07 Reject all bidders - Montebello Bollard Project with Attachments
PREPARED BY: Saurabh Nijhawan
Senior Civil Engineer
Reviewed by: Town Manager, Assistant Town Manager Town Attorney, Finance Director, and Director of
Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/18/2025 ITEM NO: 7
DATE: February 16, 2024
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Adopt a Resolution Rejecting All Bids for the Montebello Bollard Project (CIP
No. 813-0235)
RECOMMENDATION:
Adopt a resolution (Attachment 1) rejecting all bids for the Montebello Bollard Project (CIP No.
813-0235).
BACKGROUND:
Town Plaza Park is an important space for special events in downtown Los Gatos. Many of the
events at this location include the closure of Montebello Way and Broadway between South
Santa Cruz Avenue and Montebello Way. The Montebello and Broadway closure is
implemented approximately 67 times each year, during which time the space fills with
pedestrians.
On May 21, 2024, during the budget hearing, the Town Council directed the use of $50,000
from the Downtown Streetscape Revitalization / Economic Recovery Efforts project for the
installation of bollards on Broadway and Montebello. This funding will help ensure consistency
in the implementation of closures.
DISCUSSION:
Staff developed plans, specifications, and an estimate for the bollard project. The base bid
called for a set of bollards across Montebello Way east of West Main Street, and across
PAGE 2 OF 2 SUBJECT: Adopt resolution rejecting all bids for the Montebello Bollard Project DATE: February 13, 2025
Broadway south of South Santa Cruz Avenue. A bid alternate included another set of bollards
across Montebello Way at the intersection of Montebello and Broadway.
The project was advertised for bids on October 25, 2024. On November 20, 2024, bid packages
were opened and seven contractors submitted bids. A summary of bid results is presented in
Table 1. The apparent low and responsive bidder was John Boylan Engineering.
Table 1. Bid Summary for Montebello Bollard Los Gatos Plaza Park Project (CIP No. 803-0235)
BIDDER NAME BASE BID ADD ALT 1 TOTAL BID AMOUNT
John Boylan Engineering $69,500.00 $27,750.00 $97,250.00
Glynn Construction $82,958.00 $35,015.00 $117,973.00
Golden Bay Construction $105,289.00 $30,531.00 $135,820.00
Galeb Paving, Inc. $142,200.00 $32,780.00 $174,980.00
Aberle Concrete, Excavating & Grading, Inc. $132,572.00 $48,844.00 $181,416.00
Rusty Bucket Construction, LLC $134,172.15 $52,640.05 $186,812.20
Estate Design and Construction $192,915.00 $7,000.00 $199,915.00
The bids came in higher than the allocated funds of $50,000.
More recently, there have been a series of national events highlighting the need for increased
security along public roadways when used for large public gatherings. To address these factors,
staff recommends redesigning and rebidding the project. The need for additional funds to
complete this project will be discussed during the budget process.
CONCLUSION:
Staff recommends that the Town Council adopt a resolution rejecting all bids per California
Public Contracts Code Section 22038 and Town Code Section 2.50.140 for the Montebello
Bollard Project.
FISCAL IMPACTS
There are no fiscal impacts associated with this action.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt (Section 15301(c)). A Notice
of Exemption has been filed.
Attachment:
1. Draft Resolution
1 of 1
Draft Resolution Council Meeting Date
ATTACHMENT 1
DRAFT RESOLUTION RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS REJECTING ALL BIDS FOR THE MONTEBELLO BOLLARD PROJECT (CIP NO. 813-0235)
WHEREAS, two of the perimeter streets surrounding Plaza Park in Downtown, Broadway
and Montebello Way, are frequently closed for special events; and,
WHEREAS, there is a need to provide a more safe environment for pedestrians during
the use of Broadway and Montebello Way during special events; and,
WHEREAS, Parks and Public Works designed and bid a bollard safety improvement
project to enhance the safe use of Broadway and Montebello; and,
WHEREAS, bids came in higher than the allocated project budget; and,
WHEREAS, Parks and Public Works recommends that Town Council reject all bids to
allow staff to redesign and rebid the project if future funds are allocated.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Los Gatos
does hereby declare, determine, and order as follows:
Reject all project bids for the Montebello Bollard Project per California Public Contracts
Code Section 22038 and Town Code Section 2.50.140.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 18th day of February 2025, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
_______________________________
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
___________________________________
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA