14 Mid-Year Budget Performance Report with Attachments
PREPARED BY: Gitta Ungvari
Finance Director
Reviewed by: Town Manager, Town Attorney, and Assistant Town Manager
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/18/2025 ITEM NO: 14
DATE: February 11, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Mid-Year Budget Report - July 1 - December 31, 2024:
a. Receive the FY2024-25 Mid-Year Budget Report, including the FY 2024-25
Year End Projections
b. Authorize Budget Adjustments as Recommended in the Mid-Year Budget
Report
c. Receive the Town Five Year Financial Projection from FY 2025-26 to FY
2029-30
RECOMMENDATION:
Staff recommends that the Town Council take the following actions regarding the Mid-Year
Budget Performance Report - July 1 - December 31, 2024:
a. Receive the FY 2023-24 Mid-Year Budget Report including the FY 2024-25 Year End
Projections (Attachment 1)
b. Authorize budget adjustments as recommended in the Mid-Year Budget Report
c. Receive the Town Five Year Financial Projection from FY 2025-26 to FY 2029-30 (Attachment
2)
BACKGROUND:
The purposes of the Mid-Year Report (Attachment 1) are to provide the Town Council with the
status of the adopted Fiscal Year (FY) 2024-25 Operating Budget after the first six months and
to make any adjustments to ensure the continuity of municipal services and operations for the
remainder of the fiscal year. The Report is one of several periodic updates to the Town Council
on the status of the current year’s revenues and expenditures and the projected financial
condition of all Town funds compared with the Adopted Operating Budget. The updates
primarily focus on the Town’s General Fund. An update to the Town’s five-year financial
PAGE 2 OF 5 SUBJECT: Mid-Year Budget Performance Report and Five Year Forecast
projections from FY 2025-26 to FY 2029-30 (Attachment 2) gives context for the FY 2025-26
budget development process and recommended budget approach.
Finance Commission Review
On February 10, 2025, the Finance Commission received the Mid-Year and Forecast Reports.
The Commission discussed both items, and the staff answered the commissioners’ questions.
The Commission recommended that the Town Council receive the mid-year report, the five-
year forecast, and its assumptions. The Commission recommended removing the terms
“Greater” and “Base” from the UAL Town Contribution Table (Page 13 of Attachment 2) and
identified typographical errors in the CalPERS Compound Annual Rates of Return Table (Page 14
of Attachment 2). The updates are redlined in Attachment 2. The Finance Commission further
recommended including the financial condition analysis study results in future forecasts. The
financial condition analysis study will not be completed in FY 2024-25, but when the
information is available, it will be included in the forecast. There were additional questions
regarding the impact of future development on the Town Finances. The Town usually starts
estimating the potential property tax amount and timing of collection for bigger development
projects when the developer‘s building permit applications are submitted. According to the
Santa Clara Accessor Office's most recent report, a $5,000,000 property tax roll growth
generates $12,696 annual property tax for the Town.
In addition, further staff review after the Finance Commission meeting identified footing errors
in two tables on page 4 and page 9 of Attachment 1. The correct percentages and amount are
displayed in red in the tables affected.
DISCUSSION:
FY 2024-25 Mid-Year Budget:
The FY 2024-25 Mid-Year Budget Report focuses on the General Fund and provides analyses of
key revenues and expenditures, including historical data by Town Department/Service Area. It
contains descriptions of recommended revenue and expenditure budget adjustments and
financial summaries of other funds.
For Fiscal Year 2024-25, the budget was balanced by incorporating a 4.6% vacancy factor along
with an additional use of $0.6 million in reserve funds. Furthermore, through December 31,
2025, the Council has pre-authorized an extra $1.7 million in reserve funds to cover salaries,
benefits (for both represented and non-represented employees), and other Town needs.
Current year-end projections, including proposed mid-year adjustments, show an anticipated
surplus of $0.8 million when combining operating revenues and $3.6 million in planned reserve
usage against expenditures and reserve allocations. Of the $3.6 million in reserve funds that will
be used, $1.1 million will be transferred to capital projects, $2.3 million will provide one-time
PAGE 3 OF 5 SUBJECT: Mid-Year Budget Performance Report and Five Year Forecast
support for ongoing operating expenditures, and a $300,000 additional pension trust
contribution is proposed as a mid-year adjustment per the General Fund Policy.
General Fund expenditure totals are trending in accordance with the Adjusted Budget, with
total operational expenditures at the end of the second quarter at or about 44% of the
Adjusted Budget.
In addition, departments are requesting $662,078 General Fund revenue budget adjustments,
and $1,065,724 expenditure budget adjustments. The expenditure requests exceed the revenue
adjustments by $403,646. It is anticipated that year-end savings will be sufficient to cover these
costs. As discussed in greater detail in Attachment 1, the primary drivers of the projected deficit
are the decreased revenue projection for property tax, sales tax, and franchise fee combined
with increases in retiree health care expenditures, legal services related to Builder’s Remedy,
insurance premiums, and various contractually obligated services.
Refer to Attachment 1 for additional details.
Five-Year Forecast:
The forecast provides summaries and analyses of the Town’s major revenues, including
property tax, sales tax, business license tax, and transient occupancy tax (TOT). The Town highly
depends on these four economically sensitive revenues, comprising 65% of the General Fund
forecasted revenues.
Updated growth assumptions are provided for each revenue source and the resultant projected
revenues for the new Forecast period. The revenue assumptions provided are informed by the
County Tax Assessor, the Town’s sales tax consultant, and direct communication with the
Town’s hospitality industry. In addition, alternative forecast scenarios for these four revenue
streams are discussed in the forecast report. Please see Exhibit C to Attachment 2 for a
description of all revenue categories with a comprehensive listing of revenue forecast
assumptions.
Forecasts of future operating expenditures consider two key factors: cost escalation and new
operating expenditures. New operating expenditures refer to costs created by new or enhanced
service programs approved during the annual budget process. Cost escalation refers to largely
unavoidable increases in the cost of doing business. It includes inflation, multi-year contract
costs, health care costs, and unfunded State mandates. Cost escalation also includes other
unavoidable cost increases to a government organization, such as a rise in wages consistent
with collective bargaining agreements and annual pension payments mandated by CalPERS.
The expenditure assumptions are contained in Exhibit D to Attachment 2.
The base case Five-Year Forecast (FY2025-26 – 2029-30) (Exhibit B to Attachment 2) identifies
deficits for all future years, using already negotiated salary cost increases (FY 2025-26 and FY
2026-27) and 2% salary increase assumption (beyond FY 2027-28), 4.6% vacancy saving factor
and other assumptions (see Exhibits C and D for Attachment 2). The projected deficits start at
PAGE 4 OF 5 SUBJECT: Mid-Year Budget Performance Report and Five Year Forecast
$5.6M in FY 2025-26 and can be mitigated in the short term by expenditure controls and using
one-time funds. Revenue projections are not keeping pace with rising costs. Future discussions
of revenue capacity to match expenditures and service levels will need to occur to address
increasing pressure on Town finances.
Refer to Attachment 2 for additional details.
COORDINATION:
All Town Departments participated in the data collection and analysis that informed the
preparation of the Mid-Year Report, proposed budget adjustments, and forecast development.
CONCLUSION AND NEXT STEPS:
Staff is continuing to monitor all revenues and expenditures during the preparation of the
Proposed Operating and Capital Budgets for FY 2025-26. Should any additional budget
adjustments be necessary to balance operating revenue and expenditures prior to the FY 2024-
25 close, Council would be asked to consider appropriate actions.
The preparation of the FY 2025-26 Operating and Capital Budgets is taking into account the
Town’s current economic reality and long term fiscal picture, as well as maintaining the Town’s
high level of municipal services. Key budget principles include:
• Develop and recommend a balanced budget that maintains service levels;
• Address projected deficits;
• Continue to make progress on Strategic Priorities identified by the Town Council; and
• Identify opportunities to maintain or enhance service delivery through new revenue
sources and technology.
The Draft FY 2025-26 Operating and Capital Budgets will be available on April 22, 2025 with the
Council’s budget hearing tentatively scheduled for May 21, 2025.
Staff recommends that the Town Council approve the proposed revenue and expenditure
budget adjustments, as described in Attachment 1. Staff also looks forward to answering the
Town Council’s questions.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
PAGE 5 OF 5 SUBJECT: Mid-Year Budget Performance Report and Five Year Forecast
Attachments:
1. Mid-Year Budget Report - July 1 - December 31, 2024
2. FY 2025-26 – FY-2029 – 30 Forecast
Exhibits to Attachment 2:
A. Annual Budget Process
B. Base Case Five-Year Forecast
C. Forecast Revenue Assumptions
D. Forecast Expense Assumptions
ATTACHMENT 1 1
TOWN OF LOS GATOS
MID-YEAR BUDGET REPORT
JULY 1 - DECEMBER 31, 2024
February 6, 2025
FINANCIAL OVERVIEW AND EXECUTIVE SUMMARY: STATUS OF FY 2024-25 ADOPTED BUDGET
The purposes of the Mid-Year Report are to provide the Town Council with a status of the Adopted Fiscal
Year (FY) 2024-25 Operating Budget after the first six months and to make any adjustments to ensure
the continuity of municipal services and operations for the remainder of the fiscal year. The Report is
one of several periodic updates to the Town Council on the status of the current year’s revenues and
expenditures and the projected financial condition of all Town funds compared with the Adopted
Operating Budget. The updates typically focus on the Town’s General Fund.
In February 2024, the Town Council established the 2024-26 Strategic Priorities. The Council’s Core Goals
of Quality Public Infrastructure, Public Safety, Good Governance, Fiscal Stability, Community Character,
and Civic Enrichment together with its Strategic Priorities guide the preparation of both the Capital and
Operating Budgets. Several Strategic Priorities are not one-time projects, but rather are ongoing
commitments due to their critical significance to ensure the Town’s fiscal and infrastructure stability and
the safety and quality of life for Los Gatos residents, businesses, and visitors. These commitments
include continuing to address the Town’s fiscal challenges, implementing the Comprehensive Parking
Study, and fostering emergency preparedness and community wildfire resilience. Other Strategic
Priorities will position the Town for the future. Such Priorities include continuing to enhance economic
and community vitality, focusing on traffic safety for all users and investing in key wildfire mitigation.
Town Council will review its strategic priorities at its February 11, 2025 Special Meeting.
Staff has started budget development work for the next fiscal year, including updating the Five-Year
Financial Forecast, identifying critical Town needs, contractual obligations, unfunded mandates,
potential adjustments to the Fee and Fine Schedule, and other analyses. Staff is actively engaged in the
FY 2025-26 budget process with the primary focus of ensuring that the available Town resources are
allocated to meet the priority service needs of the community. The Town Council is tentatively
scheduled to hold a public hearing on the Proposed FY 2025-26 Budget on May 20, 2025.
During FY 2023-24, the General Fund had an excess of revenues over expenditures of $4.0 million,
excluding transfers. Transfers out exceeded transfers in by $3.2 million. The principal purpose of the
Town’s interfund transfers were contributions toward capital projects ($3.1 million) and general liability
($0.43 million). The General Fund Balance increased by $1.5 million to $31 million at the close at the
prior fiscal year.
ATTACHMENT 1 2
For Fiscal Year 2024-25, the budget was balanced by incorporating a 4.6% vacancy factor along with an
additional use of $0.6 million in reserve funds. Furthermore, through December 31, 2025, the Council
has pre-authorized an extra $1.7 million in reserve funds to cover salaries, benefits (for both
represented and non-represented employees), and other Town needs. Current year-end projections
show an anticipated surplus of $0.8 million when combining operating revenues and planned reserve
usage against expenditures and reserve allocations. In total, $3.6 million in reserve funds will be used—
$1.1 million will be transferred to capital projects, and $2.3 million will provide one-time support for
ongoing operating expenditures.
In addition, departments are requesting $662,078 General Fund revenue budget adjustments and
$1,065,724 expenditure budget adjustments result in a total deficit of $403,646. As discussed in greater
detail later in this Report, the primary drivers of the projected deficit are the decreased revenue
projection for property tax, sales tax, and franchise fee combined with increases in retiree health care
expenditures, legal services, insurance premiums, and various contractually obligated services.
As mentioned earlier, the Town Council balanced the budget with a 4.6% vacancy factor. Staff continues
to monitor each Department's budget because while overall Townwide General Fund savings are
predicted due to vacancies, the individual Departments’ current personnel expenditure budgets may not
be sufficient for the remainder of the year. Staff will recommend the necessary expenditure budget
adjustments as needed.
Providing services to the community in this and future fiscal years will require a strong revenue
performance of the Town’s economically sensitive revenues to offset continued projected cost
increases. The FY 2025-26 budget development process will endeavor to maintain essential public
services while controlling operational costs in light of the five-year fiscal forecast, which predicts
operating revenue shortfalls in subsequent fiscal years with certain assumptions.
ATTACHMENT 1 3
CONTENT OVERVIEW
The remainder of this Report focuses on the General Fund and provides analyses of key revenues and
expenditures, including historical data by Town Department/Service Area. The next section contains
descriptions of recommended revenue and expenditure budget adjustments. The Report also includes
financial summaries of other funds as well as a table of General Fund Operating Revenues Versus
Operating Expenditures through the second quarter of FY 2024-25, which includes comparison
information from the prior year.
GENERAL FUND FINANCIAL SUMMARIES AND ESTIMATES
The following table is the Schedule of General Fund Operating Revenues Versus Operating Expenditures
for the second quarter of FY 2024-25 which includes comparison information from the prior year.
The FY 2024-25 Adopted Budget represents the original adopted budget.
The FY 2024-25 Adjusted Budget as of 12/31/2024 column includes the adopted budget and items that
the Council approved during the first two quarters of the fiscal year, such as additional funding for
salaries and benefits, janitorial services, road closures related to special events, and miscellaneous
carryover grants from the prior fiscal year.
The FY 2024-25 Estimated column contains projections of final balances for the current fiscal year based
upon staff analysis, the early trends observed through the second quarter in sales tax and property tax
projections, and the proposed mid-year adjustments as listed in this report. The FY 2024-25 Estimated
figures also include an analysis of potential salary and other expenditure savings; however, budget
adjustments are only recommended as identified in this Report.
Staff continues to fine-tune the detailed analysis of the FY 2024-25 year-end estimated revenue and
expenditure numbers, and an update will be provided with the presentation of the Proposed Fiscal Year
2025-26 Operating Budget.
