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Item 21 Staff Report Consider the Preliminary 2001-06 Capital Improvements ProgramDATE: TO: FROM: SUBJECT: MEETING DATE: 5/7/01 ITEM NO. 21 COUNCIL AGENDA REPORT May 3, 2001 MAYOR AND TO TOWN MANAGE CONSIDER THE PRELIMINARY 2001-06 CAPITAL IMPROVEMENTS PROGRAM RECOMMENDATION: 1. Open and hold the public hearing 2. Close the public hearing 3. Consider the Preliminary 2001-2006 Capital Improvement Program (CIP) for the Town of Los Gatos. DISCUSSION: Attached to this report is the Town Manager's transmittal letter and the Preliminary 2001-06 Capital Improvement Program. Attachments: Preliminary 2001-06 Capital Improvement Program. Distribution: All Department Heads Planning Commission Parks Commission Parking Commission PREPARED BY: James W. Assistant To Reviewed by: Attorney `_—Clerk t;:'s- finance Community Development Revised: 5/3/01 7:09 pm Reformatted: 7/14/99 May 1, 2001 Honorable Mayor and Town Council I am very pleased to submit to you the Proposed 2001-2006 Capital Improvement Program for the Town of Los Gatos. The 5 year program represents an aggressive plan for meeting some of the town's highest priority capital improvements during the next 2 fiscal years (2001-02 and 2002-03). The plan is comprised of the following elements: • • Carryover projects from prior years; New projects not previously programmed; Studies required to develop future funding needs or to advance projects that have been of interest to the council and community; Substantial progress in funding the $15 million required to address the backlog in the street resurfacing needs identified earlier in the fiscal year by the council as a funding priority for the town. The proposed plan totals $15.7 million dollars over the next 5 years. $11.4 million is reflected in the first year for display and funding purposes but is anticipated to be completed over 2 fiscal years. FINANCIAL OVERVIEW As has been discussed in the past, and most recently during the last year at a series of council study sessions on capital needs and financing alternatives, the town has very few on -going sources of funds specifically dedicated for capital improvements. Given this circumstance, the town historically has relied upon General Fund savings, either in the form of under -expended operating budgets or operating revenue surpluses, to fund the bulk of its capital needs. The Proposed 2001-06 Capital Improvement Program (CIP), for example, reflects only $3.5 million from dedicated sources during the 5 year period to help fund the proposed $15.7 million of improvements. The required $12.2 million balance is comprised primarily of General Fund savings that have been accumulated and reserved over recent years for capital improvements. As was discussed during the study sessions on capital needs, this approach to financing capital improvements can result in fluctuating expenditure levels from year to year based on the varying economic circumstances in the local and state economy. The town's primary source of General Fund revenue is sales tax which is particularly sensitive to economic conditions and further heightens the swings in General Fund savings available for capital needs as the economy moves upward and downward. This type of fluctuation was clearly demonstrated earlier this year when the council as a part of the 1 s` Quarter Budget report authorized the transfer of over $4.3 million dollars of additional sales tax revenue to the General Fund Appropriated Reserve (GFAR) to help meet the council adopted goal of funding $15.0 million for street improvements during the next five years. Prior to this action, which was made possible primarily due to a peak in revenues from sales in the high technology/electronics area, only slightly over $ 4.9 million had been anticipated for street improvements during the 5 year period. In slightly over a one year time period, these sales tax revenues rose sufficiently to nearly double the amount previously anticipated to be available for street improvements during the next five years. Although this upswing in collections assisted considerably in progressing toward the $15.0 million goal, this segment of the economy now has slowed significantly in concert with the regional decline in high technology activity, and it may be quite some time until this area again produces the kind of surpluses that made this advancement possible. The need for infrastructure maintenance, however, does not fluctuate with the economy. All physical facilities such as road surfaces, buildings, and other capital assets have a useful life and must eventually be replaced or abandoned. The useful life of these assets can be extended significantly through a regular program of maintenance and repair. In approving the Pavement Management Program earlier this year, the Council acknowledged the value of improving the town's streets to a desirable level and then committed to a program to maintain that condition over time. A substantial portion of the needed $15.0 million for street improvements is to eliminate the "deferred maintenance" of the streets that has accumulated over many years. Unfortunately, as was explained at the study session on this topic, the cost is quite high to repair streets that have significantly deteriorated due to the lack of regular maintenance. To avoid further deterioration of the town's assets, the Proposed 2001-06 CIP provides funds to conduct an initial assessment of the Town's non -street assets. The assessment information will help the town determine what actions need to be take to restore and adequately these assets in the future and will also provide a basis for establishing funding priorities in this area. Clearly, a long-term, dedicated source of revenue needs to be developed to enable the town to maintain, preserve, and extend the useful life of its valuable capital assets. The town's Financial Advisor, Ms. Emily Wagner, explained at the study session on capital needs and financing alternatives, that issuance of any long term debt would require a dedicated funding source to pay the annual debt service payments that retire the debt over a specific number of years. This dedicated funding source could be established by either earmarking an existing revenue source or establishing a new source specifically for that purpose. The dedication of an existing revenue source would, of course, reduce or eliminate that source's availability to fund other uses such as supporting the annual operating budget. CIP PROCESS OVERVIEW The FY 2001-2006 CIP is a comprehensive five-year capital improvement plan designed to develop and identify projects and the funds required to adequately develop and maintain the Town's infrastructure. The Town has established various master plans to guide the development and maintenance of existing infrastructure, as well as future capital improvements. The following plans provide a foundation for developing goals and priorities for capital improvement projects: • General Plan • Street Improvement Program • Storm Drain Master Plan • Strategic Plan The Town's emphasis on long-range capital improvement programming focuses attention on the current and future needs of the community and balances the community's needs with its financial resources. Capital Program Description • The objectives of the Street and Signal Program are a functional street system that is consistent with the General Plan, a safe and efficient traffic flow through intersections while minimizing unnecessary traffic movement and noise through residential neighborhoods, and street lighting for traffic safety at intersections and on other public streets. The primary source of financing for this program comes from General Fund savings and Gas Tax Fund revenues. • The Public Facilities Program includes projects for purchasing, constructing and making capital repairs to public buildings and equipment. Town buildings include the Civic Center, Neighborhood Center, Service Center, Tait Avenue and Forbes Mill Museums and partial service to the Recreation Center. There is no designated revenue source for this program. • The Parks Program includes projects for parks, park buildings, urban forestry, and urban beautification. There is no designated revenue source for this program • The Utility Undergrounding Program includes projects to underground existing overhead utilities. This program relies upon a Town construction tax of 18 cents charged for each square foot of building addition or alteration within the Town. This rate has not increased since 1968. According to PG&E, the cost for under grounding 103 miles of overhead lines would exceed $154,500,000. The Los Gatos Boulevard under grounding project expended many previous and two future years of Rule 20A funding. Rule 20A monies are allocated from a percentage of electric bills and are dedicated to assist overhead conversions. The Town's allocation typically is in the range of $150,000 annually. • The Storm Drainage Program includes construction of drainage facilities. This program relies on a Town charge of 33 cents of per square of impervious surface created by development. Depending of the level of development activity, these fees produce between $60,000 to $110,00 annually. The Town's storm drainage system is relatively new, when compared to the sanitary sewers. The storm drainage system needs some improvements and new facilities, but overall, the drainage system performs well. CIP Development Process The long-term Capital Improvement Program (CIP) includes projects that have a value of $5,000 or more with a minimum useful life of 5 years at a fixed location. Equipment, operating and maintenance costs due to the CIP projects are identified and will be included in future operating budgets. Cost estimates for new project are based on the year 2001 dollars, however, estimates for the carryover projects, an updated engineer's estimate will be prepared as a part of the design process. Under direction from the Town Manager's Office, the Parks and Public Works Department took the lead in the preparation of the proposed projects for consideration in the 2001-06 capital improvement program. In coordination with other Town departments, projects were reviewed to ensure that the Town's priorities are addressed in the proposed program. The Town Manager and Assistant Town Manager reviewed the prioritized list of proposed capital improvement projects and funding sources in conjunction with the preparation of the Proposed 2001-02 Operating Budget. The proposed CIP is then presented by the Town Manager to the Town Council. The proposed CIP is also submitted to the Planning Commission for review to ensure that the proposed projects are consistent with the Town's General Plan. The Planning Commission is scheduled to complete its review prior to adoption of the proposed CIP by the Town Council. The Proposed CIP will be reviewed with other Commissions as applicable prior to final adoption. PROPOSED 2001-2006 CIP OVERVIEW The 5 year Proposed 2001-06 CIP allocates $15.7 for capital projects in the following programs: Program Five Year Allocation Public Facilities $ 678,150 Parks $ 102,400 Streets and Signals $14,873,230 Total $15,653,780 As shown in the table above, the primary expenditures for the 5 year CIP occur in the Streets and , Signals program proposed at $14,783,320 for the 5 year period. Of this amount, $10,783,300 is allocated to street resurfacing. Additional funding of $2,460,000 for street resurfacing during the next five years is anticipated from the Redevelopment Agency (RDA) for improvements to eligible streets within the Agency's boundaries. The RDA projects will be presented at a later time in a separate budget document for consideration by the Town Council serving as the RDA Board of Directors. Including the anticipated amount from the RDA would bring the total funding available for street resurfacing during the next five years to $13,243,000. Including the estimated expenditure of approximately $500,000 for street resurfacing during this fiscal year (FY 2000-01), the grand total would be $13,743,300 for these improvements. The Pavement Management Plan approved by the Town Council earlier this year set a goal of $15,000,000 during the next five years to bring the Town's street system up to a Pavement Condition Index (PCI) of 75 (very good to excellent). Although the Proposed 2001-06 CIP does not fully meet this goal, substantial progress has been made in identifying funding for these improvements. The remaining $1,256,700 needed to