02-18 Posted AgendasTOWN OF LOS GATOS
COUNCIL MEETING AGENDA
FEBRUARY 18, 2025
110 EAST MAIN STREET AND TELECONFERENCE
TOWN COUNCIL CHAMBERS
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Matthew Hudes, Mayor C®IW 001 all ' I Pad of
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Rob Moore, Vice Mayor (� Tom (`a0de 9W.1 AG.105.
Mary 8adame, Council Member
Rob Rennie, Council Member
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Maria Ristow, Council Member udft___�.-- -
IMPORTANT NOTICE
This is a hybrid meeting and will be held in -person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log -in information provided below). Members of the
public may provide public comments for agenda items in -person or virtually through the Zoom
Webinar by following the instructions listed below. The live stream of the meeting may be viewed
on television and/or online at www.LosGatosCA.gov/TownYouTube.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
• Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this
URL to join: https://losgatosca-
gov.zoom. us/j/85481444677?pwd=561 kip53XZTm h rTCwGDo N CvDTWQnwJ.1
Passcode: 535103. You can also type in 854 8144 4677 in the "Join a Meeting" page on the
Zoom website at www.zoom.us and use passcode 535103.
o When the Mayor announces the item for which you wish to speak, click the "raise hand"
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
• Telephone: Please dial (877) 336-1839 for US Toll -free or (636) 651-0008 for US
Toll. (Conference code: 1052180)
o If you are participating by calling in, press #2 on your telephone keypad to raise your
hand.
• In -Person: Please complete a "speaker's card" located on the back of the chamber benches
and return it to the Town Clerk before the meeting or when the Mayor announces the item
for which you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor's discretion.
(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line "Public Comment Item #_" (insert the item number relevant to your comment). All comments
received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation may do so only on agenda items and
must submit the presentation electronically to Clerk@losgatosca.gov no later than 3:00 p.m. on
the day of the Council meeting.
Page 1 of 4
CALL MEETING TO ORDER
ROLL CALL
x /APPROVE. REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
, eaat rgency circumsta.9;, rgquigqg a Council Member to participate remotely under AB 2449
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PLEDGE OF ALLEGIANCE WOW
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CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by
one motion. Any member of the Council may remove an item from the Consent Items for comment
and action. Members of the public may provide input on any or multiple Consent Item(s) when the
Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the
Participation Instructions contained on Page 1 of this agenda. If an item is removed, the Mayor
has the sole discretion to determine when the item will be heard.)
1. Approve the February 4, 2025 Closed Session Town Council Meeting Minutes.
2. Approve the February 4, 2025 Town Council Meeting Minutes.
3. Approve the February 11, 2025 Closed Session Town Council Meeting Minutes.
4. Adopt a Planned Development Ordinance to Allow Demolition of an Existing Senior Living
Community and Construction of a Senior Living Community, Removal of Large Protected
Trees, and Site Improvements Requiring a Grading Permit on Property Zoned R:PD.
Located at 110 Wood Road. APN 510-47-038. An Environmental Impact Report has been
Certified for the Project. Planned Development Application PD-20-001 and Environmental
Impact Report EIR-21-002. Applicant: Rockwood Pacific. Property Owner: Front Porch
Communities. Project Planner: Sean Mullin.
Ordinance Title: An Ordinance of the Town Council of the Town of Los Gatos Repealing
and Replacing Planned Development Ordinance 938 Establishing Development Standards
and Allowable Uses for Lots Within the Planned Development Overlay Zone (APN 510-47-
038).
5. Receive the Monthly Financial and Investment Report for December 2024.
6. Authorize the Town Manager to Execute the First Amendment to a Contract with Anvil
Builders, Inc. dba Sonoma Tree Surgery to Extend the Term of Performance to September
30, 2027 for Vegetation Management —Townwide Open Spaces Project (CIP No. 832-
4508).
7. Adopt a Resolution Rejecting All Bids for the Montebello Bollard Project (CIP No. 813-
0235).
8. Authorize the Town Manager to Execute a Fifth Amendment to the Agreement for
Services with St. Francis Electric, Inc. for Traffic Signal and Streetlight Maintenance, and
Underground Service Alert Locating Services to Increase the Contract Amount of $90,000,
for a Total Agreement Amount Not to Exceed $1,098,948; and Amend the Rate Schedule.
9. Authorize The Town Manager to Execute an Agreement with Sustainable Waze to
Continue to Produce, Manage, and Promote Los Gatos Music in The Park Summer Concert
Series through 2027 for $20,000 Annually, for a Total Amount Not to Exceed $60,000.
