 Equipment Replacement Fund 491,900 561,990 14.25%
610 Worker's Comp Self Insurance 359,481 390,000 8.49% 576,100 47.72%
620 Self Insurance Fund 468,211 717,200 53.18% 796,700 11.08%
680 Office Stores Fund 61,830 113,500 83.57% 83,250 ) 2(, (,�„)
685 Management Information Systems 522,594 1,225,476 134.50% 1,064,400 ) 1 , Li'. ,
690 Vehicle Maintenance Fund 470,782 557,508 18.42% 534,650 (4 I O".,)
695 Building Maintenance Fund 923,018 1,019,100 10.41% 1,083,050 6.28%
Trust & Agency Funds
710 Library Trust 22,571 (I /U.(U"„) 19,500 - %
711 Ness Trust Bequest 786 ( l 0U UU° ..) - - %
724 Parking District #88 146,063 - (l00 lU",,) 147,003 - %
Redevelopment Agency Funds
930 RDA - Capital Project Funds
950 RDA - Debt Service Fund
960 RDA - Low / Moderate Housing
Fund Operating Expenditures
Plus Transfers Out
Total Fund Expenditures
1,082,701 5,190,540
1,280,156 1,068,800
394,496 504,400
379.41%
(1 n.51 ",o
27.86%
7,346,668
2,378,185
142,900
41.54%
122.51
28,831,432 49,478,102 71.61% 49,124,302 ) u
8,896,432 2,302,520 1,741,670
37,727,864 51,780,622 37.25% 50,865,972
III - 4
Total Town and RDA Expenditures — by Fund
Transfers Out
3.4%
Redevelopment
Agency
19.4%
Trust
& Agency
.3%
FY 2002/03
Capital Project
15.9%
FY 2002/03 Expenditures Summary
General Funds
47.3%
Special
Revenue
4.4%
Internal Service
9.3%
General Funds 24,082,848
Special Revenue 2,240,040
Internal Service 4,700,140
Capital Project Funds 8,067,018
Trust & Agency Funds 166,503
Redevelopment Agency 9,867,753
Transfers Out 1,741,670
Total Expenditures & Transfers Out 50,865,972
III - 5
Total Revenues - by Category
Interest
4.5%
Fines &
Forfeitures
2.2%
Charges
for
Services
I4.1%
Intergovernmental
11.5%
Other Sources
1.7%
Licenses
& Permits
4.0%
FY 2002/03
Misc
Taxes
0.5%
Bond Proceeds
18.9%
Transfers In
3.6%
Property
Tax
18.8%
Sales & Use Tax
Franchise 15.7%
Fees
TOT 2.2%
2.3%
00/01 01/02 01/02 02/03
Total Revenues Actual Adjusted Estimated Adopted
Property Tax 7,884,408 7,708,650 8,440,734 8,994,486
Sales & Use Tax 9,429,256 7,000,000 7,000,000 7,500,000
Franchise Fees 929,865 940,000 1,017,900 1,039,000
Transient Occupancy Tax 1,286,276 900,000 900,000 1,100,000
Miscellaneous Other Taxes 182,610 265,800 232,800 221,500
Licenses & Permits 1,801,442 1,82- 00 1,646,299 1,911,200
Intergovernmental Revenues 4,567,629 5,382,403 4,794,363 5,475,771
Charges for Services 6,334,727 6,729,450 6,550,000 6,739,720
Fines & Forfeitures 608,183 1,055,570 521,154 1,071,900
Interest 3,611,364 2,049,820 2,084,213 2,143,051
Other Sources 1,131,045 828,400 942,205 799,817
Bond Proceeds - - 9,000,000
Transfers In 7,144,655 2,302,540 2,555,700 1,741,670
Total Revenues 44,911,459 36,990,233 36,685,367 47,738,115
III - 6
Total Expenditures — by Category
Transfers Out
3.4%
Lease Payments
1.0%
Capital Projects
29.3%
Internal Service
Charges
6.8% Debt Service
1.3%
FY 2002/03
Grants & Awards
.8%
Fixed Assets
1.9%
Salaries and
Benefits
36.4%
Operating
Expenditures
19.0%
00/01 01/02 01/02 02/03
Total Expenditures Actual Adjusted Estimated Adopted
Salaries and Benefits 14,303,326 16,970,249 15,596,241 18,510,947
Operating Expenditures 8,536,066 9,818,480 9,276,263 9,647,880
Fixed Assets 675,448 1,481,621 939,898 989,990
Grants 484,353 833,400 796,700 423,597
Debt Service 411,385 252,600 398,590 686,000
Internal Service Charges 3,164,443 3,624,072 3,482,529 3,465,941
Capital Projects 752,587 16,283,381 7,945,568 14,900,052
Capital Acquisitions 1,953,524
Lease Payments 532,649 251,000 503,580 499,895
Total Expenditures 28,860,256 49,514,802 40,892,893 49,124,302
Plus Transfers Out 8,896,432 2,302,520 2,555,700 1,741,670
Total Uses of Funds 37,756,688 51,817,322 43,448,593 50,865,972
III - 7
General Fund Revenues - by Department
Town Council
Town Clerk
Town Treasurer
Town Attorney
Non -Departmental
Town Manager
Community Development
Police Department
Parks & Public Works
Community Services
Library Services
Total General Fund Revenues
00/01
Actuals
60,525
2,034,630
20,848,671
1,163,323
1,640,352
1,938,594
343,066
72,169
111,339
$ 28,212,668
O1/02
Adjusted
46.600
1,700,000
16,260,010
1,100,000
1,683,250
2,276,123
248,990
72,000
88,000
S 23,474,973
01/02
Estimated
02/03
Adopted
34,984 80,000
1,485,453 1,400,000
16,801,922 18,743,707
986,147 1,000,000
1,493,000 1,590,000
1,773,750 1,230,200
277,520 307,200
65,488 169,575
98,054 76,000
$ 23,016,318 $ 24,596,682
Use of / (Addition to) General Fund
Undesignated Reserves
Fund Balance Reserve
Available to be Appropriated
Designated Reserves
Manager's Contingency
Debt Service
Civic Center Improvements
Museum Upgrades
Animal Shelter
Market Fluctuations
Designated for Parking
Economic Uncertainty
Library Building Plans
Reserve for LT Notes
Advance to RDA
Advance to Non -Point Source
Designated for Capital Improve
Fund Balance Carryforward
PERS Surplus Reserve
Reserve for Encumbrances
Authorized Carryovers
Total Use of (Addition To) Reserves
Reserves:
1,175,719
(940,725)
(42)
(353,086)
226,000
(3,678,001)
(80,000)
350,000
(1,968,500)
(150,000)
(472,213)
3,996,330
1,203,670
(397,044)
(335,900)
$ (1,423,792)
940,725
1,665,000
583,414
50,500
172,400
80,000
280,541
397,044
185,900
$ 4,355,524
940,725
1,665,000
583,414
50,500
172,400
80,000
280,541
100,000
36,000
(537,277)
397,044
185,900 150,000
$ 4,355,524 $ (251,277)
Total Source of Funds
$ 26,788,876
$ 27,830,497 $ 27,371,842
24,345,405
Less: Expenditures & Trfrs/Out