reach the $15,000,000 funding goal will need to be addressed during the next four annual CIP budgets. Summary of Proposed 2001-02 CIP Projects Although the Proposed 2001-06 CIP is a 5 year plan, only the first year of the plan (FY 2001-02) is formally adopted by the Town Council as part of the budget process. As mentioned earlier, the Proposed 2001-02 CIP projects are comprised of two categories; carryover projects of $1,378,580 and new projects equaling $10,045,700. The following table lists these projects: CARRY FORWARD PROJECTS Project Name 2001-02 ADA UPGRADES $ 232,650 BLOSSOM HILL PARK PARKING LOT 52,400 BRIDGE SEISMIC RETROFIT 195,800 DOWNTOWN TRAFFIC MITIGATION 115,000 LOS GATOS BOULEVARD RESTRIPING 31,800 RETAINING WALL REPLACEMENTS 459,130 CURB & GUTTER, SIDEWALK 291,800 TOTAL CARRY FORWARD PROJECTS 1,378,580 NEW PROJECTS BLOSSOM HILL ROAD SIDEWALK CIVIC CENTER/LIBRARY MASTER PLAN INFRASTRUCTURE NEEDS ASSESSMENT KENNEDY ROAD RETAINING WALL MUSEUM UPGRADE OAK MEADOW PARK ELECTRICAL QUITO ROAD BRIDGE SERVICE CENTER IMPROVEMENTS CURB & GUTTER, SIDEWALK (01-02) STREET RESURFACING PROGRAM TOWN BEAUTIFICATION PROGRAM TRAFFIC CALMING PROGRAM UPS FOR TRAFFIC SIGNALS TOTAL NEW PROJECTS GRAND TOTAL 2001-2006 CIP PROJECTS 150,000 180,000 245,000 50,000 50,500 50,000 125,000 215,000 302,000 8,178,200 75,000 350,000 75,000 10,045,700 $ 11,424,280 Although these carryover and new projects are all listed in the 2001-02 Fiscal Year for display and funding purposes, it is anticipated that they will be implemented over a two-year period encompassing Fiscal Years 2001-02 and 2002-03. This will allow the work to be fully planned and implemented over the two year time frame. Each of the carryover and new projects for 2001-02 has a detailed project worksheet that provides a project description, schedule, status, General Plan consistency notation, and an environmental determination comment. Additionally, each project provides a source and use of funds chart. In addition to the street resurfacing program that has already been discussed, there a few new projects that merit some additional introduction: Civic Center/Library Master Plan - $180,000 is proposed for this project for 2001-02, however, $80,000 of this amount was included in the 2000-01 Library operating budget for further planning related to a possible new Library. In order for that concept to move forward, it is critical that it be done in the context of some over-all master planning for the Civic Center. As described more fully on the project worksheet, this funding will move those efforts forward. Infrastructure Needs Assessment - $245,000 is recommended to fund initial needs assessments of the Town's infrastructure. As the Council may recall, the series study sessions held during the last year to consider over-all capital needs emphasized that a determination of the current condition of existing Town infrastructure and a future needs determination would be extremely important in helping determine the relative priority of various capital funding requests. This effort will also help prepare the Town to need the new Governmental Accounting Standards Board (GASB) Regulation # 34 that requires local governments to assess the condition and value of its infrastructure in its audited financial statements. Traffic Calming Program - $350,000 is proposed to establish an allocation to address a variety of traffic calming projects that include current traffic calming efforts and additional ones that may arise in the future. It is anticipated that monies from this allocation would be available to jointly implement with the City of Monte Sereno various improvements in the Winchester/Daves Avenue area. This program anticipates a financial contribution from the City of Monte Sereno which has agreed to assist with these improvements. Additionally, funding in this program will provide for the development of specific traffic calming strategies and possibly some additional minor traffic studies and improvements. Town Beautification Improvements - $75,000 is proposed for 2001-02 to fund various beautification efforts throughout the Town. Potential projects include such items as the design and installation of conduit for a future street tree lighting system along portions of Los Gatos Boulevard, the development of a Gateway sign program, the renovation of the landscaping along "El Monte Hill" adjacent to Parking Lot # 8, or the refurbishing of other landscaped areas in the public right-of- way throughout the Town. Future Considerations: Skateboard Park - Funding for the skateboard study already has been approved in the current operating budget. Depending upon the outcome of the study and future Town Council consideration ofthis item, it may be necessary to identify potential funding opportunities in the future. Proposition 12 - With the approval of State of California Proposition 12 (Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act) the Town will be eligible for $276,000. This funding may be used for a variety of activities including such projects as: - Rehabilitation of facilities at local parks to lower operational costs - Development of facilities that promote positive alternatives for youth - Promotion of family -oriented recreation, including art activities - Provision of open, safe and accessible local park lands, facilities, and botanical gardens. The State has indicated that application documents will not be available until June, 2001. The Town will be notified by the State when the materials have been finalized. Funding guidelines indicate that grantees are to have a sign contract for their projects by July 1, 2003. Staff will be developing a process to receive Council input on potential projects as the application materials and funding guidelines are completed by the State. CONCLUSION The Proposed 2001-06 CIP represents an agressive, but necessary approach to address the most urgent capital needs of town. Significant emphasis will be placed on completing the carryover projects in a timely manner and moving forward with the extensive street resurfacing program. Additionally, funds have been recommended to prepare various capital improvement needs assessments to help establish priorities for capital funding and position the Town to make effective funding decisions in the future. This capital program has been prepared under somewhat challenging circumstances as a number of critical staff positions were filled on an interim basis by contract employees. Additionally, the lack of a fully staffed Engineering division has further heightened the challenge. Nonetheless, I feel that the Proposed 2001-06 CIP is an excellent work product, and I wish to acknowledge a number of key who worked very hard to ensure that it would be a quality proposal: Jim Piper, Assistant Town Manager Jim Dale, Interim Finance Director John Dam, Management Consultant Larry Perlin, Interim Town Engineer and Capital Projects Manager Les White, Interim Director of Parks and Public Works I wish to thank these individuals and all the other staff members for their efforts to help present this document to the Town Council for consideration. Respectfully submitted, Debra J.Figone Town Manager TOWN OF Los GATOS PROPOSED CAPITAL IMPROVEMENT PROGRAM for Fiscal Year July 1, 2001 to June 30, 2006 Town Council Joseph Pirzynski Mayor Randy Attaway Vice Mayor Steve Blanton Council Member Sandy Decker Council Member Steven Glickman Council Member Submitted to the Town Council by: Prepared by: Debra J. Figone Town Manager James Piper .... Assistant Town Manager Jim Dale Interim Finance Director Town of Los Gatos Fiscal Year 2001-06 Proposed Capital Improvement Program Table of Contents Page Budget Message Tab 1 Summary Schedule Source & Use - All Funds 1 Tab 2 Detailed Schedule Source & Use - All Funds 3 Tab 3 Source & Use of Funds - By Fund 7 Tab 4 Project Status Summary 13 Tab 5 Project Worksheets 14 Tab 6 Glossary 36 May 1, 2001 Honorable Mayor and Town Council I am very pleased to submit to you the Proposed 2001-2006 Capital Improvement Program for the Town of Los Gatos. The 5 year program represents an aggressive plan for meeting some of the town's highest priority capital improvements during the next 2 fiscal years (2001-02 and 2002-03). The plan is comprised of the following elements: • Carryover projects from prior years; New projects not previously programmed; Studies required to develop future funding needs or to advance projects that have been of interest to the council and community; Substantial progress in funding the $15 million required to address the backlog in the street resurfacing needs identified earlier in the fiscal year by the council as a funding priority for the town. The proposed plan totals $15.7 million dollars over the next 5 years. $11.4 million is reflected in the first year for display and funding purposes but is anticipated to be completed over 2 fiscal years. FINANCIAL OVERVIEW As has been discussed in the past, and most recently during the last year at a series of council study sessions on capital needs and financing alternatives, the town has very few on -going sources of funds specifically dedicated for capital improvements. Given this circumstance, the town historically has relied upon General Fund savings, either in the form of under -expended operating budgets or operating revenue surpluses, to fund the bulk of its capital needs. The Proposed 2001-06 Capital Improvement Program (CIP), for example, reflects only $3.5 million from dedicated sources during the 5 year period to help fund the proposed $15.7 million of improvements. The required $12.2 million balance is comprised primarily of General Fund savings that have been accumulated and reserved over recent years for capital improvements. As was discussed during the study sessions on capital needs, this approach to financing capital improvements can result in fluctuating expenditure levels from year to year based on the varying economic circumstances in the local and state economy. The town's primary source of General Fund revenue is sales tax which is particularly sensitive to economic conditions and further heightens the swings in General Fund savings available for capital needs as the economy moves upward and downward. This type of fluctuation was clearly demonstrated earlier this year when the council as a part of the 1" Quarter Budget report authorized the transfer of over $4.3 million dollars of additional sales tax revenue to the General Fund Appropriated Reserve (GFAR) to help meet the council adopted goal of funding $15.0 million for street improvements during the next five years. Prior to this action, which was made possible primarily due to a peak in revenues from sales in the high technology/electronics area, only slightly over $ 4.9 million had been anticipated for street improvements during the 5 year period. In slightly over a one year time period. these sales tax revenues rose sufficiently to nearly double the amount previously anticipated to be available for street improvements during the next five years. Although this upswing in collections assisted considerably in progressing toward the $15.0 million goal, this segment of the economy now has slowed significantly in concert with the regional decline in high technology activity, and it may be quite some time until this area again produces the kind of surpluses that made this advancement possible. The need for infrastructure maintenance. however, does not fluctuate with the economy. All physical facilities such as road surfaces, buildings, and other capital assets have a useful life and must eventually be replaced or abandoned. The useful life of these assets can be extended significantly through a regular program of maintenance and repair. In approving the Pavement Management Program earlier this year, the Council acknowledged the value of improving the town's streets to a desirable level and then committed to a program to maintain that condition over time. A substantial portion of the needed $15.0 million for street improvements is to eliminate the "deferred maintenance" of the streets that has accumulated over many years. Unfortunately, as was explained at the study session on this topic, the cost is quite high to repair streets that have significantly deteriorated due to the lack of regular maintenance. To avoid further deterioration of the town's assets, the Proposed 2001-06 CIP provides funds to conduct an initial assessment of the Town's non -street assets. The assessment information will help the town determine what actions