agenda packet ssPage 1
IMPORTANT NOTICE
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of the public may provide public comments for agenda items in-person or virtually through the
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NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor’s discretion.
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meeting.
TOWN OF LOS GATOS
SPECIAL MEETING OF THE TOWN COUNCIL: STUDY
SESSION AGENDA
NOVEMBER 19, 2024
110 EAST MAIN STREET AND VIA TELECONFERENCE
TOWN COUNCIL CHAMBERS
5:45 PM
Mary Badame, Mayor
Matthew Hudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
Page 1
Page 2
CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
emergency circumstance requiring a Council Member to participate remotely under AB 2449
(Government Code 54953)).
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Council only on
matters listed on the agenda. Each speaker is limited to three minutes or such time as authorized
by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
1. Receive an Introductory Report on the Capital Infrastructure Needs of the Town of Los
Gatos.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to
make reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
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PREPARED BY: Nicolle Burnham
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/19/2024
ITEM NO: 1
DATE: November 14, 2024
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Receive an Introductory Report on the Capital Infrastructure Needs of the
Town of Los Gatos
RECOMMENDATION:
Receive and provide initial feedback on the preliminary report addressing the capital
infrastructure needs of the Town of Los Gatos.
EXECUTIVE SUMMARY:
This report provides an overview of known Los Gatos' current and future capital infrastructure
needs, highlighting both funded and unfunded projects critical to maintaining the Town's
assets. Key areas of focus include ADA compliance, building assessments, and potential future
investments such as police facility consolidation. This session initiates the first of ongoing
discussions aimed at developing a long-term strategy to prioritize, fund, and address these
needs effectively.
Table 1 is a summary of current projected costs of known capital needs as presented in the
report.
The Town has made good strides in assessing Town facilities and identifying part of the scope of
the capital needs, capital maintenance, as well as compiling new capital planned or desired.
However, there does not appear to exist a coherent, strategic, and robust approach to capital
spending. More work is necessary, and staff looking forward to building a coherent and clear
strategy for its work. The focus going forward is intended to be thoughtful analysis, refining
expectations to match what can actually be done with existing resources, and in a balanced
manner, to take care of what we have before what we want.
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ITEM NO. 1.
PAGE 2 OF 6
SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos
DATE: November 14, 2024
Table 1. Summary of Current Known Capital and Maintenance Needs
Items / Need Current Opinion of Potential
Costs (2024$)
Town Owned Buildings - Maintenance $ 20,278,913
Town Owned Buildings – Capital Needs $ 1,490,000
Parks1 $ 28,189,000
Storm Drainage $ 23,126,500
Streets and Roads $ 166,037,000
IT Needs $ 310,000
Notes:
1. Cost does not include restoration plans for Ross Creek and Los Gatos Creek as recommended
in General Plan 2040.
As noted above information presented here is a first step in the process of building out a capital
improvement program. In coming months staff will work to spread these costs over a multi-
year horizon and develop a projection of annual capital funding that is needed to maintain and
manage the Town’s existing infrastructure and complete projects currently in progress (e.g.,
Highway 17 Overcrossing at Blossom Hill Road). Staff will also continue to develop the annual
projections of roadway resurfacing and curb, gutter, sidewalk repair work, which are currently
not included in this discussion.
BACKGROUND:
The Town of Los Gatos prepares a Capital Improvement Program (CIP) Budget annually to
address critical infrastructure projects deemed a priority by the Town Council. Historically, CIP
funding has been constrained, leading to deferred maintenance and postponed projects across
critical areas. This report serves as the starting point for a broader assessment to address these
long-standing funding limitations and prepare a structured, sustainable funding plan for future
needs.
Through this Study Session, staff is providing initial information about the unfunded capital
needs of the Town to increase the Town Council and the public’s awareness of these items. This
session is expected to be the first in a series of discussions designed to develop a holistic, long-
term funding strategy to maintain existing infrastructure and explore the potential construction
of new capital assets.
In recent years, when considering capital projects, the priority has been to:
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ITEM NO. 1.
PAGE 3 OF 6
SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos
DATE: November 14, 2024
1. Continue to fund ongoing projects.
2. Increase funding for existing one-time projects when necessary to complete the project.
3. Consider new projects that are critical to operations.
4. Assess potential new projects if funding allows.
However, because available funding for capital projects is limited, many projects are deferred
each year and not funded, which adds to the cumulative backlog of infrastructure needs. The
impact of limited staffing resources to support project delivery has also hindered the Town’s
ability to complete necessary projects within anticipated timelines, further contributing to
deferred maintenance and postponed capital improvements.
Attachment 1 provides a 10-year summary of capital funding history, reflecting trends in
ongoing and one-time types of funding levels. This overview is intended to inform ongoing
discussions by highlighting the limitations in prior funding and their long-term implications on
Town infrastructure.
As noted in this attachment, the source of ongoing funding comes from restricted Gas Tax
funding, which is limited in use to transportation uses, such as public streets, roadways, bike,
and pedestrian facilities. Additionally, the Town has a maintenance of effort to match this
funding source resulting in additional investment from the General Fund for these
transportation uses. The Town has been investing General Fund and other resources to the
GFAR for use on capital projects, but such sources cannot sustain the ongoing transportation
and facilities needs.
Current Projects and Their Statuses
Attachment 2 includes an updated list of the currently funded Capital Improvement Projects
(CIP), detailing each project’s budget history, project lead, and current funding status. This list
was initially presented to the Town Council in May 2024 and has been updated to reflect Fiscal
Year 2023/2024 financial closeout and spending as of September 30, 2024.
Overall, current-year project spending has been lower than anticipated due to some projects
scheduled for construction in Spring 2025, meaning spending will occur later in the fiscal year.
Additionally, the pace of capital project delivery is impacted by limited staffing resources
available to support these efforts. The Parks and Public Works (PPW) team responsible for
project execution includes the PPW Director, the Superintendent, the Facilities Operations
Manager, the Town Engineer, one Senior Engineer, one Assistant Engineer, and a Construction
Project Manager.
The report highlights that these staffing constraints contribute to delays in project timelines,
resulting in deferred maintenance and extended project durations. Despite these challenges,
the team remains committed to advancing each project efficiently and effectively within
available resources.
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ITEM NO. 1.
PAGE 4 OF 6
SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos
DATE: November 14, 2024
This section provides a snapshot of active projects and is intended to keep the Town Council
and the public informed of progress and potential delays in improving the Town’s
infrastructure.
While this is an initial conversation, there is much more to be done to develop a comprehensive
approach to capital needs that includes assessing the Town’s present and future capacity to
support both the capital and operational requirements of such capital. Additionally, a robust
capital program should include the challenging process of prioritizing needs related to existing
capital, future required capital, and other capital desires to match the funding available.
DISCUSSION:
Currently, the Parks and Public Works Department (PPW) maintains a comprehensive list of the
Town’s ongoing and unfunded capital project needs. These needs are categorized into three
main areas: Facilities, Non-Facility Related Needs, and Potential Future Major Needs. Each
category is described in detail below.
Facilities Related Needs
In Fiscal Year 2021/22, staff completed a thorough condition assessment of all Town-owned
buildings. This assessment documented the current physical state of each property and
identified necessary repairs and replacements anticipated over a 15-year period. The results of
each assessment were compiled into individual reports for each building and consolidated into
a summary table projecting expenses for all Town-owned properties.