The table on the next page provides details of the General Fund Revenues, Reserve Use, total
Expenditures, and Reserve Allocations.
ATTACHMENT 1 4
FY 2023-24 FY 2023-24
2Q % of
FY 2023-24
2Q % of
FY 2024-25 FY 2024-25 FY 2024-25 FY 2024-25 FY 2024-25ActualsQ2ActualsAdjusted
Budgetas of
12/31/2024
Q2 Adopted
Budget
Adjusted
Budgetas of
12/31/2024
Year End
EstimatesIncluding
ProposedMid-Year
Adjustments
Revenues
Property Tax 19,321,147$ 6,446,869$ 33.4%33.1%6,687,895$ 20,225,761$ 20,225,761$ 19,993,070$
VLF Backfill Property Tax 4,906,019 - 0.0%0.0%- 4,978,930 4,978,930 5,109,000 Sales & Use Tax 6,795,037 2,250,056 33.1%31.6%2,082,120 6,597,351 6,597,351 6,418,412
Measure G Sales & Use Tax 1,276,698 415,004 32.5%33.3%428,741 1,288,166 1,288,166 1,243,852 Franchise Fees 2,547,012 1,079,717 42.4%10.9%113,842 1,041,330 1,041,330 1,013,330
Transient Occupancy Tax 2,367,653 819,683 34.6%40.4%941,711 2,332,419 2,332,419 2,332,419 Business License Tax 1,519,960 352,611 23.2%6.3%153,569 2,421,000 2,421,000 2,839,985
Licenses & Permits 3,993,247 1,777,085 44.5%50.4%2,940,729 5,867,564 5,832,140 5,789,497
Intergovernmental 1,157,225 735,280 63.5%67.4%796,630 1,015,439 1,182,351 1,096,157
Town Services 5,913,520 3,934,979 66.5%92.9%4,371,480 4,665,260 4,705,658 4,996,598
Fines & Forfeitures 480,634 226,280 47.1%59.6%187,733 315,200 315,200 330,800
Interest 986,489 1,809,893 183.5%12.5%220,695 1,764,425 1,764,425 1,427,333
GASB 31 to Market 1,712,246 - 0.0%- - - - Use of Property 34,722 - 0.0%- - - -
Miscellanious Other 516,081 828,976 160.6%24.0%521,056 1,693,904 2,170,057 2,640,919 Park Construction Tax 5,520 - 1,770 7,000 7,000 7,000
Subscription 706,713 - - - - -
Debt Service - Entry Eliminated for ACFR 1,894,550 - 0.0%0.0%- 1,902,300 1,902,300 1,902,300
Unrestricted Fund Tracking - Entry Eliminated for ACFR 458,000 - - - - -
Pension Trust Income - Entry Eliminated for ACFR 690,000 - - - - -
Measure G for Operations - Entry Eliminated for ACFR 620,044 - - - - -
Proceeds for Sales of Assets 223 - 0.0%- - - - Fund Transfer In 564,910 114,499 20.3%0.0%- 562,411 562,411 562,411 Total Revenues & Transfers In 58,467,650$ 20,790,932$ 36%34%19,447,971$ 56,678,460$ 57,326,499$ 57,703,083$
Use of Other Funding Sources:
Use of Reserves - Capital/Special Projects - Capital 1,615,000$ -$ -$ 1,110,000$ 1,110,000$ 1,110,000$ Use of Reserves - Capital/Special Projects - other - - - 33,000 1,683,569 1,683,569
Use of Reserves - Pension/OPEB 300,000 - - - - 300,000 Use of Reserves - Accumulated Measure G - - - 568,051 568,051 568,051
Use of Reserves - ERAF Risk Reserve - - - - - - Use of Reserves - Carry Forward Encumbrances - - - - 85,861 -
Council Priorities - Economic Recovery 1,535,930 - - 11,333 - -
Total Other Funding Sources 3,450,930$ -$ 0%0%-$ 1,722,384$ 3,447,481$ 3,661,620$
Total Revenues and Use of Reserves 61,918,580$ 20,790,932$ 34%32%19,447,971$ 58,400,844$ 60,773,980$ 61,364,703$
Expenditures
Town Council 196,366$ 98,255$ 50.0%49.6%104,604 206,236$ 210,994$ 219,937$
Attorney 751,616 336,063 44.7%40.8%398,950 943,589 978,732 1,071,653
Administrative Services 5,877,880 3,144,181 53.5%46.1%3,163,903 6,397,312 6,861,627 6,739,059
Non- Departmental 2,747,161 2,759,556 100.5%31.1%1,617,207 5,118,380 5,203,999 5,453,907
Community Development 5,246,730 2,559,684 48.8%42.7%2,632,401 5,577,309 6,161,824 6,491,635
Police 20,718,777 9,732,572 47.0%44.8%10,268,293 22,021,478 22,895,849 21,300,796 Parks & Public Works 9,789,656 4,589,535 46.9%46.2%4,927,283 10,394,394 10,653,984 11,127,851
Library 3,253,386 1,669,629 51.3%49.7%1,719,732 3,398,712 3,458,657 3,542,183 Capital Outlay 708,302 - - - - -
Principal 225,370 - 39,008 156,034 156,034 156,034
Interest and Fees 3,716 - - - - -
Total Department Expenditures 49,518,960$ 24,889,475$ 50%44%24,832,373$ 54,213,444$ 56,581,700$ 56,103,055$
Debt Service - Entry Eliminated for ACFR 1,894,550$ -$ 0.0%0.0%-$ 1,902,300$ 1,902,300$ 1,902,300$
Unrestricted Fund Tracking - Entry Eliminated for ACFR 458,000 - - - - - Transfer to Pension Trust Fund - Entry Eliminated for ACFR 690,000 - - - - -
Measure G Transfer - Entry Eliminated for ACFR 620,044 - - - - - Transfers Out 3,752,325 - 0.0%0.0%- 1,110,000 1,110,000 1,110,000 Total Additional Non-Departmental Expenditures 7,414,919$ -$ 0%0%-$ 3,012,300$ 3,012,300$ 3,012,300$
Total Operating Expenditures 56,933,879$ 24,889,475$ 44%42%24,832,373$ 57,225,744$ 59,594,000$ 59,115,355$
Allocate to Budget Stabilization/Catastrophic Reserve - - - - - - Allocate to Market Fluctuation 1,712,246 - - - - -
Allocate to ERAF Risk Reserve 740,446 - - 785,100 785,100 785,100 Allocate to Carryover Encumbrances 48,163 - - - - -
Allocate to Pension/OPEB Reserve 300,000 - - - - -
Allocate to Restricted Pension Trust 690,000 - - 390,000 390,000 690,000
Excess (Deficiency) of Revenues Over Expenditures after
Reserve Allocation 1,493,846$ **(4,098,543)$ *(5,384,402)$ *-$ 4,880$ 774,248$
S&B
SUMMARY OF REVENUES AND EXPENDITURES
GENERAL FUND
*FY 2023-24 and FY 2024-25 2Q Net Operating Revenues are negative because some revenues budgeted for the entire fiscal year are received in the third or fourth quarters and fund expended in the first or second
quarters.
** This schedule includes fund balance uses. Total Revenues and Transfers In ($58,467,650) minus Total Operating Expenditures ($56,933,879) equals $1,533,770 with rounding.
ATTACHMENT 1 5
GENERAL FUND - KEY REVENUE ANALYSIS FY 2024-25
The following information provides a recap of the General Fund budgeted significant revenue sources,
including estimated year end collection as of the second quarter ending December 31, 2024. Staff is
monitoring developments in each major revenue source closely for potential adjustments to budgeted
revenues as recommended in this Report.
Property Tax and Motor Vehicle in Lieu Fee (VLF)
Property tax and VLF are the single largest revenue sources for the Town and comprise approximately
44.1% of total Town General Fund estimated revenues for FY 2024-25. Property tax is levied by the Santa
Clara County Assessor’s Office at 1% of a property’s assessed value, of which the Town receives
approximately 9.3 cents per dollar paid on property located within the municipal limits of Los Gatos. In
compliance with Proposition 13, the assessed value of real property is based on the 1975/76 assessment
roll value, adjusted by a 2% inflation factor annually thereafter. However, when property changes hands
or new construction occurs, the property is then reassessed at its current market value.
The County of Santa Clara provides property tax collection updates and projections throughout the year.
The current County estimate indicates $102,621 decrease in estimated collection than the Adopted
Budget. The decrease is a combined effect of lower-than-expected secured property tax estimates
combined with the increase with the Motor Vehicle in Lieu (VLF) Property tax collection.
Property Tax & VLF44%
Sales & Use Tax
13%
Franchise Fees2%
Transient Occupancy Tax4%
Business License Tax 5%
Licenses & Permits10%
Intergovernmental
2%
Town Services 9%
Fines & Forfeitures1%
Interest2%
Miscellaneous Other 4%
Debt Service3%
Fund Transfer In1%
ATTACHMENT 1 6
The Town has been monitoring ongoing developments regarding the distribution of excess ERAF funds.
A portion of property tax revenue goes to the ERAF to support local school districts. When the amount
contributed to ERAF is more than the minimum cost of funding local schools, excess funds have
traditionally been returned to the counties, cities, and special districts. During the last couple of years,
the Santa Clara County redistribution formula was contested by the State, and additional risk raised
from State Controller’s audit findings for Marin County. The Town received the full amount since FY
2021-22; however, the Santa Clara County Assessor’s Office recommended reserving certain percentage
based on the risk. According to the most recent (January 2025) communication from the Santa Clara
State Controller Office the risk remains for the State Controller Office Audit findings that varies from
20% to 22% for the Town. Estimated at risk amounts and the Town Actual and Estimates ERAF Risk
Reserves are presented below. The Town Estimated ERAF Risk Reserve is $1,215,154 as of June 30,
2025. With the FY 2024-25 budget adoption Council action $1,000,000 of the ERAF Risk Reserve was
transferred to the Pension/OPEB Reserve. The total reserve amount of $2,215,154 is still below the
Town’s estimated risk amount of $2,558,139, therefore, staff recommends continuing to reserve 30% of
the anticipated FY 2024-25 ERAF proceeds.
Property tax distributions are largely received in the third and fourth quarters. Second quarter receipts
are trending similar to those received during the second quarter of the previous fiscal year and are at
27% of budgeted totals. Based on current County projections, staff recommends a $102,621 decrease in
estimated General Property Tax and Motor Vehicle in Lieu Fee collections.
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total $
Actual Actual Actual Actual Estimated
Excess ERAF 2,043,321$ 2,371,984$ 2,298,692$ 2,534,820$ 2,617,000$
According to Santa Clara County State Controller Office January 2025 Communication
State Controller Audit Finding Risk %22%22%22%22%20%
State Controller Audit Finding Risk ($)449,531$ 521,836$ 505,712$ 557,660$ 523,400$ 2,558,139$
Town ERAF Risk Reserve as of 6/30/2024 1,430,054$
Estimated Addition to the Reserve - 30% of the FY 2024-25 proceeds 785,100.00$
Allocation of the ERAF Risk Reserve to Pension/OPEB Reserve per June 4, 2024 Council Action (1,000,000.00)$
Town Estimates ERAF Risk Reserve as of 6/30/2025 1,215,154.00$
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 5,481,928$ 5,761,081$ 6,155,317$ 6,446,869$ 6,687,895$ Fiscal Year Total Actual Revenues 19,878,834$ 21,129,080$ 22,743,088$ 24,227,166$ Fiscal Year Total Estimated Revenues 25,102,070$ Fiscal Year Budgeted Revenues 18,705,325$ 20,138,320$ 22,484,118$ 23,938,717$ 25,204,691$
2nd Quarter Percent of Total 28% 27% 27% 27% 27%
Recommended Budget Revision (102,621)$
$- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000
$12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 $22,000,000 $24,000,000 $26,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Property Tax and VLF -Quarterly and Annual Revenues
5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual RevenuesFiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 7
Sales Tax
Sales tax is the second largest revenue source for the Town’s General Fund, accounting for 13.5% of
budgeted General Fund projected revenues for FY 2024-25. The Town currently receives 1.125 cents for
every 9.125 cents of sales tax paid per dollar on retail sales and taxable services transacted within Los
Gatos, including the Town of Los Gatos residents’ approved ballot Measure G in 2018 enacting a one-
eighth cent (0.125%) district sales tax for 20 years.
Sales tax estimates are based on actual sales tax data and annual sales tax estimates for five years
provided by the Town’s consultant, MuniServices. In addition to brick-and-mortar sales tax generation,
the MuniServices estimates include several online sales tax projections. The 2018 Wayfair Decision
resulted in e-commerce vendors utilizing the Amazon platform to collect sales tax based on destination;
however, items shipped directly from Amazon fulfillment centers are collecting sales tax based on the
point of distribution. Regular sales tax collected through online transactions are distributed through the
Santa Clara County pool for which the Town receives a pro rata share of the sales tax generated in Santa
Clara County for that particular quarter. The Town directly receives the one-eighth district tax portion of
the sales tax generated by the residents of Los Gatos. Current total sales tax estimates include
$6,418,412 (a $178,939 decrease from the Adopted Budget) in proceeds from regular sales tax and
$1,243,852 (a $44,314 decrease) in proceeds from the Measure G one-eighth cent district tax. Actual
receipts net of administrative fees collected by the State will be confirmed at the close of the fiscal year
and per prior Council direction, the Measure G funds are allocated at 50% for capital improvement
projects and 50% for operating expenses.
While FY 2024-25 second quarter receipts are trending lower than in the same period last fiscal year,
staff recommends a $223,253 budget decrease to reflect the MuniServices current estimates.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 2,813,652$ 2,556,341$ 2,825,421$ 2,665,060$ 2,510,861$
Fiscal Year Total Actual Revenues 7,933,604$ 8,483,673$ 8,806,477$ 8,071,735$
Fiscal Year Total Estimated Revenues 7,662,264$
Fiscal Year Budgeted Revenues 7,301,869$ 8,671,606$ 8,959,134$ 7,881,069$ 7,885,517$
2nd Quarter Percent of Total 35% 30% 32% 33% 32%
Recommended Budget Revision (223,253)$
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Sales Tax & Measure G Tax -Quarterly and Annual Revenues5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual RevenuesFiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 8
Franchise Fees
Franchise fees are collected by the Town for the privilege of operating a utility service within Los Gatos,
and as a fee in lieu of a business license tax. Franchise fees are currently received from Comcast for
cable television, PG&E for gas and electric services, and AT&T and Comcast for video services. Franchise
fees represent 1.1% of projected General Fund revenues in FY 2024-25.