need to be take to restore and adequately these assets in the future and will also provide a basis for establishing funding priorities in this area. Clearly, a long-term, dedicated source of revenue needs to be developed to enable the town to maintain, preserve, and extend the useful life of its valuable capital assets. The town's Financial Advisor, Ms. Emily Wagner, explained at the study session on capital needs and financing alternatives, that issuance of any long term debt would require a dedicated funding source to pay the annual debt service payments that retire the debt over a specific number of years. This dedicated funding source could be established by either earmarking an existing revenue source or establishing a new source specifically for that purpose. The dedication of an existing revenue source would, of course, reduce or eliminate that source's availability to fund other uses such as supporting the annual operating budget. CIP PROCESS OVERVIEW The FY 2001-2006 CIP is a comprehensive five-year capital improvement plan designed to develop and identify projects and the funds required to adequately develop and maintain the Town's infrastructure. The Town has established various master plans to guide the development and maintenance of existing infrastructure, as well as future capital improvements. The following plans provide a foundation for developing goals and priorities for capital improvement projects: • General Plan • Street Improvement Program • Storm Drain Master Plan • Strategic Plan The Town's emphasis on long-range capital improvement programming focuses attention on the current and future needs of the community and balances the community's needs with its financial resources. Capital Program Description • The objectives of the Street and Signal Program are a functional street system that is consistent with the General Plan, a safe and efficient traffic flow through intersections while minimizing unnecessary traffic movement and noise through residential neighborhoods, and street lighting for traffic safety at intersections and on other public streets. The primary source of financing for this program comes from General Fund savings and Gas Tax Fund revenues. • The Public Facilities Program includes projects for purchasing, constructing and making capital repairs to public buildings and equipment. Town buildings include the Civic Center, Neighborhood Center, Service Center, Tait Avenue and Forbes Mill Museums and partial service to the Recreation Center. There is no designated revenue source for this program. • The Parks Program includes projects for parks, park buildings, urban forestry, and urban beautification. There is no designated revenue source for this program • The Utility Undergrounding Program includes projects to underground existing overhead utilities. This program relies upon a Town construction tax of 18 cents charged for each square foot of building addition or alteration within the Town. This rate has not increased since 1968. According to PG&E, the cost for under grounding 103 miles of overhead lines would exceed $154,500,000. The Los Gatos Boulevard under grounding project expended many previous and two future years of Rule 20A funding. Rule 20A monies are allocated from a percentage of electric bills and are dedicated to assist overhead conversions. The Town's allocation typically is in the range of $150,000 annually. • The Storm Drainage Program includes construction of drainage facilities. This program relies on a Town charge of 33 cents of per square of impervious surface created by development. Depending of the level of development activity, these fees produce between $60,000 to $110,00 annually. The Town's storm drainage system is relatively new, when compared to the sanitary sewers. The storm drainage system needs some improvements and new facilities, but overall, the drainage system performs well. CIP Development Process The long-term Capital Improvement Program (CIP) includes projects that have a value of $5,000 or more with a minimum useful life of 5 years at a fixed location. Equipment, operating and maintenance costs due to the CIP projects are identified and will be included in future operating budgets. Cost estimates for new project are based on the year 2001 dollars, however, estimates for the carryover projects, an updated engineer's estimate will be prepared as a part of the design process. Under direction from the Town Manager's Office, the Parks and Public Works Department took the lead in the preparation of the proposed projects for consideration in the 2001-06 capital improvement program. In coordination with other Town departments, projects were reviewed to ensure that the Town's priorities are addressed in the proposed program. The Town Manager and Assistant Town Manager reviewed the prioritized list of proposed capital improvement projects and funding sources in conjunction with the preparation of the Proposed 2001-02 Operating Budget. The proposed CIP is then presented by the Town Manager to the Town Council. The proposed CIP is also submitted to the Planning Commission for review to ensure that the proposed projects are consistent with the Town's General Plan. The Planning Commission is scheduled to complete its review prior to adoption of the proposed CIP by the Town Council. The Proposed CIP will be reviewed with other Commissions as applicable prior to final adoption. PROPOSED 2001-2006 CIP OVERVIEW The 5 year Proposed 2001-06 CIP allocates $15.7 for capital projects in the following programs: Program Five Year Allocation Public Facilities $ 678,150 Parks $ 102,400 Streets and Signals $14,873,230 Total $15,653,780 As shown in the table above, the primary expenditures for the 5 year CIP occur in the Streets and Signals program proposed at $14,783,320 for the 5 year period. Of this amount, $10,783,300 is allocated to street resurfacing. Additional funding of $2,460,000 for street resurfacing during the next five years is anticipated from the Redevelopment Agency (RDA) for improvements to eligible streets within the Agency's boundaries. The RDA projects will be presented at a later time in a separate budget document for consideration by the Town Council serving as the RDA Board of Directors. Including the anticipated amount from the RDA would bring the total funding available for street resurfacing during the next five years to $13,243,000. Including the estimated expenditure of approximately $500,000 for street resurfacing during this fiscal year (FY 2000-01), the grand total would be $13,743,300 for these improvements. The Pavement Management Plan approved by the Town Council earlier this year set a goal of $15,000,000 during the next five years to bring the Town's street system up to a Pavement Condition Index (PCI) of 75 (very good to excellent). Although the Proposed 2001-06 CIP does not fully meet this goal, substantial progress has been made in identifying funding for these improvements. The remaining $1,256,700 needed to reach the $15,000.000 funding goal will need to be addressed during the next four annual CIP budgets. Summary of Proposed 2001-02 CIP Projects Although the Proposed 2001-06 CIP is a 5 year plan, only the first year of the plan (FY 2001-02) is formally adopted by the Town Council as part of the budget process. As mentioned earlier, the Proposed 2001-02 CIP projects are comprised of two categories; carryover projects of $1,378,580 and new projects equaling $10,045,700. The following table lists these projects: CARRY FORWARD PROJECTS Project Name 2001-02 ADA UPGRADES $ 232,650 BLOSSOM HILL PARK PARKING LOT 52,400 BRIDGE SEISMIC RETROFIT 195,800 DOWNTOWN TRAFFIC MITIGATION 115,000 LOS GATOS BOULEVARD RESTRIPING 31,800 RETAINING WALL REPLACEMENTS 459,130 CURB & GUTTER, SIDEWALK 291,800 TOTAL CARRY FORWARD PROJECTS 1,378,580 NEW PROJECTS BLOSSOM HILL ROAD SIDEWALK CIVIC CENTER/LIBRARY MASTER PLAN INFRASTRUCTURE NEEDS ASSESSMENT KENNEDY ROAD RETAINING WALL MUSEUM UPGRADE OAK MEADOW PARK ELECTRICAL QUITO ROAD BRIDGE SERVICE CENTER IMPROVEMENTS CURB & GUTTER, SIDE •VALK (01-02) STREET RESURFACIN PROGRAM TOWN BEAUTIFICATIOt 'ROGRAM TRAFFIC CALMING PR( -RAM UPS FOR TRAFFIC SIG ,LS TOTAL NEW PROJECTS GRAND TOTAL 2001-2006 CIP PROJECTS 150,000 180,000 245,000 50,000 50,500 50,000 125,000 215,000 302,000 8,178,200 75,000 350,000 75,000 10,045,700 $ 11,424,280 Although these carryover and new projects are all listed in the 2001-02 Fiscal Year for display and funding purposes, it is anticipated that they will be implemented over a two-year period encompassing Fiscal Years 2001-02 and 2002-03. This will allow the work to be fully planned and implemented over the two year time frame. Each of the carryover and new projects for 2001-02 has a detailed project worksheet that provides a project description. schedule, status, General Plan consistency notation, and an environmental determination comment. Additionally, each project provides a source and use of funds chart. In addition to the street resurfacing program that has already been discussed, there a few new projects that merit some additional introduction: Civic Center/Library Master Plan - $180,000 is proposed for this project for 2001-02, however, $80,000 of this amount was included in the 2000-01 Library operating budget for further planning related to a possible new Library. In order for that concept to move forward, it is critical that it be done in the context of some over-all master planning for the Civic Center. As described more fully on the project worksheet, this funding will move those efforts forward. Infrastructure Needs Assessment - $245,000 is recommended to fund initial needs assessments of the Town's infrastructure. As the Council may recall, the series study sessions held during the last year to consider over-all capital needs emphasized that a determination of the current condition of existing Town infrastructure and a future needs determination would be extremely important in helping determine the relative priority of various capital funding requests. This effort will also help prepare the Town to need the new Governmental Accounting Standards Board (GASB) Regulation # 34 that requires local governments to assess the condition and value of its infrastructure in its audited financial statements. Traffic Calming Program - $350,000 is proposed to establish an allocation to address a variety of traffic calming projects that include current traffic calming efforts and additional ones that may arise in the future. It is anticipated that monies from this allocation would be available to jointly implement with the City of Monte Sereno various improvements in the Winchester/Daves Avenue area. This program anticipates a financial contribution from the City of Monte Sereno which has agreed to assist with these improvements. Additionally, funding in this program will provide for the development of specific traffic calming strategies and possibly some additional minor traffic studies and improvements. Town Beautification Improvements - $75,000 is proposed for 2001-02 to fund various beautification efforts throughout the Town. Potential projects include such items as the design and installation of conduit for a future street tree lighting system along portions of Los Gatos Boulevard, the development of a Gateway sign program, the renovation of the landscaping along "El Monte Hill" adjacent to Parking Lot # 8, or the refurbishing of other landscaped areas in the public right-of- way throughout the Town. Future Considerations: Skateboard Park - Funding for the skateboard study already has been approved in the current operating budget. Depending upon the outcome of the study and future Town Council consideration of this item, it may be necessary to identify potential funding opportunities in the future. Proposition 12 - With the approval of State of California Proposition 12 (Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act) the Town will be eligible for $276,000. This funding maybe used for a variety of activities including such projects as: - Rehabilitation of facilities at local parks to lower operational costs - Development of facilities that promote positive alternatives for youth - Promotion of family -oriented recreation, including art activities - Provision of open, safe and accessible local park lands, facilities, and botanical gardens. The State has indicated that application documents will not be available until June, 2001. The Town will be notified by the State when the materials have been finalized. Funding guidelines indicate that grantees are to have a sign contract for their projects by July 1, 2003. Staff will be developing a process to receive Council input on potential projects as the application materials and funding guidelines are completed by the State. n CONCLUSION The Proposed 2001-06 CIP represents an agressive, but necessary approach to address the most urgent capital needs of town. Significant emphasis will be placed on completing the carryover projects in a timely manner and moving forward with the extensive street resurfacing program. Additionally, funds have been recommended to prepare various capital improvement needs assessments to help establish priorities for capital funding and position the Town to make effective funding decisions in the future. This capital program has been prepared under somewhat challenging circumstances as a number of critical staff positions were filled on an interim basis by contract employees. Additionally, the lack of a fully staffed Engineering division has further heightened the challenge. Nonetheless, I feel that the Proposed 2001-06 CIP is an excellent work product, and I wish to acknowledge a number of key who worked very hard to ensure that it would be a quality proposal: Jim Piper, Assistant Town Manager Jim Dale, Interim Finance Director John Dam, Management Consultant Larry Perlin, Interim Town Engineer and Capital Projects Manager Les White, Interim Director of Parks and Public Works I wish to thank these individuals and all the other staff members for their efforts to help present this document to the Town Council for consideration. Respectfully submitted, „? Debra J.Figone Town Manager 2001-2006 CAPITAL IMPROVEMENT PROGRAM 2005-06 Five -Year Total 1 0 rn O 0 N N 0 OV O 00 0 O N entn 0 N 0 di-O 0\ to 0 O 00 0 C Ir) t*1 O r�i — 41 00 6. 