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10. Authorize the Town Manager to Execute a Second Amendment with Chavan & Associates,
LLP. to Extend the Contract for One Year, Update the Scope of the Original Agreement,
and Increase Compensation by $56,500 for a Total Agreement Amount Not to Exceed
$189,000.
11. Approve the 2025-2027 Strategic Priorities.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not heard during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment. Each speaker is limited to no more than
three (3) minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
12. Approve the 2025 Work Plan Recommended by the Parks and Sustainability Commission.
13. Authorize the Town Manager to Execute a Pass -Through Agreement with CSG, Inc. for the
Review of Land Development Entitlement Applications and Subsequent Construction Plan
Review and Inspection Services in an Amount Not to Exceed $500,000; and Authorize
Revenue and Expenditure Budget Adjustments in the Amount of $150,000 to Recognize
Deposits (Program 5999) and Permit Revenue (Program 5202) and Associated
Expenditures for CSG Services.
14. Mid -Year Budget Report - July 1- December 31, 2024:
a. Receive the FY2024-25 Mid -Year Budget Report, including the FY 2024-25 Year End
Projections
b. Authorize Budget Adjustments as Recommended in the Mid -Year Budget Report
c. Receive the Town Five Year Financial Projection from FY 2025-26 to FY 2029-30.
PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total
of five minutes for opening statements. Members of the public may be allotted up to three
minutes to comment on any public hearing item. Applicants/Appellants and their representatives
may be allotted up to a total of three minutes for closing statements. Items
requested/recommended for continuance are subject to Council's consent at the meeting.)
15. Adopt a Resolution Modifying the Comprehensive Fee Schedule for Fiscal Year (FY) 2024-
25 Amending Certain Fees, Rates, and Charges for FY 2024-25.
COUNCIL / MANAGER MATTERS
CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
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ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354-6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
NOTICE REGARDING SUPPLEMENTAL MATERIALS Materials related to an item on this agenda
submitted to the Town Council after initial distribution of the agenda packets are available for
public inspection in the Clerk's Office at Town Hall, 110 E. Main Street, Los Gatos and on Town's
website at www.losgatosca.gov. Town Council agendas and related materials can be viewed
online at https:Hlosgatos-ca.municodemeetings.com/.
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TOWN OF LOS GATOS
SPECIAL MEETING OF THE TOWN COUNCIL: CLOSED SESSION AGENDA
FEBRUARY 18, 2025
TOWN MANAGER'S OFFICE
Matthew Hudes, Mayor
Rob Moore, Vice Mayor
Mary Badame, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
110 E MAIN STREET, LOS GATOS CA 95030
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IMPORTANT NOTICE
This is an in -person meeting and will be held in the Town Manager's Office at 110 E. Main Street
(Town Hall, upstairs). Members of the public may provide public comments for agenda items in -
person by following the instructions listed below.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting. The Town
Manager's Office doors (upstairs) will open at the start of the meeting and you will be asked to
make your comments.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor's discretion.
(2) If you are unable to participate in real-time, you may email Clerk@losgatosca.gov with the
subject line "Public Comment Item #_" (insert the item number relevant to your comment).
(3) Deadlines to submit written comments are:
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation may do so only for items on the agenda
and must submit the presentation electronically to Clerk@losgatosca.gov no later than 3:00 p.m.
on the day of the Council meeting.
CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
emergency circumstance requiring a Council Member to participate remotely under AB 2449
(Government Code 54953)).
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council
only on the Closed Session items. Each speaker is limited to no more than three (3) minutes or
such time as authorized by the Mayor.)
THE TOWN WILL MOVE TO CLOSED SESSION ON THE FOLLOWING ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Government Code
§54956.9(d)(1))
Lynley Kerr Hogan vs. Rob Moore et al
Santa Clara County Superior Court Case Number: 25CV456254
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2. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION (Government Code
§54956.9(e)(1))
Significant exposure to litigation pursuant to Government Code §54956.9(e)(1): 2 cases.
3. EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section
54957(b)(1)
Title: ToWn Attorney
RECONVENE IN OPEN SESSION �o
ADJOURNMENT
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Clerk's Office at (408) 354-6834. Notification at
least two (2) business days prior to the meeting date will enable the Town to make reasonable
arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
NOTICE REGARDING SUPPLEMENTAL MATERIALS Materials related to an item on this agenda
submitted to the Town Council after initial distribution of the agenda packets are available for
public inspection in the Clerk's Office at Town Hall, 110 E. Main Street, Los Gatos and on Town's
website at www.losgatosca.gov. Town Council agendas and related materials can be viewed online
at https:Hlosgatos-ca.municodemeetings.com/.
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