Alongside these condition assessments, staff engaged Disability Access Consultants to evaluate
all Town-owned buildings and assets (including parks, sidewalks, and other public spaces) for
compliance with the Americans with Disabilities Act (ADA). ADA improvements commonly
needed include adjustments to door pressures, automatic push bars, door widths, and walkway
slopes. The resulting comprehensive database allows staff to systematically address ADA
deficiencies as part of broader projects when feasible, and the database is regularly updated as
improvements are completed. Because the database is comprehensive and includes a large
volume of data, staff has calculated the total cost of improvements needed in each building and
distributed them evenly across future fiscal years.
Attachment 3 provides a summary of projected maintenance and repair needs for each Town-
owned building, based on recent condition assessments and ADA compliance evaluations. This
table consolidates anticipated expenses over a 11-year period, taking into account work already
completed since the assessments. Current projections estimate that the Town will require
approximately $20.28 million (in 2024 dollars) over the next 11 years to address these needs
comprehensively. This summary is intended to assist the Town Council in understanding the
scope of required infrastructure investments and prioritize funding allocations accordingly.
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ITEM NO. 1.
PAGE 5 OF 6
SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos
DATE: November 14, 2024
Streets, Parks, and Other Non-Building Needs
The Town also tracks long-term capital needs for non-building assets, which include streets,
parks, sidewalks, and other community infrastructure. Attachment 4 lists future projects
identified in these areas, including ADA compliance upgrades for parks, streets, and sidewalks.
ADA work on streets and sidewalks is undertaken annually as part of the street resurfacing
program, but a more comprehensive, long-term plan is needed to address other infrastructure.
Additionally, several projects outlined in the 2040 General Plan and the Bicycle and Pedestrian
Master Plan remain unfunded and unprioritized. In the coming months, staff will work to
develop a prioritization framework and long-term funding plan for these projects, similar to the
approach taken for Town-owned buildings. This effort aims to ensure systematic progress in
addressing critical infrastructure needs.
At this time, the projects on Attachment 4 have not been prioritized. In the coming months,
staff will be working to develop a long-term plan for these projects similar to the one for
buildings as seen in attachment 3.
Potential Future Major Needs
Several larger projects or “wish list items” have been identified for potential future
consideration, though no formal direction has been received from the Town Council to proceed
at this time. These potential projects are outlined below to provide preliminary information and
cost estimates:
Police Operations Consolidation: The Los Gatos Monte Sereno Police Department
(LGMSPD) operates out of two buildings located 1.5 miles apart: the Civic Center and
the Police Operations Building (POB). Operational inefficiencies have resulted from this
separation, and the POB may not meet current law enforcement facility and security
standards. Additionally, the POB houses the Town’s Emergency Operations Center (EOC)
but has limited parking capacity, which could hinder EOC activation during emergencies.
In the Fiscal Year 2023/24 CIP Budget, Project 821-2404 was created to conduct a space
study evaluating the POB’s functionality and recommending optimization solutions. The
estimated cost for a new or upgraded facility ranges from $1,800 to $2,200 per square
foot in 2025 dollars, assuming construction occurs on Town-owned property.
Civic Center Upgrades: Built in 1964, the Civic Center requires modernization to meet
the current and future needs of the Town. Staff recommends conducting a study to
evaluate the building’s use and determine necessary improvements. The study is
estimated to cost $100,000 to $125,000. Subsequent improvement costs would be
determined based on study findings.
Projects Identified in the 2040 General Plan: The 2040 General Plan outlines two
potential feasibility studies for community cultural infrastructure: one for a performing
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ITEM NO. 1.
PAGE 6 OF 6
SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos
DATE: November 14, 2024
arts center (General Plan Item 6.14QQ) and another for an art and history museum
(General Plan Item 6.14RR). These projects are currently unfunded and are not on the
active work plan but are included here to prompt early-stage consideration.
CONCLUSION:
This report provides an overview of the currently known unfunded capital and maintenance
needs of town-owned facilities. The information provided is intended to start a conversation
about the future of current projects, potential future projects, and potential ways to prioritize
meeting the Town’s needs.
COORDINATION:
This report has been coordinated with the Town Manager’s Office, the Finance Department, the
Los Gatos Monte Sereno Police Department, the Library Director, and the Chief Technology
Officer.
FISCAL IMPACT:
There is no fiscal impact in receiving this report. Due to historical funding constraints and
limited staffing resources, numerous infrastructure projects remain unfunded or deferred. This
report initiates a series of discussions aimed at developing a strategic funding approach to meet
both immediate and long-term infrastructure needs.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. History of Capital Funding
2. Current Projects
3. Facilities Needs
4. Roads, Parks and Other Projects
Page 8
ITEM NO. 1.
FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24
Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals
Gas Tax
Beginning Fund Balance 297,303$ 1,075,828$ 1,651,113$ 693,508$ 703,150$ 853,821$ 290,370$ 1,425,096$ 1,836,068$ 1,671,245$
Source of Funds 884,525 682,594 611,472 865,606 1,217,552 1,261,933 1,283,966 1,385,187 1,617,538 1,827,522
Use of Funds 106,000 107,309 1,569,077 855,965 1,066,881 1,825,384 149,241 974,215 1,782,361 1,570,600
Ending Fund Balance 1,075,828$ 1,651,113$ 693,508$ 703,150$ 853,821$ 290,370$ 1,425,096$ 1,836,068$ 1,671,245$ 1,928,167$
Utility Underground Funds
Beginning Fund Balance 2,687,790$ 2,814,352$ 2,881,501$ 2,929,116$ 2,997,984$ 3,079,685$ 3,118,173$ 3,201,311$ 3,302,514$ 3,438,996$
Source of Funds 126,561 67,150 47,615 68,868 81,701 87,489 107,763 101,630 136,482 145,255
Use of Funds - - - - - 49,000 24,626 427 - -
Ending Fund Balance 2,814,352$ 2,881,501$ 2,929,116$ 2,997,984$ 3,079,685$ 3,118,173$ 3,201,311$ 3,302,514$ 3,438,996$ 3,584,251$
Traffic Mitigation Funds
Beginning Fund Balance 178,226$ 184,940$ 207,207$ 228,542$ 260,487$ 304,648$ 348,661$ 381,319$ 405,570$ 431,079$
Source of Funds 90,612 609,962 163,126 151,452 118,787 136,639 397,094 552,042 725,597 296,721
Use of Funds 83,897 587,695 141,791 119,507 74,626 92,626 364,435 527,791 700,088 218,308
Ending Fund Balance 184,940$ 207,207$ 228,542$ 260,487$ 304,648$ 348,661$ 381,319$ 405,570$ 431,079$ 509,491$
Grant Funds
Beginning Fund Balance (288,730)$ (369,988)$ (379,946)$ (380,252)$ (134,111)$ (255,637)$ (343,705)$ (699,244)$ (948,603)$ (406,890)$
Source of Funds 870,911 171,485 3,093 261,534 257,968 396,335 342,973 8,505,080 1,693,216 2,310,178
Use of Funds 952,169 181,443 3,400 15,394 379,494 484,403 698,512 8,754,439 1,151,504 4,466,791
Ending Fund Balance (369,988)$ (379,946)$ (380,252)$ (134,111)$ (255,637)$ (343,705)$ (699,244)$ (948,603)$ (406,890)$ (2,598,237)$
Storm Drain Funds
Beginning Fund Balance 1,330,894$ 1,592,794$ 1,668,054$ 1,805,441$ 2,485,997$ 2,628,557$ 2,760,276$ 2,917,690$ 3,218,811$ 3,218,331$
Source of Funds 261,900 171,080 150,137 807,249 172,260 172,719 158,025 340,369 217,601 312,917
Use of Funds - 95,820 12,750 126,692 29,700 41,000 611 39,248 218,081 -
Ending Fund Balance 1,592,794$ 1,668,054$ 1,805,441$ 2,485,997$ 2,628,557$ 2,760,276$ 2,917,690$ 3,218,811$ 3,218,331$ 3,531,248$
GFAR
Beginning Fund Balance 8,302,327$ 15,531,605$ 14,788,787$ 18,253,744$ 12,175,060$ 8,518,983$ 13,861,073$ 15,433,836$ 14,783,788$ 21,725,837$
Source of Funds
Dedicated to Streets 962,375 504,658 522,722 604,325 690,831 1,096,738 1,182,448 1,306,705 1,068,991 1,043,816
Council Priorities - Economic Recovery Reserve - - - - - - 121,256 555,083 4,830,572 2,024,281
Developer Contributions 101,865 2,807 118,988 9,128 533,634 65,748 43,566 535,571 14,820 12,880
Insurance Settlement - - - - - - - - 1,565,000 -
Measure G Proceeds - - - - - - - 1,769,057 629,064 620,044
10 Year Summary
November 14, 2024
Page 1 Attachment 1Page 9
ITEM NO. 1.
FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24
Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals
10 Year Summary
Other Sources 464,932 7,515 488,351 33,803 216,188 331,554 223,475 636,324 333,058 269,001
PG&E Loan - - - - - - 1,560,336 - - -
Transfers In - Others 38,213 39,640 - - 300,000 30,000 - - 733,000 -
Transfers In - Equipment Replacement - - 295,680 - - 525,000 - - - -
Transfers In - Facilities Maintenance 924,648 12,146 - - 50,000 788,000 - - - -
Transfers In - General Fund 7,271,491 531,014 7,298,187 2,638,224 2,335,220 6,982,591 3,401,479 1,750,001 3,006,978 1,615,000
VTA Measure B - 2010 183,262 185,049 189,947 192,319 188,475 207,650 - 188,495 190,649 245,285
VTA Measure B - 2016 - - - - - 1,299,688 201,732 570,497 1,335,576 683,680
Total Source of Funds 9,946,786 1,282,830 8,913,875 3,477,799 4,314,348 11,326,969 6,734,292 7,311,731 13,707,708 6,513,986
Use of Funds
Project Construction 2,609,078 1,484,857 5,120,335 8,831,236 7,329,108 5,470,903 4,681,525 7,419,225 6,183,263 6,584,205
Staff Salaries and Benefits - - 128,775 209,631 223,701 96,360 62,387 124,939 164,780 94,546
Transfers Out 108,429 540,792 199,808 515,616 417,616 417,616 417,616 417,616 417,616 441,491
Total Use of Funds 2,717,507 2,025,649 5,448,918 9,556,483 7,970,425 5,984,879 5,161,529 7,961,779 6,765,659 7,120,242
Ending Fund Balance 15,531,605$ 14,788,787$ 18,253,744$ 12,175,060$ 8,518,983$ 13,861,073$ 15,433,836$ 14,783,788$ 21,725,837$ 21,148,734$
November 14, 2024
Page 2 Attachment 1Page 10
ITEM NO. 1.
Project Number and NameExpended Through 2022/23 2023/24 ActualsCarryforward to 2024/25 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget 2028/29 Budget Total BudgetedProjected Available Funding (Total Budgeted ‐ Expended Through 2022/23) 2023/24 Actuals Projected Spending 24/25FY 2024/25 YTD Spending through 9/30/24% Spent Vs ProjectedReconstruction811‐9901Street Repair & Resurfacing24,851,825 3,649,898 3,852,936 3,534,839 3,534,839 3,534,839 3,534,839 3,534,839 50,028,854 25,177,029 3,649,898 3,800,000 5,556 0.15%811‐9903Pavement Rehab‐Crack Seal1,616,628 180,000 180,000 180,000 180,000 180,000 180,000 180,000 2,876,628 1,260,000 180,000 180,000 ‐ ‐ Maintenance‐Safety‐ ‐ 811‐9902Annual Street Restriping 180,228 ‐ ‐ 15,000 20,000 30,000 40,000 50,000 335,228 155,000 ‐ 15,000 ‐ ‐ 811‐9904Unanticipated Repairs ‐ Annual‐ 9,572 10,788 100,000 100,000 100,000 100,000 100,000 520,360 520,360 9,572 111,000 1,421 1.28%815‐9930Retaining Wall Repairs1,595,978 24,064 542,736 50,000 50,000 50,000 50,000 50,000 2,412,777 816,799 24,064 25,000 ‐ 0.00%811‐0008Shannon Road Repair433,152 196,438 4,246,474 500,000 ‐ ‐ ‐ ‐ 5,376,064 4,942,912 196,438 4,746,474 50 0.00%811‐0010Blossom Hill Rd ‐ Union to Camden ‐ ‐ ‐ 800,000 ‐ ‐ ‐ ‐ 800,000 800,000 ‐ 400,000 ‐ ‐ 812‐0130Roadside Fire Fuel Reduction ‐ Annual999,809 186,640 1,385,551 100,000 100,000 100,000 100,000 100,000 3,072,000 2,072,191 186,640 1,000,000 ‐ ‐ 812‐0131East Main Street Crosswalk Improvements43,700 ‐ 271,300 ‐ ‐ ‐ ‐ ‐ 315,000 271,300 ‐ 100,000 ‐ 0.00%812‐0133VMT Mitigation Program134,767 33,069 82,164 ‐ ‐ ‐ ‐ ‐ 250,000 115,233 33,069 30,000 1,134 3.78%812‐0134Measure B Education & Encouragement18,671 31,506 88,168 ‐ ‐ ‐ ‐ ‐ 138,345 119,674 31,506 30,000 ‐ 0.00%812‐0135Town‐wide Speed Studies‐ ‐ 80,000 ‐ ‐ ‐ ‐ ‐ 80,000 80,000 ‐ ‐ ‐ ‐Street Improvements‐ ‐ 813‐9921Curb, Gutter & Sidewalk Maintenance5,108,300 133,367 481,201 300,000 300,000 300,000 300,000 300,000 7,222,868 2,114,568 133,367 400,000 210,331 52.58%813‐0218Shannon Road Ped & Bikeway