3.307.507 O— v"1 kr) 0 Nt h� O -. CD O 00 O N 130,600 $ 6.602.817 O O - --, , , , 00 0 N -. O N -, 649,000 0 `^ b 0 r-) 6R Sri et b 10 r 69 4 0 0 N 0 0 'r 0- v1 N 0000 1,924,360 0 0 — N 0 In 6R 115,000 I . 83,400 1 1 OOO N 01 d- 01 01 VO' 0 '-4 r-t 66 - 0 b EZ &9- 2003-04 3,744,507 O--O h M V1 CDkn en 0000 N \0 .--, N Cn 01 N t I 10 cM tp 6R 115,000 , 0 t,. .-� CO ' 113,200 I 00 10 Oh 1/40 CO CV M O 0 - u9 $ 7,637,077 tc N O N icn 4,498,807 O 0 677,000 O Oh O ~ 205,600 $ 7,044,607 O O . O O' DOO 0 O O 0 00 --� 0 10O t0 0 0 - b4 t-- O r�-1 00 6R N 0 0 N--I C coV --� 0 v'i 547,600 pp O 'I) .--, 0O O kr) M O e et: 69 1,807,300 800,400 O cn 578,450 I O t N 144,200 I O 00 Np 1 $ 4,158,850 $ 18,574,887 I v y O 6,575,000 S 535,000 1,433,000 474,000 $ 9,070,500 5,253,600 217,000 49, 637 , ON�en 655,000 eri 0 , en 4' V) b4 ^O aU+ .•-I CJ co 'o C O '= O rt t0 O U'7 O N '-+ t0 --+ 484,760 I � N 00 'D cn ,--- 352,800 $ 7,432,370 0 1/40 — cn --- 0 d' O 0o c'.1 0 M 00 S 0 Cam' 00 N V 108,740 0 t- t0 cn — 600,800 1 00 O V) V '0 M Ems} O M N a © 4 1 EA SOURCE OF FUNDS w U Z Q a Q p .__ . General Fund Appropriated Reserve I Grants and Awards R n` E.• 0 ._ ... Construction Tax - Utility Underground Gas Tax j Total Fund Balance - All Funds ._... ai l 'REVENUE General Fund Appropriated Reserve 1 Revenue from Other Agencies Road Impact Fees Grants and Awards Storm and Drainage Construction Tax - Utility Underground c0 H I j Total Revenue I I __ 1 TOTAL SOURCE - ALL FUNDS I .._ z U 2001-2006 CAPITAL IMPROVEMENT PROGRAM 2005-06 Five -Year Total OO °r° ,c, co, o --+ ,tn . r- co •,r ,-, ''o s.O vi .. 69 , , O o en ki-) o o en In 69 o °r- 4. o7. oo r-1 69 I 0 O s 000 0 0 � 000 69 ,, 106.000 0 0 O 4, 0 0 ri ON 69 - - 6. 93 00C 00 C N N 0 o 0* N 0 a; •--7 o- 00 o0 Tr 69 2004-05 ' ' ' 988,200 $ 988,200 ' ' 106,000 $ 106,000 0 N 7 O\ O *-1 69 - C7 N O 'G .D 69 go O CO V- a1 O N 0 O c O O O cV O vi --, O .-, O N .i H +-.1 II1 99 2003-04 ' ' 962,000 $ 962,000 O CDO O� $ 106,000 $ 1,068,000 c� cc V) b d4 1,924,360 2,000,000 O_ N 00 $ 4,820,570 en N 93 o p N O s �-. O r-i 69 O i $ 106,000 $ 1,578,300 N t �O 69 O n r+ pOp O N 783,010 $ 4,545,520 No CO— p N 1 678,150 O V N , O m b M VD O $ 11,424,2801 , ' 0 O vO O— $ 106,000 0 00 N O en , I 69 0 \O 411)^ O [� 69 0 l� 0 'p �--� 0 O 0 O N 677,000 $ 4,286,700 1,'The reserves are not annual additions. 1 stimate 00-01 26,000 , 133,300 742,800 $ 902,100 , ' 0 O 00 O 69 O0 © ti 69 C rl ,-1 y} 0 dam- r-, ' `00p 0 O N 6 MS aU o bD C 11 CD ' � N 0 d0- vNi 133,300 6,084,090 $ 6,528,440 15,000 O oM 106,000 0 � *-1 69 N SO z. 69 - Tr 69 rn 00 2,000,000 O '0 'V' © vp) V% 69 USE OF FUNDS O a .d d � - I Public Facilities j Parks cl (] E o Streets and Signals Total Capital Program g O— Utility Undergrounding Capital Outlay I Contingency Transfer to General Fund from Gas Tax Total Other ,.a 00 Gr, O w 0- U a p 00 > a 00 Reserved for Utility Undergrounding Designated for Parking Structure Designated for Storm Drainage I Total Reserves CD E. 44 un 2001-2006 CAPITAL IMPROVEMENT PROGRAM Five -Year Totall 0 00 r- r' ' , ' , 000 O v) o O N 0 en N N 0 Cl kr) len . 00 0 O) 0 'eP pop 000 O 'M-, N O N N 323,400 �p V) 0 N h 0 N 0 M 0 0 M kr) 0 d- v-) O + 0 000 v) O— N Op �O OM ti Op C b 0 k r-. i i i i 1 0 op tic '" 4 1 i 1 i 1 O 2004-05 0 VD N p 0 M v) VD 00r- d* O O � if).-. p 00 --r i i i 115,000 i i i i 000O OM V1 M ON NI- O 7 OMO 2003-04 N 0 til t'i O 0 In 0 o 0 N 193,200 N l:. 1!^ b 0 Op i i i 1 1 i i 0 O p i 1 I I I 34,600 1 p 0.. N V O 0 Nr 81,700i 2002-03 4,498,807 Q c3 Q VI N Q O tz, 115,000 ,--, 33,900 I ON M Q VD O co ZO TOOZ M v 0000 O V- O 0 VI D V7 Vim' Op Cn ern 0 4 O 00 V7 ' , ' , O O O v? O O N O r) 000 O d lr 100,000 CD O v 800,4001 33,200 CD O M O Q Total! 78,3001 49,637 78,300 G 0 W 000 N '0 ^N 1,433,000 474,000 00 n O 4,322,000 'i'i 650,000 O N 255,600 O N t O N 217,000 I d- 29,203 O Mco d 0 ,0 tz O zO oo00 V NO O N 0-, h 00N 'Tt N 0D M .-. 352,800 7,432,370 750,000 0000 O N 0 cO VD 0 N �D N ' ' ' 0 'D M ON 1--i 0 O M N ' ' 149,400 00 M 00Z`££ 0 M 6,000 SOURCE OF FUNDS !Beginning Fund Balance i General Fund Appropriated Reserve Grants and Awards Storm Drainage Construction Tax - Utility Underground x E- co c° la F+ 'General Fund Appropriated Reserve General Fund Savings General Fund Mid -Year Report Building Maintenance Fund GF Designated for Museum Improvements GF Reserve for Capital Improvements Transfer tiom Vehicle Maintenance Transfer from GF/Museum Reserve GF Reserve for Civic Center Improvements Iii ° F 'Revenue from Other Agencies ' Federal/State AB 2928 Fund City of Monte Sereno City of San Jose Totall y fs, v 0 0 Road Impact #1 Road Impact #2 1 Road Impact #3 l C/1 a W Q a w o cts Ts g Ar O Cn a Eel a A[�y] W ✓ U cz o A N c a O N F W A 0 E. i' et ev >r 43 'w o 'n m N O� '• 0 o 00 C\ --, 0 in v n en 0I0 o 'n0'nv '0 N 0 N --' o 0 N a N --' o .'0 v a in 0 0 el, O o0 0 C] rno 0N1 O en 0 C] V0 0 0 c� In .-I 0 V1 0 N ''. 56.000 0 h .-� M 0 .. C•1 0 o en M 0 V M N 174.000 I642.000 g 0 N 649,000 v efi 2004-05 ' ' ' V' V'1 30,900 cn O O en O N Oi ..-1 VO' .-1 ,I0 O o 8,000 co 0 'T 00 n-1 ' 0 I� 0 R fA 2003-04 ' ' ' 53,800 30,300 0 OON N 0 N %D N 0 N t+1 .-I 0 CO_C .- '0 '-r p0O 'D 00 VD 10,000 0 b 00 N '0 n 0 [� en'--i '0 n 2002-03 ' ' ' 0 0 N n 0 r- 0 N 0 000 N 0 0o O N 0 O .D 0 0 0000 N I) 0 '00 .0 0 0 co O ,-. 0 b .O 0 [� O V! -( 00 64 O ' 0 0 N 0 m N 150,000 000 tn.' 578,450 O— 0 'n CD O- 0 d0' N .-' 0 - 594,800 I 26,000 o00 N '0 $ 18,574,887 2� y O14. W 34,500 I 01 32,500 I 620,000 I 35,000 655,000 I en 64 Budgeted 00-01 O VD M N ' O CO -• )If) pp� cV -et 0 r- vNi OO1'6Z 0 r- N 24,240 ObL`SOI -O h M '-' 0 N 0000 'n O vO 0 00 0 '0 Ot M 0, © ti b.r Grants and Awards I ADA Upgrades Blossom Hill Rd. Sidewalk Bridge Seismic Retrofit 0 O F 'Storm and Drainage I Storm Basin Tax - # 1 j Storm Basin Tax - # 2 Storm Basin Tax - # 3 Interest Earnings Total I Construction Tax - Utility Underground F C7 RRevenue lInterest Earnings O F I TOTAL SOURCE f 2001-2006 CAPITAL IMPROVEMENT PROGRAM "'' Ey L ^y' 1^ 6 f� O N M N Sp 0 O 00 ^. 0p o O V) 0 V) N O .0 00 l- 0 O d N N O O O V) O N O ro S O O .41 .-. O 00 h 0 ...1 0 0 1/'1 '-' .--1 O 0 V'i 't N O 0 O 1P1 J 00 r-' M ' O O Li N --' '. 01 V) 0 N 00 0 •--' 0 M on 00 [� O 0 O V'1 r- -, 0 O O V) 'n 0 O s M N (.4 r- 00 r, 000 l M 1!1 0 V) ,-i �' O 0 O N I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 O S 7t M O S 000 M O S N p O O Or ' O O 0 00 O Q O 00 69 2004-05 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 .. 338,200 O S N vl 25,000 50.000 1 988.200 O N 00 00 04 69 2003-04 1 1 1 1 1 1 1 1 1 I 1 1 1 1 I 1 1 ' cp 0 N M CD S MO V) CD 0 N 0 6 v1 ' O 0 CT CCD 0 0'. 44 0 CD N 1 1 1 1 1 1 1 1 1 1 1 O M S _., coo-; O .--1 0 N 50,000 I 1 M N e' ti CD 10 n e' ,-i 64 N "iI O N 232,650 180,000 CD CD v O ten0 CDCDCD O O V'. N V) .-1 00 0 52,400 50,000 102,400 ' 000'OSt CD 00 Vj .- CD CD O 1!j -N. 245,000 L 50,000 31,800 ' CD S O V) OM -r Oi 7 593,800 CD S N 00 . -. 00 0 O '"1 CDM O O M 75,000 l� f/1 0 O 1..r 000 N e' VN e-f '„ 1 64 Estimated 00-01 1 I 26,000 I 26,000 1 1 I 133,300 1 1 1 1 1 8 N 1 I CD 0 ON 1 1 CD CD 00 N $ 902,100 Budgeted 00-01 232,650 10 '.D N ' 258,650 N V) N Vn 133,300 ' 195,800 4 1' 0 .-.M M 0 . . 459,130 0 M coS 0 O VC ' CCD a O CD 4 00 Ln USE OF FUNDS CAPITAL PROGRAM iPublic Facilities ADA Upgrades Civic Center Master Plan/Library Plan Museum Improvements Service Yard Improvements Total Public Facilities Parks Blossom Hill Park Parking Lot Oak Meadow Electrical Improvement Total Parks Storm Drain Streets and Signals Blossom Hill Rd. Sidewalk Bridge Seismic Retrofit Downtown Traffic Mitigation Infrastructure Needs Assessment Kennedy Rd. Retaining Wall Los Gatos Blvd. Restriping Parking Lot Resurfacing Quito Road Bridge Retaining Walls Curb & Gutter, Sidewalk Street Resurfacing Town Beautitication Program Traffic Calming Program UPS for Traffic Signal Total Streets and Signals Ir. ag 0 0 a a Q H Q U .a F+ O E. I 0 2001-2006 CAPITAL IMPROVEMENT PROGRAM co FI le I , o o O 0 o © co ro ER o 0 0 N I ' 0 O 0`.0 o 00 O o� 00 O C11 EA 1 V n b b4 ^ 00 00 N N 00 0 o N 0 0 I- ,--+ O 6IO 'Ode In ER ^ En p N I' O O 10 O� 106,000 0 N of o .� EA N 00 N V ER O CO v) 0 N O O O 0 N O V'1 0 --4 0 N ,--1 .~-+^ Vi EA 2003-04 1 106,000 106,000 0 0I 0 O .-1 b9 N 0 t 145. ER 1OD M � --. O O O N O N CO in 000 „it... 'A rl N p N ' l O o O 0 o 0 I --I O M N In NI EA N N M IA 10 64 O— En VD r '-. 000`000`Z O o GO t-- $ 4,545,520 N p N pO O 106,000 0 N O v .--I 1--I EA- $ 7,044,607 0 I- C ,- I 2,000,000 0 O I- 0 On 1O N 7 44 Estimated 00-01 I I 0 OO 1/46 O 0 0 %O o 0 0� O o b4 $ 14,416,037 0 0� Lr --. i 0 0 r- IInn 0 0- M 0 N b4 Budgeted 00-01 ppo o vi .--i 0 o M 106,000 O : ti $ 6,679,440 t� '� M. 011 o; 00 .. 0 po O N 460,200 -N-I 0 01 t7 EA (*The reserves are not annual additions. Cid Q Utility Undergrounding Capital Outlay Contingency Transfer to General Fund from Gas Tax Total TOTAL USE OF FUNDS ENDING BALANCE * W a 1 Reserved for Utility Undergrounding Designated for Parking Structure Designated for Storm Drainage CA w g F u 2005-06 r In r" o M O O vi •- O C. tr �. 1 1 1 , 1 1 1 1 1 $ 3,422,507 2004-05 N 'a M 0 — O O ri — 35,300 OOOp v. e yD co erO00 00 g r M EA- 2003-04 3,744,507 O 0 0 0 34,600 0 VIM. d 0 0 r 00 N. N of M EA. M 1 o N O 00 00 e!' et 0 Q. ram-+ ,--, 0 cc''' ,--1 .-+ 1 i 33,900 8 Ct M 6,200 80,000 O 00 OM1 c be) p 00 v4 8 v1 p O O Lel 224,000 1,807,300 O l l 8 •-1 S •I S Oq 33,200 pp O en g 78,300 $ 14,512,437 I Estimated 00-01 O In b O M 4 650,000 26,000 p �p N 5,253,600 217,000 ' F.D. N 17,034 cn O N N 3,400 49,637 $ 12,095,237 Budgeted 00-01 v Ifj No O in 750,000 co O N © O tr. 26,000 vc v'i N i H ,-7 231,000 , 149,400 380,400 33,200 O, 01 (-ar1 6,000 _78,300 O Vi 6F3 SOURCE OF FUNDS Fund Balance July 1 'Transfers: General Fund Savings ' General Fund Mid -Year Report Building Maintenance Fund GF Designated for Museum Improvements IGF Reserves for Capital Improvements Transfer from Vehicle Maintenance ITransfer from GF/Museum Reserve GF Reserves for Civic Center Improvements Total Transfers: 'Revenue from Other Agencies: Federal/State b g w 00 N Ch N 01 Q I City of Monte Sereno City of San Jose Total from Other Agencies: ' Fees: Road Impact #1 Road Impact #2 Road Impact #3 Total Fees: TOTAL SOURCE 2005-06 i i . i , 0 d' r i i 50,000 25,000 i O 0 ..