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10 Staff Report.TMI Third Amendment with attachments PREPARED BY: Nicolle Burnham Parks and Public Works Director Reviewed by: Assistant Town Manager, Town Attorney and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 01/21/2025 ITEM NO: 10 DATE: January 16, 2025 TO: Mayor and Town Council FROM: Chris Constantin, Town Manager SUBJECT: Authorize the Town Manager to Execute a Third Amendment to the Agreement for Services with Traffic Management, Inc. to Extend the Contract Term to August 29, 2025 RECOMMENDATION: Authorize the Town Manager to execute a third amendment to the Agreement for Services (Attachment 1) with Traffic Management, Inc. to Extend the Contract Term to August 29, 2025. BACKGROUND: On February 7, 2023, the Town Council approved a series of event-related topics, one of which being the support of and budget allocation for hiring a professional traffic control vendor to assist Town staff with road closure and traffic control services for two special events: the Halloween road closures (including closures in the Almond Grove and Johnson Avenue neighborhoods) and the annual Children’s Holiday Parade downtown. The Town requested qualifications and cost estimates from several professional traffic management companies and selected Traffic Management, Inc. (TMI) as they have specific experience in the logistics related to road closures and traffic management for special events. On September 21, 2023, the Town Manager executed the Agreement for Services in the amount of $16,895.34. On November 8, 2023, the Town Manager executed the First Amendment to the Agreement, increasing the total compensation to $50,000 and modifying the scope to address the extensive requirements associated with the Children’s Holiday Parade. On August 20, 2024, the Town Council authorized the Town Manager to execute the Second Amendment, increasing the compensation to $93,793 and extending the term to January 31, PAGE 2 OF 3 SUBJECT: Authorize Second Amendment to Agreement for Services with Traffic Management, Inc. DATE: January 16, 2025 2025. The second amendment authorized work for the 2024 Halloween road closures and the 2024 Annual Children’s Holiday Parade. DISCUSSION: After two years of working with TMI, staff is recommending that their contract term be extended to allow for their future services for Halloween and the Holiday Parade. TMI has performed services for both events in 2023 and 2024 and has proven to work well with staff to deliver and execute these complicated closures. The requested extension will provide staff the time needed to negotiate costs for 2025 and possibly future years. Additional funding will need to be added to the agreement to perform the work during the contract term. The addition of funding will be negotiated with TMI and staff will return to Council in August 2025 to discuss the compensation that would be required to support these events. If this agreement extension is not executed, staff will need to issue a Request for Proposals for traffic management services for these special events in 2025 and enter a new Agreement for Services. If a new vendor were selected, the lessons learned and experience gained by TMI over the last two years would be lost, and staff would need to develop a partnership with a new provider, creating the potential for inconsistency in the delivery of these events. CONCLUSION: Approving this amendment will allow staff to continue to negotiate pricing with TMI for the Halloween road closures and Holiday Parades for 2025 and future years. COORDINATION: This report has been a collaboration between the Town Manager’s Office, and the Police and Parks and Public Works Departments. FISCAL IMPACT: There is no fiscal impact associated with extending the agreement term. ENVIRONMENTAL ASSESSMENT: This is not a project defined under CEQA, and no further action is required. PAGE 3 OF 3 SUBJECT: Authorize Second Amendment to Agreement for Services with Traffic Management, Inc. DATE: January 16, 2025 Attachments: 1. Third Amendment to the Agreement for Services with Traffic Management, Inc. including Exhibit A, Second Amendment to the Agreement for Services with Traffic Management, Inc. Page 1 of 2 Third Amendment to Agreement for Services Traffic Management, Inc. AMENDMENT TO AGREEMENT PREAMBLE This Third Amendment to Agreement of Services is dated for identification this 21st day of January 2025, and amends that certain Second Amendment to Agreement of Services dated August 20, 2024, made by and between the Town of Los Gatos, ("Town,") and the Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. I. RECITALS A. Town and Consultant entered into Agreement of Services Agreement on September 21, 2023, (“Agreement”), a First Amendment to Agreement for Services on November 28, 2023, a Second Amendment to Agreement for Services on August 20, 2024, copies of which is attached hereto and incorporated by reference as Exhibit A to this Amendment. B. Town desires to amend the Agreement to extend the term and time of performance. II. AMENDMENT A. Section 2.2 Term and Time of Performance is amended to read: This contract will remain in effect from September 21, 2023 to August 29, 2025. B. All other terms and conditions of the Agreement remain in full force and effect. ATTACHMENT 1 Page 2 of 2 Third Amendment to Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Service Provider have executed this Amendment. Town of Los Gatos by: ________________________________________ Chris Constantin, Town Manager Traffic Management, Inc. by: ________________________________________ Darla Lersch, Manager, Contracts Recommended by: ________________________________________ Nicolle Burnham, Director of Parks and Public Works Approved as to Form: ________________________________________ Gabrielle Whelan, Town Attorney Attest: ________________________________________ Wendy Wood, CMC, Town Clerk Page 1 of 2 Second Amendment to Agreement for Services Traffic Management, Inc. SECOND AMENDMENT TO AGREEMENT This SECOND AMENDMENT TO AGREEMENT is dated for identification this 20th day of August 2024 and amends that certain FIRST AMENDMENT TO AGREEMENT FOR SERVICES dated November 28, 2023, made by and between the Town of Los Gatos, ("Town,") and the Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. RECITALS A.Town and Consultant entered into an Agreement for Services on September 21, 2023, (“Agreement”), a First Amendment to Agreement for Services on November 28, 2023, copies of which are attached hereto and incorporated by reference as Exhibit A to this Amendment. B.Town desires to amend the Agreement to increase the scope of services, extend the term and time of performance, and add to the compensation of the agreement. AMENDMENT 1.Section 2.1 Scope of Services is amended to read as follows: Service Provider shall provide services as described in that certain Proposal dated July 12, 2024 (Halloween Road Traffic Control/Event Road Closures for Johnson Avenue and Tait Avenue), and August 14, 2024 (Traffic Control/Event Road Closures for the Children’s Holiday Parade), which is hereby incorporated by reference and attached as Exhibit B. 2.Section 2.2 Term and Time of Performance is amended to read: This contract will remain in effect from September 21, 2023, and extend to January 31, 2025. 