Improvements263,407 101,435 2,342,102 ‐ ‐ ‐ ‐ ‐ 2,706,944 2,443,537 101,435 1,937,809 624 0.03%813‐0225Utility Undergrounding Improvements2,852 ‐ 299,573 ‐ ‐ ‐ ‐ ‐ 302,425 299,573 ‐ ‐ ‐ ‐813‐0227Traffic Signal Modernization2,001,927 157,832 31,884 ‐ ‐ ‐ ‐ ‐ 2,191,643 189,717 157,832 ‐ ‐ ‐813‐0235Downtown Streetscape Revitalization/Economic Recovery Efforts1,929,140 239,867 272,633 ‐ ‐ ‐ ‐ ‐ 2,441,640 512,500 239,867 ‐ ‐ 0.00%813‐0237State Route 17 Corridor Congestion Relief 600,000 867,000 ‐ ‐ 600,000 600,000 600,000 600,000 3,867,000 3,267,000 867,000 ‐ ‐ 0.00%813‐0240Winchester Class IV Bikeway942,062 ‐ 693,560 ‐ ‐ ‐ ‐ ‐ 1,635,622 693,560 ‐ ‐ ‐ ‐813‐0241Kennedy Sidewalk & Bike Lanes ‐ LGB to Englewood‐ ‐ 2,365,376 ‐ ‐ ‐ ‐ ‐ 2,365,376 2,365,376 ‐ 250,000 ‐ 0.00%813‐0242Parking Program Implementation153,110 54,429 609,916 ‐ ‐ ‐ ‐ ‐ 817,455 664,345 54,429 384,998 9,939 2.58%813‐0244Overlook Road Tree Replacement‐ ‐ ‐ 40,000 ‐ ‐ ‐ ‐ 40,000 40,000 ‐ 40,000 ‐ ‐816‐0414Stormwater System ‐ Pollution Prevention Compliance22,722 38,747 36,531 ‐ ‐ ‐ ‐ ‐ 98,000 75,278 38,747 36,531 ‐ 0.00%816‐0420Annual Storm Drain Improvements291,181 ‐ 252,219 ‐ ‐ ‐ ‐ ‐ 543,400 252,219 ‐ ‐ ‐ ‐816‐0421Loma Street Drainage‐ ‐ 100,000 250,000 496,300 ‐ ‐ ‐ 846,300 846,300 ‐ 150,000 ‐ ‐816‐0422Harwood/Belridge Drainage Study‐ ‐ 100,000 ‐ ‐ ‐ ‐ ‐ 100,000 100,000 ‐ 50,000 ‐ ‐816‐0423709 University Avenue Drainage System Replacement‐ ‐ 200,000 ‐ ‐ ‐ ‐ ‐ 200,000 200,000 ‐ 75,000 ‐ ‐816‐0424333 University Inlet Capacity Improvements‐ ‐ 50,000 ‐ ‐ ‐ ‐ ‐ 50,000 50,000 ‐ ‐ ‐ ‐816‐0425Storm Drainage Mapping‐ ‐ 190,000 260,001 ‐ ‐ ‐ ‐ 450,001 450,001 ‐ 400,000 ‐ 0.00%817‐0705Downtown Parking Lots Seal Coat & Restriping84,839 ‐ 15,161 50,000 ‐ 10,000 ‐ 10,000 170,000 85,161 ‐ ‐ ‐ ‐817‐0708Parking Lot 4 Repair/Waterproofing199,800 14,841 35,359 ‐ ‐ ‐ ‐ ‐ 250,000 50,200 14,841 ‐ ‐ ‐ Bridges‐ ‐ 818‐0801Quito Road ‐ Bridge Replacement64,594 ‐ 285,087 ‐ ‐ ‐ ‐ ‐ 349,681 285,087 ‐ ‐ ‐ 818‐0803Highway 17 Bicycle & Pedestrian Bridge ‐ 1,083,238 603,009 2,805,877 ‐ ‐ ‐ ‐ ‐ 4,492,124 3,408,886 603,009 1,056,319 ‐ 0.00%818‐0804Timber Bridge Inspection‐ ‐ ‐ ‐ 25,000 25,000 ‐ ‐ 50,000 50,000 ‐ ‐ ‐ Parks‐ ‐ 831‐4007Oak Meadow Bandstand Area Improvements22,282 9,125 255,323 ‐ ‐ ‐ ‐ ‐ 286,730 264,448 9,125 190,000 258 0.14%831‐4008Oak Meadow Park Plane Recoating‐ ‐ ‐ ‐ ‐ 40,000 ‐ ‐ 40,000 40,000 ‐ ‐ ‐ ‐ 831‐4202Town Plaza Turf Repairs9,116 ‐ 27,000 15,000 ‐ ‐ ‐ ‐ 51,116 42,000 ‐ 42,000 ‐ 0.00%831‐4404Creekside Turf Replacement‐ ‐ 500,000 ‐ ‐ ‐ ‐ ‐ 500,000 500,000 ‐ ‐ ‐ ‐ 831‐4605Parks Playground Fibar Project92,531 36,820 20,149 25,000 ‐ 25,000 ‐ 25,000 224,500 131,969 36,820 ‐ ‐ ‐ 831‐4610Pinehurst Community Garden14,314 32,015 288,671 50,000 ‐ ‐ ‐ ‐ 385,000 370,686 32,015 50,000 ‐ 0.00%831‐4611Sport Court Resurfacing‐ ‐ ‐ 100,000 ‐ ‐ ‐ ‐ 100,000 100,000 ‐ 100,000 ‐ 0.00%Trails‐ ‐ ‐ 832‐4503Charter Oaks Trail Improvement72,942 ‐ 474,891 ‐ ‐ ‐ ‐ ‐ 547,833 474,891 ‐ ‐ ‐ 832‐4504Open Space Trail Upgrades‐ ‐ 152,000 ‐ ‐ ‐ ‐ ‐ 152,000 152,000 ‐ 75,000 ‐ 0.00%832‐4505Trailhead Connector692,000 3,752,315 5,077,536 ‐ ‐ ‐ ‐ ‐ 9,521,851 8,829,851 3,752,315 822,953 315,713 38.36%832‐4508Vegetation Management ‐ Town‐wide244,826 5,392 97,489 432,959 100,000 100,000 100,000 100,000 1,180,666 935,840 5,392 930,417 4,101 0.44%832‐4510Lynn Ave Pedestrian Path Design‐ 27,100 212,900 50,000 ‐ ‐ ‐ ‐ 290,000 290,000 27,100 50,000 ‐ 0.00%New Information on Projected SpendingCapital Expenditures and Project StatusFinancial SummaryNovember 14, 2024Page 1ATTACHMENT 2Page 11ITEM NO. 1.