Net Budget
(26,688,485)
$ 100,391
(27,002,858) (27,371,842)
(24,345,405)
$ 827,639 $ $
General Fund Revenues — by Department
FY 2002/03
Non -
Departmental
76.2%
Town Treasurer
5.7%
Town Clerk PPW
.3% 1.2%
Library Community
.3% Services
. 7%
Police
5%
Town Manager
4.1%
Community
Development
6.5%
* Graph breakdown does not include Use of Fund Balance Reserves
III - 9
General Fund Expenditures — by Department
00/01 01/02 01/02 02/03
Actuals Adjusted . Estimated Adopted
Town Council 102,107 157,600 122,000 154,100
Town Clerk 262,927 325,600 309,875 374,800
Town Treasurer 49,202 65,100 56,700 61,700
Town Attorney 310,580 418,135 320,135 243,600
Non -Departmental 968,299 1,554,120 3,264,131 1,359,347
Town Manager 1,767,279 2,120,800 1,984,400 2,106,300
Community Development 1,949,078 2,559,175 2,190,642 2,487,950
Police Department 9,175,280 9,932,342 9,851,830 9,494,790
Parks & Public Works 4,683,150 5,128,574 4,720,339 4,971,485
Community Services 740,478 1,020,105 969,912 995,276
Library Services 1,821,504 1,849,557 1,700,307 1,833,500
Total General Fund $ 21,829,885 $ 25,131,108 $ 25,490,271 $ 24,082,848
Operating Transfers Out
4,858,600 1,871,750
1,881,571 262,557
Total Operating Budget $ 26,688,485 $ 27,002,858 $ 27,371,842 $ 24,345,405
FY 2002/03
Police Department
39.4%
Parks &
Public Works
20.6%
Community
Development Community
Services
10.3% Library 4.1
Town Manager Town 7.6%
8.7% Non -Departmental Council
Town
5.6% .6%
Attorney
1% Town Clerk
1.6%
Town Treasurer
.3%
* Graph does not include Transfers Out
III - 10
Schedule of Interfund Transfers
Fiscal Year 2002/03
Estimated Adopted Budget
01/02 01/02 02/03 02/03
Fund Description Transfers In Transfers Out Transfers In Transfers Out
General Funds
General Fund 274,370 1,881,571 1,087,100 262,557
Special Revenue Funds
Parking Management Fund - 36,000
Solid Waste Management 18,600 28,100
HCD Housing Rehabilitation -
HCD-Community Dev Block Grant 17,821 20,000 18,700 217,013
Non -Point Source Maintenance - 33,610 22,100
Sewer Maintenance 74,200 • - 84,500
Landscape & Lighting Districts
Blackwell District 550 - 550
Kennedy Meadows District - 1,780 - 1,780
Gemini Court District 720 720
Santa Rosa Heights District 1,400 1,400
Vasona Heights District 2,220 - 1,660
Hillbrook District 290 - 290
Capital Project Funds
GFAR 1,879,750 - 382,857
Traffic Mitigation 35,000 40,000
Grant Funded CIP Projects 20,000 - 217,013
Storm Drain #1
Storm Drain #2
Storm Drain #3 -
Construction Utility Underground
Gas Tax - Street & Signal 106,000 106,000
Internal Service Funds
Equipment Fund
Worker's Comp Self Insurance
Self Insurance Fund
Office Stores Fund
Management Information Systems
Vehicle Maintenance Fund
Building Maintenance Fund
Redevelopment Agency Funds
RDA - Capital Project Funds
RDA - Debt Service Fund
RDA - Low / Moderate Housing
363,759
(249,957)
613,716
16,000
363,759
(741,912)
741,912
500,000
150,000
150,000
175,000
Total Transfers 2,919,459 2,555,700 1,741,670 1,741,670
Fund Balance Activity Summary
Fiscal Year 2002/03
Est Balance Plus Plus Less Less Est. Balances
7/1/2002 Revenues Transfers In Expenditures Transfers Out 6/30/2003
General Fund
lindesignated Reserves ,
Fund Balance (Avail to be appropriated) 23,509,582 1,087,100 23,832,848 226,557
Designated Reserves
Civic Center Improvements 663,086 - 663,086
Manager's Contingency 100,000 100.000 -
Designated Productivity 100,000 - 100,000
Open Space Reserve 612,000 612,000
Museum Upgrades 13,500 - 13,500
Animal Shelter 174,600 - 174,600
Market Fluctuations 353,086 - 353,086
Designated for Parking 774,000 36,000 738,000
Economic Uncertainty 3,678,001 3,678,001
Reserve for Encumbrances
Designated for Capital Imp 191,672 - - 728,949
Authorized Carryovers 150,000 - - 150,000
Reserve for LT Notes 325,000 - - - 325,000
Advance to RDA 1,968,500 - - 1,968,500
Advance to Non -Point Source 150,000 - 150,000
Total General Fund 9,253,445 23,509,582 1,087,100 24,082,848 262,557 9,504,722
Special Revenue Funds
Parking Management Program
Solid Waste
Housing Conservation Program
Community Dev Block Grant
Non -Point Source
Sewer Maintenance
Blackwell Assessment District
Kennedy Assessment District
Gemini Assessment District
Santa Rosa Assessment District
Vasona Assessment District
Hillbrook Assessment District
Total Special Revenue Funds
1,154,100
430,630 169,400
1,130,597 146,800
283,406
201,279 152,460
573,100
4,275 3,260
5,672 10,395
4,549 4,240
49,657 10,100
30,342 10,787
25,829 2,700
1,882,830 2.520,748
36,000 1,143,877 - 46,223
162,600 28,100 409,330
198,800 - 1,078,597
18,700 85,093 217,013
127,660 22.100 203.979
488,600 84,500
3,200 550 3,785
4,450 1,780 9,837
5,160 720 2,909
5,400 1,400 52,957
11,300 1,660 28,169
3.900 290 24,339
54,700 2,240,040 358,113 1,860,125
Capital Project Funds
GFAR 6,307,675 292,575 382,857 5,797,610 1,185,497
GFAR - Designated for Parking 1,972,000 - - 1,972,000
Traffic Mitigation 206,100 70,000 - 40,000 236,100
Grant Funded CIP Projects 48,202 1,017,995 217,013 1,235,008 48,202
Storm Drain # 1 299,638 61,770 - - 361,408
Storm Drain #2 195,954 35,861 - - 231,815
Storm Drain #3 132,249 8,500 140,749
Construction Tax - Undergrounding 1,700,238 129,800 - 1,830,038
Gas Tax 1,170,724 616,700 1,034,400 106,000 647,024
Total Capital Projects Funds 12,032,780 2,233,201 599,870 8,067,018 146,000 6,652,833
Fund Balance Activity Summary
Fiscal Year 2002/03
Est Balance Plus Plus ' Less Less Est Balances
7/1/2002 Revenues Transfers In Expenditures Transfers Out 6/30/2003
Internal Service
Equipment Replacement 2.597,655 495,500 - 561,990 500,000 2,031,165
Designated for Gas Tax Assets 330,000 - - 330,000
Designated for Sewer Equip 294,679 29,100 - 323,779
Designated for Non -Point Source 151,730 33,800 - 185,530
Worker's Comp Self insurance 2.137.435 515,950 576,100 150.000 1,927,285
ABAG Self Insurance 1,970.644 741.200 - 796.700 150,000 1,765,144
Stores 151,573 83,250 83.250 151,573
Management Info Systems 1,871,357 752,095 - 1,064,400 175,000 1,384,052
Vehicle Maintenance 60,635 534,500 534,650 60,485
Building Maintenance 280,587 1,083,050 - 1,083.050 280.587
Total Internal Service Fund Reserves 9,846.295 4,268,445 4,700,140 975,000 8,439.600
Trust & Agency
Library Trust 39,948 22,500 19,500 42,948
Ness Trust Bequest 152,262 6,250 - - 158,512
Parking District #88 277,704 151,963 147,003 282,664
Total Trust & Agency Reserves 469,914 180,713 166,503 484,124
Redevelopment Agency
RDA - Capital Project Funds
RDA - Debt Service Fund
RDA - Low / Moderate Housing
Total Redevelopment Reserves
(15,359)
1,717,735
1,663,480
3,365,856
9,037,100
4,175,356
71,300
13,283,756
(741,912)
741,912
7,346,668
2,378,185
142,900
9,867,753
1,675,073
2,772,994
2,333,792
6,781,859
TOTAL RESERVES $ 36,851,119 $ 45,996,445 $ 1,741,670 $ 49,124,302 $ 1,741,670 S 33,723,263
Fund Balance Reserves
Fund Balance Reserves
Comparative Balances
FY 98/99 - FY 02/03
Actual Actual Actual Estimated Estimated
6/30/1999 6/30/2000 6/30/2001 6/30/2002 6/30/2003
General Fund
Undesignated Reserves
Fund Balance 1,381,327 1,175,719
Available to be Appropriated 940,725
Designated Reserves
Designated Infrastructure 210,150 - -
Civic Center Improvements - 1,246,458 1,246,500 663,086
Debt Service - 1,665,000 1,665,000 -
Manager's Contingency 100,000 100,000 100,000 100,000
Designated Productivity 120,000 100,000 100,000 100,000
Open Space Reserve 612,000 612,000 612,000 612,000
Museum Upgrades 64,000 64,000 13,500
Animal Shelter - 347,000 347,000 174,600
GASB Market Fluctuations 353,086 353,086
Designated for Parking 1,000,000 1,000,000 774,000 774,000
Economic Uncertainty 3,678,001 3,678,001
Disaster Recovery 133,610 - -
Reserve for Encumbrances 397,044 -
Designated for Capital lmp 472,213 191,672
Authorized Carryovers - 335,900 150,000
Library Building Plans - 80,000 -
Reserve for LT Notes 875,000 675,000 325,000 325,000
Advance to RDA 1,968,500 1,968,500
Advance to Non -Point Source - 150,000 150,000
Fund Balance Carryforward 2,474,290 3,996,330
PERS Surplus 1,203,670 1,203,670
Total General Fund Reserves 8,110,047 12,185,177 13,608,969 9,253,445
663,086
100,000
612.000
13,500
174,600
353,086
738,000
3,678,001
728,949
325,000
1,968,500
150,000
9,504,722
Special Revenue Funds
Parking Management - 46,223
Solid Waste Management 268,067 289,222 368,080 430,629 409,329
Housing Conservation Program 1,361,912 1,347,853 1,342,459 1,130,597 1,078,597
Community Dev Block Grant (7,209) (6,628) 6,621 -
Non -Point Source Fund 132,749 130,680 201,279 201,279 203,979
Sanitary Sewer Fund - -
Blackwell Drive District 3,540 3,729 4,515 4,275 3,785
Kennedy Meadows District 2,754 4,615 (4,133) 5,672 9,837
Gemini Court District 5,404 6,176 6,139 4,549 2,909
Santa Rosa Court District 37,870 41,912 46,357 49,657 52,957
Vasona Heights District 21,771 28,878 37,575 30,342 28,169
Hillbrook Drive District 28,230 27,670 27,320 25.830 24,340
Total Special Revenue Funds 1,855,087 1,874,106 2,036,213 1,882,830 1,860,127
III - 14
Fund Balance Reserves
Fund Balance Reserves
Comparative Statistics
FY 98/99 - FY 02/03
Actual Actual Actual Estimated Estimated
6/30/1999 6/30/2000 6/30/2001 6/30/2002 6/30/2003
Capital Project Funds
GFAR - Fund Balance . 4,055,055 5,557,893 9,849,069 6,307,675 1,185,497
GFAR - Designated for Parking 863,630 863,630 1,972,000 1,972,000 1,972,000
Traffic Mitigation 80,933 100,131 164,100 206,100 236,100
Grant Funded 44,218 53,525 36,807 48,202 48,20:
Storm Drain #1 130,135 207,682 244,226 299,638 361,408
Storm Drain #2 152,731 197,657 159,882 195,954 231,815
Storm Drain #3 107,573 129,336 117,249 132,249 140,749
Construction Tax (85,616) - -
Utility Underground 1,239,243 1,433,248 1,573,539 1,700,238 1,830,038
Gas Tax Street and Signal 1,344,388 473,947 985,225 1,170,724 647,024
Total Capital Projects Funds 7,932,292 9,017,049 15,102,095 12,032.780 6,652,833
Internal Service
Equip Replacement- Fund Balance 1,533,730 2,253,745 2,318,154 2,597,655 2,031,165
Equip Replacement - Gas Tax Assets 330,000 330,000 330,000 330,000 330,000
Equip Replacement - Sewer Equip 180,679 180,679 256,679 294,679 323,779
Equip Replacement - Non -Point Source 57,840 57,840 120,430 151,730 185,530
Workers Compensation 1,642,303 1,793,198 1,893,934 2,137,435 1,927,285
Liability Self -Insurance Fund 1,116,143 1,392,140 1,631,844 1,970,644 1,765,144
Office Stores 179,634 186,570 190,497 151,573 151,573
Management Information Services 1,740,154 1,709,033 1,706,033 1,871,357 1,384,052
Vehicle Maintenance 3,246 1,525 22,243 60,635 60,485
Building Maintenance 608,541 1,101,879 468,981 280,587 280,587
Total Internal Service Fund Reserves 7,392,270 9,006,608 8,938,794 9,846,294 8,439,599
Trust & Agency
Library Trust Fund
Clelles Ness Trust Fund
Parking Lot District Assessment
46,525 46,699 39,098 39,948 42,948