- N y9 O Vi 0 N en d} O O O N 2004-05 0 0 0 0 $ 416,900 O 0 1 00 1 i ' p 0 YY 0 O 'I'O� N O 8 N •-+ M 0 M N &9 2003-04 198,400 141,800 000`05 000`SZ O 1---• 2,000,000 0 O 1 1 i N 0 1 v- 4 N IA y4 M <A- 732,500 O 0 25,000 $ 949,300 $ 3,744,507 2,000,000 1 0 O N «-, O I O O N N 7,688,600 0 ONtr) 52,400 50,000 1 o' 283,0001 p O 245,000 O O� O O 000`081 O �-1 75,000 115,000 $ 4,498,807 2,000,000 1 O ct N t M h . N - O N C ti 514 Estimated 00-01 1 242,800 $ 268,800 n 2,000,000 1 § 1 1 1 1 1 1 1 1 1 Tr N N 00 b4 Budgeted 00-01 4,335,000 26,000 52,400 459,130 113,760 p 8 15,000 $ 5,143,090 G 2,000,000 -4- N N 6R USE OF FUNDS Street Resurfacing Museum Improvements Blossom Hill Park Parking Lot Oak Meadow Electrical Improvement Retaining Walls Parking Lot Resurfacing Sidewalk Curb & Gutter IQuito Road Bridge Infrastructure Needs Assessment Kennedy Rd. Retaining Wall Traffic Calming Program Town Beautification Program I Civic Center Master Plan/Library Plan Service Yard Improvements I UPS for Traffic Signal Downtown Traffic Mitigation Contingency I TOTAL USE I ENDING BALANCE IRESERVE Designated for Parking Structure 2004-05 2005-06 0 O 1 1 1 1 0 O Ir,V b9 N 0 0 0 d4 $ 53,500I 53,500 c e i 1 O O In M in en O Tr O N 1 t 1 EA- $ 53,500 'Cr f9 © O N 0 O In In i i t O O In EA- 2003-04 i i i 1 b4 O O In 6R 2002-03 O . I 1 1 1 $ 53,500 2002-03 i . 1 bH O in M I/i &4 N 0 0 O N CD) eel ,c M N O 1..4 195,800 N in a M �D EH N O O O N 232,650 O tn l 195,800 in it --in UJ Eft 1 0/7 6R cu 2 O y O W 53,50C 0 In en EA- Estimated 00-01 69 $ 53,500 Budgeted 00-01 0 o N 1 232,650 I 0 00 to •- Ikn '1 00 R In ,D O7 IA Budgeted 00-01 232,650 , 0 00 V'1 .--1 $ 428,450 ENDING BALANCE $ 161,200 SOURCE OF FUNDS Fund Balance July 1 CDBG - ADA Funding ADA Upgrades Blossom Hill Rd. Sidewalk Bridge Seismic Retrofit Total 'TOTAL SOURCE USE OF FUNDS ADA Upgrades Blossom Hill Rd. Sidewalk Bridge Seismic Retrofit TOTAL USE C) W W A C4 \p C 0 O N 0 \D O .--4 0 O N Ni:,N 0 O t 0 \D Oi ER 2005-06 CD 0 O )D co . 00 (--4 d N 0 O \O O 0 N \O NZ EA- $ 83,400 2004-05 0 r( 0 0\ en '0 0 ON 00 EA. 2004-05 374,900 , 0. .-r 0 O .--1 M N '0 Ef4 O \ D t0n r-ti EA 2003-04 O N M\ O rl O \O 00 � ,- 10,000 O 00 N CO 2003-04 00 10 NO M 00 N 0 •-+ 106,0001 O 00 II) \p 0 O .-1 en Q O O N \00 •V� © \OD \p '0 O O N N 00 ER en 9 O O N \O O m , d0• N - 106,000 O C 0 EA- N M .�-t EA N ON 00 N O O in O 00 Off\ O O N 0 00 MV ---1 'i Ei3 N O 00 N 00 NO 00CfN 0 d' 0 00 m O 00 M 000`901 T$ 938,200 $ 205,600 Estimated 00-01 474,000 620,000, © M © N ti r-i H3 Estimated 00-01 000`oos i ' 0 O $ 606,000 © N to EA Budgeted 00-01 352,800 0 N tAnEA 0 VZ, 0 VD ON Budgeted 00-01 665,000 00 00 en 00 O 106,000 0 0 $ 967,800I (ENDING BALANCE $ (14,200)1 SOURCE OF FUNDS Fund Balance July 1 Revenue Interest TOTAL SOURCE USE OF FUNDS Street Resurfacing Los Gatos Blvd. Restriping Curb & Gutter, Sidewalk Transfer to General Fund Contingency W 04 d E0 O E•4 CD 0 N VD '0�0- O do0' N M 8-( N ,l--� v 14 0 r-� 8So0 V7 v? 'r M - M e O Os 00c0O Oo N N V'i sD 0 tie.; M o� 0 G1 1 ri 64 c co, 0 N 1 64 ‘GIin 00 N .cvo 0 M� a* .--i O� en ry 614 C ©4 N so Int`m%C ,I.M O h N M `O O r-t N ON o O O Os d• In 30,900 O M 88,800 8 .-• 0d"v1 8 Q 00 oo 30,400 $ 1,015,410 V7 ' 69. O �D s0 ONN 00 •d' F. V t ‘D VD M 0 .--, t-- •--4 0 R tic 1-1 O '" 69 2003-04 334,360 0 I l al M N"N air p- t- -0 O M 53,800 0O M O M 2,900 © t� 00 Qp in t• 3,000 t w ten 0NQ.inO N �p N N so 000 64 2003-04 i 64 . tD N r- M en M - N ‘D 00 00 64 2002-03 N 1 263,750 I_ 677,000 .l� hN 2,800 85,200 O a0 ken yr nO O 00 N $ 783,010 M O NN i 6,} pp %0 cn tn d en OppO VI 01 M N�00 O t� 4 .-, rl0000 0 j ts- 64 N O0� 0 N 0 r N 0 -1-1 O 132,700 00 '0 to S .-,..4!.0.O dam' V7 OOL`0i pp 0 r�-1 1-1N l 12,000 O t+1 0 M O O $ 677,000 N C 0 N i 64 tin oo t0 N 263,750 I 8 V -4 $ 677,000 Estimated 00-01 208,000 S O rn .-.4 129,000 535,000 ppppS •--� �p i l� CD V0 ..4 IdM O N 8,000 h p 0� 00 00 �j 4 O M 53,950 15,000 8 M en 64 O t- O 209,150 O t- .M-, O tp 65 Budgeted 00-01 184,340 184,870 0 V) - Irc 484,760 p ago0 [.. h 0 •--, N p64 0 t� N 0 to 0000 0 N 9,240 00 l- 24,240 O V) 0% an E14 Budgeted 00-01 �0 cMtt �D 0� M Ln,, 0 O 0 M M ,--i 64 -' m coo ,A N ,, 0 O O ,-I O N b C 69. SOURCE OF FUNDS Fund Balance July 1 Storm Drain Fund 461 Storm Drain Fund 462 Storm Drain Fund 463 Total Fund Balance of I Storm Drain Fund 461 Storm Drain Fund 462 Storm Drain Fund 463 Total Fee Interest Income Storm Drain Fund 461 Storm Drain Fund 462 Storm Drain Fund 463 Total Interest Income I TOTAL SOURCE USE OF FUNDS Storm Drainage Improvements Storm Drain Fund 461 Storm Drain Fund 462 Storm Drain Fund 463 TOTAL USE 1 I ENDING BALANCE Storm Drain Fund 461 Storm Drain Fund 462 M 4 w a of 0, I TOTAL ENDING BALANCE U IA O N 0 00 O N 0.0 O O 0 00 N N V0 1 O N I 0 00 N N bR 0 GO N N 69 2003-04 2004-05 b M T --� 74,000 VO ON p4 O 00 O N b4 2004-05 O 00 O N fR O 00 O e. N 69 O - in N [� .- i 72,500 89,350 O V^ M ,Tr N 01 ,- VS. 2003-04 O V^ M 4 N G1 -4 EA} O VD cn N a, 64 M N O O N O O l-- 0 ,- OOi`iL O ,-4 N 00 O 1.-4 1) V= rl 6R 2002-03 O 1..1 un b N g &4 $ 1,762,510 (4 O © N O If) NO ,-a 0 V- NO L 74,500 O r O g &4 N O © N O N O NO +-i 6R 0 N O NO r, 64 Estimated 00-01 O O M Tr 32,500 O In V -4 Estimated 00-01 $ 1,465,500 0 4n O nzt o =O N e 4 M �� NO NO GN1 © 4 6 Budgeted 00-01 C 000`Si GN1 00 ON 00 'SOURCE OF FUNDS I Fund Balance July 1 Revenue Interest TOTAL SOURCE USE OF FUNDS Capital Outlay I ENDING BALANCE Reserve for Utility Undergrounding N rt CIP 2001-06 PROJECT STATUS SUMMARY 1 O Ercy i. ›, In R8§S8O8 N N h ...... v7 .--- O\ V ‘-+ N 2 0 M rl 73O§OO O Fh..c..4 L v) O O v'i O t§OOO'� o O v>.-IN��h�� v1 v) \O .r MOO§ M O kr �--i O v) N 1n N 'et ,� o M b V> - e0 O F it ›, In O N 4 1 I I I I I O N 1 i 8888 0 kept 4 0 �p0 t8 0 n O ' 807,000 I O O o 00 ,.0 0 N i 1 � 4 N i i i 0 N i O N es co O O in pOp O 50,000 I pO N a pO N a C I I I t I 2003-04 1 1 1 1 o 1 2003-04 1 1 1 1 1 1 I 1 I 326,000 I 0 8 kr) I 25,000 50,000 1 $ Cs $ b Os 2003-04 1 1 I 1 1 �.y N.--1'~ . 1 i M 9 i I l . . l I l ,,,,1_, v M cr O 25,000 50,000 , 0-}N n et O N M e0 5 co N i 1 i i I N QNN .,y OO N N g h S u'iv)'r O S M I 459,130 S - N m 00 M '~ N 90 O N O I 180,000 O tr e1' fV O OOO�vlNoo'r Vl Q V1 0 V2 0 0 N 0 M-.-. N O O c M 75,000 10,045,700 y� N� ; N O, 0 o N , I I ru1'AL COMPLETED PROJECTS 379,060 508,100 - W W I 500,000 o I 500,000 Estimated 00-01 26,000 242,800 § Crt Budgeted 00-01 F,88 N S VI g ^' 115,000 31,800 M N 291,800 1,378,580 Budgeted 00-01 . , 1 1 10 p O vi 5,000,000 6,378,580 Budgeted 00-01 26,000 8 MMMCN .r .-r 106,000 g1 .M-i CARRY FORWARD PROJECTS ;Project Name IADA UPGRADES ;BLOSSOM HILL PARK PARKING LOT BRIDGE SEISMIC RETROFIT IDOWNTOWN TRAFFIC MITIGATION !LOS GATOS BOULEVARD RESTRIPING 'RETAINING WALL REPLACEMENTS !CURB & GUTTER, SIDEWALK P U O a pA. Ca w U dp` O 0 Project Name 'BLOSSOM HILL ROAD SIDEWALK 'CIVIC CENTER/LIBRARY MASTER PLAN IINFRASTRUCTURE NEEDS ASSESSMENT IKENNEDY ROAD RETAINING WALL !MUSEUM UPGRADE !OAK MEADOW PARK ELECTRICAL !QUITO ROAD BRIDGE !SERVICE CENTER IMPROVEMENTS ICURB & GUTTER, SIDEWALK (01-02) !STREET RESURFACING PROGRAM TOWN BEAUTIFICATION PROGRAM TRAFFIC CALMING PROGRAM UPS FOR TRAFFIC SIGNALS 3 Z Q O IGRAND TOTAL 2001-2006 CIP PROJECTS ,ETED PROJECTS a' MUSEUM IMPROVEMENTS PARKING LOT RESURFACING TRAFFIC SIGNAL BULB REPLACEMENT STORM DRAIN IMPROVEMENTS -' O 0 { b -0 -d "C) b R+ 3 3 3 3 3 3 3 � 0 0 0 0 0 0 0 -.a w 4-1, 4-. w 41 474 o 3 3 3 3 3 3 3 3 a,cd 0 a,co al G) d a.)al 0(L., t) cd 0d) Q) c) G) 0.) c UUZUZUZUZUZZZUZZ Z Z Z Z Project Name ADA Upgrades Blossom Hill Park Parking Lot Re -Surfacing Bridge Seismic Retrofit Civic Center Master Plan/Library Plan Curb & Gutter, and Sidewalk (FY 00-01) Curb & Gutter, and Sidewalk (FY 01-02) Downtown Traffic Mitigation Kennedy Road Retaining Wall 10. Los Gatos Boulevard Restriping 13. Quito Road Bridge 14. Retaining Wall Replacements 15. Service Center Improvements 16. Street Resurfacing Program 19. Traffic Calming Program 20. Traffic Signal UPS Installations I AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES Public Facilities Capital Program Category: • Design: Complete Project Schedule: • Environmental Clearance: Complete Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: a) crs Ca CI 5 �a Q , O w 0 c aq 17,4 O 00 • vs .— el O cn Ar N • O a cci o ▪ U �c • O 0 • R+ • - 0i .b U F b 3 .Icts O w 0. o0 Project Description: Open Space Element Implementing Strategy 2.3, and Human Services Element Goal 3.1. General Plan Consistency: The project is Categorically Exempt pursuant to Section 15301(a) of the State CEQA Guidelines. Environmental Determination: PROJECT WORKSHEET T3 174 cn E W 2 E 0 5 O Le') lt In is) In tin V V N l� en en N �h. 7 M N VD VD m Fund 410-Grants Ef} 6R TOTAL SOURCE 64 64 69 EA O O O O N ‘.D cn N 1O N N 6R Blossom Hills Park TOTAL USE > Lr• c'S • • • Capital Program Category: Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Open Space Element Policies 2.1 and 2.2. General Plan Consistency: The project is Categorically Exempt pursuant to Section 15301(d) of the State CEQA Guidelines. Environmental Determination: i E 5 Yr. Total 0 O v 0 0 0 0 v �? oo csi lin � tn 69 ds USE OF FUNDS W vD VD 00tri TOTAL USE 3. BLOSSOM HILL ROAD SIDEWALK Streets & Signals Capital Program Category: H ccS w a) 5 a) .n C9 RI 0 (=> w 0 tll 0 • cll ao o • U17.0 _0 a) 0 'b • V rr) p •o • 0 . h Cr) W U o • • Project Schedule: • z Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: z 41-2 'L7 U a) 4-4 O — o 0 4--I /] 4-4 � O E X C U • •bzi W U O • • • i U General Plan Consistency: Environmental Determination: o 2 w c=, L 0 G4 0 Po D 5 Yr. Total 4-4 0 0 0 0 0 5R ten +-4 5R ER bR TOTAL SOURCE tr ER cfr d4 SR} 69 yg 64 TOTAL USE C> 4. BRIDGE SEISMIC RETROFITS Streets & Signals Capital Program Category: Design: Complete Project Schedule: Environmental Clearance: Complete O 0 0 O 0 ctS 0 Cr 1.4 Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Safety Element Policy 1.4. General Plan Consistency: 171 0 0 0 00 00 tri N o� ON rH • 0, v O .. + 0 0 bA O vi ZN ON Environmental Determination: PROJECT WORKSHEET Fund 410-Grants oo rti USE OF FUNDS CO l`i EA- bl4 O 6R CO () ( J CIVIC CENTER MASTER PLAN / LIBRARY PLAN kr.) Public Facilities Capital Program Category: Planning: Scheduled to begin in first quarter of FY 01-02. Project Schedule: Environmental Clearance: Complete Construction: N/A Project Status: Library, Community Services, and Parks and Public Works Responsible Department: Town Manager Project Manager: w " 0 N i., s) cC vi -W a) • b ▪ 0el-)i�Q a• -0' • o 0 o • > o 0 ~ F 00 E • o c o og O' In • n U • O ill .''' 3 ' + � • a • Ft 5c.) U :"▪ � G GG c, ., .a-, C], Q o o tiA^ y O eViin a� .. 0 el awF" �'°° II a; o ca • y p UcC . U 0A e? ca.,�" O Q' O �% ccS N N cn bA O N bA p, co 0 O) c� Q0) Q u�'a el 0 •>. « bq F U N U a .° b bn o on Cll et .� O p C/] el • In O N cn N 3 05 o O. a� o ¢ 0 0 0 cu n. a 0 O o "d U cd N - I).r y O •�. •0--i U • z•-• Q ,.,'.� y o 0 o a Ct p crs a 3 W a' o _ 0 s. v, w o cc o en• —, 0 o = 2 3 U 4 a) , el - U .0 = cG a) a) >, •.... U G ,- E d o «S c , O CI Mal a p O CO O PcD> aa. m x pax al a N :Q Project Description: General Plan Consistency: Environmental Determination: PROJECT WORKSHEET Fund 100-Reserve 0 00 0 00 1-1 Es 0 0 0 0000 1-4 0 00 ds En - • 2 cro • Pzo a a Q a L O 0 0 6. CURB, GUTTER AND SIDEWALK REPAIRS (FY 00-01) Streets & Signals Capital Program Category: Design: Scheduled for completion in first quarter of FY 01-02. Project Schedule: Environmental Clearance: Complete U cal 0 cr cn a) b cu cu Project Status: Parks & Public Works Responsible Department: b o on E-, (,..; co +- t l) L�. 0 c, cn G O cn cC X o E - +7 acu re; 0 o 7dQ tz �.0N :ti 0 c o -03 Lbw cn 0&a) a, 2 >,'0 c, I-, 0 ti:. .....•oroaE�v >, U a >.� ox 1-4 a) .�0 m' aox .ate 0 o " = L t . an .0 ro c .3 C.) A. a) .� 'a' O o 3 - o-a. o 0 o� 3 o z. C3 d O U 'O O O (-t. N al 0 a) U CL a) • t. O N r. 4: .0 to..' c0 Q E- C.) « i as as Project Manager: Project Description: Transportation Element Policies 1.2 and 1.4. General Plan Consistency: The project is Categorically Exempt pursuant to Section 15301(c) of the State CEQA Guidelines. Environmental Determination: Q 0 0 0 00 • o 0 v� 7 N b Fund 480-Gas Tax x C7 O 0 0 TOTAL SOURCE USE OF FUNDS O 0 0 0 0 0 0 o0, 0 0 0 0 1-1 Contingency @ 15% TOTAL USE 0 CV Streets & Signals Capital Program Category: Design: Scheduled to be complete in fourth quarter of FY 01-02. Project Schedule: Environmental Clearance: Complete z Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Transportation Element Policies 1.2 and 1.4. General Plan Consistency: Environmental Determination: PROJECT WORKSHEET 0 0 0 0 b 00 N 000 O V 0 0 v 00 0 O N CO c 0 N 00 r-1 69 O O O et 69 0 0 00 49- 0 O O N CD c N N ,- ER Fund 480-Gas Tax 0 TOTAL SOURCE USE OF FUNDS 0 0 0 0 0 0 O O O O O 0 N Il:. O lI1 V1 V1 r-I N V00 ON O �Oo O }co N N �N+ C• 1 O 0 0 O O O oo O0iCD CD a 0 c N N M 0 0 0 0 0 0 0O N - . m N O O O O O O 00 a,v ONOOi N .