3.Section 2.6 Compensation is amended to read: Compensation for Service Provider’s professional services shall be increased by $43,793 for a total agreement amount not to exceed $93,793. Payment shall be based upon Town approval of each task based on Exhibit B. 4.All other terms and conditions of the Agreement remain in full force and effect. Docusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F EXHIBIT A Page 2 of 2 Second Amendment to Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Service Provider have executed this Amendment. Town of Los Gatos: Approved as to Consent: _______________________________ ______________________________ Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts Katy Nomura, Assistant Town Manager Signing for Laurel Prevetti Department Approval: _______________________________________ Nicolle Burnham Director of Parks and Public Works Approved as to Form: Attest: s Gatos, California ______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk Docusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F 8/23/2024 8/26/2024 8/26/2024 8/26/2024 8/26/2024 Page 1 of 2 First Amendment to Agreement for Services Traffic Management, Inc. FIRST AMENDMENT TO AGREEMENT This FIRST AMENDMENT TO AGREEMENT FOR SERVICES is dated for identification this 28th day of November 2023 and amends that certain Agreement for Services dated September 21, 2023, made by and between the Town of Los Gatos, ("Town,") and Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. RECITALS A.Town and Service Provider entered into an Agreement for Services on September 21, 2023 (“Agreement”), a copy of which is attached hereto and incorporated by reference as Exhibit A to this Amendment. B.Town desires to amend the Agreement to increase the scope of work and add to the compensation of the agreement. AMENDMENT 1.Section 2.1 Scope of Services is amended to read as follows: Service Provider shall provide services as described in that certain Proposal dated November 17, 2023, which is hereby incorporated by reference and attached as Exhibit B. 2.Section 2.6 Compensation is amended to read: Compensation for Service Provider’s professional services shall be increased by $31,392.06 plus $1,712.060 for unanticipated services for a total agreement amount not exceed $50,000. Payment shall be based upon Town approval of each task based on Exhibit B. 3.All other terms and conditions of the Agreement remain in full force and effect. DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 2 of 2 First Amendment to Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment. Town of Los Gatos: Approved as to Consent: _______________________________ ______________________________ Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts Department Approval: ________________________________ Nicolle Burnham Director of Parks and Public Works Approved as to Form: s Gatos, California ______________________________ Gabrielle Whelan, Town Attorney Attest: __________________________ Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 1 of 7 Agreement for Services Traffic Management, Inc. AGREEMENT FOR SERVICES THIS AGREEMENT is dated for identification this 21st of September 2023 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Traffic Management, Inc. (“Service Provider”), identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. This Agreement is made with reference to the following facts. I.RECITALS 1.1 Town sought quotations for the services described in this Agreement, and Service Provider was found to be the most prepared and provided the customer service needed for the parade closures. 1.2 Service Provider represents and affirms that it is willing to perform the desired work pursuant to this Agreement. 1.3 Town desires to engage Service Provider to provide traffic management services for parade closures. 1.4 Service Provider warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Service Provider acknowledges Town has relied upon these warranties to retain Service Provider. II.AGREEMENT 2.1 Scope of Services. Service Provider shall provide services as described in that certain Proposal sent to the Town on August 7, 2023, which is hereby incorporated by reference and attached as Exhibit A. Rates are valid through 12/31/2023 and are subject to a 5% increase on January 2024 and every year thereafter. 2.2 Term and Time of Performance. The effective date of this Agreement shall begin upon execution through September 30, 2024, subject to appropriation of funds, notwithstanding any other provision in this agreement. The term of this Agreement may be extended for up to three years upon mutual written consent of the parties. 2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Service Provider represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Service Provider to practice its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 2 of 7 Agreement for Services Traffic Management, Inc. 2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and all reports and supportive data prepared by the Service Provider under this Agreement are the Town’s property and shall be delivered to the Town upon the completion of services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Service Provider in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Service Provider shall not make any of these documents or information available to any individual or organization not employed by the Service Provider or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Service Provider pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Service Provider in connection with other projects shall be solely at Town's risk, unless Service Provider expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Service Provider which is and has been confirmed in writing by Service Provider to be a trade secret of Service Provider. 2.6 Compensation: Compensation for services in the amount of $15,359.40 plus ten percent for unanticipated services for a total agreement amount not to exceed $16,895.34, inclusive of all costs. Payment shall be based upon Town approval of each task. 2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review, even if only in partial or draft form. Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows: Invoices: Town of Los Gatos Attn: Accounts Payable P.O. Box 655 Los Gatos, CA 95031-0655 2.8 Availability of Records. Service Provider shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Service Provider shall make these records available to authorized personnel of the Town at the Service Provider offices during business hours upon written request of the Town. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 3 of 7 Agreement for Services Traffic Management, Inc. 2.9 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Service Provider. No portion of these services shall be assigned or subcontracted without the written consent of the Town. 2.10 Independent Contractor. It is understood that the Service Provider, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Service Provider may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Service Provider agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Service Provider shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Service Provider or is based on allegations of Service Provider's negligent performance or wrongdoing. 2.11 Conflict of Interest. Service Provider understands that its professional responsibilities are solely to the Town. The Service Provider has and shall not obtain any holding or interest within the Town of Los Gatos. Service Provider has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Service Provider warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Service Provider shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person Service Provider discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement Service Provider shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship. 2.12 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Service Provider nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. III.INSURANCE AND INDEMNIFICATION DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 4 of 7 Agreement for Services Traffic Management, Inc. 3.1 Minimum Scope of Insurance: i.Service Provider agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. ii.Service Provider agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii.Service Provider shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Service Provider agrees that all certificates and endorsements are to be received and approved by the Town before work commences. General Liability: i.The Town, its elected and appointed officials, employees, and agents are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Service Provider; products and completed operations of Service Provider, premises owned or used by the Service Provider. ii.The Service Provider's insurance coverage shall be primary insurance as respects the Town, its elected and appointed officials, employees, and agents. Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Service Provider's insurance and shall not contribute with it. iii.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers. iv.The Service Provider's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. 3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 5 of 7 Agreement for Services Traffic Management, Inc. been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk. 3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Service Provider shall ensure that all subcontractors employed by Service Provider provide the required Workers' Compensation insurance for their respective employees. 3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and defend the Town its elected and appointed officials, agents, employees, and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Service Provider, or any of the Service Provider's officers, employees, or agents or any subcontractor. IV. GENERAL TERMS 4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara. 4.3 Termination of Agreement. The Town and the Service Provider shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Service Provider shall deliver to the Town all plans, files, documents, reports, performed to date by the Service Provider. In the event of such termination, Town shall pay Service Provider an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 4.4 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Service Provider. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 6 of 7 Agreement for Services Traffic Management, Inc. 4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal. 4.6 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: Town of Los Gatos Attn: Town Clerk 110 E. Main Street Los Gatos, CA 95030 Traffic Management, Inc. 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815 or personally delivered to Service Provider to such address or such other address as Service Provider designates in writing to Town. 4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings. 4.8 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and exclusive statement of the Agreement between the Town and Service Provider. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 7 of 7 Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement. Town of Los Gatos Laurel Prevetti, Town Manager Recommended by: Nicolle Burnham Director of Parks and Public Works Traffic Management, Inc. Darla Lersch, Manager, Contracts Approved as to Form: _____________________________________ Gabrielle Whelan, Town Attorney Attest: ______________________________________ Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Tait Ave and W Main St T.B. MAP PAGE: Neighborhood Trick or Treating (Tait Ave) Project 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 Tait Ave [Road Closure w/Detours] (Special Event) $2,750.001 10 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,250.00)2 10 shts $175.00 per sheet Engineer Review (If Needed) Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $1,750.003 EXHIBIT A DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103No Page 2 of 3 10 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,000.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 3 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controller (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based at an hourly rate (portal to portal) and applies to all travel, standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($185.00/hr.) apply after eight (8.0) hours and Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps Final pricing to be determined upon approved plans. $2,376.006 1 dy 3 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #4 (any services requiring travel, transportation or mobilization). $118.807 1 dy 3 ea $0.00 ea/dy (DISCOUNTD) FAS (Flashing Arrow Sign) w/Service - RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $0.008 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 9 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103No Page 3 of 3 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 8/7/2023 ESTIMATED TOTAL: $4,744.80x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 N Santa Cruz Ave & W Main St T.B. MAP PAGE: Children's Christmas & Holidays Parade 41 Miles Ave CUSTOMER WORK DESCRIPTION: Parade Work APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 25 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours] (Parade Special Event) $6,875.001 25 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($3,125.00)2 25 shts $175.00 per sheet Engineer Review (If Needed) Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $4,375.