Historically, franchise payments are not remitted equally throughout the fiscal year; therefore, second
quarter receipts are not necessarily predictive of future receipts. Total franchise fee revenues are
trending higher than those of the second quarter in FY 2024-25.
The Town has a seat on the Board of the West Valley Solid Waste Management Authority (WVSWMA), a
Joint Powers Authority (JPA) that manages the solid waste contracts. The JPA recently conducted a
Franchise Fee Valuation Study. Based on the study, the new agreement reclassified the Franchise Fee
Payment to Encroachment Permit since the collection vehicles utilize Town streets with the FY 2024-25
Adopted Budget. While collections are estimated to stay at prior year levels, the revenue shifted from
Franchise Fees to Licenses and Permits.
Comcast franchise fees trending lower than budgeted since streaming services are gaining popularity
compared to broadcasting services. Staff is recommending a $28,000 budget decrease in this category.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 807,833$ 968,181$ 1,044,055$ 1,079,717$ 113,842$
Fiscal Year Total Actual Revenues 2,499,463$ 2,822,515$ 3,074,624$ 2,547,011$
Fiscal Year Total Estimated Revenues 1,013,330$
Fiscal Year Budgeted Revenues 2,532,289$ 2,514,020$ 2,716,470$ 3,308,703$ 1,041,330$
2nd Quarter Revenue Percent of Total 32% 34% 34% 42% 11%
Recommended Budget Revision (28,000)$
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Franchise Fees -Quarterly and Annual Revenues 5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual Revenues
Fiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 9
Business License Tax
The Town requires all businesses located within Los Gatos and/or those that operate within Los Gatos to
obtain a business license. The amount of business license tax paid by each business is based on its
business activity. In November 2022, Los Gatos voters approved Measure J, which modernized the
Town’s business license tax program. This was the first update to the program since 1991, strengthening
funding for core Town services that are enjoyed by Town businesses. Measure J included a 30% increase
on flat rate fees, a 40% increase in retailing gross receipts, and a 120% increase in e-commerce,
manufacturing, wholesaling, and jobbing gross receipts. Fees for activities such as wholesale sales and
manufacturing are charged on a sliding scale based on gross receipts, as is retail, with retail being
capped at $1,365. These gross receipt activities account for approximately 25% of annual business
licenses, while the remaining 75% are flat fee businesses. Annual renewal payments are due on January
2 of each year. Payments for new flat-fee-based businesses are prorated by quarter.
The Town is partnering with HdL Companies (HdL) to provide dedicated business license support to Los
Gatos businesses. The Town’s business license application and renewal process is now streamlined by
offering online business license applications and renewals. FY 2025-26 collection is forecasted at 2.4
million in line with the FY 2022-23 actual collections.
Staff anticipates collecting the majority of the business license revenue during the third quarter.
Business license tax revenue projections provided by HdL are trending higher than the adopted budget
due to the timing of the actual business license tax received across fiscal years. Staff is recommending a
$418,985 increase to this revenue source.
FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 224,388$ 167,942$ 97,974$ 352,611$ 153,569$
Fiscal Year Total Actual Revenues 1,386,943$ 1,481,667$ 2,361,862$ 1,519,960$
Fiscal Year Total Estimated Revenues 2,839,985$
Fiscal Year Budgeted Revenues 1,300,000$ 1,425,000$ 2,310,110$ 2,429,419$ 2,421,000$
2nd Quarter Revenue Percent of Total 16% 11%4%23%5%
Recommended Budget Revision 418,985$
FY 24-25
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 $2,200,000 $2,400,000 $2,600,000 $2,800,000 $3,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Business License Tax -Quarterly and Annual Revenues5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual Revenues
Fiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 10
Transient Occupancy Tax
TOT is an important revenue source for the Town and comprises approximately 4% of the total Town's
estimated revenues in the amount of $2.3 million for FY 2024-25. The Town levies a 12% transient
occupancy tax (TOT) on all hotel and motel rooms within the municipal limits of Los Gatos. The 12% rate
has been in effect since January 1, 2017, after the voters approved a ballot measure to increase the TOT
from 10% to 12% during the November 8, 2016 election.
During the pandemic, TOT experienced the most significant percentage decline relative to historically
adopted budgets. Due to a significant rebound in leisure “staycation” travel and modest improvements in
business travel, TOT collections are trending slightly higher than the prior year due to the variance in
timing of the payment received. Overall revenue collection is trending with budget; staff does not
recommend a change to this category this time.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 399,620$ 711,861$ 875,715$ 819,683$ 941,711$
Fiscal Year Total Actual Revenues 1,044,820$ 1,895,064$ 2,228,190$ 2,367,653$
Fiscal Year Total Estimated Revenues 2,332,419$
Fiscal Year Budgeted Revenues 707,723$ 1,475,000$ 2,348,547$ 2,262,528$ 2,332,419$
2nd Quarter Revenue Percent of Total 38% 38% 39% 35% 40%
Recommended Budget Revision 0$
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
TOT -Quarterly and Annual Revenues
5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual RevenuesFiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 11
Interest Income
The Town earns interest income by investing monies not immediately required for daily operations in a
number of fixed income and money market instruments. These investments are made within the
parameters stated in the Town Council’s Investment Policy and State regulation. The Town’s investment
goal is to achieve a competitive rate of return while maintaining sufficient liquidity and protecting the
safety of its funds. Interest income revenue is primarily dependent on two factors: the cash balance in
the Town’s investment portfolio and the yield on those funds.
As of December 31, 2024, the Town’s weighted portfolio yield for investments under management was
4.44%, which was 1 basis point above the Local Agency Investment Fund (LAIF) yield of 4.43% for the same
reporting period. Currently, the LAIF portfolio’s weighted average maturity (WAM) is 257 days versus the
Town’s longer WAM of 677 days. The longer WAM for Town assets under management reflects the Town’s
strategy to take advantage of higher yields associated with longer maturities balanced with shorter-term
yields available on investments held with the State’s LAIF. The Town’s weighted average rate of return on
investments under management of 4.44% at the close of December was 1 basis point lower when
compared to the prior month’s return of 4.45% reported as of November 30, 2024.
While interest is trending with budget, at the close of the prior fiscal year, the General Fund cash balance
was approximately 60% of the total cash balance, 10% lower than prior year. The General Fund
proportionate share of interest is decreasing, while other funds interest share is increasing with the same
amount. Interest allocations are finalized upon the final close of the fiscal year based on the actual cash
balances as of June 30, 2025. Staff is recommending $337,092 revenue budget decrease in the General
Fund interest collection.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 343,813$ 227,164$ 145,003$ 235,922$ 358,969$
Fiscal Year Total Actual Revenues 876,460$ 610,975$ 602,592$ 986,489$
Fiscal Year Total Estimated Revenues 1,427,333$
Fiscal Year Budgeted Revenues 626,409$ 441,233$ 670,021$ 1,566,384$ 1,764,425$
2nd Quarter Revenue Percent of Total 39% 37% 24% 24% 20%
Recommended Budget Revision (337,092)$
* GASB 31 Market Adjustment and GASB 87 Lease Interest are not Included
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Interest -Quarterly and Annual Revenues
5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual Revenues
Fiscal Year Budgeted Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 12
Charges for Services
Town Service revenues consist primarily of planning, building, inspections, and engineering fees assessed
on local building and development activity. Development fees and charges are assessed based on cost
recovery formulas, which reflect approximate costs of providing these regulatory services. This category
includes charges for the School Resource Officer and crossing guard services.
Second quarter Town Service revenues, specifically Charges for Services, are trending higher than in the
second quarter compared to the previous fiscal year. Typically, development fees are collected in
advance for projects and recognized as revenue in the fiscal year the work is performed. Fiscal Year
estimated revenues includes all revenue line items in this category. Staff recommends a $59,275 budget
increase in selected items to reflect increased activities in planning and engineering services as explained
in the Budget Adjustment section of this Report.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 3,258,027$ 3,906,577$ 3,284,766$ 3,934,979$ 4,371,480$
Fiscal Year Total Actual Revenues 4,797,770$ 5,310,271$ 4,646,705$ 5,913,520$
Fiscal Year Total Estimated Revenues 4,996,598$
Fiscal Year Budgeted Revenues 4,038,119$ 4,249,239$ 5,540,465$ 4,715,797$ 4,705,658$
2nd Quarter Revenue Percent of Total 68% 74% 71% 67% 87%
Recommended Budget Revision 59,275$
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Charges for Services -Quarterly and Annual Revenues
5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual Revenues
Fiscal Year Total Estimated Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 13
Licenses and Permits
Licenses and Permits consist mainly of planning and building permit fees which are collected by the Town
to offset administrative costs associated with evaluating development proposals to ensure compliance
with codes and policies.
Second quarter License and Permit revenue is trending 50% of budgeted revenue. Fiscal Year estimated
revenues includes all revenue line items in this category. Staff recommends a $254,073 increase in
selected items in this category as explained in the next section of this Report.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
2nd Quarter Actual Revenues 1,584,098$ 3,373,287$ 1,602,633$ 1,777,085$ 2,940,729$
Fiscal Year Total Actual Revenues 1,984,400$ 4,814,650$ 3,268,498$ 3,993,247$
Fiscal Year Total Estimated Revenues 5,789,497$
Fiscal Year Budgeted Revenues 2,889,898$ 3,052,907$ 2,830,574$ 3,255,155$ 5,832,140$
2nd Quarter Revenue Percent of Total 80% 70% 49% 45%50%
Recommended Budget Revision 254,073$
$-
$500,000 $1,000,000 $1,500,000
$2,000,000
$2,500,000
$3,000,000 $3,500,000 $4,000,000
$4,500,000
$5,000,000
$5,500,000 $6,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Licenses & Permits -Quarterly and Annual Revenues
5-Year History
2nd Quarter Actual Revenues Fiscal Year Total Actual Revenues
Fiscal Year Total Estimated Revenues Fiscal Year Total Estimated Revenues
ATTACHMENT 1 14
GENERAL FUND – EXPENDITURE ANALYSIS
For FY 2024-25, General Fund Operating expenditures (not including debt payments and transfers out)
are programmed at $56.6 million. The delivery of Town services is highly dependent on talent which
comprises 68.5% of budgeted General Fund operating expenditures for FY 2024-25. During the fiscal
year, the Town Council has approved several budget adjustments, which are tracked against the
Adopted Budget. The net effect is an Adjusted Budget. General Fund expenditure totals are trending in
accordance with the Adjusted Budget, with total operational expenditures at the end of the second
quarter at or about 44% of the Adjusted Budget. With six months of data now available, staff expects
that the individual Departments’ current expenditure budgets may not be sufficient for the remainder of
the year. If needed, staff will recommend the necessary expenditure budget adjustments which may
require future Council action.
As with most municipalities, services are provided directly by employees to the Town’s residents,
businesses, and visitors. As a service delivery enterprise, the cost of salaries and benefits are a significant
portion of the budget. As the table below illustrates, at mid-year, actual salaries are trending at 47% of
budgeted salaries, overtime is trending 122% respectively to the adopted budget, while pension benefits
and other benefits are trending at 46% and 43% respectively to the Adjusted Budget.
The FY 2024-25 budget was balanced including 4.6% vacancy factor, while Council directed that staff
continue to hire for all vacant positions. The 4.6% salary savings represents approximately $1.8 million
projected savings. Current year end general Fund salaries and benefits expenditure estimates include
about $1.1 million salary savings compared to the adjusted budget that already inlcudes the 4.6%
vacancy factor. Fully staffed Departments are trending over budget due to the 4.6% vacancy factor that
was built in. Staff will continue to monitor the Salaries and Benefits and request adjustment as needed
to ensure that all programs remain within its allocated budget before Fiscal Year end.
FY 2023-24 presented the first year when the budget was balanced with the 4.6% vacancy factor. The
final General Fund salaries and benefits budgets of $35,611,692, include a negative $1,670,530 original
salary savings and a positive $714,666 budget restoration for Departments that were fully staffed. In
addition, the General Fund had $1,041,299 salaries and benefits savings. While individual Departments
had various savings, the Townwide General Fund salaries and benefits savings would translate to 5.5% if
all positions are budgeted without vacancy savings factors. At this time, staff recommends to keep the
4.6% vacancy factor when building the FY 2025-26 proposed budget and reevaluate the most
appropriate factor to use after having two full years of actual data available.
The pie chart below represents the Departmental proportion of the Town’s General Fund estimated
operating expenditures. The subsequent pages review program expenditures and any anticipated
FY 2023-24
Actuals
FY 2023-24
2Q
2Q % of
FY 2023-24
Actuals
2Q % of
FY 2024-25
Adjusted
Budget
FY 2024-25
2Q
FY 2024-25
Estimated
FY 2024-25
Adjusted
Budget
Salaries 21,541,677$ 10,306,661$ 48% 47% 10,928,352$ 22,648,282$ 23,407,866$
Overtime 1,322,849$ 546,899$ 41% 122% 728,999$ 1,498,641$ 599,171$
Pension Benefits 7,431,198$ 3,652,570$ 49% 46% 4,051,720$ 8,271,829$ 8,786,402$
Other Benefits 4,274,670$ 2,044,327$ 48% 43% 2,413,604$ 4,879,094$ 5,647,633$
Total Salaries and Benefits $ 34,570,393 $ 16,550,457 48% 47% $ 18,122,676 $ 37,297,846 $ 38,441,072
General Fund Salaries & Benefits
ATTACHMENT 1 15
savings are provided for each program. Also provided are historical program costs, year over year (YOY)
percentage changes in actual expenditures, and five-year average changes per the Finance Commission’s
suggestion. YOY percentage changes are, in many cases, impacted by the timing of one-time
expenditures that occur during the fiscal year. Historical analysis has been provided in selected cases to
provide explanations for some of the fluctuations between fiscal years. The FY 2024-25 estimated figures
also include analysis on potential salary and other expenditure savings; however, budget adjustments
are only recommended as identified in this Report.