Project Number and NameExpended Through 2022/23 2023/24 ActualsCarryforward to 2024/25 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget 2028/29 Budget Total BudgetedProjected Available Funding (Total Budgeted ‐ Expended Through 2022/23) 2023/24 Actuals Projected Spending 24/25FY 2024/25 YTD Spending through 9/30/24% Spent Vs ProjectedNew Information on Projected SpendingCapital Expenditures and Project StatusFinancial SummaryTown Infrastructure ‐ ‐ 821‐2002Town Beautification129,422 17,687 7,517 15,000 15,000 15,000 15,000 15,000 229,625 100,203 17,687 15,000 ‐ 0.00%821‐2009Public Art Gateway Project50,000 20,611 60,889 37,500 37,500 ‐ ‐ ‐ 206,500 156,500 20,611 37,500 ‐ 0.00%821‐2012Emergency Preparedness‐ ‐ 96,780 ‐ ‐ ‐ ‐ ‐ 96,780 96,780 ‐ 20,000 ‐ 0.00%821‐2013Annual ADA Compliance Work‐ ‐ 42,130 70,000 20,000 20,000 20,000 20,000 192,130 192,130 ‐ 40,000 ‐ 0.00%821‐2117Civic Center ADA Restrooms and HR Offices74,924 91,592 813,484 ‐ ‐ ‐ ‐ ‐ 980,000 905,076 91,592 730,000 1,102 0.15%821‐2120Civic Center Plumbing Repair‐ 20,428 19,572 40,000 40,000 ‐ ‐ ‐ 120,000 120,000 20,428 20,000 ‐ 0.00%821‐2121TMO Roof Repairs‐ ‐ 79,640 ‐ ‐ ‐ ‐ ‐ 79,640 79,640 ‐ 79,640 79,640 100.00%821‐2208ARC – Interim Community Center‐ ‐ 866,281 11,333 ‐ ‐ ‐ ‐ 877,614 877,614 ‐ 30,000 ‐ 0.00%821‐2302Building Replacement at Corporation Yard2,156,661 187,152 319,881 ‐ ‐ ‐ ‐ ‐ 2,663,694 507,033 187,152 250,000 1,815 0.73%821‐2310Engineering Counter Modification‐ 19,656 20,344 ‐ ‐ ‐ ‐ ‐ 40,000 40,000 19,656 40,000 2,129 5.32%821‐2311Fleet Service Outdoor Work Area (Design ‐ ‐ ‐ 45,000 ‐ ‐ ‐ ‐ 45,000 45,000 ‐ 35,000 ‐ 0.00%821‐2404POB Space Study‐ ‐ 75,000 ‐ ‐ ‐ ‐ ‐ 75,000 75,000 ‐ 40,000 ‐ 0.00%821‐2504Library Improvements‐ ‐ 22,000 ‐ ‐ ‐ ‐ ‐ 22,000 22,000 ‐ ‐ ‐ ‐821‐2505Battery Power Supply ‐ Library439,466 100,716 2,818 ‐ ‐ ‐ ‐ ‐ 543,000 103,534 100,716 ‐ ‐ ‐821‐2601ADA Upgrade for Public Restrooms ‐ Adult 103,964 301,054 298,844 ‐ ‐ ‐ ‐ ‐ 703,861 599,898 301,054 75,000 ‐ 0.00%Equipment‐ ‐ 841‐6003Town‐wide Document Imaging Project198,011 ‐ 16,989 ‐ ‐ ‐ ‐ ‐ 215,000 16,989 ‐ 16,989 ‐ 0.00%841‐6101Enterprise Resource Planning Upgrade470,129 355,407 777,017 ‐ ‐ ‐ ‐ ‐ 1,602,554 1,132,425 355,407 505,607 ‐ 0.00%841‐6103EOC Communications Upgrade24,717 ‐ 6,000 ‐ ‐ ‐ ‐ ‐ 30,717 6,000 ‐ 6,000 ‐ 0.00%841‐6104IT Disaster Recovery Improvements171,163 ‐ 28,837 ‐ ‐ ‐ ‐ ‐ 200,000 28,837 ‐ 10,000 ‐ 0.00%TOTALS47,588,397 11,498,784 32,566,579 7,071,632 5,618,639 5,129,839 5,039,839 5,084,839 119,598,548 72,010,151 11,498,784 19,429,237 633,813 November 14, 2024Page 2ATTACHMENT 2Page 12ITEM NO. 1.
Location/BuildingProject/System TypeProject NameFY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALSCivic CenterParking Lots/SidewalksReplace exposed aggregate walkway110,000$ 110,000$ Civic CenterParking Lots/SidewalksPavement maintenance / restriping16,000$ 16,000$ Civic CenterBuilding EnvelopeReplace sealant between plaza deck and police30,000$ 30,000$ Civic CenterBuilding EnvelopeAnnual sealant maintenance4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 44,000$ Civic CenterBuilding EnvelopePlaza deck and fountain waterproofing1,800,000$ 1,800,000$ Civic CenterRoof SystemsAnnual maintenance2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 27,500$ Civic CenterMechanical SystemsReplace terminal units and valves, piping, and abate asbestos insulation1,680,000$ 1,680,000$ Civic CenterMechanical SystemsReplace police dispatch AHU60,000$ 60,000$ Civic CenterMechanical SystemsReplace chiller and cooling tower450,000$ 450,000$ Civic CenterMechanical SystemsReplace Building controls225,000$ 225,000$ Civic CenterMechanical SystemsReplace unit 2 in Council Chamber IT room15,000$ 15,000$ Civic CenterMechanical SystemsInsulate boiler room piping7,500$ 7,500$ Civic CenterElectrical SystemsReplace original electrical equipment475,000$ 475,000$ Civic CenterPlumbing SystemsReplace sanitary sewer line in police dispatch160,000$ 160,000$ Civic CenterFire/Life Safety SystemsReplace fire sprinker heads10,000$ 10,000$ Civic CenterInteriorsReplace carpet180,000$ 180,000$ Civic CenterInteriorsPaint Interior Walls24,000$ 24,000$ Civic CenterInteriorsReplace interior door closers96,000$ 96,000$ Civic CenterConveyance SystemsOverhaul staff elevator in NUMU160,000$ 160,000$ Civic CenterAccessibility IssuesDAC Accessibility Compliance109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 109,871$ 1,208,582$ Adult Recreation CenterParking Lots/SidewalksParking lot reconstruction / correct slope / correct entrance550,000$ 550,000$ Adult Recreation CenterBuilding EnvelopePaint exterior65,000$ 65,000$ Adult Recreation CenterBuilding EnvelopeReplace single pane windows220,000$ 220,000$ Adult Recreation CenterRoof SystemsRoof replacement190,000$ 190,000$ Adult Recreation CenterRoof SystemsRoof Maintenance5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 50,000$ Adult Recreation CenterMechanical SystemsReplace AHU's in mechanical room275,000$ 275,000$ Adult Recreation CenterMechanical SystemsReplace roof mounted air handler80,000$ 80,000$ Adult Recreation CenterMechanical SystemsReplace kitchen exhaust fan2,500$ 2,500$ Adult Recreation CenterElectrical SystemsOverhaul electrical system200,000$ 200,000$ Adult Recreation CenterFire/Life Safety SystemsReplace fire sprinkler monitoring system25,000$ 25,000$ Adult Recreation CenterAccessibility IssuesDAC Accessibility Compliance39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 39,337$ 432,711$ LibraryParking Lot/SidewalksParking lot maintenance8,500$ 8,500$ 17,000$ LibraryParking Lot/SidewalksBioswale maintenance10,000$ 10,000$ LibraryRoof SystemsAnnual roof maintenance5,000$ 5,000$ LibraryMechanical systemsReplace rooftop Unit RTU‐1450,000$ 450,000$ LibraryMechanical systemsReplace EF‐14,000$ 4,000$ LibraryMechanical systemsReplace boiler B‐160,000$ 60,000$ LibraryMechanical systemsReplace VRV heat pump system HP‐1175,000$ 175,000$ LibraryMechanical systemsReplace fan powered terminal units50,000$ 50,000$ LibraryElectrical SystemsReplace Lutron400,000$ 400,000$ LibraryElectrical SystemsReplace "saucer‐style" LED lights18,000$ 18,000$ LibraryElectrical SystemsTest and Certify Main Electric Panel50,000$ 50,000$ 50,000$ 150,000$ LibraryElectrical SystemsReplace PV Inverters40,000$ 40,000$ LibraryFire/Life Safety SystemsReplace/Upgrade fire alarm system50,000$ 50,000$ LibraryInteriorsReplace floor coverings180,000$ 180,000$ 360,000$ LibraryInteriorsReplace interior door closers20,000$ 20,000$ LibraryAccessibility IssuesDAC Accessibility Compliance19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 19,059$ 209,650$ LibraryConveyance SystemsElevators160,000$ 160,000$ Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36November 19, 2024Page 1ATTACHMENT 3 Page 13ITEM NO. 1.