135,011 138,927 146,832 152,262 158,512
262,723 265,790 271,877 277,704 282,664
Total Trust & Agency Reserves 444,259
451,416 457,807 469,914 484,124
Redevelopment Agency
RDA - Capital Projects Group 43,403 550,431 1,481,963 (15,359) 1,675,073
RDA - Debt Service 247,326 (135,124) 182,676 1,717,736 2,772,995
RDA - Low/Moderate Housing 807,726 1,007,520 1,418,614 1,663,480 2,333,792
Total Redevelopment Reserves 1,098,455 1,422,828 3,083,253 3,365,856 6,781,859
TOTAL RESERVES 26,832,409 33,957,184 43,227,131 36,851,119 33,723,264
Town Council
1010 Administration
Town Clerk
1055 Administration
Department Revenues - by Program
00/01 01/02 01/02 02/03
Actual Adjusted Estimated Adopted
$ 60,525 $ 46,600 ' $ 34,984 $ 80,000
Town Treasurer
1077 Administration $ 2,034,630 $ 1,700,000 $ 1,485,453 $ 1,400,000
Town Attorney
1099 Administration
6620 ABAG - Self Insurance Fund
Total Town Attorney
707,915 811,200 787.200 741,200
$ 707,915 $ 811,200 $ 787,200 $ 741,200
Town Manager
1111 Non -Departmental $20,848,671 $16,260,010 S16,801,922 S18,743,707
2010 Town Manager Administration -
2030 Human Resources -
2050 Finance & Administrative Services 1,163,323 1,100,000 986,147 1,000,000
6610 Workers' Compensation Fund 460,218 452,000 452,000 515,950
6680 Office Stores Fund 75,757 83,200 66,000 83,250
6685 Management Information Systems 789,594 841,900 813,100 752,095
7724 Parking Assessment District 152,150 152,821 151,963
Total Town Manager $ 23,489,713 $ 18,737,110 $ 19,271,990 $ 21,246,965
Community Development
3110 Administration 28,322 - -
3120 Developmental Review 683,130 563,250 594,500 580,000
3130 Code Compliance - -
3140 Inspection Services 941,560 890,000 798,000 905,000
3150 Advanced Planning (12.659) 230,000 100,500 105,000
Total Community Development $ 1,640,352 $ 1,683,250 $ 1,493,000 $ 1,590,000
Police Department
4010 Administration
4020 Records & Communication
4030 Patrol
4040 Investigations
4050 Traffic
4060 Personnel & Community Services
2207 Parking Management Program
702,443 615,953 629,025 498.900
91,347 90,000 96,200 126,900
332,262 119,000 214,225 204,400
307,592 480,000 400,400 400,000
504,950 971,170 433,900 1,190,100
Total Police Department $ 1,938,594 $ 2,276,123 $ 1,773,750 $ 2,420,300
III - 16
Department Revenues - by Program
Parks & Public Works
5010 Administration
5020 Park Services
5030 Engineering & Capital Projects
5050 Streets / Signals / Sidewalks
2220 Non -Point Source Fund
2230 Sewer Maintenance Fund
225x Lighting & Landscape Districts
4400 GFAR
4405 Traffic Mitigation
4410 Grant Funded CIP Projects
4461 Storm Drain #1
4462 Storm Drain #2
4463 Storm Drain #3
4474 Utility Undergrounding
4480 Gas Tax - Street & Signals
6601 Equipment Replacement
6690 Vehicle Maintenance
6695 Building Maintenance
Total Parks & Public Works
Community Services
8010 Administration
8020 Neighborhood Center
8030 Housing Program
8040 Community Grants
8070 Arts & Culture
2210 Solid Waste Fund
2218 HCD Housing Rehab
2219 Comm. Development Block Grant
Total Community Services
Library
8510 Administration
8520 Adult Services
8530 Children's Services
8540 Technical Services
8550 Circulation Services
7710 Library Trust
7711 Clelles Ness Bequest Trust
Total Library
Redevelopment Agency
9930 Capital Projects Fund
9950 Debt Service
9960 Low / Moderate Housing
Total Redevelopment Agency
00/01 01/02 01/02
Actual Adjusted Estimated
02/03
Adopted
24,044 - 12,600 10,500
93,460 80,590 71.170 63,700
101,920 63,400 63,400 233,000
123,642 105.000 130,350
230,600 194,500 194,110 152.460
472,639 484,900 503,100 573,100
46,947 45.300 47,422 41.482
5,710,984 2,883,450 2,791,475 675,432
120,800 126,000 77,000 70,000
578,450 31.395 1,235,008
51,399 61,100 58,100 61,770
50,544 54,600 45,500 35,861
8,067 13,700 15,000 8,500
140,290 144,200 12 6, 700 129,800
620,322 620,800 612,300 616,700
712,999 795,700 791,950 558,400
491,500 564,100 528,700 534,500
940,119 955,910 990,325 1,083,050
$ 9,940,276 $ 7,771,700 $ 7,090,597 S 6,083,263
36,433
35,736
199,952
41,920
115,786
45,000
27,000
166,000
152,000
293,900
35,300
30,188
188,450
25.000
114,848
34,700
105,875
29,000
169,400
146,800
302,106
$ 429,826 $ 683,900 S 393,786 $ 787,881
54,851
41,948
9,894
4,646
14,970
8,690
55,600
24,000
8,400
55,554
30,500
8,400
3,600
47,750
6,000
33,500
28.000
10,000
4,500
22,500
6,250
$ 134,999 $ 88,000 $ 151,804 $ 104,750
2,211,084 - 414,463 9,037,100
3,566,456 2,581,030 3,498,384 3,433,444
805,590 611,320 653,716 813,212
$ 6,583,130 $ 3,192,350 $ 4,566,563 $ 13,283,756
Total Revenues $ 46,959,959 $ 36,990,233 $ 37,049,126 $ 47,738,115
Departmental Expenditures - By Program
Town Council
1010 Administration
Town Clerk
1055 Administration
Town Treasurer
1077 Administration
Town Attorney
1099 Administration
6620 ABAG - Self Insurance Fund
Total Town Attorney
Town Manager
1111 Non -Departmental
2010 Town Manager Administration
2030 Human Resources
2050 Finance & Administrative Services
6610 Workers' Compensation Fund
6680 Office Stores Fund
6685 Management Information Systems
7724 Parking Assessment District
Total Town Manager
Community Development
3110
3120
3130
3140
3150
Administration
Developmental Review
Code Compliance
Inspection Services
Advanced Planning
Total Community Development
Police Department
4010 Administration
4020 Records & Communication
4030 Patrol
4040 Investigations
4050 Traffic
4060 Personnel & Community Services