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098No Page 2 of 3 25 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,500.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 6 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controller (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based at an hourly rate (portal to portal) and applies to all travel, standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($185.00/hr.) apply after eight (8.0) hours and Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps Final pricing to be determined upon approved plans. $4,752.006 1 dy 6 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #4 (any services requiring travel, transportation or mobilization). $237.607 1 dy 6 ea $0.00 ea/dy (DISCOUNTED) FAS (Flashing Arrow Sign) w/Service- RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $0.008 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 9 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098No Page 3 of 3 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 8/7/2023 ESTIMATED TOTAL: $10,614.60x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098.3 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 N Santa Cruz Ave & W Main St T.B. MAP PAGE: Children's Christmas & Holidays Parade 41 Miles Ave CUSTOMER WORK DESCRIPTION: Parade Work APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Saturday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 21 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours] (Parade Special Event) $5,775.001 21 shts ($125.00) per sheet Traffic Control Planning Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,625.00)2 21 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $3,675.003 EXHIBIT B TO FIRST AMENDMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098.3No Page 2 of 3 21 shts ($100.00) per sheet Engineer Review Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,100.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 10 ea 3.6 hrs $132.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($325.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $4,752.006 1 dy 10 ea $23.76 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $237.607 1 dy 10 ea 7.4 hrs $239.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($325.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $17,686.008 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098.3No Page 3 of 3 1 dy 10 ea $88.43 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #8 (any services requiring travel, transportation or mobilization). $884.309 1 dy 10 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $650.0010 1 dy 10 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Discount - DD1000 Discount will be applied to line item #8 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($650.00)11 _ 12 1 wk 4 ea $600.00 weekly CMS (Changeable Message Sign) Rental - RA200 Weekly rental of one (1) Changeable Message Sign (CMS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $200.00/day; $600.00/wk; $1,300.00/mo(4-wk) $2,400.0013 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 14 EXCLUSIONS: The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS: 1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such ascurrent permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change oradditional information is provided. 5) Unless otherwise specified, individual line items and ratesare based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 11/17/2023 ESTIMATED TOTAL: $30,684.90x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-149152.1 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Johnson Ave T.B. MAP PAGE: Johnson Ave - Special Event 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 12 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1: Johnson Ave [Road Closure w/Detours] (Special Event) $3,300.001 12 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,500.00)2 12 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $2,100.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-149152.1No Page 2 of 3 12 shts ($100.00) per sheet Engineer Review Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,200.00)4 Traffic Control (See Below) _ 5 1 dy 6 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($350.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $8,190.006 1 dy 6 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000 Discount will be applied to line item #6 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,008.00)7 1 dy 6 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $409.508 1 dy 6 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS) Delivery and pickup not included. Price Excludes: -Traffic cones for FAS trailer taper (typically 9 ea. cones) The customer will be responsible for lost or damaged traffic control equipment. Equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $65.00/day; $275.00/wk.; $575.00 /mo. $390.009 1 dy 6 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount - DD1000 Discount will be applied to line item #9 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($390.00)10 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-149152.1No Page 3 of 3 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 11 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 10/25/2023 ESTIMATED TOTAL: $10,291.50x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103.1 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Tait Ave and W Main St T.B. MAP PAGE: Neighborhood Trick or Treating (Tait Ave) Project 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 Tait Ave [Road Closure w/Detours] (Special Event) $2,750.001 10 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,250.00)2 10 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $1,750.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103.1No Page 2 of 3 10 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,000.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 4 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($350.