Town Council
0.4%Attorney
1.9%
Administrative
Services
12.1%Non-Departmental
9.7%
Community
Development
11.6%
Police
38.1%
Parks & Public
Works
19.9%
Library6.3%
ATTACHMENT 1 16
Town Council
The Town Council is the elected legislative body that represents the residents and provides policy
direction for the delivery of services and capital improvements for the Town of Los Gatos. Town Council
expenditures are trending higher than the same quarter in the prior year. Total estimated expenditures
are also trending higher than budget due to the fact that this Department is fully staffed. Staff will
monitor this program and request a budget adjustment, if necessary, before Fiscal Year end.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 99,787$ 91,800$ 92,674$ 98,255$ 104,604$
Fiscal Year Total Actual Expenditures 192,280$ 189,569$ 186,337$ 196,368$
Fiscal Year Total Estimated Expenditure 219,937$
Fiscal Year Budgeted Expenditures 243,486$ 202,891$ 217,238$ 197,261$ 210,994$
Second Quarter Percentage of Total 52% 48% 50% 50% 50%
Recommended Budget Revision -$
YOY Percentage Changes -6.62% -1.41% -1.70% 5.38% 12.00%
5-year Average Percentage Change 1.53%
$-
$100,000
$200,000
$300,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Town Council -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 17
Town Attorney
The Town Attorney is the legal advisor to the Town Council, Successor Agency to the former
Redevelopment Agency, and Town staff. In this capacity, the office of the Town Attorney provides a
wide range of legal services to ensure that Town actions and activities are legally sound. Town Attorney
program expenditures are trending at 41% at the second quarter. Staff recommends a $100,000
expenditure budget increase to provide additional legal support anticipated for the Department.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 311,520$ 226,377$ 332,183$ 336,063$ 398,950$
Fiscal Year Total Actual Expenditures 537,296$ 629,935$ 699,143$ 751,614$
Fiscal Year Total Estimated Expenditure 1,071,653$
Fiscal Year Budgeted Expenditures 658,831$ 669,733$ 811,426$ 947,963$ 978,732$
Second Quarter Percentage of Total 58% 36% 48% 45% 41%
Recommended Budget Revision 100,000$
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Town Attorney -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures
Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures
ATTACHMENT 1 18
Administrative Services
The Town Manager provides overall management, administration, and direction for the entire Town
organization, reporting to the full Town Council. Administrative Services incorporates five key programs:
Town Manager’s Office, Clerk Department, Finance Department, Human Resources Department, and
Information Technology.
Administrative Services program expenditures are trending at 46% at mid-year. Staff estimates
approximately $122,568 expenditure savings in this program. Savings are anticipated in mainly staff
salaries and benefits, travel and training, and office supplies. Staff requests $10,000 expenditure budget
adjustment to Council unhoused initiatives to document prior Council direction.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 2,467,813$ 2,583,281$ 2,435,224$ 3,144,181$ 3,163,903$
Fiscal Year Total Actual Expenditures 4,730,360$ 5,441,605$ 5,302,277$ 5,877,879$
Fiscal Year Total Estimated Expenditure 6,739,059$
Fiscal Year Budgeted Expenditures 5,055,847$ 5,965,801$ 5,759,393$ 6,506,131$ 6,861,627$
Second Quarter Percentage of Total 52% 47% 46% 53% 46%
Recommended Budget Revision 10,000$
YOY Percentage Changes 16.88% 15.04% -2.56% 10.86% 14.65%
5-year Average Percentage Change 10.97%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Administrative Services -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 19
Community Development Services
The Community Development Department works with elected and appointed officials, other
Departments, and the community to guide the physical growth, development, and preservation of the
Town.
Community Development program expenditures are trending lower than the same quarter expenditures
in the prior year due to current development activities in Building and Pass-Through programs. The Pass-
Through program collects the required developer deposits for various review services. The Town provides
those services through consultants and the consultants are paid out of the applicant’s account. At the
close of a project, all remaining fees collected will be refunded to the applicant. Staff recommends
expenditure budget adjustments for purchase and temporary maintenance of an affordable housing unit
in the amount of $345,367 that is offset with dedicated revenue. Staff also recommends an additional
$50,000 budget adjustment for contract planner services to assist with the current planning application
workload that is offset with additional planning application fees. In addition, staff requests a $40,000
budget decrease for contract building inspection services to reflect current building inspection activity.
Staff will monitor this program and request an additional budget adjustment, if necessary, before Fiscal
Year end.
Community Development Department expenditures vary year to year based on the development activity
and pass-through services.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 2,589,502$ 3,460,301$ 2,394,537$ 2,559,684$ 2,632,401$
Fiscal Year Total Actual Expenditures 4,994,391$ 6,313,505$ 5,365,410$ 5,246,729$
Fiscal Year Total Estimated Expenditure 6,491,635$
Fiscal Year Budgeted Expenditures 5,605,215$ 5,461,716$ 6,978,617$ 5,509,853$ 6,161,824$
Second Quarter Percentage of Total 52% 55% 45% 49% 43%
Recommended Budget Revision 355,367$
YOY Percentage Changes 8.35% 26.41% -15.02% -2.21% 23.73%
5-year Average Percentage Change 8.25%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Community Development -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 20
Police Services
The Los Gatos-Monte Sereno Police Department provides Police services to the Town of Los Gatos and
contractually to the City of Monte Sereno. The Department is committed to ensuring public safety with
integrity, compassion, and professionalism, by providing exceptional law enforcement services, building
community partnerships, and engaging the community in problem solving.
Staff is continuing to monitor Police service program revenues and expenditures. The Police Department
dedicated additional resources for ongoing recruitments for open positions. Whenever feasible, open
positions are filled with trainees, per diems, and temporary employees until positions are filled, which
contributes to increased costs. Staff recommends $72,130 expenditure budget decrease to match actual
grant spending with grant receipts across the fiscal years. Total estimated expenditures are trending
lower than budget due to partial vacancies across the Department. Staff is monitoring this program and
may request additional budget adjustments, if necessary, before Fiscal Year end.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 9,041,998$ 8,266,432$ 8,957,541$ 9,732,572$ 10,268,293$
Fiscal Year Total Actual Expenditures 16,570,836$ 16,451,189$ 18,446,040$ 20,718,871$ *
Fiscal Year Total Estimated Expenditure 21,300,796$
Fiscal Year Budgeted Expenditures 17,487,761$ 17,390,969$ 19,331,331$ 21,107,570$ 22,895,849$
Second Quarter Percentage of Total 55% 50% 49% 47%45%
Recommended Budget Revision (72,130)$
YOY Percentage Changes 9.79% -0.72% 12.13% 12.32% 2.81%
5-year Average Percentage Change 7.26%
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Police -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 21
Parks and Public Works Services
The Parks and Public Works Department constructs and maintains the Town’s public parks, facilities,
roadways, right-of-way, and other infrastructure. Six organizational units work in coordination to
achieve the Department’s overarching goal of ensuring the Town’s facilities are safe, functional, and
attractive.
The Parks and Public Works services program expenditures are trending similar to the prior year same
quarter expenditures.
Total Estimated expenditures are trending higher than budget due to the fact that the Department is
utilizing temporary per diem employees as needed to fill vacancies. Staff recommends an expenditure
budget increase of $139,673 mainly attributed to the additional contractual obligations toward waste
management, legal, sidewalk steam cleaning, and street sweeping services. Staff will monitor this
program and request an additional budget adjustment, if necessary, before Fiscal Year end.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 4,185,306$ 4,010,181$ 4,215,979$ 4,589,535$ 4,927,283$
Fiscal Year Total Actual Expenditures 8,179,757$ 8,605,455$ 8,998,082$ 9,789,656$
Fiscal Year Total Estimated Expenditure 11,127,851$
Fiscal Year Budgeted Expenditures 8,209,850$ 9,080,662$ 10,368,194$ 10,401,796$ 10,653,984$
Second Quarter Percentage of Total 51% 47% 47% 47% 46%
Recommended Budget Revision 139,673$
YOY Percentage Changes 2.57% 5.20% 4.56% 8.80% 13.67%
5-year Average Percentage Change 6.96%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Parks and Public Works -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 22
Library Services
The Los Gatos Library fosters curiosity and community connection and strives to be at the heart of an
engaged and vibrant community.
Library services program expenditures are trending higher than prior year same quarter expenditures.
Staff recommends a $32,188 expenditure budget increase for general collection to match the actual grant
receipt spending and other cost neutral temporary employee salary transfers between programs to
better align the Department needs with the appropriate personnel. Total Estimated expenditures are also
trending higher than budget due to the fact that this Department is fully staffed. Staff will monitor this
program and request an additional budget adjustment, if necessary, before Fiscal Year end.
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Second Quarter Actual Expenditures 1,445,899$ 1,365,415$ 1,442,417$ 1,669,629$ 1,719,732$
Fiscal Year Total Actual Expenditures 2,828,873$ 2,752,401$ 3,096,485$ 3,253,389$
Fiscal Year Total Estimated Expenditure 3,542,183$
Fiscal Year Budgeted Expenditures 2,957,531$ 3,062,708$ 3,247,731$ 3,285,841$ 3,458,657$
Second Quarter Percentage of Total 51% 50% 47% 51% 50%
Recommended Budget Revision 32,188$
YOY Percentage Changes 11.85% -2.70% 12.50% 5.07% 8.88%
5-year Average Percentage Change 7.12%
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Library -Quarterly and Annual Expenditures
5-Year History
Second Quarter Actual Expenditures Fiscal Year Total Actual Expenditures
Fiscal Year Budgeted Expenditures Fiscal Year Total Estimated Expenditure
ATTACHMENT 1 23
FY 2024-25 RECOMMENDED BUDGET ADJUSTMENTS
Budget adjustments are recommended for the following revenues and expenditures at the second
quarter as described below:
Program Account1201 411**Property Tax (232,691)$ Based on Santa Clara County Property Tax Estimates February 2025 1201 41141 Motor Vehicle In Lieu Fee (VLF)130,070 Based on Santa Clara County Property Tax Estimates February 2025 1201 41211 Sales & Use Tax (178,939) Based on MuniServices Most Likely January 2025 Sales Tax Estimates 1221 41214 Measure G - District Sales Tax (44,314) Based on MuniServices Most Likely January 2025 Sales Tax Estimates 1201 41611 Cable Franchise Fee (28,000) Based on Past Receipts and Current Trend 1201 42542 Waste Hauler Encroachment Fees (68,927) Based on current Agreement and Rate 1201 45952 Garbage Solid Waste Agreements (86,404) Based on current Agreement and Rate 1201 43341 State Mandated Cost Reimbursement 95,766 Funds Anticipated 1201 44514 City of San Jose Animal Services Reimbursement (22,225) Based on current Agreement 1201 48219 Unrestricted Fund Tracking - Made Available by ARPA Grant Receipt (33,000) Funds Expended Prior Fiscal Year 1232 45964 Pension Trust Contriubution 300,000 Funds Anticipated from Available Reserves 2101 48219 Unrestricted Fund Tracking - Made Available by ARPA Grant Receipt 9,351 Funds Not Expended Prior Fiscal Year, almost Matching Expenditures 2301 45219 Interest to Other Funds (337,092) Funds partially Received 2301 41411 Business License Tax 418,958 Funds Anticipated 3201 42413 Planning Permits 300,000 Funds Anticipated 3201 42414 Council Appeal Fees 1,000 Funds Anticipated 3201 44214 Other Planning Fees 10,000 Funds Anticipated 3202 44412 Special Project 20,000 Funds Anticipated 3301 44415 Address Processing Fee 15,000 Funds Anticipated 3301 44422 Building Inspections (40,000) Funds are not Received, Matching Expenditures 3301 48427 Building Standards SB 1473 Reimbursement 1,500 Funds Anticipated 3401 45111 Code Complience - Admin Citation 10,000 Funds Anticipated 3501 45921 Sale of Land/Property 344,388 Funds Received, Matching Expenditure 4202 43336 Prop 172 - Public Safety Sales Tax (23,900) Based on MuniServices Most Likely January 2025 Sales Tax Estimates 4301 48218 Measure G - District Sales Tax (22,157) Funds are not Received, Matching Tracking Expenditures 5202 44214 Engineering Development Other Service Fees 20,000 Funds are not Received 5202 44621 Engineering Services 20,000 Funds Anticipated 5202 44625 Grading Inspection 17,000 Funds are not Received 5301 42511 Oak Meadow Park Reservation Fee 10,000 Funds Anticipated 5301 42515 Tree Removal Permit 10,000 Funds Anticipated 5301 42543 Park Vending Permit 3,000 Funds Anticipated 5301 44213 Special Event Reimbursement 17,000 Funds Anticipated 5301 45421 Donation - Benches (3,678) Funds are not Received, Matching Tracking Expenditures 5302 43522 AB 939 Grant (8,634) Funds are not Received
5405 45922 Insurance Claim Reimbursement 16,818 Funds are Received, partially Matching Expenditures
7301 45452 Friends of the Library (10,000) Decrease in Donations
7801 43343 Public Library Fund Grant 32,188 Grant Carryforward TOTAL GENERAL FUND REVENUES 662,078$
FY2024-25 MID-YEAR BUDGET ADJUSTMENT REQUESTS - GENERAL FUNDS
General Fund Revenues
ATTACHMENT 1 24
Program Account1201 62113 Town Share of Retiree Medical 313,938 Funds are Partially Expended 1201 62119 Additional Payment to IRS Pension Trust 300,000 From Available Reserve
1201 62227 Santa Clara County - Election Fees (85,520) Funds are not Expended
1201 62521 Frontier Parking Lot Lease 9,522 Funds are Partially Expended
1201 63114 Animal Services 7,000 Funds are Partially Expended
1221 68218 Measure G Sales Tax - Pass Thru (44,314) Funds are not Expended
1301 63215 Legal Services 100,000 Funds are not Expended
2101 63251 Unhoused Initiatives 10,000 Funds are not Expended 3201 62318 Contract Employee Services 50,000 Funds are not Expended 3301 63381 Building Inspections (40,000) Funds are not Expended 3501 63370 HOA Dues and Services 979 Funds are Expended, Matching Revenue
3501 8****Sale of Land/Property 344,388 Funds are Expended, Matching Revenue 4817 61142 Police Program Supplies (72,130) Funds are Expended, Matching Revenue 5201 63215 Legal Services 50,000 Funds are Partially Expended
5301 68622 Benches (3,678) Funds are not Received, Matching Tracking Expenditures
5302 63121 SCC- Household Waste Fee 25,343 Funds are Partially Expended 5401 63361 Street Sweeping Services 40,000 Funds are not Expended 5401 63365 Sidewalk Steam Cleaning 15,000 Funds are not Expended
5405 62379 Miscellionous Services and Repairs 13,008 Funds are Partially Expended 5201 5****Salaries and Benefits (27,101) Transfer Intern Hours From Engineering To Facilities Maintenance Program 5407 5****Salaries and Benefits 27,101 Transfer Intern Hours From Engineering To Facilities Maintenance Program 7201 5****Salaries and Benefits 12,913 Transfer Library Clerk Temporary Hours to Library Assistant Hours 7202 5****Salaries and Benefits 28,661 Transfer Library Page Temporary Hours to Library Assistant Hours 7204 5****Salaries and Benefits (41,574) Transfer Library Clerk and Page Temporary Hours to Library Assistant Hours 7801 6****Grant Expenditures 32,188 Match Grant Revenue Carryforward
TOTAL GENERAL FUND EXPENDITURES 1,065,724$
FY2024-25 MID-YEAR BUDGET ADJUSTMENT REQUESTS - GENERAL FUNDSGeneral Fund Expenditures
Fund Program Account Other Fund Revenues
251 4508
251 45352 43 N Santa Cruz Ave Rent 60,000 Funds Anticipated
60,000$
421 421-832-4505
421 43214 MTC - OBAG 421 Match Budget to Actual Grants Received
421$
TOTAL OTHER FUNDS REVENUES 60,421$
Fund Program Account Other Fund Expenditures
411 411-811-9903
411 82405 Use of Excess VRF Reserves 397,887 From Available Vehicle Registration Fees Reserves
397,887$
633 5404
633 62371 Building Maintenance & Repairs 40,000 Funds are not Expended
40,000$
714 7304
714 61172 Youth Collections 2,000 Funds are not Expended
2,000$
716 7305
716 61171 General Collections 8,000 Funds are not Expended
8,000$
TOTAL OTHER FUNDS EXPENDITURES 447,887$
Facilities Maintenance
Susan Mclendon Trust
Barbara Jones Cassin Trust
GFAR
FY 2024-25 MID-YEAR BUDGET ADJUSTMENT REQUESTS - OTHER FUNDS
Los Gatos Theatre
Grants
ATTACHMENT 1 25
SUMMARY OF KEY RECOMMENDED BUDGET ADJUSTMENTS
General Property Tax and Motor Vehicle in Lieu Fee: Staff recommends a decrease in projected
revenues of approximately $232,691 in General Property Tax and an increase of $130,070 Motor
Vehicle in Lieu fee which are in line with the estimates and forecasts provided to the Town from
Santa Clara County.