2207 Parking Management Program
Total Police Department
00/01
Actual
01/02
Adjusted
01/02
Estimated
02/03
Adopted
$ 102,107 $ 157,600 $ 122,000 $ 154,100
$ 262,927 $ 325,600 . $ 309,875 $ 374,800
$ 49,202 $ 65,100 $ 56,700 $ 61,700
310.580
468,211
418,135
717,200
320,135
448,400
243,600
796,700
$ 778,792 $ 1,135,335 $ 768,535 $ 1,040,300
968,299
354,608
528,477
884,194
359,481
61,830
522,594
146,063 _
1,554,120 3,264,131 1,359,347
354,600 363,700 414,200
801,200 718,300 629,300
965,000 902,400 1,062,800
390,000 208,500 576,100
113,500 104,924 83,250
1,225,476 647,776 1,064,400
- 146,994 147,003
$ 3,825,546 $ 5,403,896 $ 6,356,725 $ 5,336,400
433,232
604,817
8,531
671,564
230,933
469,136
857,255
103,600
721,184
408,000
413,805
649,618
57.100
658,639
411,480
210,100
886,800
112,800
848,500
429,750
$ 1,949,078 $ 2,559,175 $ 2,190,642 $ 2,487,950
330,904 305,800 412,035 335,300
1,307,778 1,456,019 1,311,163 1,388,825
4,462,586 4,370,553 4,571,600 4,560,025
1,202,113 1,312,600 $1,197,275 $1,539,940
570,001 804,000 710,200 847,900
767,551 759,000 913,467 822,800
534,347 924,370 736,090 1,143,877
$ 9,175,280 $ 9,932,342 $ 9,851,830 $ 10,638,667
Departmental Expenditures - By Program
Parks & Public Works
5010 Administration
5020 Park Services
5030 Engineering & Capital Projects
5050 Streets / Signals / Sidewalks
2220 Non -Point Source Fund
2230 Sewer Maintenance Fund
225x Lighting & Landscape Districts
4400 GFAR
4405 Traffic Mitigation
4410 Grant Funded CIP Projects
4461 Storm Drain #1
4462 Storm Drain #2
4463 Storm Drain #3
4474 Utility Undergrounding
4480 Gas Tax - Street & Signals
6601 Equipment Replacement
6690 Vehicle Maintenance
6695 Building Maintenance
Total Parks & Public Works
Community Services
8010 Administration
8020 Neighborhood Center
8030 Housing Program
8040 Community Grants
8070 Arts & Culture
2210 Solid Waste Fund
2218 HCD Housing Rehab
2219 Comm. Development Block Grant
Total Community Services
Library
8510 Administration
8520 Adult Services
8530 Children's Services
8540 Technical Services
8550 Circulation Services
7710 Library Trust
7711 Clelles Ness Bequest Trust
Total Library
Redevelopment Aeencv
9930 Capital Projects Fund
9950 Debt Service
9960 Low / Moderate Housing
Total Redevelopment Agency
00/01
Actual
579,823
1,784,158
546,433
1,772,737
126,001
403,539
35,193
311,439
16,718
14,855
88,320
20,154
3,045
470,782
923,018
01/02
Adjusted
495.100 •
1,957,890
771,973
1,903,611
127,100
428,900
28,640
10,262,797
578,450
2,688
39,152
832,200
491,900
557,508
1,019,100
$ 7,096,213 $ 19,497,009
248,054
257,915
172,793
61,717
86,503
47,313
115,779
261,300
466,725
226,080
66,000
113,900
360,876
293,867
990,073 $ 1,788,748
117,136
560,364
322,171
545,387
276,445
22,571
786
152,000
544,300
376,800
454,057
322,400
01/02 02/03
Estimated Adopted
618,631 190,410
1,708,178 1,981,860
823,281 1,097,240
1,570.249 1,701,975
160,500 127,660
428,900 488,600
37,910 33,410
6,332,868 5.797,610
20,000 1,235,008
2,688
9,427 -
320,800
443,148
474,308
1,178,718
$ 14,129,606
226,580
425,325
252,707
65,300
107,300
236,862
88,227
$ 1,402,301
154,707
533,825
336,843
395,642
279,290
46,900
570
$ 1,844,860 $ 1,849,557 $ 1,747,777
1,082, 701 5,190,540 1,911,786
1,280,156 1,068,800 1,599,566
394,496 504,400 408,850
$ 2,757,353 $ 6,763,740 $ 3,920,202
1,034,400
561,990
534.650
1,083,050
$ 15,867,863
161.150
455.500
82.450
245,376
50.800
162,600
198,800
85,093
$ 1,441,769
216,500
492,300
356,600
299,400
468,700
19,500
$ 1,853,000
7,346,668
2,378,185
142.900
$ 9,867,753
Total Expenditures
S 28,831,432 $ 49,478,102 $ 40,856,193
$ 49,124,302
III - 19
Summary of Positions - By Department
00/01 01/02 01/02 02/03
Actuals Adopted Adjusted Adopted
Town Council 5.35 5.85 5.85 5.85
Town Clerk 4.00 4.00 4.00 4.00
Town Treasurer 1.25 1.25 1.25 1.25
Town Attorney 2.75 2.75 2.75 2.75
Town Manager 15.95 17.65 17.65 17.65
Community Development 20.00 21.00 21.00 21.00
Community Services 4.00 4.25 5.25 5.25
Parks and Public Works Department 43.20 44.00 45.00 45.00
Library 11.50 11.50 11.50 11.75
Police . 66.00 68.00 77.00 77.00
TOTAL TOWN FTE's 174.00 180.25 191.25 191.50
Police
40.2%
Department Staffing Percentages
Town Council
3.1%
Library
6.1%
Town Town Treasurer
Clerk 0.7%
2.1%
Town Attorney
1.4%
Town Manager
9.2%
PPW Dept
23.5%
Community
Development
11.0%
Community
Services
2.7%
III - 20
Summary of Positions - By Fund
00/01 01/02 • 01/02 02/03
Actuals Adopted Adjusted Adopted
GENERAL FUND
Town Council 5.35 5.85 5.85 5.85
Town Clerk 4.00 4.00 4.00 4.00
Town Treasurer 1.25 1.25 1.25 1.25
Town Attorney 2.75 2.75 2.75 1.95
Town Manager 13.50 15.20 15.20 14.80
Community Development 20.00 19.75 19.75 19.75
Community Services 3.25 3.70 4.70 4.65
Parks and Public Works Department 34.30 35.10 35.70 35.44
Library 11.50 11.50 11.50 11.75
Police 66.00 68.00 77.00 65.00
TOTAL GENERAL FUND STAFF: 161.90 167.10 177.70 164.44
SPECIAL REVENUE FUNDS
Town Manager
Community Services
Parks and Public Works Department
Police
0.20
0.75
4.90
0.20
0.55
4.90
0.20
0.55
4.80
0.20
0.60
5.23
12.00
SPECIAL REVENUE FUND STAFF: 5.85 5.65 5.55 18.03
INTERNAL SERVICE FUND
Town Offices
Town Manager
Parks and Public Works Department
TOTAL INTERNAL SERVICE FTE's
0.80
2.25 2.25 2.25 2.65
4.00 4.00 4.50 4.33
6.25 6.25 6.75 7.78
REDEVELOPMENT AGENCY
Town Manager
Community Development
TOTAL RDA FTE's
1.25
1.25
1.25 1.25
1.25 1.25
TOTAL TOWN FTE's
174.00 180.25 191.25 191.50
III - 21
III - 22
RESOLUTION NO.
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
APPROVING FISCAL YEAR 2002/03 OPERATING/CAPITAL BUDGET AND
CARRY -FORWARD APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS
RELATING TO MEET AND CONFER PROCESS,
MANAGEMENT COMPENSATION PLAN, AND MINOR CORRECTIONS
WHEREAS, Section 2.30.295(b) of the Los Gatos Town Code requires the Town
Manager to annually prepare and submit a budget to the Town Council and be responsible for its
administration; and
WHEREAS, the Town Manager did submit a proposed budget for the 2002/03 to the
Town Council; and
WHEREAS, the Town Manager did submit a proposed five-year capital improvement
plan for FY's 2002/07; and
WHEREAS, the Town Council has considered and reviewed said proposed budget and
capital improvement plan during public hearings.
RESOLVED, that the Town Council hereby adopts as the budget for the Town of Los
Gatos for the 2002/03 fiscal year the schedule entitled "Total Town Revenues By Fund and Total
Town Expenditures By Fund" including the first year (FY 2002/03) of the Town's proposed capital
improvement plan as contained in the Town's Proposed FY 2002/07 Capital Improvements Plan.
BE IT FURTHER RESOLVED, that the final adopted budget include approved carry -
forward expenditures from FY 2001-02 per the Schedule of Approved Carry -Forwards, and that
there be carried forward from prior year's Reserve for Encumbrances within each fund an amount
sufficient to cover approved outstanding encumbrances as if June 30, 2002.
Page 1 of 2
ATTACHMENT 2
a
BE IT FURTHER RESOLVED, that the Town Council hereby directs staff that any
changes or impacts resulting from the Council approval of the meet and confer process, management
compensation plan, or any miscellaneous corrections due to more refined estimates be incorporated
within the final published FY 2002/03 Operating Budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the day of , 2002 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABST \IN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:\MGR\AdminWorkFiles\cnclrpts\RESOLUTION TOWN BUDGET 02-03.wpd Page 2 of 2
RESOLUTION
RESOLUTION OF THE REDEVELOPMENT AGENCY
CONSENTING TO THE PROVISION OF PUBLIC IMPROVEMENTS BY THE LOS GATOS
REDEVELOPMENT AGENCY AND MAKING MANDATORY FINDINGS IN REGARDS
TO CAPITAL PROJECTS PROVIDED FOR IN THE LOS GATOS REDEVELOPMENT
AGENCY FY 2002/03 OPERATING AND FY2002/07
CAPITAL BUDGET
WHEREAS, Section 33445 of the Health and Safety Code requires the local legislative body
to consent to the provision of public improvements by its redevelopment agency and make findings:
1) that the public improvements are of benefit to the project area or the immediate neighborhood of
the project area; 2) that no other reasonable means of financing such public improvements are
available to the community, and; 3) that the agency's contribution to the cost of the public
improvement or facility will assist in eliminating one or more blighting conditions in the project
area, and is consistent with the Agency's implementation plan adopted pursuant to Section 33490
of the Health and Safety Code, the ("Implementation Plan"), and
WHEREAS, the Redevelopment Agency's 2002-2007 Budget provides funding for the
following projects (the "Projects"): 1) Town Plaza Renovation; 2) Downtown Streetscape
Improvements; 3) Downtown Area Street Reconstruction; 4) Redevelopment Area Alley
Improvements; 5) Downtown Parking Improvements; 6) Fairview Plaza Pedestrian Path
Improvements;
WHEREAS, the Projects will be of substantial benefit to the downtown business district and
surrounding areas of the Central Los Gatos Redevelopment Project Area (the "Project Area")
established pursuant to the 1991 Redevelopment Plan (the "Redevelopment Plan");
WHEREAS, the Town has limited financial resources for capital improvements and these
funds are committed to other critical infrastructure needs of the Town such as repairing aging streets
outside of the Project Area;
WHEREAS, the Projects have been specifically called for in the Town's Redevelopment Plan
and Implementation Plan; and
Page 1 of 2
ATTACHMENT 3
,4w
WHEREAS, the Downtown infrastructure is currently in a deteriorated condition with broken
pavement, deteriorated streets and alleys, deteriorated sidewalks and is functionally obsolescent and
the Projects will help eliminate these blighting conditions;
THEREFORE BE IT RESOLVED, that the Town Council of the TOWN OF LOS GATOS
does hereby consent to the provision of funding for the Projects by the Los Gatos Redevelopment
Agency in accordance with the Agency's FY 2002/03 Operating and FY 2002-2007 Capital Budget
totaling adopted revenues of $13,283,756 and expenditures of $9,867,753 ; and
BE IT FURTHER RESOLVED, that the Agency Board hereby finds that the Projects are
of benefit to the Project Area and the immediate neighborhood of the Project Area; and
BE IT FURTHER RESOLVED, that the Agency Board hereby finds that no other
reasonable means of financing such public improvements are available to the community; and
BE IT FURTHER RESOLVED, that the Agency Board hereby finds that the Los Gatos
Redevelopment Agency's contribution to the cost of the public improvements will assist in
eliminating blighting conditions in the Project Area, and is consistent with the Implementation Plan.