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $5,460.006 1 dy 4 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000 Discount will be applied to line item #6 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($672.00)7 1 dy 4 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $273.008 1 dy 4 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS) Delivery and pickup not included. Price Excludes: -Traffic cones for FAS trailer taper (typically 9 ea. cones) The customer will be responsible for lost or damaged traffic control equipment. Equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $65.00/day; $275.00/wk.; $575.00 /mo. $260.009 1 dy 4 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount - DD1000 Discount will be applied to line item #9 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($260.00)10 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103.1No Page 3 of 3 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 11 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 10/25/2023 ESTIMATED TOTAL: $7,311.00x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 1 of 2 Second Amendment to Agreement for Services Traffic Management, Inc. SECOND AMENDMENT TO AGREEMENT This SECOND AMENDMENT TO AGREEMENT is dated for identification this 20th day of August 2024 and amends that certain FIRST AMENDMENT TO AGREEMENT FOR SERVICES dated November 28, 2023, made by and between the Town of Los Gatos, ("Town,") and the Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. RECITALS A.Town and Consultant entered into an Agreement for Services on September 21, 2023, (“Agreement”), a First Amendment to Agreement for Services on November 28, 2023, copies of which are attached hereto and incorporated by reference as Exhibit A to this Amendment. B.Town desires to amend the Agreement to increase the scope of services, extend the term and time of performance, and add to the compensation of the agreement. AMENDMENT 1.Section 2.1 Scope of Services is amended to read as follows: Service Provider shall provide services as described in that certain Proposal dated July 12, 2024 (Halloween Road Traffic Control/Event Road Closures for Johnson Avenue and Tait Avenue), and August 14, 2024 (Traffic Control/Event Road Closures for the Children’s Holiday Parade), which is hereby incorporated by reference and attached as Exhibit B. 2.Section 2.2 Term and Time of Performance is amended to read: This contract will remain in effect from September 21, 2023, and extend to January 31, 2025. 3.Section 2.6 Compensation is amended to read: Compensation for Service Provider’s professional services shall be increased by $43,793 for a total agreement amount not to exceed $93,793. Payment shall be based upon Town approval of each task based on Exhibit B. 4.All other terms and conditions of the Agreement remain in full force and effect. Docusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F EXHIBIT B Page 2 of 2 Second Amendment to Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Service Provider have executed this Amendment. Town of Los Gatos: Approved as to Consent: _______________________________ ______________________________ Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts Katy Nomura, Assistant Town Manager Signing for Laurel Prevetti Department Approval: _______________________________________ Nicolle Burnham Director of Parks and Public Works Approved as to Form: Attest: s Gatos, California ______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk Docusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F 8/23/2024 8/26/2024 8/26/2024 8/26/2024 8/26/2024 Page 1 of 2 First Amendment to Agreement for Services Traffic Management, Inc. FIRST AMENDMENT TO AGREEMENT This FIRST AMENDMENT TO AGREEMENT FOR SERVICES is dated for identification this 28th day of November 2023 and amends that certain Agreement for Services dated September 21, 2023, made by and between the Town of Los Gatos, ("Town,") and Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. RECITALS A.Town and Service Provider entered into an Agreement for Services on September 21, 2023 (“Agreement”), a copy of which is attached hereto and incorporated by reference as Exhibit A to this Amendment. B.Town desires to amend the Agreement to increase the scope of work and add to the compensation of the agreement. AMENDMENT 1.Section 2.1 Scope of Services is amended to read as follows: Service Provider shall provide services as described in that certain Proposal dated November 17, 2023, which is hereby incorporated by reference and attached as Exhibit B. 2.Section 2.6 Compensation is amended to read: Compensation for Service Provider’s professional services shall be increased by $31,392.06 plus $1,712.060 for unanticipated services for a total agreement amount not exceed $50,000. Payment shall be based upon Town approval of each task based on Exhibit B. 3.All other terms and conditions of the Agreement remain in full force and effect. DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C EXHIBIT A Docusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 2 of 2 First Amendment to Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment. Town of Los Gatos: Approved as to Consent: _______________________________ ______________________________ Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts Department Approval: ________________________________ Nicolle Burnham Director of Parks and Public Works Approved as to Form: s Gatos, California ______________________________ Gabrielle Whelan, Town Attorney Attest: __________________________ Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 1 of 7 Agreement for Services Traffic Management, Inc. AGREEMENT FOR SERVICES THIS AGREEMENT is dated for identification this 21st of September 2023 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Traffic Management, Inc. (“Service Provider”), identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815. This Agreement is made with reference to the following facts. I.RECITALS 1.1 Town sought quotations for the services described in this Agreement, and Service Provider was found to be the most prepared and provided the customer service needed for the parade closures. 1.2 Service Provider represents and affirms that it is willing to perform the desired work pursuant to this Agreement. 1.3 Town desires to engage Service Provider to provide traffic management services for parade closures. 1.4 Service Provider warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Service Provider acknowledges Town has relied upon these warranties to retain Service Provider. II.AGREEMENT 2.1 Scope of Services. Service Provider shall provide services as described in that certain Proposal sent to the Town on August 7, 2023, which is hereby incorporated by reference and attached as Exhibit A. Rates are valid through 12/31/2023 and are subject to a 5% increase on January 2024 and every year thereafter. 2.2 Term and Time of Performance. The effective date of this Agreement shall begin upon execution through September 30, 2024, subject to appropriation of funds, notwithstanding any other provision in this agreement. The term of this Agreement may be extended for up to three years upon mutual written consent of the parties. 