Sales and Use Tax: Staff recommends a $178,939 revenue budget decrease to reflect current
sales tax trends based on MuniServices’ current projections.
Measure G – District Sales Tax: Staff recommends a $44,314 revenue budget decrease to reflect
the current trends of the one-eight cent sales tax based on MuniServices’ projections and the
matching $44,314 pass through revenue and expenditure budget adjustments to track the
Measure G allocation for police and capital services based on prior Council actions.
Cable Franchise Fee: Staff recommends a decrease in projected revenues of approximately
$28,000 in cable franchise fee based on current collection trend.
Waste Hauler Encroachment Fees: Staff recommends a $68,927 revenue budget decrease based
on the current agreement terms.
Other Wastehauler Fee: Staff recommends a decrease in projected revenues of approximately
$86,404 to match the current agreement.
Animal Services: Staff recommends a $22,225 revenue budget decrease and $7,000 expenditure
budget increase due to changes with the current agreement.
Unrestricted Fund Tracking - Made Available by ARPA Grant Receipt: Staff recommends a
$33,000 revenue budget decrease in the Non-Departmental Program since expenditures incurred
in a prior year and a $9,351 revenue budget increase for unhoused services based on the fact
that not all dedicated funds for this purpose were expended in the prior year.
Business License Tax: Staff recommends a $418,958 revenue budget increase based on revised
estimates that includes one time payments that crossed fiscal years.
Interest to Other Funds: Staff recommends a $337,092 revenue budget decrease due to the fact
that the General Fund proportionate share of interest is decreasing, while other funds interest
share is increasing with the same amount. Interest allocations are finalized upon the final close of
the fiscal year based on the actual cash balances as of June 30, 2025.
Planning Permits and Council Appeal Fees: Staff recommends a $300,000 revenue budget
increase to reflect increased planning application activities and a $11,000 budget increase for
council appeal based on current receipts.
Special Project: Staff recommends a $20,000 revenue budget increase based on the current
receipts collected.
ATTACHMENT 1 26
Address Processing Fee: Staff recommends a $15,000 revenue budget increase based on the
current receipts collected.
Building Inspections: Staff recommends a $40,000 revenue and expenditure budget decrease
based on current receipts collected; and a $1,500 revenue budget increase for reimbursement
from Building Standards SB 1473.
Code Compliance – Admin Citations: Staff recommends a $10,000 revenue budget increase
based on the current receipts collected.
Affordable Housing Program: Staff recommends a $344,388 expenditure and revenue budget
increase to accommodate to resell and temporary maintain the 137 Bersano Lane unit. All sale
proceeds are redeposited to the Town’s Below Market Housing Program fund.
Prop 172 – Public Safety Sales Tax: Staff recommends a $23,900 revenue budget decrease to
reflect the current trends of the tax based on MuniServices’ current projections.
Oak Meadow Park Reservation Fee: Staff recommends a $10,000 revenue budget increase based
on the current receipts collected.
Tree Removal Permit: Staff recommends a $10,000 revenue budget increase based on the
current receipts collected.
Park Vending Fee: Staff recommends a $3,000 revenue budget increase based on estimated
activity in new park vendor program.
Special Event Reimbursement: Staff recommends a $17,000 revenue budget increase based on
the current receipts collected.
Benches: Staff recommends a $3,678 revenue and expenditure budget decrease due to
placement of memorial bench program on hold.
AB 939 Grant: Staff recommends a $8,634 revenue budget decrease due to funds not expected
to be received.
Contract Employee Services: Staff recommends a $50,000 expenditure budget increase for a
contract Senior Planner.
Police Program Supplies: Staff recommends a $72,130 expenditure budget decrease for
previously allocated/spent funds.
Legal Services: Staff recommends a $50,000 expenditure budget increase based on investigative
needs.
SCC Household Waste Fee: Staff recommends $25,353 expenditure budget increase due to
changes in billing.
ATTACHMENT 1 27
Street Sweeping Services: Staff recommends a $40,000 expenditure budget increase for an
emergency street sweeping contract.
Sidewalk Steam Cleaning Staff recommends a $15,000 expenditure budget increase due to a
prevailing wage increase in the sidewalking steam cleaning contract.
PPW Salaries and Benefits Reclassification: Staff recommends a $27,101 expenditure budget
transfer to reclassify salaries and benefits for an Intern from the Engineering program to a
temporary Facilities Maintenance Worker in the Facilities program.
Engineering Development Other Service Fees: Staff recommends $20,000 revenue budget
increase based on the current trends in miscellanious engineering service fees.
Engineering Service: Staff recommends a $20,000 revenue budget increase based on the current
trends for engineering services.
Grading Inspection: Staff recommends a $17,000 revenue budget increase based on the current
trends for engineering services.
Library Salaries and Benefits Reclassification: Staff recommends a $41,574 expenditure budget
transfer to reclassify salaries and benefits for temporary employees across Library Programs for
actual program expenses due to changes in workforce and training requirements.
Insurance Claim Reimbursement: Staff recommends a $16,818 revenue budget increase to
recognize the reimbursement received for damaged retaining walls and a $13,008 expenditure
budget increase for misc. service and repairs.
Library Operating Grants: Staff recommends a $32,188 revenue and expenditure budget
increase based on use of deferred grant receipts.
Friends of the Library: Staff recommends a $10,000 revenue budget decrease to recognize a
decrease in anticipated donations.
Retiree Medical: Staff recommends a $313,938 expenditure budget increase based on current
estimates.
IRS Pension Trust: Staff recommends a revenue and expenditure budget increase of $300,000 to
make an additional payment to the IRS Pension Trust from the available Pension/OPEB Reserve.
Legal Services Support: Staff recommends a $100,000 expenditure budget increase based on
hiring a firm to assist with part-time legal support.
SCC Election Fees: Staff recommends a budget expenditure decrease of $85,520 for elections not
held.
Frontier Parking Lot Lease: Staff recommends a $9,522 expenditure budget increase for
commissions paid.
ATTACHMENT 1 28
Unhoused Initiatives: Staff recommends a $10,000 expenditure budget increase from prior
Council direction.
Other Fund Revenues and Expenditures
Theatre Tenant Rent: Staff recommends a $60,000 revenue budget increase based on
anticipated rent payments.
Grant Funded Projects: Staff recommends a $421 revenue budget increase to match budget to
actual grant receipts.
Susan McLendon Trust: Staff recommends a $2,000 expenditure budget increase to recognize
use of interest earned.
Barbara Jones Cassin Trust: Staff recommends a $8,000 expenditure budget increase to recognize
use of interest earned.
GFAR Project Costs: Staff recommends a $397,887 expenditure budget increase to use available
excess VRF funds in reserves.
Facilities Maintenance: Staff recommends a $40,000 expenditure budget to repair the blinds in
parts of the Civic Center.
ATTACHMENT 1 29
FINANCIAL SUMMARIES OF OTHER FUNDS
The group of financial summaries on the following pages present data by governmental, proprietary, and
fiduciary fund types. For each, the fund information starts with a beginning fund balance, adds current
year revenues, and subtracts current year expenditures, resulting in an ending fund balance. Adopted
budget amounts are provided as a basis for comparison of actuals to date.
Special Revenue Funds (Governmental Fund Type)
Special Revenue Funds account for the proceeds derived from specific revenue sources that are legally
restricted or assigned to special purposes. The Town’s Special Revenue Funds are the Community
Development Block Grant Fund, Housing Conservation Program Fund, Urban Runoff Source Fund (Non-
Point Source), several Landscaping Lighting District (LLD) Funds, Theatre Fund, and Library Trusts Funds.
Staff also recommends a $60,000 revenue budget increase adjustment to recognize the Theatre tenant
lease payments, a $10,000 revenue budget decrease in donations, and a $10,000 expenditure budget
adjustment in the Library trust funds to utilize prior year interest proceeds for general and youth
collection items.
CDBG Non-Point LIBRARY
Grants Source LLD's THEATRE TRUSTS
Beginning Fund Balance 166,653$ 754,134$ 182,625$ 171,035$ 556,848$
Budgeted Revenues - 163,690 39,230 57,960 76,400
Total Actual Revenues - 2nd Qtr -$ 68,204$ -$ 153,718$ 60,272$
Budgeted Expenditures - 284,429 40,401 55,814 108,002
Total Actual Expenditures - 2nd Qtr - 137,476 11,793 31,727 19,975
2nd Quarter Ending Fund Balance 166,653$ 684,862$ 170,832$ 293,026$ 597,145$
Special Revenue Funds
Budget to Actuals Comparisons
ATTACHMENT 1 30
Capital Projects Funds (Governmental Fund Type)
Capital Projects Funds account for resources used for the acquisition and construction of capital facilities
by the Town. Funds in this category are the GFAR (General Fund Appropriated Reserve) Fund,
Community Center Development Fund, Traffic Mitigation Fund, Grant Funded CIP Projects Fund, Utility
Underground Fund, Gas Tax Fund, and three Storm Drain Funds. Staff recommends $397,887
expenditure budget adjustments to utilize the excess Vehicle Registration Fee reserve for additional
street work and a $421 revenue adjustment in the grant fund to match the revenue budget with the
actual grant receipts. The Grant Funded CIP fund displays a deficit balance because this grant fund
expends Town dollars first, then provides documentation of these expenditures to the State of California
or other granting agencies and is reimbursed for those costs. The reimbursements eventually result in
the fund “breaking even” or a zero-fund balance.
Community
GFAR*Center Traffic *Grant Funds*Storm Utility Gas
Fund Development Mitigation CIP Drains Undergd Tax
Beginning Fund Balance 20,253,302$ 866,281$ 509,491$ (2,563,504)$ 3,531,248$ 3,584,251$ 1,928,167$
Budgeted Revenues 5,305,867 - 213,380 15,928,718 106,830 45,590 1,784,585
Total Actual Revenues - 2nd Qtr 711,831 - - 2,883,522 27,775 7,967 734,964
Budgeted Expenditures 22,153,916 866,281 255,265 12,782,685 1,859,938 299,574 3,404,619
Total Actual Expenditures - 2nd Qtr 2,669,477 - 720 2,210,933 54,193 - 1,620,034
2nd Quarter Ending Fund Balance 18,295,656$ 866,281$ 508,771$ (1,890,915)$ 3,504,830$ 3,592,218$ 1,043,097$
Capital Project Funds
Budget to Actuals Comparisons
* GFAR, Community Center Development, Traffic Mitigation, and Grant Funds balances are combined in the FY 2024 ACFR. The combined balance of
$19,065,570 is presented as an Appropriated Reserve.
ATTACHMENT 1 31
Internal Service Funds (Proprietary Fund Type)
Internal Service Funds finance and account for special activities and services performed by a designated
Town Department for other Town Departments on a cost reimbursement basis. Included in this fund
type are the Equipment Replacement Fund, Workers’ Compensation Fund, Joint Powers Authority Pooled
Liability Network (PLAN) Self-Insurance Fund, Information Technology Fund, and the Facilities
Maintenance Fund.
The Self-Insurance Fund displays a deficit balance because insurance premiums are paid at the beginning
of the fiscal year. However, Department reimbursements are posted on a bi-monthly basis. In addition,
increased premium rates and increased claim activities required the Town to increase its Liability Internal
Service charges in the FY 2024-25 budget. Staff continues to monitor the insurance rates and is
considering alternative insurances that can provide potential savings for the Town.
Equipment Workers Self Information Facility
Replacemt Compensation Insurance Technology Maint.