- OC• 1 0 0 o 0 0 0 0 000 CO0N CO0NO dn• VM'I N CO00c*1 N M 0 O b b d4 0 O 0 N r-I TOTAL USE N (J FIC MITIGATION 8. DOWNTOWN T Streets & Signals Capital Program Category: ental Clearance: Scheduled for completion in first quarter of FY 01-02. • Design: S • Environm Project Schedule: Project Status: Parks & Public Works Responsible Department: 4-, U 0 y ct N 0 a Cr) 0 0 0 +J F ;U. •-t O R A F' NO C/) ' s% Project Manager: Project Description: Transportation Element Implementation Strategy 7.1. General Plan Consistency: Environmental Determination: SOURCE OF FUNDS 0 0 � N Os rr vi 11 � Eh 6R ER vi ' -1 rl 5R bR 6R yg USE OF FUNDS Ln O N N N Construction vi E/4 N N Streets & Signals Capital Program Category: a� • • . Z Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Transportation Element Policies 1.2 and 1.4. General Plan Consistency: The project is Categorically Exempt pursuant to Section 15301(c) of the State CEQA Guidelines. Environmental Determination: 5 Yr. Total I �� O tn �N, r b9 f/4 5R} 0 0 6R sR EFr USE OF FUNDS TOTAL USE Cr) N U 10. LOS GATOS BOULEVARD RESTRIPING Streets & Signals Capital Program Category: • Design: To be complete in first quarter of FY 01-02. • Enviromnental Clearance: Complete • Construction: Begin and end in second quarter of FY 01-02. Active Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Transportation Element Implementation Strategy 1.6(3). General Plan Consistency: PROJECT WORKSHEET b 2005-06 5 Yr. Total 4 O O O a 0 0 0 0 0 O O 00 0 0 00 x O N x -i (--- ,--. en N M sR SFi H4 0 0 x EA 0 0 00 4A 0 0 N EA - Si} 0 0 00 M 59. cn g 44 E: g ? e .41 o ww o° w .50 �a ofro �a .Q wo aUw� U U Public Facilities Capital Program Category: Design: To be completed throughout FY 01-02. 0 O w N O+ bA o a) .o E+ • i R, g o U ms .0 Uo g O • 0 W U 3 a.1 • • • Z Project Schedule: Project Status: Community Services Responsible Department: Director of Community Services (Los Gatos Museum Association) Project Manager: ▪ Cd - c 3 6 Hoy b = b a> .g 0 a 4w 2H a) - ~ OV a 0 y• -0▪ b o�• x a� O > coikJ) = ai Q "Cy N bAell O CI F 'R 0▪ 4 o oa gay • g • o .0 v e O • • '+r U oco a di O • U .O 'S�b a M O 5 y o b c y U .p v U' N q di . 'b • y U "~ M. 0 • "„a o;o N --i U.r yQ y 5 C"1 y b4 f G .0 0 N C7 0 0 'b w 2 • b o b y ea .:r Q ', O O CL .� N .a rl �O F' C7 Oa 6 ~ ter N '0 C O y .tea y0y 'Fa' .i s .UU. 'b -. .> kt O 6 0cd a tj 'o O ca . W y di ^� Ih ttEl Ems- d�-1 c 4. o.CU Project Description: General Plan Consistency: Environmental Determination: 5 Yr. Total o coo SOURCE OF FUNDS O 0 V7 In LA Ill tr) in et EA. EA- N C ▪ N to CIO g c 0 0 U U �.J Capital Program Category: Design: Scheduled to be complete in first quarter of FY 01-02. ental Clearance: Complete 0 W U • • • Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: General Plan Consistency: Environmental Determination: PROJECT WORKSHEET Fund 410-Grants O O O O O O © Ln inc" & y4 O O N N &4 EA- bR TOTAL SOURCE TOTAL USE N Streets & Signals Capital Program Category: Design: Scheduled for completion in second quarter of FY 01-02. • • • Z Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: cn 0 O ,, c. U 0 U 0 U e• 0 g Gq co' al U 4 tTU cc O bAa) �C 2 1w� •U a) O g 0 F, h G�. H Cn g cC a) 4. +.+ cC a) cG 'q C4 �+ w a) >p s. g U V U ambA . Q a - N r04 a 0 ca)•' i C Cd a U .0 '� U . 1. 0 L = ice-, a) 0 a0 .3 a) W 774 >,0 H Nx 3- — a) i H O .0 ar 0 c 4" O0 a 3 � °' o co �+ 4" Cr G, n 0 .0 a) N 3 0o aa) t) 4, ,., U cc. C1, O a) a) y P 0 — o 0•O•; • > O as3 0 an • �. 04 • a , x .�'",, a O .N 44 C a � a) a) 00 3 a) ., .., O cC 4" • a p4>c�3 .'o 't 0 c1= O > o HdU a� a Project Description: Transportation Element Policies 1.2 and 1.10. General Plan Consistency: 0 a) u a) U 0 a 0 0 a) W � Z N a) a) 0 0 o 4 N N U 3 0 O 0 0 a) � o a' o a) Environmental Determination: PROJECT WORKSHEET Qs- U w ,4w°0� U 0 a xQ oQ 0 0 O U O � E F L ) a a z Streets & Signals Capital Program Category: • Design: Complete • Environmental Clearance: Complete • Construction: Begin and end in first quarter of FY 01-02. Active Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: cl ai • a' . = >, �, 4. I. ro .0 cn = t-' E a) O c) ice+ 0 tom. ^ "0 iC m a) O Q i-• U c > ail al c C ia) .o D• . 3 ° 0 • 3E�-b .= o 0 a .) '� 0 t-, i .0 • ct O O 0 +- 4 O G ICJ • CZ O • a) p U U a) a) > O • N aa)) co a.)) `�' O 1+ �, o t`'.' " N = • o cd a) al Cl., ca ▪ ,0 0 y CD 0 • CI)c '-. (0> • .E3.0 . ..- a.2 O O Q., 0 w E-- 'O cc' 0 Project Description: General Plan Consistency: Environmental Determination: PROJECT WORKSHEET SOURCE OF FUNDS tf) Tr O 0,1 CT Vl w C7 M O 000 tin 'OAP 'OVA M Vim) re N b N 00� Ix) d. 69 fA Eft eft b4 EA M NO 0 N 0- M 7 NN N r 00til 69 69 <f} TOTAL SOURCE USE OF FUNDS O O O O O O 00o N f O V N N o0 N N N it CO r-' >, ca co1..) ° 0 a C7 0 • Qco 42, 0 6 U 0 > n U 15. SERVICE CENTER IMPROVE Public Facilities Capital Program Category: Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works b a) y 0 6 U .. OO • Lo r ) COcu •� •.� N 4-1 O 0.) ..0 0 .. o S C r" o • '0 Ln 0 OI-. 171 o U ° - _y N U y cl •• C ] c U ▪ • i. - en O TT U y • p u O k. y 8 N P4 a0 Ca Z oM a O O 4O •O 2 o O 0.9 0 0 U ,O 8 pO ~ 2-.: �� N > 00 c z. O R. O 0 N N 10 y .a 0•- W o 0 0 ca •� 0 o o 0 = — co a. © 0, v» vo N v- MNr r� General Plan Consistency: Sewer Fund 0 0 0 c 0 .r.; 00000 0 0 0 0 0 0 E• Min - - �3 ry N �n913 bF} bA 0 0 0 0 0 0 0 0 0 0 0 c o o �n iri V M N - r-+ N 0 0 0 0 0 0 0 0 0 0 0 0 o -t M N 9.3 vi ACING PROGRAM Streets & Signals Capital Program Category: a, M CO .fl Q cN a, c. 0 0 '0 _cu 3 , x > a0 O N 7 = U ^U O — Q o w - a — 3 4. �0 O . _eL, p N fi. 0 C.) p .c N O o ;_ - oM ccoo c a, N crs a, 0.0'� ,. o 0 0 •c5 -0 Cam., a.)3 a, cis ,s a.) co �r fx p ut.00,� co O a' U c» O , a, -- 00 1:4 N a, •S CD) > o a u ate, o w u, u. a) U 0 y_, G cu 0 Cq _tO Q ti p. 'd -00.' E"� pU v 0 Imo. •U +� 0a, V bA CO ❑ .0 a ` . O 0 cu na) °, -co ellR.. c') 'S C 0 cTs co .- .UO O 0 O (a) I' +-+ a, ti .-. cC N aa) U 'O C A. 2 cd .o .d ?� = o 0 t0 y cl bA UO N a 0 p •o co o �23 . ' _spy 0 O R cub4 op • • • Z Cs. CS H g= a 3 Project Schedule: Project Status: Responsible Department: Project Manager: Project Description: Transportation Element Policies 1.2 and 1.4. General Plan Consistency: vi 0 b C�7 a 0 a, 0 m 0 U O co co 0 O bQ 0 cV U 'L U 0 'o cz, cu Environmental Determination: M PROJECT WORKSHEET: Street Resurfacing Program (Continued) 5 Yr. Total 0 0 0 o .-a a O 00 N N 00 M in ...co 00 .-i in EA O C. O O tr) O N N .-1 Cr.; 1. -+ 7r 01 Y1 N OOOO CO NA. N N N ON S M C tri 00 EA OO O O O 000 NO M N v't N O N 00 .-1 '4 M .-+ N (M O- I M co O O O O O • O O try N M N O O O O O VD O O\ 00 O o0 00 ..71- �O N a) O O Cytl O � ,_ O O N r� •a' ▪ O 0 GJ O 0A O tr1 tn. O tO N M Fund 480-Gas Tax General Fund Savings EA O O .-t 00 00 O .-i 614 00 N 00 EA C t EA O O O kris EA U O 0 1-� O USE OF FUNDS O to I 00 LI-) N 0 00 01 00 d• d• O O O O N 00 O 'cf- N O C .-t 00 — O O h M • 00 M d, Construction M co F. 0 U CU C • O O N EA ER In In EA EA ER EA- 0s, 00 C1 O EA y} EA EA Total Construction TOTAL USE CO 17. TOWN BEAUTIFICATION IMPROVEMENTS Streets & Signals Capital Program Category: • Design: To be performed throughout FY 01-02. • Enviromnental Clearance: Complete • Construction: To be performed throughout FY 01-02. New Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: 0 3 bA N • cC E a a? c 0 3 d b > �°+ g O o U OO H CC{ w O G 'e w ..-' cVC N "O L 5 .1721 'p ccs +� j 0 GA bA .. bLl 0 OU .5 x c. 4-o C.) N i O hi) cd ° N U a Gti ' }.' bA 0 fl a c a 03 y O G O crj rn 'b y •cCS O 00cri2 O V 'd 'a= cc 0 0 3 .ti o �i "d ' °N o a ° a :. o —crs � 0 H a cc o U Project Description: unity Design Element Policy 1.2. U General Plan Consistency: ti a Environmental Determination: 70 0 0 0 0 0 O O N N O F N N N N in EA. EA- OO o Oin On o 0 N N N m N N O' O O N O O O N N N M N N 0 0 0 in No N N NI 0 0 0 0 No N N ao 0 -0 0 N CQ fsi Eil USE OF FUNDS 0 0 © It N M 0 0 1-1 N tA r 1) o 0 0 U U &4 TOTAL USE N M o 18. TOWN -WIDE INFRASTRUCT Capital Program Category: Project Schedule: Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: o = a) . 0 3 as c] • as w co2U c� •� O • c. cn - *' N Q N U d' Tu. .o O c� 'b N a W U:u U w - CION a)E a)V) .,E", 4-4 3 at)3 0 E�.� 3 ccv O 0 � - y .li.4 ce) c cn o • a,•3 0, c 1 13 G a.4 a ca c9" E a) ccV i]. N N U a �' U . : C!) 3 p '� -0 co .D U vl cL N 'E.) • 0 �O ui to A,col H '' om, 0▪ • H .5.a v> >°-, Z E-+ Project Description: General Plan Consistency: Environmental Determination: 0 0 el NI in 44 o EA 6R 6R 69 614 USE OF FUNDS 0 0 N N M (4} 6�3 bR 6R b4 TOTAL USE (j 1-4 Streets & Signals Capital Program Category: 0 o 0 o LIZ c i. Project Schedule: Construction: To be completed throughout FY 01-02. Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: E-sa-.,( 0 0co6 0 0 0 0 0 0 . c)in voi in i,ivoio I. ur N N N H4 _> c`csi b O >, to a) d f� U bA O —N -o 0 1•. b +� A'' y 0 as >, cC �i a • 0 O c .In s.. O a) O 0 U O W iG .,$.4 N > • �+ O cb b W > '7 3 10 r N'0'> (L) 70 a ii ; v � NO d ' O = a) cA N b b�cu Ua.),"" h �a.) O, P. s~ 0 O O y N a = w o a OW o .a~o ,� ' et U., U 0 acs. s Qa; 0 �) 0 ID �..�H �� Ao 0 N Project Description: General Plan Consistency: Environmental Determination: 0 0 0 0 O N a, 0 0 0 < w r 69. 0 69 111 64 O O y4 E/} EI4 TOTAL SOURCE 0 0 0 0 0 0 0 I O O O O O O O O NV) tin bR a 11) 69. O 0 0 M tf? 64 TOTAL USE V 20. TRAFFIC SIGNAL UPS INSTALLATIONS Streets & Signals Capital Program Category: Design: Scheduled to be complete in first quarter of FY 01-02. • Project Schedule: • Environmental Clearance: Complete . z Project Status: Parks & Public Works Responsible Department: Director of Parks & Public Works Project Manager: Project Description: Transportation Element Policy 1.2. General Plan Consistency: ui • W U a) as coo 0 U 1-4 5 Yr. Total a.) a o onO Z N Environmental Determination: PROJECT WORKSHEET V) h h if} ER O N ER Cfi ER ER EA TOTAL USE M GLOSSARY TERMS Adoption - Formal action by the Town Council which sets the spending limits for the fiscal year. The town's budget is adopted by Council resolution. Annual Budget - A budget applicable to a single fiscal year. Appropriation - An authorization made by the Town Council which permits officials to incur obligations against and to make expenditures of government resources. Appropriations are typically granted for a one year period. Assessed Valuation - A value established for real property for use as a basis in levying property taxes. For all agencies in the State of California, assessed value is established by the County for the secured and unsecured property tax rolls; the utility property tax roll is valued by the State Board of Equalization. Under Article XIII of the State Constitution (Proposition 13 adopted by the voters on June 6, 1978), properties are assessed at 100% of full value. Proposition 13 also modified the value of real taxable property for fiscal 1979 by rolling back values to fiscal 1976 levels. From this base of assessment, subsequent annual increases in valuation are limited to a maximum of 2%. However, increases to full value are allowed for property improvements or upon change of ownership. Personal property is excluded from these limitations, and is subject to annual reappraisal. Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principle amount) at a specified date or dates in the future (called the maturity date) together with period interest at a specified rate. Bonds are typically used to finance capital facilities. Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los Gatos' budget encompasses fiscal year (July 1, through June 30). Budget Amendment - The Council has the sole responsibility for adopting the Town's budget, and may amend or supplement the budget at any time after adoption. The Town Manager has the authority to approve administrative adjustments to the budget as outlined in the Financial and Administrative Policies set by Council. Budget Calendar - The schedule of key dates which the Town follows in the preparation and adoption of the budget. 36 Budget Document - The official financial spending and resource plan submitted by the Town Manager and adopted by the Town Council explaining the approved budget to the public and Town Council. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the Public with a general summary of the most important aspects of the budget, comparative data from previous fiscal years, goals and objectives, and the views and recommendations of the Town Manager. Budget Overview - This section provides an overview of the changes adopted in the budget. Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts (increase/decrease). Budget Policies - General and specific guidelines adopted by the Council that govern the financial plan's preparation and administration. Capital or Community Improvements - Capital or community improvements are major construction, acquisition or maintenance/repair projects. Typical examples of major construction would include new street improvements, park development and public buildings. Acquisition includes land for parks and open space. Major maintenance/repairs may include street resurfacing or modifications to public buildings. Capital Improvement Plan (CIP) - The plan or schedule of expenditures for major construction of roads, sidewalks, Town facilities and/or park improvements and for the purchase of equipment. The Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a process which is separate from the adoption of the budget, the budget incorporates the first year of the five-year CIP. Capital Projects Fund - In governmental accounting, a fund that accounts for financial resources to be used for the acquisition or construction of capital facilities. The total cost of a capital project is accumulated in a single expenditures account which accumulates until the project is completed, at which time the fund ceases to exist. Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples include land, buildings, machinery, equipment and construction projects. Capital Assets - Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S. Department of Housing and Urban Development that are passed through to the Town. The Town primarily uses these funds for housing rehabilitation, public improvements and local social programs. 37 Comprehensive Annual Financial report (CAFR) - The official financial report of the Town. It includes an audit opinion as well as basic financial statements and supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions. Constant Dollars - A measure of the cost of goods or services with the effects of inflation removed. Construction Tax - The construction tax is a tax imposed upon the construction of any building, portion of a building, or a mobile home lot. Construction by definition means either new construction or enlargement. The taxes imposed are based upon a set rate per square foot as follows: a) Capital Improvement Tax - $.18 for each square foot of building addition or alteration; b) Underground Utility Tax - $.18 for each square foot of building addition or alteration, c) Park Fund Tax - $.04 for each square foot of building addition or alteration. Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contract Services - Services provided to the Town from the private sector or other public agencies. Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect cost, from a service provider to the service consumer. In the Town's case, the general fund is the service provider and the external funds are the service consumer. Debt Instrument - Methods of borrowing funds, including General Obligation (G.O.) bonds, revenue bonds, lease/purchase agreements, lease -revenue bonds, tax allocation bonds, Certificates of Participation (COPs), and assessment district bonds (LIDSs). (See Bonds.) Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COPs). Debt Service Fund - A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Deficit - The excess of liabilities over assets. Department - A major organizational unit of the Town which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. In Los Gatos, Department Heads are the chief administrators within a department. Encumbrances - Commitments against an approved budget for unperformed (executory) contracts for goods or services. They cease to be encumbrances when the obligations are paid or otherwise terminated. 38 u Equipment Replacement Fund - Equipment Replacement Fund is used to account for the replacement of existing fixed assets as equipment, machinery or building improvements become unserviceable or obsolete. Expenditure -The outflow of funds paid or to be paid for an asset obtained or goods and services obtained. Note: An encumbrance is not an expenditure; an encumbrance reserve s funds to be expended. (See encumbrances.) Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which the Town determines its financial position and results of its operations. The Town's fiscal year runs from July 1 - June 30. Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings, improvements other than buildings, machinery and equipment. Full -Time Equivalents (FTE) - The amount of time a position has been budgeted for in terms of the amount of time a regular, full-time employee normally works in a year. Full-time employees are paid for 2,080 hours in a year equating 1.0 FTE. Correspondingly, a part-time employee who worked 1,040 hours would equate to 0.5 FTE. Fund - An independent fiscal and accounting entity with a self -balancing set of accounts in which cities record financial transactions relating to revenues, expenditures, assets and liabilities. Each fund has a budget with exception of the General Fund (which accounts for general purpose actions and has unrestricted revenue sources). Each remaining fund typically has a unique funding source and purpose. Establishing funds enables the town to account for the use of restricted revenue sources and carry on specific activities or pursue specific objectives. Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. Fund Balance - Also known as financial position, fund balance is the excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditure and other financing uses. GAAP - (Generally Accepted Accounting Principles) - Uniform minimum standards for financial accounting and reporting. They govern the form and content of the basic financial statements of the Town. Gas Tax Fund - The Gas Fund Tax is used to account for revenues and expenditures apportioned under the Streets and Highways Code of the State of California. Expenditures may be made for any street related purpose in the Town's system of streets. 39 U General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non-profit entity, except those particularly assigned for other purposes in another more specialized fund. It is the primary operating fund of the Town. General Government - Town Council, Town Manager, Town Clerk's Office, Town Attorney, Town Treasurer, Personnel, Finance, Planning, Police, Parks and Public Works, Community Services, and Library. General Obligation Bonds - Bonds for which the Town pledges its full faith and credit for repayment. Debt Service is paid from property tax revenue levied (in the case of voter -approved bonds) or other general revenue. Goal - A statement of broad direction, purpose, or intent. Grant - External contributions, and/or gifts of cash, or other assets typically from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is Community Development Block grant funding from the Federal Government. Improvements - Buildings, structures or attachments to land such as sidewalks, trees, drives, tunnels, drains and sewers. Interest Income - The prudent investment of idle funds. The types of investments that can be made are limited by the Government Code to protect the safety of taxpayers' money. Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities, such as grants from the State or Federal government. Internal Services Fund - The Internal Service Funds are used to finance and account for special activities and services performed by a designated Town department for other departments on a cost reimbursement basis. Inter -Fund Transfers - When the Town moves money between its various funds, it makes an inter - fund transfer, referred to as transfers -in and transfers -out. In aggregate, transfers in and out offset each other for the fiscal year. Levy - (Verb) To impose taxes, special assessments or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments or service charges imposed by Santa Clara County levying property taxes. Line -Item Budget - A budget that lists detailed expenditure categories (salaries & benefits, office supplies, travel, dues, rents, etc.) separately, along with the amount budgeted for each specified category. The Summary Budget reflects the program rather than line -item budgets. The Detail Budget reflects the line -item detail. 40 Motor Vehicle in Lieu - Portion of the vehicle registration fee paid annually to the State. Object - An expenditure classification which refers to the type of item purchased or the service obtained. Objective -A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program or service level. Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution and is typically codified in a Town's municipal code. Operating Budget - The operating budget is the primary means by which most of the financing of acquisition, spending and service delivery activities of a government are controlled. The use of annual operating budgets is required by law. Other Revenues - Revenues from sources other than those specifically identified that are too immaterial in amount to justify the creation of new revenue account line items Personnel Benefits - Those benefits paid by the Town as conditions of employment. Personnel - Town employees. Proposition 218 - A statewide initiative passed by the voters of California on November 5, 1996. The initiative provided voters with the right to vote on new taxes. Program - As subdivisions of departments, programs are budgetary or organizational units of government with limited sets of work responsibilities within their respective departments. Programs also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis. Property Tax - Imposed on real property (land and permanently attached improvements). The tax is based upon the assessed value of such property. The tax rate may not exceed 1 % of assessed value. RDA - Redevelopment Agency Redevelopment Agency Fund - Fund is used to account for the proceeds of notes, advances and other forms of indebtedness, and the expenditure of these funds for improvement, reconstruction and redevelopment projects within the specified boundaries of the Town of Los Gatos Redevelopment Agency. Redevelopment Debt Service Fund - The Redevelopment Debt Service Fund is used to account for the accumulation of funds for the payment of interest and principal on advances from the Town of Los Gatos and other long-term debt. Debt service is financed through property tax revenues. 41 U Reserve - An account used to indicate that a portion of fund equity is legally restricted for a specific purpose. Resolution - A special order of the Town Council which has a lower legal standing than an ordinance. Resources - Total amounts available for appropriation including estimated revenues, inter -fund transfers, and beginning fund balances. Revenue -Sources of income which the Town receives during a fiscal year. Examples of revenue include taxes, intergovernmental grants, charges for services, resources forward from the prior year, operating transfers for other funds, and other financing sources such as the proceeds derived from the sales of fixed assets. Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a fiscal year. Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road impact fees in order to finance road construction and maintenance projects throughout the Town. Article IX of Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems generally follow drainage patterns, the existing drainage basin map boundaries are used to track and expend funds for road construction and maintenance. The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or from the project and the weight of heavy vehicles to be used in connection with the project. The fee is collected for: Building Permits, Grading and Landscape Permits, Improvement Contracts, and Encroachment permits. Money collected from such fees is to be used solely for design, construction, and repair of town streets and installation of sidewalk curb cut ramps when such a requirement is triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed area. Projects will be brought forward on an as needed basis. Sales Tax - 1 % is returned to the Town by the State Board of Equalization on a monthly direct deposit basis. Special Revenue Fund - In governmental accounting, fund used to account for the proceeds of special revenue sources (other than special assessments, expandable trusts, or for major capital projects) that are legally restricted to expenditure for specified purpose. Service Charge - Charges for specific services rendered. Services and Supplies - Expenditures for services and supplies which are directly related to a department's primary service activities. 