2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Service Provider represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Service Provider to practice its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847 EXHIBIT A DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 2 of 7 Agreement for Services Traffic Management, Inc. 2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and all reports and supportive data prepared by the Service Provider under this Agreement are the Town’s property and shall be delivered to the Town upon the completion of services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Service Provider in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Service Provider shall not make any of these documents or information available to any individual or organization not employed by the Service Provider or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Service Provider pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Service Provider in connection with other projects shall be solely at Town's risk, unless Service Provider expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Service Provider which is and has been confirmed in writing by Service Provider to be a trade secret of Service Provider. 2.6 Compensation: Compensation for services in the amount of $15,359.40 plus ten percent for unanticipated services for a total agreement amount not to exceed $16,895.34, inclusive of all costs. Payment shall be based upon Town approval of each task. 2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review, even if only in partial or draft form. Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows: Invoices: Town of Los Gatos Attn: Accounts Payable P.O. Box 655 Los Gatos, CA 95031-0655 2.8 Availability of Records. Service Provider shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Service Provider shall make these records available to authorized personnel of the Town at the Service Provider offices during business hours upon written request of the Town. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 3 of 7 Agreement for Services Traffic Management, Inc. 2.9 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Service Provider. No portion of these services shall be assigned or subcontracted without the written consent of the Town. 2.10 Independent Contractor. It is understood that the Service Provider, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Service Provider may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Service Provider agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Service Provider shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Service Provider or is based on allegations of Service Provider's negligent performance or wrongdoing. 2.11 Conflict of Interest. Service Provider understands that its professional responsibilities are solely to the Town. The Service Provider has and shall not obtain any holding or interest within the Town of Los Gatos. Service Provider has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Service Provider warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Service Provider shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person Service Provider discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement Service Provider shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship. 2.12 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Service Provider nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. III. INSURANCE AND INDEMNIFICATION DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 4 of 7 Agreement for Services Traffic Management, Inc. 3.1 Minimum Scope of Insurance: i. Service Provider agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. ii. Service Provider agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Service Provider shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Service Provider agrees that all certificates and endorsements are to be received and approved by the Town before work commences. General Liability: i. The Town, its elected and appointed officials, employees, and agents are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Service Provider; products and completed operations of Service Provider, premises owned or used by the Service Provider. ii. The Service Provider's insurance coverage shall be primary insurance as respects the Town, its elected and appointed officials, employees, and agents. Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Service Provider's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers. iv. The Service Provider's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. 3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 5 of 7 Agreement for Services Traffic Management, Inc. been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk. 3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Service Provider shall ensure that all subcontractors employed by Service Provider provide the required Workers' Compensation insurance for their respective employees. 3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and defend the Town its elected and appointed officials, agents, employees, and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Service Provider, or any of the Service Provider's officers, employees, or agents or any subcontractor. IV. GENERAL TERMS 4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara. 4.3 Termination of Agreement. The Town and the Service Provider shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Service Provider shall deliver to the Town all plans, files, documents, reports, performed to date by the Service Provider. In the event of such termination, Town shall pay Service Provider an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 4.4 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Service Provider. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 6 of 7 Agreement for Services Traffic Management, Inc. 4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal. 4.6 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: Town of Los Gatos Attn: Town Clerk 110 E. Main Street Los Gatos, CA 95030 Traffic Management, Inc. 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815 or personally delivered to Service Provider to such address or such other address as Service Provider designates in writing to Town. 4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings. 4.8 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and exclusive statement of the Agreement between the Town and Service Provider. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F Page 7 of 7 Agreement for Services Traffic Management, Inc. IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement. Town of Los Gatos Laurel Prevetti, Town Manager Recommended by: Nicolle Burnham Director of Parks and Public Works Traffic Management, Inc. Darla Lersch, Manager, Contracts Approved as to Form: _____________________________________ Gabrielle Whelan, Town Attorney Attest: ______________________________________ Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Tait Ave and W Main St T.B. MAP PAGE: Neighborhood Trick or Treating (Tait Ave) Project 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 Tait Ave [Road Closure w/Detours] (Special Event) $2,750.001 10 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,250.00)2 10 shts $175.00 per sheet Engineer Review (If Needed) Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $1,750.003 EXHIBIT A DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103No Page 2 of 3 10 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,000.