Beginning Fund Balance 3,286,552$ 586,247$ 177,877$ 2,523,349$ 960,525$
Budgeted Revenues 1,123,659 1,905,154 1,507,436 914,114 1,396,548
Total Actual Revenues - 2nd Qtr 561,910 799,845 646,317 412,119 683,466
Budgeted Expenditures 2,105,937 1,826,050 1,540,481 1,118,348 1,445,325
Total Actual Expenditures - 2nd Qtr 372,460 931,916 1,341,650 582,395 540,081
2nd Quarter Ending Fund Balance 3,476,002$ 454,176$ (517,456)$ 2,353,073$ 1,103,910$
Internal Service Funds
Budget to Actuals Comparisons
ATTACHMENT 1 32
Trust and Agency Funds (Fiduciary Fund Type)
AB1x26 is the “Dissolution Bill” that eliminated the Town’s Redevelopment Agency effective February 1,
2012. AB 1484 is the “clean-up” bill that revised and attempted to clarify AB1x26. In accordance with the
law, the Successor Agency continues to wind down the affairs and operations of the former
Redevelopment Agency by implementing programs and activities in accordance with the State-approved
Recognized Obligation payment Schedule (ROPS). The Successor Agency monies are now accounted for
in a Private Purpose Trust fund and no longer part of the Town’s Financial Statements. The fund balance
reported is the actual fund balance that incorporated the full accrual of long-term debt related to the
outstanding bonds payable to the 2002 and 2010 Certificates of Participations. The approved ROPS
schedule includes full funding related to the obligation for this debt.
SA
Trust
Beginning Fund Balance (4,632,040)$
Budgeted Revenues 3,828,264
Total Actual Revenues - 2nd Qtr -
Budgeted Expenditures 3,816,144
Total Actual Expenditures - 2nd Qtr 1,715,878
2nd Quarter Ending Fund Balance (6,347,918)$
PREPARED BY: Gitta Ungvari
Finance Director
Reviewed by: Town Manager, and Assistant Town Manager
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov ATTACHMENT 2
TOWN OF LOS GATOS
FINANCE COMMISSION AGENDA REPORT
MEETING DATE: 02/10/2025 ITEM NO: 4
DATE: February 7, 2025
TO: Finance Commission
FROM: Chris Constantin, Town Manager
SUBJECT: Review and Make a Recommendation to the Town Council on the FY 2025-26
Five-Year Forecast and Supporting Work Product
RECOMMENDATION:
Review and provide recommendations to the Town Council regarding the Five-Year Forecast
(Fiscal Years 2025-26 – 2029-30), assumptions, and scenarios, and provide input for the FY
2025-26 budget direction.
EXECUTIVE SUMMARY:
The base case Five-Year Forecast (FY2025-26 – 2029-30) (Exhibit B) identifies deficits for all
future years, using already negotiated salary cost increases (FY 2025-26 and FY 2026-27) and
2% salary increase assumption (beyond FY 2027-28), 4.6% vacancy saving factor and other
assumptions (see Exhibits C and D to Attachment 2). The projected deficits start at $5.6M in FY
2025-26 and can be mitigated in the short term by expenditure controls and using one-time
funds. Revenue projections are not keeping pace with rising costs. Future discussions of
revenue capacity to match expenditures and service levels will need to occur to address
increasing pressure on Town finances.
This report demonstrates the forecast sensitivity. The Finance Commission can provide
recommendations on the assumptions for Council consideration for the FY 2025-26 budget and
provide other budget direction as appropriate.
BACKGROUND:
With the passage of Measure A, the Finance Commission has been tasked with several
mandated duties as described in the provisions of the adopted Ordinance. Section 2.50.225. –
Duties states that:
PAGE 2 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
(a) The Finance Commission shall:
Serve as an on-going substantive and expert advisory body to the Town and Town
Council so that the Town and Town Council can make informed decisions about the
Town's financial, budgetary and investment matters and operations related thereto.
On February 20, 2025, the Town Council is scheduled to consider the FY 2025-26 Five Year
Forecast which is an important component of the annual budget cycle (Exhibit A).
The Commission is welcome to provide comments on the Forecast, its assumptions, and
scenarios as well as any comments for consideration in the preparation of the FY 2025-26
Operating Budget.
Forecasting Approach Consistent with Government Finance Officers Association (GFOA)
A "conservative" forecast as described by GFOA is conservative with revenue assumptions and
builds in a layer of contingencies for expenditures. This approach might make it harder to
balance the budget but reduces the risk of an actual shortfall. The Town’s past forecasting
practice represented this conservative approach.
During the last couple of years, staff changed elements of the budgeting and forecasting
methodology. Starting FY 2020-21, the salaries are budgeted and forecasted at actual salary
plus one step higher. Beginning in FY 2023-24, the budget and the forecast included a 4.6%
vacancy savings factor, moving toward a less conservative approach.
An "objective" forecast as described by GFOA seeks to estimate revenues and expenditures as
accurately as possible, making it easier to balance the budget, yet increasing the risk of an
actual shortfall.
It is very important that the approach to the forecast and the underlying assumptions are clear,
analyzing the risk between being objective versus conservative. While one-time solutions can
solve near term shortfalls, the best practice is to build a structurally balanced forecast where
recurring revenues (the portion of the Town’s revenues that can reasonably be expected to
continue year to year with some degree of predictability) equal or exceed recurring
expenditures (salaries, benefits, and other operational expenditures).
DISCUSSION:
An important aspect of the Town’s budget development process is taking a multi-year approach
to understand revenue and expenditure trends over time. Serving as the foundation of the
budget planning process (Exhibit A), the Town develops a Five-Year Financial Forecast
(“Forecast”) beginning in the winter of each year. The Forecast enables the Town to evaluate
its fiscal condition and to help guide policy, programmatic planning, and budget decisions.
PAGE 3 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Developing a financial forecast as part of the budget development process has been identified
as a best practice by the Government Financial Officers Association (GFOA).
This process helps to provide a snapshot of what the future may look like as a result of the
decisions made to date.
The initial Forecast (FY 2025-26 – 2029-30) is predicated on estimates derived from the FY
2024-25 Mid-Year review and includes updates to Town revenues and expenditures based on
the end of year estimates projected at mid-year. Like any forecast, the Forecast’s revenue
estimates for the first year are the most critical in the process as they ultimately define the
expenditure limitations for the upcoming budget year.
This report contains detailed information that contributes to the preparation of the annual
budget, including the Town’s “Base Case” Five-Year Forecast, its data sources, and budget
assumptions. It also provides two additional forecast scenarios utilizing a sensitivity analysis for
four of the major revenue assumptions. These additional forecast scenarios illustrate the
effects on future budgets of a 1% higher revenue growth scenario (“Greater Growth”) and a 1%
lower revenue growth scenario (“Lower Growth”).
The Five-Year Financial Forecast is not a budget, nor a proposed plan. The Five-Year Financial
Forecast sets the stage for the upcoming budget process and is a tool in facilitating both the
Town Council and Town Manager in establishing priorities and allocating resources
appropriately.
National and Local Economic Backdrop
The UCLA Anderson School of Business publishes a quarterly economic forecast for the nation
and California. The results of this forecast are used as part of the macroeconomic foundation
for the Five-Year Forecast development. The Winter 2024 (December 2024) UCLA Anderson
Report predicts that the incoming administration’s policies, including tariffs on major trading
partners (China, Mexico, and Canada), mass deportations, and tax cuts, will have a negative
impact on the U.S. economy. These measures are anticipated to increase the cost of living by
raising the prices of various goods and services and creating labor shortages in the agriculture,
hospitality, manufacturing, and construction sectors. Consequently, while the U.S. economy is
expected to outperform other countries, GDP growth is projected to fall below 2% in 2025, with
only a partial rebound in 2026.
The US economy’s resiliency is demonstrated by the Gross Domestic Product (GDP) increase of
3.1% in the third quarter and 2.3% in the fourth quarter of 2024 (Advance Estimate). As the
graph below illustrates, the 2.3% increase in GDP is comprised of positive gains in consumer
and government spending offset by decreases in investment and imports (positive value is
subtracted from GDP).
PAGE 4 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
The UCLA forecast anticipates that California’s economy will mirror U.S. growth rates, as the
State faces .
Operating Revenue Trends and Five-Year Forecast Scenarios
The Town is highly dependent on four economically sensitive revenues comprising 65% of
General Fund forecasted revenues. Following are summaries of the Town’s major revenues,
including property tax, sales tax, business license tax, and transient occupancy tax (TOT).
Updated growth assumptions are provided for each revenue source and the resultant projected
revenues for the new Forecast period. The revenue assumptions provided are informed by the
County Tax Assessor, the Town’s sales tax consultant, and direct communication with the
Town’s hospitality industry. In addition, alternative forecast scenarios for these four revenue
streams are discussed in this report. Please see Exhibit C for a description of all revenue
categories with a comprehensive listing of revenue forecast assumptions.
Property Tax
As the following table illustrates, Los Gatos has benefited from the economic expansion as
evidenced by year-over-year (YOY) total property assessment roll growth since 2018. For the 7-
year period, the average annual growth rate was 6.3%.
Property tax is the single largest revenue source for the Town and comprised approximately
42% of total Town estimated General Fund revenues for FY 2024-25. Secured Property Tax,
2018 2019 2020 2021 2022 2023 2024
Seven Year
Average Growth
Total Assesment Roll
(Values in Billions)13.15 13.84 14.9 15.6 16.8 18.1 18.8
Percent Growth 6.95% 5.23% 7.70% 4.33% 7.77% 7.72% 4.10%
6.3%
PAGE 5 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Motor Vehicle in Lieu (VLF), and Excess Education Revenue Augmentation Fund (ERAF)
constitute 90% of the current year's property tax proceeds. The following table and graphs
illustrate how the actual year-over-year (YOY) performance for the different property tax
categories varies from fiscal year to fiscal year.
The following chart illustrates the FY 2024-25 Estimated Property Tax categories.
The following graph illustrates the historical amounts based on the major categories and their
YOY growth.
The following table illustrates the historical YOY growth based on the major categories.
PAGE 6 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
The staff analysis includes the three most significant property tax categories – Secured Property
Tax and VLF Property Tax generally increase alongside the growth of the Total Assessment Rolls.
The Total 2024 Assessment Roll will be published in July 2025 by the Santa Clara Assessor’s
Office.
In addition to the annual assessment increases and the reassessments of Proposition 13
properties as they change ownership, historical growth encompasses the annexation of 24
pockets from Santa Clara County and property sales from the First Phase of the North Forty
development. The VLF Property Tax in Lieu collection, based on the assessed roll, is also
included.
ERAF, as the table illustrates above, can vary yearly, and it is not tied to the Total Assessment
Roll. A portion of property tax revenue goes to the ERAF to support local school districts. When
the amount contributed to ERAF exceeds the minimum cost of funding local schools, excess
funds have traditionally been returned to the county, cities, and special districts. Santa Clara
County has only provided projections for the current fiscal year. FY 2025-26 Excess ERAF
projections will not be available until March 2025. The Town has been monitoring ongoing
developments regarding the distribution of excess ERAF funds. A portion of property tax
revenue goes to the ERAF to support local school districts. When the amount contributed to
ERAF is more than the minimum cost of funding local schools, excess funds have traditionally
been returned to the counties, cities, and special districts.
During the last couple of years, the Santa Clara County redistribution formula was contested by
the State, and additional risk raised from State Controller’s audit findings for Marin County. The
Town received the full amount since FY 2021-22; however, the Santa Clara County Assessor’s
Office recommended reserving a certain percentage based on the risk. According to the most
recent (January 2025) communication from the Santa Clara State Controller Office the risk
remains for the State Controller Office Audit findings that varies from 20% to 22% for the Town.
Estimated at risk amounts and the Town Actual and Estimates ERAF Risk Reserves are
presented below.
Percentage
of Total
Proceeds
Property Tax Categories FY 2018-19
Actuals
FY 2019-20
Actuals
FY 2020-21
Actuals
FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Actuals
FY 2024-25
Estimates
Average
YOY
Growth
60%Secured Property Tax 6.9% 5.6% 1.6% 6.1% 12.3% 7.0% 4.9%6.3%
20%Motor Vehicle in Lieu (VLF)6.9% 5.2% 4.6% 4.4% 7.7% 7.7% 4.1%5.8%
10%ERAF 90.5% 46.1% 41.4% 16.1% -3.1% 8.8% 3.2%29.2%
4%Unsecured Property Tax 16.4% -5.1% 6.9% -7.8% 8.8% 6.1% -0.5%3.9%
2%Property Transfer Tax -21.8% -9.2% 76.0% 17.0% -37.8% -23.2% -32.9%1.3%
2%Other Property Tax -11.1% -0.2% 10.7% 1.0% -2.6% 4.1% 28.1%5.0%
2%Supplemental Property Tax 17.7% -31.8% 40.3% -9.0% 61.1% -40.5% -37.4%3.3%
PAGE 7 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
The Town Estimated ERAF Risk Reserve is $1,215,154 as of June 30, 2025. With the FY 2024-25
budget adoption Council action $1,000,000 of the ERAF Risk Reserve was transferred to the
Pension/OPEB Reserve. The total reserve amount of $2,215,154 is still below the Town’s
estimated risk amount of $2,558,139, therefore, staff recommends continuing to reserve 30%
of the anticipated FY 2024-25 ERAF proceeds.
Staff recommendations for property tax growth assumptions are listed below based on the
above information.
Secured Property Tax:
Staff recommends growing the secured property tax by 4.1%.
Motor Vehicle in Lieu (VLF):
Staff recommends growing the VLF by 4.1%.
Excess ERAF:
Staff recommends the assumption that the Town will receive 100% of the ERAF proceeds;
however, per prior Council direction and the Santa Clara County Assessor’s Office advice, 30% is
set aside until the audit findings are resolved.
Unsecured, Supplemental, Other Property Tax, and Property Transfer Tax:
Staff recommends increasing the rest of the property taxes (Unsecured, Supplemental, Other
Property Tax, and Property Transfer Tax), which represents 10% of the current proceeds, by 3%.
For purposes of the Forecast, the “Base Case” utilizes staff recommendations. “Higher Growth”
and “Lower Growth” scenarios represent 1% above and below the recommended growth to
illustrate the forecast sensitivity. The following tables display three cases related to all property
tax and vehicle license fee.