Location/BuildingProject/System TypeProject NameFY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALSTown of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36Youth Recreation CenterParking Lot/SidewalksParking lot maintenance6,500$ 6,500$ 13,000$ Youth Recreation CenterBuilding EnvelopePaint exterior15,000$ 15,000$ Youth Recreation CenterBuilding EnvelopeReplace single pane windows55,000$ 55,000$ Youth Recreation CenterMechanical SystemsReplace 5‐ton split system and furnace24,000$ 24,000$ Youth Recreation CenterMechanical SystemsReplace 4‐ton split system and furnace18,000$ 18,000$ Youth Recreation CenterPlumbing SystemReplace 40‐Gal, 40‐MBH domestic water heater4,000$ 4,000$ Youth Recreation CenterElectrical SystemsOverhaul electrical system70,000$ 70,000$ Youth Recreation CenterInteriorsTest vinyl tile for asbestos and replace25,000$ 25,000$ Youth Recreation CenterInteriorsPaint interiors12,000$ 12,000$ 24,000$ Youth Recreation CenterAccessibility IssuesDAC Accessibility Compliance17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 17,539$ 192,926$ Police Operations BuildingParking Lots/SidewalksParking lot maintenance12,000$ 12,000$ 24,000$ Police Operations BuildingParking Lots/SidewalksMaintain electric gates2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 12,000$ Police Operations BuildingBuilding EnvelopePaint exterior55,000$ 55,000$ Police Operations BuildingBuilding EnvelopeRepair expansion joint gap between original building and addition55,000$ 55,000$ Police Operations BuildingRoof SystemsReplace roof510,000$ 510,000$ Police Operations BuildingRoof SystemsRoof Maintenance4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 44,000$ Police Operations BuildingMechanical SystemsReplace packaged rooftop units335,000$ 335,000$ Police Operations BuildingMechanical SystemsReplace two split systems30,000$ 30,000$ Police Operations BuildingElectrical SystemsReplace automatic transfer switch25,000$ 25,000$ Police Operations BuildingPlumbing SystemsReplace 120‐Gal, 300 MBH domestic water heater35,000$ 35,000$ Police Operations BuildingFire/Life Safety SystemsReplace fire alarm control panel and initiation devices20,000$ 20,000$ Police Operations BuildingInteriorsPaint interior walls18,000$ 18,000$ 36,000$ Police Operations BuildingInteriorsReplace carpet/vinyl flooring50,000$ 50,000$ Police Operations BuildingAccessibility IssuesDAC Accessibility Compliance9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 9,078$ 99,854$ PPW ‐ Equipment BuildingParking Lots/SidewalksMill and overlay parking lot190,000$ 190,000$ PPW ‐ Equipment BuildingBuilding EnvelopePaint exterior20,000$ 20,000$ PPW ‐ Equipment BuildingMechanical SystemsReplace 1.5‐ton split system4,000$ 4,000$ PPW ‐ Equipment BuildingMechanical SystemsReplace 4‐ton packaged unit20,000$ 20,000$ PPW ‐ Equipment BuildingMechanical SystemsReplace suspended unit heaters20,000$ 20,000$ PPW ‐ Equipment BuildingMechanical SystemsReplace exhaust fans10,000$ 10,000$ PPW ‐ Equipment BuildingElectrical SystemsReplace exterior fused disconnect and panel board10,000$ 10,000$ PPW ‐ Equipment BuildingElectrical SystemsReplace automatic transfer switch20,000$ 20,000$ PPW ‐ Equipment BuildingElectrical SystemsAllowance for replacing 60 KW emergency generator with 200 KW120,000$ 120,000$ PPW ‐ Equipment BuildingPlumbing SystemsReplace water heater10,000$ 10,000$ PPW ‐ Equipment BuildingInteriorsPaint interiors12,000$ 12,000$ PPW ‐ Equipment BuildingInteriorsReplace vinyl tile and repaint floors22,000$ 22,000$ PPW ‐ Equipment BuildingAccessibility IssuesDAC Accessibility Compliance8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 8,732$ 96,053$ PPW ‐ Engineering BuildingBuilding EnvelopePaint exterior9,000$ 9,000$ PPW ‐ Engineering BuildingPlumbing SystemsPlumbing ‐ renovated 202225,000$ 25,000$ PPW ‐ Engineering BuildingInteriorsPaint interiors12,000$ 12,000$ PPW ‐ Engineering BuildingAccessibility IssuesDAC Accessibility Compliance4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 4,790$ 52,685$ PPW ‐ Corp Yard White HouseParking Lots/SidewalksMaintenace7,000$ 7,000$ PPW ‐ Corp Yard White HouseMechanical SystemsReplace upstairs HVAC system20,000$ 20,000$ PPW ‐ Corp Yard White HouseMechanical SystemsReplace downstairs HVAC system20,000$ 20,000$ PPW ‐ Corp Yard White HouseElectrical SystemsReplace 200‐amp main electrical panel25,000$ 25,000$ PPW ‐ Corp Yard White HousePlumbing SystemsReplace 40‐MBH, 30‐Gal domestic water heater6,000$ 6,000$ PPW ‐ Corp Yard White HouseInteriorsPaint interiors15,000$ 15,000$ PPW ‐ Corp Yard White HouseInteriorsRefinish wood floors and replace carpet44,000$ 44,000$ PPW ‐ Corp Yard White HouseAccessibility IssuesDAC Accessibility Compliance21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 21,612$ 237,730$ PPW ‐ Corp Yard Parking Lots/SidewalksPaint Carport and Maintenance Building50,000$ 50,000$ November 19, 2024Page 2ATTACHMENT 3 Page 14ITEM NO. 1.
Location/BuildingProject/System TypeProject NameFY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALSTown of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36Forbes Mill MuseumParking Lots/SidewalksParking lot maintenance6,500$ 6,500$ Forbes Mill MuseumBuilding EnvelopeRepoint external masonry walls2,500$ 2,500$ Forbes Mill MuseumBuilding EnvelopeRefurbish historic barn door and replace broken windows4,500$ 4,500$ Forbes Mill MuseumRoof SystemsRoof replacement92,000$ 92,000$ Forbes Mill MuseumRoof SystemsAnnual roof maintenance5,000$ 5,000$ 10,000$ Forbes Mill MuseumMechanical SystemsReplace HVAC system50,000$ 50,000$ Forbes Mill MuseumMechanical SystemsReplace exhaust fans2,000$ 2,000$ Forbes Mill MuseumElectrical SystemsOverhaul electrical system50,000$ 50,000$ Forbes Mill MuseumPlumbing SystemsReplace 2‐KW, 6‐Gal domestic water heater1,500$ 1,500$ Forbes Mill MuseumPlumbing SystemsReplace 'private' restroom fixtures4,000$ 4,000$ Forbes Mill MuseumFire/Life Safety SystemsReplace security system20,000$ 20,000$ Forbes Mill MuseumInteriorsRepair trip hazard500$ 500$ Forbes Mill MuseumInteriorsReplace flooring7,500$ 7,500$ Forbes Mill MuseumInteriorsPaint interiors22,000$ 22,000$ 44,000$ Forbes Mill MuseumAccessibility IssuesDAC Accessibility Compliance13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 13,900$ 152,900$ Tait MuseumParking Lots/SidewalksRamp and railing repainting2,500$ 2,500$ 5,000$ Tait MuseumParking Lots/SidewalksMill and overlay parking lot10,500$ 10,500$ Tait MuseumBuilding envelopePatch stucco walls2,500$ 2,500$ Tait MuseumBuilding envelopePaint exterior15,000$ 15,000$ Tait MuseumBuilding envelopeReplace/refinish exterior doors10,500$ 10,500$ Tait MuseumBuilding envelopeReplace windows while retaining historic glass30,000$ 30,000$ Tait MuseumRoof SystemsAnnual roof maintenance2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 22,000$ Tait MuseumMechanical SystemsReplace 120‐MBH Furnace and 5‐ton split system20,000$ 20,000$ Tait MuseumPlumbing SystemsReplace or install water heater3,000$ 3,000$ Tait MuseumPlumbing SystemsReplace galvanized piping10,000$ 10,000$ Tait MuseumPlumbing SystemsReplace kitchen sink2,000$ 2,000$ Tait MuseumFire/Life Safety SystemsReplace security system20,000$ 20,000$ Tait MuseumInteriorsPaint interiors15,000$ 15,000$ 30,000$ Tait MuseumInteriorsModernize kitchen20,000$ 20,000$ Tait MuseumAccessibility IssuesDAC Accessibility Compliance14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 14,690$ 161,585$ November 19, 2024Page 3ATTACHMENT 3 Page 15ITEM NO. 1.