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 3 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controller (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based at an hourly rate (portal to portal) and applies to all travel, standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($185.00/hr.) apply after eight (8.0) hours and Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps Final pricing to be determined upon approved plans. $2,376.006 1 dy 3 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #4 (any services requiring travel, transportation or mobilization). $118.807 1 dy 3 ea $0.00 ea/dy (DISCOUNTD) FAS (Flashing Arrow Sign) w/Service - RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $0.008 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 9 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103No Page 3 of 3 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 8/7/2023 ESTIMATED TOTAL: $4,744.80x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 N Santa Cruz Ave & W Main St T.B. MAP PAGE: Children's Christmas & Holidays Parade 41 Miles Ave CUSTOMER WORK DESCRIPTION: Parade Work APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 25 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours] (Parade Special Event) $6,875.001 25 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($3,125.00)2 25 shts $175.00 per sheet Engineer Review (If Needed) Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $4,375.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098No Page 2 of 3 25 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,500.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 6 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controller (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based at an hourly rate (portal to portal) and applies to all travel, standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($185.00/hr.) apply after eight (8.0) hours and Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps Final pricing to be determined upon approved plans. $4,752.006 1 dy 6 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #4 (any services requiring travel, transportation or mobilization). $237.607 1 dy 6 ea $0.00 ea/dy (DISCOUNTED) FAS (Flashing Arrow Sign) w/Service- RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $0.008 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 9 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098No Page 3 of 3 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 8/7/2023 ESTIMATED TOTAL: $10,614.60x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098.3 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 N Santa Cruz Ave & W Main St T.B. MAP PAGE: Children's Christmas & Holidays Parade 41 Miles Ave CUSTOMER WORK DESCRIPTION: Parade Work APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Saturday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 21 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours] (Parade Special Event) $5,775.001 21 shts ($125.00) per sheet Traffic Control Planning Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,625.00)2 21 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $3,675.003 EXHIBIT B TO FIRST AMENDMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098.3No Page 2 of 3 21 shts ($100.00) per sheet Engineer Review Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($2,100.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 10 ea 3.6 hrs $132.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($325.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $4,752.006 1 dy 10 ea $23.76 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $237.607 1 dy 10 ea 7.4 hrs $239.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($325.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $17,686.008 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147098.3No Page 3 of 3 1 dy 10 ea $88.43 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #8 (any services requiring travel, transportation or mobilization). $884.309 1 dy 10 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) Flashing Arrow Sign (FAS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $75.00/day; $275.00/wk; $575.00/mo(4-wk) $650.0010 1 dy 10 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Discount - DD1000 Discount will be applied to line item #8 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($650.00)11 _ 12 1 wk 4 ea $600.00 weekly CMS (Changeable Message Sign) Rental - RA200 Weekly rental of one (1) Changeable Message Sign (CMS). Delivery, pickup, lost or damaged equipment, equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $200.00/day; $600.00/wk; $1,300.00/mo(4-wk) $2,400.0013 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 14 EXCLUSIONS: The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Custom signage; Replacement or modification of existing facilities; Other STANDARD TERMS & CONDITIONS: 1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such ascurrent permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change oradditional information is provided. 5) Unless otherwise specified, individual line items and ratesare based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 11/17/2023 ESTIMATED TOTAL: $30,684.90x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-149152.1 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Johnson Ave T.B. MAP PAGE: Johnson Ave - Special Event 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 12 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1: Johnson Ave [Road Closure w/Detours] (Special Event) $3,300.001 12 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,500.00)2 12 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $2,100.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-149152.1No Page 2 of 3 12 shts ($100.00) per sheet Engineer Review Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,200.00)4 Traffic Control (See Below) _ 5 1 dy 6 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($350.