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total $
Actual Actual Actual Actual Estimated
Excess ERAF 2,043,321$ 2,371,984$ 2,298,692$ 2,534,820$ 2,617,000$
According to Santa Clara County State Controller Office January 2025 Communication
State Controller Audit Finding Risk %22%22%22%22%20%
State Controller Audit Finding Risk ($)449,531$ 521,836$ 505,712$ 557,660$ 523,400$ 2,558,139$
Town ERAF Risk Reserve as of 6/30/2024 1,430,054$
Estimated Addition to the Reserve - 30% of the FY 2024-25 proceeds 785,100.00$
Allocation of the ERAF Risk Reserve to Pension/OPEB Reserve per June 4, 2024 Council Action (1,000,000.00)$
Town Estimates ERAF Risk Reserve as of 6/30/2025 1,215,154.00$
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Lower Growth (1% Lower)$25.70 $26.30 $27.10 $27.80 $28.60
Base Case $25.90 $26.80 $27.80 $28.80 $29.80
Greater Growth (1% Higher)$26.10 $27.20 $28.50 $29.80 $31.20
Property Tax
(Property Tax & VLF)
PAGE 8 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Sales Tax
Sales tax is the second largest revenue source for the Town’s General Fund, accounting for 15%
of budgeted General Fund projected revenues for FY 2024-25. The Town currently receives
1.125 cents for every 9.125 cents of sales tax paid per dollar on retail sales and taxable services
transacted within Los Gatos, including the Town of Los Gatos residents’ approved ballot
Measure G in 2018 enacting a one-eighth cent (0.125%) district sales tax for 20 years.
Sales tax estimates are based on actual sales tax data and annual sales tax estimates for five
years provided by the Town’s consultant, MuniServices. In addition to brick-and-mortar sales
tax generation, the MuniServices estimates include several online sales tax projections. The
2018 Wayfair Decision resulted in e-commerce vendors utilizing the Amazon platform to collect
sales tax based on destination; however, items shipped directly from Amazon fulfillment
centers are collecting sales tax based on the point of distribution. Regular sales tax collected
through online transactions are distributed through the Santa Clara County pool for which the
Town receives a pro rata share of the sales tax generated in Santa Clara County for that
particular quarter. The Town directly receives the one-eighth district tax portion of the sales
tax generated by the residents of Los Gatos. Most recent estimates for FY 2024-25 are
estimating declining sales tax collection comparing the FY 2024-25 adopted budget, a $223,253
decrease for the current fiscal year
The following tables display MuniService's Most Likely scenario relative to their “Conservative”
and “Optimistic” scenarios for the forecast period. As illustrated below even the optimistic
scenario is presenting modest growth in this category.
Staff recommends forecasting the sales tax according to the Most Likely assumption.
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Conservative $6.28 $6.39 $6.52 $6.64 $6.74
Most Likely $6.50 $6.62 $6.76 $6.88 $6.98
Optimistic $6.74 $6.85 $7.00 $7.22 $7.23
Base Sales Tax
Measure G
1/8 District Tax
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Conservative $1.24 $1.27 $1.37 $1.34 $1.37
Most Likely $1.27 $1.30 $1.34 $1.37 $1.40
Optimistic $1.29 $1.33 $1.36 $1.40 $1.43
PAGE 9 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Transient Occupancy Tax
TOT is an important revenue source for the Town and comprises approximately 4% of the total
Town's estimated revenues in the amount of $2.3 million for FY 2024-25. The Town levies a 12%
transient occupancy tax (TOT) on all hotel and motel rooms within the municipal limits of Los
Gatos. The 12% rate has been in effect since January 1, 2017, after the voters approved a ballot
measure to increase the TOT from 10% to 12% during the November 8, 2016 election. During the
pandemic, TOT experienced the most significant percentage decline relative to historically
adopted budgets. Due to a significant rebound in leisure “staycation” travel and modest
improvements in business travel, TOT collections are trending slightly higher than the prior year
due to the variance in the timing of the payment received. Overall revenue collection is trending
within the budget with no significant change from the prior year's actual collection. Staff
anticipates a modest growth in TOT collection and recommends a 2% growth assumption in this
category.
For purposes of illustrating the Forecast sensitivity, the “Base Case” utilizes a growth factor of
2% recommended by staff as illustrated above, and the “Greater Growth” and “Lower Growth”
scenarios utilize a 1% differential from the Base Case.
Business License Tax
Business License Tax is an important revenue source for the Town and comprises approximately
4% of the total Town's estimated revenues in the amount of $2.3 million for FY 2024-25. The
Town requires all businesses located within Los Gatos and/or those that operate within Los
Gatos to obtain a business license. The amount of business license tax paid by each business is
based on its business activity.
In November 2022, Los Gatos voters approved Measure J, which modernized the Town’s
business license tax program. This was the first update to the program since 1991,
strengthening funding for core Town services that are enjoyed by Town businesses. Measure J
included a 30% increase on flat rate fees, a 40% increase in retailing gross receipts, and a 120%
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Proposed Growth 2%2%2%2%2%
Estimated Revenues $2.39 M $2.42 M $2.47 M $2.52 M $2.57 M
TOT
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Lower Growth (1% Lower)$2.36 $2.38 $2.40 $2.43 $2.45
Base Case 2%$2.39 $2.42 $2.47 $2.52 $2.63
Greater Growth (1% Higher)$2.40 $2.47 $2.55 $2.63 $2.70
TOT
PAGE 10 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
increase in e-commerce, manufacturing, wholesaling, and jobbing gross receipts. Fees for
activities such as wholesale sales and manufacturing are charged on a sliding scale based on
gross receipts, as is retail, with retail being capped at $1,365. These gross receipt activities
account for approximately 25% of annual business licenses, while the remaining 75% are flat
fee businesses.
Payments for new flat-fee-based businesses are prorated by quarter. Current year business
license tax revenue projections provided by HdL, the Town third party business license
processor, are trending higher than the adopted budget due to the timing of business license
tax received across fiscal years. FY 2025-26 collection is forecasted at 2.4 million in line with the
FY 2022-23 actual collections. Staff recommends 3% growth in this category.
For purposes of the Forecast, the “Base Case” utilizes a 3% growth factor as illustrated above
and the “Greater Growth” and “Lower Growth” scenarios utilize a 1% differential from the Base
Case.
Operating Expense Trends and Five-Year Forecast Scenarios
Forecasts of future operating expenditures consider two key factors: cost escalation and new
operating expenditures. New operating expenditures refer to costs created by new or enhanced
service programs approved during the annual budget process. Exhibit D contains the
expenditure assumptions.
Cost escalation refers to largely unavoidable increases in the cost of doing business. It includes
inflation, multi-year contract costs, health care costs, and unfunded State mandates. Cost
escalation also includes other unavoidable cost increases to a government organization, such as
a rise in wages consistent with collective bargaining agreements and annual pension payments
mandated by CalPERS. The Town has three bargaining units, including the Town Employees’
Association (TEA), the American Federation of State, County and Municipal Employees
(AFSCME), and the Police Officers’ Association (POA). The unrepresented groups are
Management, Confidential, and Temporary.
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M) ($M) ($M) ($M) ($M)
Proposed Growth 3%3%3%3%3%
Estimated Revenues $2.29 $2.57 $2.65 $2.72 $2.81
Business License Tax
2023/24
Forecast
2024/25
Forecast
2025/26
Forecast
2026/27
Forecast
2027/28
Forecast
($M) ($M) ($M) ($M) ($M)
Lower Growth (1% Lower)$2.47 $2.52 $2.57 $2.62 $2.67
Base Case 3%$2.29 $2.57 $2.65 $2.72 $2.81
Greater Growth (1% Higher)$2.52 $2.62 $2.72 $2.83 $2.95
Business License Tax
PAGE 11 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
For FY 2024-25, General Fund Operating expenditures (not including debt payments and
transfers out) are programmed at $56.6 million. The delivery of Town services is highly
dependent on talent which comprises 68.5% of budgeted General Fund operating expenditures
for FY 2024-25. Given the high dependence on labor for service delivery, the Town has helped
manage salary escalation (and benefits) through the maintenance of lower staffing levels.
Mandated pension payments to CalPERS have consistently been one of the major cost drivers
for the Town over the past decade with persistent unanticipated increases in pension costs. The
Town’s plans over the past several decades, like all other CalPERS participants, have
experienced unfavorable investment returns, changes in actuarial assumptions, and
demographic changes which have outweighed any positive plan experiences. The outcome of
these unfavorable economic and demographic results is the development of unfunded pension
and Other Post-Employment Benefit (OPEB) obligations for the Town. Previously, the Town has
allocated additional discretionary pension funding to address the escalation in pension costs.
The Town and its bargaining groups have also worked to contain benefit costs. The Town closed
the CalPERS retiree Tier 1 benefit for non-safety employees and created a new Tier 2 for non-
safety new employees in 2012, implemented the Public Employees’ Pension Reform Act
(PEPRA) for all new non-classic employees starting in 2013, and participates in the CalPERS
discounted prepayment option.
In addition to the management of the Town’s pension obligations, the Town and the Town’s
bargaining groups have worked to curb cost escalation in OPEB. In 2009, the Town
initiated prefunding of the retiree healthcare benefit and has since established approximately
$29.2 million in OPEB assets (as of 9/31/2024) from zero in 2009. In 2016, the Town’s
bargaining groups approved the introduction of dependent cost sharing and a reimbursement
cap to Medicare-eligible employees, and in 2018, the elimination of the Town's existing retiree
healthcare benefit prospectively.
While these collective measures have helped to slow the growth in salary and benefit expenses,
the forecast anticipates continued increases in the Town’s pension obligations.
Provided below are the expense assumptions for salary and benefits and alternate case
scenarios for pension contributions. Most other expenses are assumed to increase at 3% per
annum. Detailed expenditure assumptions and factors can be found in Exhibit D to Attachment
2.
PAGE 12 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Salary and Benefits
Salary
The Town has historically budgeted vacant and non-sworn positions at the top step of the range
for the position. Sworn and management positions were budgeted at one step higher than the
current step in anticipation of any merit increases expected to be awarded in the upcoming
fiscal year. Based on Council’s direction from FY 2021-22, salaries were budgeted at actual
salary plus a one step increase, which was a significant budgeting methodology change from
previous practice. In addition, the FY 2023-24 budget built in a 4.6% vacancy factor. These
methodologies will be continued in the FY 2025-26 budget development, unless modified by
the Town Council.
For the forecast, positions are budgeted at the actual rate of pay of employees, including
benefits, as of January 2024. Then, by position, salary costs are updated in accordance with the
applicable Memorandum of Understanding (MOU) between the Town and its bargaining units.
The Memoranda of Understanding that outline the individual agreements between the Town
and each unit related to compensation, health benefits, leave time, and grievance procedures
will expire with POA, TEA, and AFSCME on June 30, 2026. The Management, Confidential, and
Temporary groups are unrepresented, but all salary schedules were approved through June 30,
2026 for these groups as well.
In addition to the economic terms of the MOUs, the forecast assumes step and merit increases
for employees in applicable positions. In addition, based on prior Council guidance, 2% cost of
living wage adjustments (COLA) are included in the forecast for each year starting in FY 2026-
27.
Pension and Other Benefits
The Town’s required employer contribution rate estimates were developed using data provided
by each plan’s most recent CalPERS actuarial valuation. The employer contribution rates reflect
percentages of covered payroll. Rates shown for FY 2024-25 are actual rates as prescribed by
CalPERS. Forecasted rates for FY 2025-26 and subsequent years are based on the most recent
CalPERS actuarial valuation Reports as adjusted by the impact related to the FY 2022-23 CalPERS
6.1% investment return and forecasted payroll.
Salaries
Current Agreements
4.6% Vacancy Factor
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M)($M)($M)($M)($M)
Base Case $24.72 $25.85 $26.27 $26.81 $27.37
PAGE 13 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Beginning in FY 2021-22, the estimates of employer contributions were credited with an
anticipated reduction associated with the approximate $4.8 million additional discretionary
payment (ADP) toward the 2016 unfunded amortization base paid off in October 2019 and the
total of approximately $5.8 million in ADPs toward unfunded 2013 and 2015 amortization bases
that were paid off in FY 2020-21. Other Benefits include health insurance, life insurance, and
workers’ compensation insurance premiums.
Given that investment returns have one of the largest impacts on contribution variability,
CalPERS provides projected employer Unfunded Actuarial Liability (UAL) contributions under
alternate investment returns. Analysis using the investment return scenarios from the Asset
Liability Management process completed in 2023 was performed to determine the effects of
various future investment returns on required employer contributions.
The projections below reflect the impact of the CalPERS Funding Risk Mitigation policy. The
projected normal cost rates reflect that the rates are anticipated to decline over time as new
employees are hired into lower-cost benefit tiers. The projections also assume that all other
actuarial assumptions will be realized and that no further changes in assumptions,
contributions, benefits, or funding will occur. The table shows projected contribution
requirements if the fund were to earn either 3.0% or 10.8% annually. These alternate
investment returns were chosen because 90% of long-term average returns are expected to fall
between these levels over the 20-year period ending June 30, 2043.
CalPERS Actuarial Valuations as of June 30, 2023.
For the year ending June 30, 2024, the Public Employees Retirement Fund (PERF) preliminary
investment return was 9.3%. The table below illustrates the historic investment returns for five
years, ten years, twenty years, and thirty years.
Pension
Benefits
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M)($M)($M)($M)($M)
Base Case $9.55 $10.69 $10.92 $11.89 $12.09
Other Benefits 2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
($M)($M)($M)($M)($M)
Base Case $6.03 $6.30 $6.45 $6.59 $6.82
UAL Town Contributions
(Misc & Safety)
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
Greater Investment Return Scenario (10.8%)$6,329,000 $6,398,000 $6,519,000 $6,047,000 $4,020,000
Base Investment Return Case (3.0%)$6,647,000 $7,344,000 $8,427,000 $9,262,000 $10,241,000
PAGE 14 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
Five-Year Financial Forecast Alternative Scenarios
The tables below present the “Base Case” forecast contrasted against the two alternative
revenue scenarios of “Greater Growth” and “Lower Growth.” All scenarios include a 4.6%
salary saving factor, the approved salary increases and assume a 2% cost of living adjustment
beyond FY 2026-27.