Location/BuildingProject/System TypeProject NameFY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALSTown of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36Los Gatos TheatreSite/Parking Lots/SidewalksAsphalt and drainage improvements250,000$ 250,000$ Los Gatos TheatreSite/Parking Lots/SidewalksCurbing repair40,000$ 40,000$ Los Gatos TheatreSite/Parking Lots/SidewalksGate latch repair4,000$ 4,000$ Los Gatos TheatreBuilding EnvelopeWindow replacement250,000$ 250,000$ Los Gatos TheatreBuilding EnvelopeDoors replacement150,000$ 150,000$ Los Gatos TheatreBuilding EnvelopeEntrance door operator7,500$ 7,500$ Los Gatos TheatreBuilding EnvelopeBalcony and entrance terazzo150,000$ 150,000$ Los Gatos TheatreBuilding EnvelopeMarquee maintenance75,000$ 75,000$ Los Gatos TheatreBuilding EnvelopePaint exterior60,000$ 60,000$ Los Gatos TheatreRoof SystemsDownspout maintenance20,000$ 20,000$ Los Gatos TheatreRoof SystemsLeakage repair1,500$ 1,500$ 3,000$ Los Gatos TheatreRoof SystemsRoof replacement250,000$ 250,000$ Los Gatos TheatreMechanical SystemsInterior lighting controls150,000$ 150,000$ Los Gatos TheatreMechanical SystemsHVAC system improvements500,000$ 500,000$ Los Gatos TheatreElectrical SystemsOverhaul electrical system350,000$ 350,000$ Los Gatos TheatreFire/Life Safety SystemsPhone line ‐ Fire alarm50,000$ 50,000$ Los Gatos TheatreFire/Life Safety SystemsLarge equipment bracing20,000$ 20,000$ Los Gatos TheatreInteriorsPaint interior60,000$ 60,000$ Los Gatos TheatreInteriorsBaseboard repair10,000$ 10,000$ Los Gatos TheatreInteriorsFlooring replacement150,000$ 150,000$ Los Gatos TheatreInteriorsMain theatre seating400,000$ 400,000$ Los Gatos TheatreInteriorsReplacement lighting fixtures25,000$ 25,000$ Los Gatos TheatreInteriorsConcessions equipment30,000$ 30,000$ Los Gatos TheatreInteriorsPA system5,000$ 5,000$ Los Gatos TheatreAccessibility IssuesDAC Accessibility Compliance36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 36,071$ 396,784$ Los Gatos TheatreConveyance SystemsPhone line ‐ Elevator50,000$ 50,000$ Underground Parking Garage Parking Lots/SidewalksLot restriping18,000$ 18,000$ Underground Parking Garage Electrical SystemsRefinish pole lights45,000$ 45,000$ Underground Parking Garage Fire/Life Safety SystemsReplace sprinkler system80,000$ 80,000$ Underground Parking Garage Fire/Life Safety SystemsReplace sprinkler monitoring system10,000$ 10,000$ Underground Parking Garage Accessibility IssuesDAC Accessibility Compliance ‐ Parking Lot 47,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 7,025$ 77,277$ Balzer Field (Restrooms Bldg.)Parking Lots/SidewalksParking lot maintenance7,000$ 7,000$ 14,000$ Balzer Field (Restrooms Bldg.)Building EnvelopePaint exterior8,000$ 8,000$ Balzer Field (Restrooms Bldg.)Roof SystemsRoof replacement8,000$ 8,000$ Balzer Field (Restrooms Bldg.)Mechanical SystemsReplace ceiling mounted exhaust fans2,000$ 2,000$ Balzer Field (Restrooms Bldg.)Plumbing SystemsReplace 5‐Gal electric domestic water heater2,000$ 2,000$ Balzer Field (Restrooms Bldg.)InteriorsPaint interiors3,000$ 3,000$ 6,000$ Balzer Field (Restrooms Bldg.)Accessibility IssuesDAC Accessibility Compliance2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 2,420$ 26,621$ Belgatos Park (Restrooms Bldg.)Parking Lots/SidewalksParking lot maintenance6,000$ 6,000$ Belgatos Park (Restrooms Bldg.)Building EnvelopePaint exterior4,500$ 4,500$ Belgatos Park (Restrooms Bldg.)Roof SystemsReplace roof7,500$ 7,500$ Belgatos Park (Restrooms Bldg.)Mechanical SystemsReplace exhaust fans2,000$ 2,000$ Belgatos Park (Restrooms Bldg.)Electrical SystemsReplace 225‐amp main electrical panel5,000$ 5,000$ Belgatos Park (Restrooms Bldg.)Electrical SystemsReplace 10‐hp motor controller4,000$ 4,000$ Belgatos Park (Restrooms Bldg.)Plumbing SystemsReplace restroom fixtures8,000$ 8,000$ Belgatos Park (Restrooms Bldg.)InteriorsPaint interiors6,500$ 6,500$ Belgatos Park (Restrooms Bldg.)Accessibility IssuesDAC Accessibility Compliance2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 2,089$ 22,976$ November 19, 2024Page 4ATTACHMENT 3 Page 16ITEM NO. 1.