BE IT FURTHER RESOLVED, that the Agency Board hereby directs staff that any changes
or impacts resulting from the meet and confer process, management compensation plan adjustments,
including position and classification plans, or any miscellaneous corrections due to more refined
estimates be incorporated within the final published FY 2002/03 Operating Budget.
PASSED AND ADOPTED at a regular meeting of the Redevelopment Agency of the Town
of Los Gatos held the day of , 2002, by the following vote:
REDEVELOPMENT AGENCY MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
CHAIR OF THE REDEVELOPMENT AGENCY
TOWN OF LOS GATOS. CALIFORNIA
ATTEST:
SECRETARY OF THE REDEVELOPMENT AGENCY
TOWN OF LOS GATOS, CALIFORNIA
N:1MGR1AdminWorkFiles\cnclrpts\RESOLUTION RDA BUDGET 02-03.wpd
Page 2 of 2
RESOLUTION 2002 - 14RD
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING FISCAL YEAR 2002/03 OPERATING/CAPITAL BUDGET AND
CARRY -FORWARD APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS
RELATING TO MEET AND CONFER PROCESS,
MANAGEMENT COMPENSATION PLAN, AND MINOR CORRECTIONS
WHEREAS, Section 2.30.295(b) of the Los Gatos Town Code requires the Town
Manager/Executive Director Redevelopment Agency to annually prepare and submit a budget to the
Town Council/Agency and be responsible for its administration; and
WHEREAS, the Town Manager/Executive Director did submit a proposed budget for
the 2002/03 to the Town Council; and
WHEREAS, the Town Manager/Executive Director did submit a proposed five-year
capital improvement plan for FY's 2002/07; and
WHEREAS, the Town Council/Agency has considered and reviewed said proposed
budget and capital improvement plan during public hearings.
RESOLVED, that the Town Council/Agency hereby adopts as the budget for the Town
of Los Gatos for the 2002/03 fiscal year the schedule entitled "Total Town/Agency Revenues By
Fund and Total Town/Agency Expenditures By Fund" including the first year (FY 2002/03) of the
Town/Agency's proposed capital improvement plan as contained in the Town/Agency's Proposed
FY 2002/07 Capital Improvements Plan.
BE IT FURTHER RESOLVED, that the final adopted budget include approved carry -
forward expenditures from FY 2001-02 per the Schedule of Approved Carry -Forwards, and that
there be carried forward from prior year's Reserve for Encumbrances within each fund an amount
sufficient to cover approved outstanding encumbrances as if June 30, 2002.
Page 1 of 2
,d■
BE IT FURTHER RESOLVED, that the Town Council/Agency hereby directs staff
that any changes or impacts resulting from the Council approval of the meet and confer process.
management compensation plan, or any miscellaneous corrections due to more refined estimates be
incorporated within the final published FY 2002/03 Operating Budget.
PASSED AND ADOPTED at a regular meeting of the Town Council/Agency of the
Town of Los Gatos, California, held on the 3rd day of June, 2002 by the following vote:
COUNCIL/AGENCY MEMBERS:
AYES: Steven Blanton, Sandy Decker, Steve Glickman, Joe Pirzynski,
Mayor/Chair Randy Attaway.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Randy Attaway
MAYOR/CHAIR OF THE TOWN OF LOS GATOS
REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK/SECRETARY OF THE TOWN OF LOS GATOS
REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
S :1fi n 0603 02.15 A. wp d
Page 2 of 2
RESOLUTION 2002 - 80
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING FISCAL YEAR 2002/03 OPERATING/CAPITAL BUDGET AND
CARRY -FORWARD APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS
RELATING TO MEET AND CONFER PROCESS,
MANAGEMENT COMPENSATION PLAN, AND MINOR CORRECTIONS
WHEREAS, Section 2.30.295(b) of the Los Gatos Town Code requires the Town
Manager/Executive Director Redevelopment Agency to annually prepare and submit a budget to the
Town Council/Agency and be responsible for its administration; and
WHEREAS, the Town Manager/Executive Director did submit a proposed budget for
the 2002/03 to the Town Council; and
WHEREAS, the Town Manager/Executive Director did submit a proposed five-year
capital improvement plan for FY's 2002/07; and
WHEREAS, the Town Council/Agency has considered and reviewed said proposed
budget and capital improvement plan during public hearings.
RESOLVED, that the Town Council/Agency hereby adopts as the budget for the Town
of Los Gatos for the 2002/03 fiscal year the schedule entitled "Total Town/Agency Revenues By
Fund and Total Town/Agency Expenditures By Fund" including the first year (FY 2002/03) of the
Town/Agency's proposed capital improvement plan as contained in the Town/Agency's Proposed
FY 2002/07 Capital Improvements Plan.