CONCLUSION:
The Finance Commission should review and discuss the elements and confirm the assumptions
of the initial Five-Year Forecast and other budget considerations. All forecast scenarios estimate
deficits at this time. Staff looks forward to answering the Finance Commission questions and
CalPERS Compound Annual Rates of Return
(as of June 30, 2023)5 Years 10 Years 20 Years 30 Years
Compound Annual Return 6.1% 9.5% 7.1% 7.8%7.0% 8.4%7.5% 8.8%
5 Year Forecast
"Base Case"
with 4.6% Vacancy Factor
70% of ERAF
2025-26
Forecast
($M)
2026-27
Forecast
($M)
2027-28
Forecast
($M)
2028-29
Forecast
($M)
2030-31
Forecast
($M)
Total Revenues &
Transfers and Use of Reserves $56.2 $57.8 $59.2 $60.5 $60.9
Total Expenditures &
Reserve Allocations $61.8 $65.0 $66.2 $68.7 $68.9
Surplus/Deficit ($5.6)($7.2)($7.0)($8.2)($8.0)
Alternative Scenario
"Greater Growth"
with 4.6% Vacancy Factor
70% of ERAF
2025-26
Forecast
($M)
2026-27
Forecast
($M)
2027-28
Forecast
($M)
2028-29
Forecast
($M)
2030-31
Forecast
($M)
Total Revenues &
Transfers and Use of Reserves $56.5 $58.2 $60.0 $61.7 $62.4
Total Expenditures &
Reserve Allocations $61.8 $65.0 $66.2 $68.7 $68.9
Surplus/Deficit ($5.3)($6.8)($6.2)($7.0)($6.5)
Alternative Scenario
"Lower Growth"
with 4.6% Vacancy Factor
70% of ERAF
2025-26
Forecast
($M)
2026-27
Forecast
($M)
2027-28
Forecast
($M)
2028-29
Forecast
($M)
2030-31
Forecast
($M)
Total Revenues &
Transfers and Use of Reserves $56.0 $57.1 $58.4 $59.2 $59.3
Total Expenditures &
Reserve Allocations $61.8 $65.0 $66.2 $68.7 $68.9
Surplus/Deficit ($5.8)($7.9)($7.8)($9.5)($9.6)
PAGE 15 OF 15 SUBJECT: Five-Year Forecast (FY 2025-26 – 2029-30) DATE: February 6, 2024
receiving any recommendations for Council consideration for the preparation of the proposed
FY 2025-26 Operating Budget that results from the discussion.
The preparation of the FY 2025-26 Operating and Capital Budgets is taking into account the
Town’s current economic reality and long term fiscal picture, as well as maintaining the Town’s
high level of municipal services. Key budget principles include:
• Develop and recommend a balanced budget that maintains service levels;
• Address projected deficits;
• Continue to make progress on Strategic Priorities identified by the Town Council; and
• Identify opportunities to maintain or enhance service delivery through new revenue
sources and technology.
The Finance Commission may also discuss budget assumptions. The Draft FY 2025-26 Operating
and Capital Budgets will be available in April for the Finance Commission elaboration with the
budget hearing tentatively scheduled for May 20, 2025.
COORDINATION:
This Report was prepared by the Finance Department and the Town Manager’s Office.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Exhibits:
1. Annual Budget Process
2. Base Case Five-Year Forecast
3. Forecast Revenue Assumptions
4. Forecast Expense Assumptions
December
February
May
June
July
December
Prior FY (2023-24)
June 30, 2024 ACFR finalized and
presented for Council approval.
ACFR surpluses assigned per the
Council Reserve Policy as of June 30,
2024
Council deliberates Strategic
Priorities and Budget direction for FY
2025-26.
Review of Five-year Forecast and
assumptions.
Council determines if previously
assigned surpluses should be
reallocated for FY 2025-26.
Council adoption of the FY 2025-26
Operating & Capital Budgets
End of June 30, 2025 ACFR period
June 30, 2025 ACFR finalized and
presented for Council approval.
ACFR surpluses assigned per the Council
Reserve Policy as of June 30, 2024
Exhibit A to Attachment 2
All Council deliberations and actions include opportunities for public input
Current FY (2024-25)
Next FY
(2025-26)
Start of new FY 2025-26 Operating
Budget year
Council considers Mid-Year Budget adjustments through 12/31/2024 for
FY 2024-25 Budget.
͌͌͌͌
Public hearing on FY 2025-26
Operating & Capital Budgets Finance Commission review and
comment on Proposed FY 2025-26
Operating & Capital Budgets.
April
Exhibit B to Attachment 2
General Fund 5-Year Forecast
(in $ million)
Revenue Category FY 2023-24
Actuals
FY 2024-25
Adjusted
Budget
FY 2024-25
Estimates
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Property Tax 19.3$ 20.2$ 20.0$ 20.6$ 21.3$ 22.0$ 22.8$ 23.6$
VLF Backfill Property Tax 4.9 5.0 5.1 5.3 5.5 5.8 6.0 6.2
Sales & Use Tax 6.8 6.6 6.4 6.6 6.6 6.8 7.0 7.0
Measure G District Sales Tax 1.3 1.3 1.3 1.2 1.3 1.3 1.3 1.4
Franchise Fees 2.5 1.0 1.0 1.0 1.1 1.1 1.1 1.2
Transient Occupancy Tax 2.4 2.3 2.3 2.4 2.5 2.5 2.6 2.7
Business License Tax 1.5 2.4 2.8 2.5 2.6 2.6 2.7 2.8
Licenses & Permits 3.3 3.5 3.5 3.1 3.2 3.2 3.3 3.4
Intergovernmental 1.2 1.1 1.1 0.8 0.9 0.9 0.9 0.9
Town Services 6.6 7.0 7.3 6.6 6.7 6.8 6.9 7.0
Fines & Forfeitures 0.5 0.3 0.3 0.3 0.3 0.3 0.3 0.3
Interest 2.6 1.8 1.4 1.0 1.0 1.0 0.7 0.7
Other Sources 5.0 4.1 4.6 3.1 3.1 3.2 3.2 2.0
Fund Transfers In 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6
58.5$ 57.2$ 57.7$ 55.1$ 56.7$ 58.1$ 59.4$ 59.8$
Use of Capital/Special Projects Reserve 1.6$ 2.7$ 2.7$ 1.1$ 1.1$ 1.1$ 1.1$ 1.1$
Use of Measure G Sales Tax - Operating - 0.6 0.6 - - - - -
Use of Pension/OPEB Reserve 0.3 - 0.3 - - - - -
Use of Council Priorites - Economic Recovery 1.5 - - - - - - -
61.9$ 60.5$ 61.3$ 56.2$ 57.8$ 59.2$ 60.5$ 60.9$
Expenditure Category FY 2023-24
Actuals
FY 2024-25
Adjusted
Budget
FY 2024-25
Estimates
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Salary 21.5$ 25.2$ 22.6$ 26.0$ 27.2$ 27.7$ 28.3$ 28.9$
Overtime 1.3 0.6 1.5 0.6 0.7 0.7 0.7 0.7
CalPERS Benefits 7.4 8.8 8.3 9.5 10.7 10.9 11.9 12.1
All Other Benefits 4.3 5.6 4.9 6.0 6.3 6.5 6.6 6.8
4.6% Salary and Benefits Savings - (1.8) - (1.9) (2.1) (2.1) (2.2) (2.2)
OPEB Pay as You Go 1.6 1.7 2.0 2.3 2.4 2.5 2.6 2.7
Operating Expenditures 9.8 9.2 8.8 8.2 8.5 8.6 9.0 9.1
Grants & Awards 0.7 0.7 0.7 0.3 0.3 0.3 0.3 0.3
Utilities 0.7 0.7 0.7 0.7 0.7 0.8 0.8 0.8
Internal Service Charges 3.2 4.4 4.1 4.7 4.9 5.1 5.3 5.5
Debt Service 2.1 2.1 2.1 2.1 2.1 2.1 2.1 0.8
52.9$ 57.2$ 55.7$ 58.5$ 61.7$ 62.9$ 65.3$ 65.5$
Additional Discretionary Payment - Pension 0.7 0.4 0.7 0.4 0.4 0.4 0.4 0.4
53.6$ 57.6$ 56.4$ 58.9$ 62.1$ 63.3$ 65.7$ 65.9$
Capital Transfers Out to GFAR 1.6$ 1.1$ 1.1$ 1.1$ 1.1$ 1.1$ 1.1$ 1.1$
Transfer to General Liability 0.4 - - - - - - -
GASB 65 0.6 - - - - - - -
Fixed Assets/ Equipment 0.1 0.5 0.9 - - - - -
1/2 of Measure G Proceeds to Capital 0.7 0.6 0.6 0.6 0.6 0.6 0.7 0.7
Allocate to ERAF Risk Reserve 0.7 0.8 0.8 0.8 0.8 0.8 0.8 0.8
Allocate to Pension Trust 0.7 0.4 0.7 0.4 0.4 0.4 0.4 0.4
57.7$ 60.5$ 60.5$ 61.8$ 65.0$ 66.2$ 68.7$ 68.9$
4.2$ -$ 0.8$ (5.6)$ (7.2)$ (7.0)$ (8.2)$ (8.0)$
* Due to rounding of individual categories total revenues, expenditures, and reserve allocations may include $0.1 million.
NET REVENUES , TRANSFERS IN, USE OF RESERVES
LESS EXPENDITURES, TRANSFERS IN, AND RESERVE
ALLOCATIONS
TOTAL REVENUES, TRANSFERS, AND USE OF
RESERVES*
TOTAL EXPENDITURES & RESERVE ALLOCATIONS*
TOTAL OPERATING REVENUES & TRANSFERS
TOTAL OPERATING EXPENDITURES
TOTAL OPERATING & DISCRETIONARY
EXPENDITURES
Revenue Baselines and Projection Factors
Exhibit C to Attachment 2
Type of
Revenues
FY 2024-25
Estimates
Baseline
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Property
Tax/VLF
Backfill
Current
baseline set by
SCC Assessor
Office February
2025 report
4.1% 4.1% 4.1% 4.1% 4.1%
Motor
Vehicle
License in
Lieu (VLF)
Current
baseline set by
SCC Assessor
Office February
2025 report
4.1% 4.1% 4.1% 4.1% 4.1%
ERAF
Current
baseline set
100% of SCC
Assessor Office
February 2024
Update
Reserving 30%
to ERAF Risk
Reserve
$1.83 million $1.83 million $1.83 million $1.83 million $1.83 million
Sales Tax
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
Sales Tax -
Measure G
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
MuniServices
January 2025
Most Likely
Estimates
Franchise Fee
Current
baseline set by
FY2024-25
Estimates
3% 3% 3% 3% 3%
Transient
Occupancy
Tax
Current
baseline set by
FY 2024-25
Estimates
2% 2% 2% 2% 2%
Business
License Tax
Current
baseline set by
FY 2024-25
Estimates
3% 3% 3% 3% 3%
License &
Permits
Current
baseline set by
FY 2024-25
Estimates
3% 3% 3% 3% 3%
Revenue Baselines and Projection Factors
Exhibit C to Attachment 2
Type of
Revenues
FY 2024-25
Estimates
Baseline
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Town
Services
Current
baseline set by
FY 2024-25
Estimates
3% 3% 3% 3% 3%
Fine &
Forfeitures
Current
baseline set by
FY 2024-25
Estimates
Varies Varies Varies Varies Varies
Yield to
Maturity
Assumptions
Current
baseline set by
FY 2024-25
Actuals
3.51% 3.45% 3.37% 3.31% 3.28%
Other Sources
Current
baseline set by
FY 2024-25
Estimates
Varies Varies Varies Varies Varies
Exhibit D to Attachment 2
EXPENDITURE BASELINE AND PROJECTION FACTORS
Beginning in FY 2020-21, the Town started budgeting salaries at the actual salary plus a one-step increase. In the Five-
Year Forecast, positions are forecasted at the actual rate of pay including salaries and benefits as of December 31,
2024. Beginning FY 2023-24 the total salaries and benefits budget includes 4.6% vacancy factor.
*Salary increases are based on actual step increases and approved Memoranda of Understanding with the bargaining
units from FY 2024-25 through FY 2026-27. Beyond FY 2027-28 the assumption is 2% per year cost of living adjustment.
** Benefit increase estimates are provided by CalPERS/Public Employees’ Medical and Hospital Care Act (PEMHCA)
*** Based on historical trends.
Type of
Expenditures
FY 2024-25
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Salaries*(TEA) 5% 3% 3% 2% 2% 2%
Salaries *(POA) 6.5% 5% 4% 2% 2% 2%
Salaries*(AFSCME)
4% 4% 4% 2% 2% 2%
Salaries *
(Management,
Confidential,
Temp)
5% 3% 3% 2% 2% 2%
Benefit -
Medical** 4% 4% 4% 4% 4% 4%
Operating
Expenditures*** 3% 3% 3% 3% 3% 3%
Grants & Awards 0% 0% 0% 0% 0% 0%
Utilities*** Varies 3% 3% 3% 3% 3%
Workers Comp
Charges
Based on
projected
payroll
3% 3% 3% 3% 3%
General Liability
Charges
Based on
projected
payroll
3% 3% 3% 3% 3%
Other Internal
Service
Charges***
Based on
operating
cost and
scheduled
replacement
Based on
operating
cost and
scheduled
replacement
Based on
operating
cost and
scheduled
replacement
Based on
operating
cost and
scheduled
replacement
Based on
operating
cost and
scheduled
replacement
Based on
operating
cost and
scheduled
replacement
Debt Service Debt Service Schedules
Exhibit D to Attachment 2
The Town’s required employer contribution rate estimates were developed using data provided by each
plan’s most recent CalPERS actuarial valuation. The employer contribution rates reflect percentages of
covered payroll. Rates shown for FY 2024-25 are actual rates as prescribed by CalPERS. Forecasted rates
for FY 2025-26 and subsequent years are based on the most recent CalPERS actuarial valuation Reports
as adjusted by the impact related to the FY 2022-23 CalPERS 6.1% investment return and forecasted
payroll.
Beginning in FY 2021-22, the estimates of employer contributions were credited with an anticipated
reductions associated with the approximate $4.8 million additional discretionary payment (ADP) toward
the 2016 unfunded amortization base paid off in October 2019 and the total of approximately $5.8 million
in ADPs toward unfunded 2013 and 2015 amortization bases that were paid off in FY 2020-21.
Type of
Expenditures
FY 2024-25
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Safety
POA 94.98% 98.72% 102.27% 106.14% 115.00% 117.32%
Safety
Management
POA
97.98% 101.72% 105.27% 109.14% 118.00% 120.32%
Safety
POA - PEPRA 15.56% 15.56% 15.68% 15.69% 16.32% 16.61%
Miscellaneous
TEA/AFSCME/Con
fidential/
Management
30.62% 29.65% 31.01% 32.28% 33.81% 34.49%
Miscellaneous
TEA/AFSCME/Con
fidential/
Management
PEPRA
Separate PEPRA
rate for
Miscellaneous has
not been
established yet by
CalPERS.
30.62% 29.65% 31.01% 32.28% 33.81% 34.49%