42 Subventions - Revenues collected by the State which are allocated to the Town on a formula basis. Supplemental Appropriation - An appropriation approved by the Council after the initial budget is adopted. Supplies - An expenditure classification for articles and commodities purchased for consumption or resale. Taxes - Compulsory charges levied by the Town, County and State for the purpose of financing services performed for the common benefit. Town Code - A book that contains the Town Council approved ordinances currently in effect. The code defines Town policy with respect to areas such as planning, etc. Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and expenses - see definition of these terms. 43 FUND DESCRIPTIONS The basic accounting and reporting entity for the Town is a fund. A fund is "an independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. " Funds are established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Funds used in government are classified into three broad categories: governmental, proprietary and fiduciary. Governmental funds include activities usually associated with a typical state or local government's operations (public safety, general government activities, etc.) Proprietary funds are used in governments to account for activities often found in the private section (utilities, stadiums and golf courses are prime examples). Trust and Agency funds are utilized in situations where the government is acting in a fiduciary capacity as a trustee or agent. The various funds are grouped in fund types and categories as follows: GOVERNMENTAL FUNDS - include activities usually associated with the governmental entities' operation (police, fire, and general governmental functions). General Fund - The General Fund is used as the accounting entity for resources traditionally associated with governments such as administration, engineering and public safety, which are not required to be accounted for in another fund. GFAR - The General Fund Appropriated Reserve (GFAR) is a fund created in the Town's accounting system for General Fund balance that are identified for infra- structure improvements. Special Revenue Funds - are those which have been created in accordance with the requirements of State and Federal statutes or which requires that the funds be used only for certain designated functions. Gas Tax Funds - budgets and accounts for revenues and expenditures pertaining to the maintenance and construction of Town streets. Grants and Awards - External contributions, and/or gifts of cash, or other assets typically from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is Community Development Block grant funding from the Federal Government. Community Development Block Grant Fund - budgets and accounts for federal block grant to community development. 44 f • Redevelopment Agency Housing Fund - budgets and accounts for twenty percent of the increased property tax revenues from the County of Santa Clara legally required to be set aside for low and moderate income housing. Redevelopment Agency Fund - budgets and accounts for increased property tax revenues from Santa Clara County for the payment of administrative expenditures relating to the operation of the Redevelopment Agency. Equipment Replacement Fund - The Equipment Reserve Fund is a special fund established to accumulate monies for the replacement of major Town equipment and vehicles. When vehicles and equipment are acquired at a cost greater than $1,000, a normal life span is calculated and replacement costs are charged directly to the departments over that life span with funds accruing to the Equipment Reserve Fund. DEBT SERVICE FUNDS - established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. CAPITAL PROJECTS FUNDS: Streets and Signals Program - includes street and signal construction, reconstruction, and/or maintenance projects. The street resurfacing program and sidewalk, curb and gutter reconstruction program projects are budgeted on a biannual basis. The Public Facilities Program - includes projects for purchasing, constructing, maintaining or repairing public buildings and equipment. The Utility Undergrounding Program - includes projects to underground existing overhead utilities. There are approximately 103 miles of overhead lines that should be underground. The Parks Program - includes projects for parks, urban forestry, and urban beautification. The primary revenue source for this program area is a $.04 construction tax per square foot of building addition or alteration. The Storm Drainage Program - includes construction of drainage facilities. The Parking Program - describes the physical improvements planned as part of the Parking Program. At this time, the only revenue source designated to this program is in -lieu fees. Internal Service Fund - budgets and accounts for the financing of goods and service s provided by one department or agency to other departments of a government, or to other governments, on a cost reimbursement basis. Vehicle Maintenance Fund - budgets and accounts for the cost of operating, maintaining and replacing automotive equipment used by other Town departments. Rate of $65 per hour is charged to the using departments. 45 Building Maintenance Fund - provides for the cost of maintaining Town owned facilities. Charges for water (except Parks), janitorial, elevator maintenance, building alarms, and PG&E are located in this fund. Charges to departments are based on a square footage allocation. 46 4 Town Council Minutes May 7, 2001 Redevelopment Agency Los Gatos, California TOWN MANAGER REPORTS (26.28) A —Consider Report on Leadership Los Gatos (26A.12) Mayor Pirzynski recognized the 600 volunteers who have contributed to our community. He noted the leadership evolving from the General Plan Task Forces I & II. He spoke of continuing opportunities for the community to take part in local government and the need to identify volunteers and encourage their participation. This proposal suggests ways to develop a strong leadership component within our community. Town Manager Figone addressed the Leadership Los Gatos Program. Staff will work with the Chamber of Commerce on a leadership program which will include a candidate selection process and related volunteer identification program which will reach out to other community organizations and agencies. The budget for the program will be carefully reviewed and the scope of services will return to Council for final approval. Mr. Hernandez, 180 Calle Margarita, spoke about leadership and children. Facilities for people with children, including baby changing tables, would be helpful in the course of to conducting business with the Town. (Baby stations and a place to sit with children can be looked into as suggested by and Mr. Blanton.) Informational Report on Leadership Los Gatos was considered by Council, accepted and filed B—Consider Verbal Report on Skateboard Park (26B.33) Town Manager Figone provided Council with an update on the status of the skateboard park. She noted that staff had work with County Supervisor Gage's office on addressing the feasibility of siting the facility in Vasona Park. There is cooperation from the County, and an initial assessment of a site is underway. The goal is to return to Council June 4$ with a preliminary feasibility report. At that time the siting of the Lydon Cupola bandstand in Oak Meadow Park will also be considered. There is a high level review ofthe Vasona Park location taking place at this time. After Council next reviews the proposal there will be time to incorporate the community in bringing the project to fruition. Funding will take place through agencies and public participation PUBLIC HEARING CAPITAL IMPROVEMENT PROGRAM FOR 2001-2006/HEARING (21.09) Mayor Pirzynski stated that this was the time and place duly noted for public hearing to consider proposed Town Capital Improvement Program (CIP) 2001-2006. Town Manager Figone addressed the 15.7 million dollars of capital expenditures for the next five years. She noted that 12.9 will be expended the first two years, and emphasized the 15 million that has been budgeted for resurfacing over a five year period. After completion of the recommended infra structure needs assessment the Town will have a clearer picture of the condition of its infra structure and can identify a more systematic way to identify and schedule capital improvement projects and more fully evaluate alternative methods for funding the capital needs. Assistant Town Manager gave an overview ofthe CIP delineating the projects and funding sources. Council Comments: Mr. Pirzynski, Mr. Blanton and Mrs. Decker favored the aggressive five year plan for the street improvements and resurfacing program. Mr. Attaway would prefer to see the three budgets together before making allocation decisions. He asked why the undergrounding of utilities and new storm drain on Santa Cruz Ave is no longer in the CIP. He believes the budget that has been presented is very aggressive, and he asked for confirmation from staffthat these projects could be completed as outlined. He spoke of using the undergrounding TC.D 13 A0.403070I 9 Town Council Minutes May 7, 2001 Redevelopment Agency Los Gatos, California CAPITAL IMPROVEMENT PROGRAM CONT. Council Comments Continued: money on Lot 6, and asked if the manager's conference room could still be considered. He would like to have a method of keeping a prioritized list of projects that have been identified, even though there is no available funding at the present time. He felt strongly that the next budget needs to look at downtown parking structures. Mr. Pirzynski approved of those projects identified in the CEP and which are delineated on their own merits. The undergrounding projects should be put on hold until the PG&E issues are resolved. If there are projects that have been eliminated from this budget that Council would like reevaluated, Council should bring them up for discussion. He spoke of the study session last summer which addressed the street resurfacing program and believes this is an aggressive program which can be successful. He asked that staff monitor the projects for success and if there appears to be any problems that Council be notified immediately. He asked for ongoing status reports. Mr. Glickman & Mrs. Decker requested consideration of undergrounding of utilities on Los Gatos Blvd. in a more comprehensive manner than one project at a time as development occurs. Mr. Piper noted that PG&E has requested the ability to withhold their undergrounding funds until they have stabilized their company. In the mean time, Town allocations will continue to grow and be made available when the next viable project presents itself Public Works Director, Les White noted that data would be obtained from the Sanitation District on the condition of the sanitary sewer system, and from San Jose Water Company on the condition of the water main on North Santa Cruz Ave. Public Works Department will schedule the resurfacing of North Santa Cruz Ave. after any underground utility work has been completed. Mr. Glickman requested further information regarding the infrastructure needs assessment and what exactly the Town would gain from this study. Town Manager Figone explained that the scope of services would return to Council before any funds would be expended. Mr. Glickman requested that the report be made available to Council for a longer period of time than the weekend before the Council Meeting. He also requested a prioritization of the CIP projects as they relate to the overall Town's funding capabilities, as a safety net for completion of projects, if the projection for funding falls short of expectations. The following people spoke to this issue. Ray Davis, resident, spoke on air quality in the Civic Center and the need for improvements. He addressed the fact that Shannon and Hicks are too narrow for main arterials. Water pressure and availability must be improved throughout Town. Mr. Hernandez, 180 Calle Margarita, spoke of the railroad tracks down by Wedgewood and the need for maintenance and clean up of the property. No one else from the audience spoke to this issue. Town Manager Figone noted that the discussion regarding funding for undergrounding of utilities on North Santa Cruz Ave. would return to Council with the Redevelopment Agency Budget. Council Consensus to close the public hearing and return the Capital Improvement Program to Council for adoption May 21, 2001. ADJOURNMENT Motion by Mr. Blanton, seconded by Mr. Glickman, to adjourn this evening's meeting at 12.00a. m. Carried unanimously. AI LST: Marian V. Cosgrove, Town Clerk TCD13:Mi1/44050701 10