BE IT FURTHER RESOLVED, that the final adopted budget include approved carry -
forward expenditures from FY 2001-02 per the Schedule of Approved Carry -Forwards, and that
there be carried forward from prior year's Reserve for Encumbrances within each fund an amount
sufficient to cover approved outstanding encumbrances as if June 30, 2002.
Page 1 of 2
BE IT FURTHER RESOLVED, that the Town Council/Agency hereby directs staff
that any changes or impacts resulting from the Council approval of the meet and confer process,
management compensation plan, or any miscellaneous corrections due to more refined estimates be
incorporated within the final published FY 2002/03 Operating Budget.
PASSED AND ADOPTED at a regular meeting of the Town Council/Agency of the
Town of Los Gatos, California, held on the 3`d day of June, 2002 by the following vote:
COUNCIL/AGENCY MEMBERS:
AYES: Steven Blanton, Sandy Decker, Steve Glickman, Joe Pirzynski,
Mayor/Chair Randy Attaway.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Randy Attaway
MAYOR/CHAIR OF THE TOWN OF LOS GATOS
REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK/SECRETARY OF THE TOWN OF LOS GATOS
REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
S:1fin060302.15A.wpd
Page 2 of 2
TOWN OF LOS GATOS
CALIFORNIA
REDEVELOPMENT AGENCY
June 3, 2002
Minutes
REDEVELOPMENT AGENCY
The Redevelopment Agency/Town Council of the Town of Los Gatos met in the Council Chambers of
the Town hall, 110 East Main Street, at 7:00 p.m., Monday, June 3, 2002, in joint regular session.
ROLL CALL
Present: Steven Blanton, Sandy Decker, Steve Glickman,
Joe Pirzynski, and Mayor/Chairman Randy Attaway.
Absent: None.
ACCOUNTS PAYABLE/RATIFICATION/MAY 2002 (17.V)
Motion by Mr. Glickman seconded by Mr. Blanton, that the Agency ratify the accompanying check
registers for accounts payable invoices paid on May 17, 2002 and May 24, 2002 in the amount of
$162,020.50. Carried unanimously.
MINUTES OF MAY 20, 2002 (18.V)
Motion by Mr. Glickman, seconded by Mr. Pirzynski, that the Agency approve the Minutes of May
20, 2002 Redevelopment Agency Meeting as submitted. Carried unanimously.
TOWN OPERATING BUDGET FY 2002-03/CAPITAL BUDGET/RESOLUTION 2002-80 (15.09)
AGENCY OPERATING BUDGET/CAPITAL BUDGET FY 2002-2007/RESOLUTION 2002-15RD
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-80 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS APPROVING FISCAL YEAR 2002-2003
OPERATING & FISCAL YEAR 2002-2007 CAPITAL BUDGETS AND CARRY FORWARD
APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS RELATING TO MEET AND
CONFER PROCESS, MANAGEMENT COMPENSATION PLAN, AND MINOR
CORRECTIONS. Carried unanimously.
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-15RD
entitled, RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE TOWN OF LOS
GATOS CONSENTING TO THE PROVISION OF PUBLIC MANDATORY FINDINGS IN
REGARDS TO CAPITAL PROJECTS PROVIDED FOR IN THE LOS GATOS
REDEVELOPMENT AGENCY FY 2002-2003 OPERATING AND FY 2002-2007 CAPITAL
BUDGETS. Carried unanimously.
TC: D 13:RA060302
•11
Town Council Minutes June 3, 2002
Redevelopment Agency Los Gatos, California
SMITH CREEK DRIVE/SOUTH END/EMERGENCY VEHICLE ACCESS EASEMENT (12.15)
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council act upon this item that had been
removed from the calendar earlier. Carried unanimously.
Judy Rosenheim, speaker, thanked Council for their care and concern in establishing an emergency
gate in their neighborhood. The neighbors were very pleased with the plans for the proposal after
working with Town staff.
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council grant Emergency Vehicle Access
Easement over a one foot strip of Town Property at the southerly end of Smith Creek Road. Carried
unanimously.
WORKERS' COMPENSATION CLAIMS ADMINISTRATION/RESOLUTION 2002-78 (13.06)
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-78 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER
TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR WORKERS' COMPENSATION
CLAIMS ADMINISTRATION CONSULTANT SERVICES FOR FY 2002-2003, 203-2004
AND 2004-2005. Carried unanimously.
STREET REPAIR AND RESURFACING/PROJECT 0106/RESOLUTION 2002-79 (14.25)
PHILLIPS ROAD/CYPRESS WAY/HIGH STREET
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-79 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS AWARDING CONSTRUCTION
CONTRACT WITH DURAN AND VENABLES, INC. FOR PROJECT 0106 - STREET
REPAIR AND RESURFACING ON PHILLIPS ROAD, CYPRESS WAY AND HIGH
STREET. Carried unanimously.
TOWN OPERATING BUDGET FY 2002-03/CAPITAL BUDGET/RESOLUTION 2002-80 (15.09)
AGENCY OPERATING BUDGET/CAPITAL BUDGET FY 2002-2007/RESOLUTION 2002-14RD
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-80 entitled,
RESOLUTION OF THE TOWN OF LOS GATOS APPROVING FISCAL YEAR 2002-2003
OPERATING & FISCAL YEAR 2002-2007 CAPITAL BUDGETS AND CARRY FORWARD
APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS RELATING TO MEET
AND CONFER PROCESS, MANAGEMENT COMPENSATION PLAN, AND MINOR
CORRECTIONS. Carried unanimously.
Motion by Mr. Blanton, seconded by Mr. Glickman, that Council adopt Resolution 2002-14RD
entitled, RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE TOWN OF LOS
GATOS CONSENTING TO THE PROVISION OF PUBLIC MANDATORY FINDINGS IN
REGARDS TO CAPITAL PROJECTS PROVIDED FOR IN THE LOS GATOS
REDEVELOPMENT AGENCY FY 2002-2003 OPERATING AND FY 2002-2007 CAPITAL
BUDGETS. Carried unanimously.
VERBAL COMMUNICATIONS (XX.28)
Plaza Art Work:
Shirley Henderson, downtown merchant, thanked Council for placing the Plaza Art Work that is on
display at this time. It has drawn a lot of positive comment.
TC:D 13: MM060302 3