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $8,190.006 1 dy 6 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000 Discount will be applied to line item #6 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,008.00)7 1 dy 6 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $409.508 1 dy 6 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS) Delivery and pickup not included. Price Excludes: -Traffic cones for FAS trailer taper (typically 9 ea. cones) The customer will be responsible for lost or damaged traffic control equipment. Equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $65.00/day; $275.00/wk.; $575.00 /mo. $390.009 1 dy 6 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount - DD1000 Discount will be applied to line item #9 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($390.00)10 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-149152.1No Page 3 of 3 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 11 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 10/25/2023 ESTIMATED TOTAL: $10,291.50x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103.1 www.trafficmanagement.com No Page 1 of 3 690 Quinn Ave 877-763-5999 San Jose, CA 95112 QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL COMPANY: CITY, STATE, ZIP: CONTACT PERSON: PHONE: Town of Los Gatos CITY / COMMUNITY: Los Gatos JOB LOCATION: PROJECT INFORMATION: CUST. REF #: N/A Jessica Ertell COMPANY ADDRESS: Los Gatos, CA 95030 Tait Ave and W Main St T.B. MAP PAGE: Neighborhood Trick or Treating (Tait Ave) Project 41 Miles Ave CUSTOMER WORK DESCRIPTION: Special Event APPROX. START DATE:WORK HOURS / DURATION 1 Day START TIME:RFQ #: FAX: OTHER INFO: Union Wages / Weekday Work LN # PLAN REFERENCE: San Jose Branch DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE: 408-399-5734 EMAIL: jertell@losgatosca.gov 10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase) Includes site verification survey and/or verification of existing conditions, traffic planning, and publication of traffic control plans. All plans are designed in accordance with the California M.U.T.C.D. (latest edition), and are submitted to the specifications of the requiring Agency. A four (4) hour minimum is charged on traffic plans, including the submittal of a standard non-engineered plan. Price includes the following: - All plans produced at 1:40" scale on B-size (11" x 17") sheets The following are not included in this price: - Traffic signal plans - Street Lighting plans - Agency plan check fees - Traffic studies (including traffic counting) - Meetings and/or presentations with Cities or other Agencies (other than initial job-walk / project meeting) - More than two (2) corrections from the agency or two (2) submittals - Design changes or modifications not discussed prior to the first draft and/or added after the initial plan submittal (requested by either Customer or Agency) - Plan sets after first four (4) bond and/or one (1) vellum - Traffic control services, equipment, or maintenance - Permits (encroachment, public works, street improvements, etc.) - Price will not include an engineer stamp on traffic control plans. - Special Provisions not provided at time of bid - Price will not include traffic control plans for traffic signal construction drawings - Price will not include traffic control plans for striping plans Price will be based on drawing one (1) phase of non-engineered traffic control plans for the locations listed below: Phase #1 Tait Ave [Road Closure w/Detours] (Special Event) $2,750.001 10 shts ($125.00) per sheet Discount - DD1000 Discount will be applied to line item #1 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,250.00)2 10 shts $175.00 per sheet Engineer Review Plan review and stamp by Certified Traffic Engineer and/or Civil Engineer, fee is in addition to Traffic Control Planning. $1,750.003 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103.1No Page 2 of 3 10 shts ($100.00) per sheet Discount - DD1000 Discount will be applied to line item #3 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($1,000.00)4 Traffic Control (See Below) Final pricing to be determined upon approved plans. 5 1 dy 4 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST) Includes one (1) Traffic Control Truck with a Roof Mounted Flashing Arrow Board and one (1) professionally trained and equipped Traffic Controllers (flagger) to set up and maintain standard closures per MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic control devices included are cones, signs, and barricades per MUTCD. Price is based for time On-Job only and applies to any standby, setup, maintenance, and removal time. Time will be billed in increments of 30 minutes. Mobilization includes up to 40 miles from the nearest TMI branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four (4.0) hour minimum applies to all labor including jobs canceled after crews are dispatched. Customer must call four (4.0) hours prior to scheduled dispatch or a four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722- 6796 Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays. Double time rates ($350.00/hr) apply after twelve (12.0) hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts not included. Price Excludes: Trailer Mounted Flashing Arrow Board (FAS); Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA); Site orientation classes; Safety Classes; Testing; Engineering; Design; Permits; Licenses; Applications; Mainline (Highway) Work; On/Off Ramps $5,460.006 1 dy 4 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000 Discount will be applied to line item #6 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($672.00)7 1 dy 4 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1 A standard fuel surcharge will be applied to line item #6 (any services requiring travel, transportation or mobilization). $273.008 1 dy 4 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100 Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS) Delivery and pickup not included. Price Excludes: -Traffic cones for FAS trailer taper (typically 9 ea. cones) The customer will be responsible for lost or damaged traffic control equipment. Equipment maintenance, and setup re-installation or modification not included. Additional rental rate of above equipment; - $65.00/day; $275.00/wk.; $575.00 /mo. $260.009 1 dy 4 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount - DD1000 Discount will be applied to line item #9 and is subject to the following conditions; all payments relating to this project will be made subject to TMI's payment terms; performance of complete scope of work as described on this estimate. ($260.00)10 DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F E-147103.1No Page 3 of 3 Bidding Without Plans This estimate is based on description of scope of work as provided by Customer at time of request. Final estimated price to be determined when specific conditions/provisions are provided or traffic control plans have been approved by the Agency. Mobilization costs include up to forty (40) miles from TMI office. 11 EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General availability of traffic control is not guaranteed and is subject to availability and schedule of TMI crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties. TMI ESTIMATOR x_______________________________________Enmanuel Toledo DATE PREPARED: 10/25/2023 ESTIMATED TOTAL: $7,311.00x_______________________________________ CUSTOMER ACKNOWLEDGEMENT DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969CDocusign Envelope ID: BB26107B-36F3-4FB4-8119-02184CD7B27F