Location/BuildingProject/System TypeProject NameFY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALSTown of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36Blossom Hill Park (Restrooms Bldg.)Building EnvelopePaint exterior4,500$ 4,500$ Blossom Hill Park (Restrooms Bldg.)Roof SystemsReplace roof9,500$ 9,500$ Blossom Hill Park (Restrooms Bldg.)Electrical SystemsUpgrade 200‐amp main electrical panel10,000$ 10,000$ Blossom Hill Park (Restrooms Bldg.)Electrical SystemsReplace tennis court time clocks14,000$ 14,000$ Blossom Hill Park (Restrooms Bldg.)Plumbing SystemsReplace 20‐Gal electric domestic water heater2,000$ 2,000$ Blossom Hill Park (Restrooms Bldg.)InteriorsPaint interiors, including walls, floors, and celings7,500$ 7,500$ Blossom Hill Park (Restrooms Bldg.)Accessibility IssuesDAC Accessibility Compliance3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 3,218$ 35,401$ Creekside Sports Park RestroomsParking Lots/SidewalksParking lot maintenance10,500$ 10,500$ Creekside Sports Park RestroomsBuilding EnvelopePaint Exterior4,500$ 4,500$ Creekside Sports Park RestroomsBuilding EnvelopeReplace and paint wood fascia boards3,500$ 3,500$ Creekside Sports Park RestroomsMechanical SystemsReplace exhaust fan3,000$ 3,000$ Creekside Sports Park RestroomsPlumbing SystemsReplace 20‐Gal, 4.5 KW domestic water heater4,000$ 4,000$ Creekside Sports Park RestroomsPlumbing SystemsReplace diaphram pressure booster system10,000$ 10,000$ Creekside Sports Park RestroomsInteriorsPaint interiors6,500$ 6,500$ Creekside Sports Park RestroomsAccessibility IssuesDAC Accessibility Compliance830$ 830$ 830$ 830$ 830$ 830$ 830$ 830$ 830$ 830$ 830$ 9,127$ Oak Meadow Park RestroomsParking Lots/SidewalksParking lot maintenance (including ADA markings)15,000$ 15,000$ 30,000$ Oak Meadow Park RestroomsBuilding EnvelopePaint exterior privacy fence2,000$ 2,000$ Oak Meadow Park RestroomsRoof SystemsRoof replacement9,500$ 9,500$ Oak Meadow Park RestroomsMechanical SystemsReplace direct drive propeller exhaust fans4,000$ 4,000$ Oak Meadow Park RestroomsInteriorsPaint Interiors7,000$ 7,000$ Oak Meadow Park RestroomsAccessibility IssuesDAC Accessibility Compliance3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 3,285$ 36,133$ Annual Total 2022 Dollars23,153,045$ 3,030,045$ 1,750,045$ 1,806,545$ 1,498,045$ 1,618,045$ 1,266,045$ 1,343,545$ 606,545$ 2,249,045$ 428,045$ 18,748,995$ 3,410,333$ 3,277,297$ 1,892,849$ 1,953,959$ 1,620,285$ 1,750,077$ 1,369,354$ 1,453,178$ 656,039$ 2,432,567$ 462,973$ 20,278,913$ Notes:1. Projections are based on information developed by Facility Engineering Associates in Fiscal Year 2021/22, informtation developed by Disability Access Consultants in 2022 and staff recommendations2. Annual totals are on 2022 dollars. 2024 escalation provided for discussion. Future development of this projection will escalate all costs to year of projected expense.Annual Total Escalated to 2024 Dollars at 4%November 19, 2024Page 5ATTACHMENT 3 Page 17ITEM NO. 1.
Funding Program Project LocationProject Type (Maintenance / Improvement / New Asset / Study) Project Preliminary Opinion of Potential Costs SafetyEquityQuality of LifeRegulatory MandatePark Improvement All Parks Maintenance Town‐wide drinking fountain to hydration station $ 50,000 xxPark Improvement All Parks Maintenance ADA Compliance Work $ 1,750,000 xxx xPark Improvement Blossom Hill Park Maintenance Turf Rehabilitation $ 200,000 xxPark Improvement Civic Center Lawn Maintenance Irrigation System Replacement $ 200,000 xPark Improvement LaRinconada Park Improvement Playground Replacement $ 300,000 xxPark Improvement LaRinconada Park Maintenance Irrigation System, Furniture and General Upgrades $ 50,000 xPark Improvement LaRinconada Park Maintenance Turf Renovation + Irrigation system upgrades $ 200,000 xPark Improvement Live Oak Manor Maintenance Turf Rehabilitation $ 200,000 xPark Improvement Los Gatos Creek StudyDevelop Los Gatos Creek Restoration Plan (per General Plan 2024) TBD Park Improvement Oak Hill Play Lot Improvement Play Structure Replacement / Hardscape Upgrades $ 350,000 xxPark Improvement Oak Meadow Park Improvement Playground Replacement $ 500,000 xxPark Improvement Oak Meadow Park Maintenance Bocce Courts Reconstruction $ 50,000 xxPark Improvement Oak Meadow Park Maintenance Fencing Replacement $ 75,000 xxPark Improvement Oak Meadow Park Maintenance General Improvements and Upkeep $ 250,000 xxxPark Improvement Oak Meadow Park New Asset Parking Kiosk to reinstate paid parking $ 25,000 Park Improvement Oak Meadow Park New Asset Oak Meadow Park Restroom Expansion $ 750,000 xxPark Improvement Plaza Park New Asset Event Lighting $ 50,000 xPark ImprovementRoberts Road at Los Gatos Creek Trail ImprovementNew trail access from Blossom Hill Road (to support Highway Overcrossing) $ 125,000 xxPark Improvement Townwide Study Townwide Park Master Plan $ 250,000 xxPark Improvement / Trail Along Highway 17 New AssetAdd Trail along Highway 17 from Los Gatos Creek Trail to Lodge (from BPMP) $ 1,189,000 Park Improvement / Trail Farley Road New AssetNew Highway 17 Overcrossing from Farley Road to Los Gatos Creek Trail though Vasona Park (from BPMP) $ 8,400,000 Park Improvement / Trail Guadalupe River Trail New Asset Guadalupe River Trail near Hicks Road $ 6,600,000 xxPark Improvement / Trail Highway 85 Rail Trail New Asset Southern Pacific Rail Trail (Hwy 85 Corridor) $ 5,840,000 xxPark Improvement / Trail Los Gatos Creek Trail Maintenance Trail Pavement Rehab $ 580,000 xxPark Improvement / Trail Los Gatos Creek Trail MaintenanceTrail Access, Signage and Wayfinding (per General Plan 2040) $ 10,000 xxPark Improvement / Trail Los Gatos Creek Trail Maintenance Lighting at Undercrossings; BHR and Hwy 85 $ 175,000 xPark Improvement / Trail Los Gatos Creek Trail Maintenance LGCT repair wooden bridge on LG Creek Trail $ 20,000 xxStreets, Parks and Other NeedsNovember 19, 2024Page 1ATTACHMENT 4Page 18ITEM NO. 1.
Funding Program Project LocationProject Type (Maintenance / Improvement / New Asset / Study) Project Preliminary Opinion of Potential Costs SafetyEquityQuality of LifeRegulatory MandateStreets, Parks and Other NeedsPark Improvement / Trail Ross Creek ImprovementDevelop a Ross Creek Restoration Plan (per General Plan 2040) TBD Storm Drainage Ashler Avenue ImprovementAdd drainage structures and piping to eliminate dead end systems (2019 Study) $ 4,774,000 xxStorm Drainage Bachman at Massol MaintenanceReplace trash rack and improve culvert inlet (2019 Study) $ 84,000 xxStorm DrainageBayview Court / Bayview Avenue @ Main; Penn Ave at Peralta / Fairview ImprovementUpgrade trash rack and culvert ; add parallel drainage pipe along Main Street, install drainage in Fairview Plaza; replace concrete channel along Pennsylvania with pipe (2019 Study) $ 3,542,000 xxStorm Drainage Euclid Avenue ImprovementUpgrade and extend system to convey 10% annual chance event (2019 Study) $ 1,386,000 xxStorm Drainage Foster Road Improvement Add inlets and or curb (2019 Study) $ 282,800 xxStorm DrainageKennedy between Englewood and LGB ImprovementExtend drainage system on Kennedy from Vista del Monte to Gem Avenue (2019 Study) $ 1,044,400 xxStorm Drainage Los Gatos ‐Almaden Road ImprovementInstall drainage on Los Gatos Almaden Road near Gardenia and Longwood; upsize pipes from Camino del Cerro to south of Escobar Ave; connect system from Cherry Blossom / Lester to south system; requires construction on private property (2019 Study) $ 7,302,400 xxStorm DrainageMill Maintenance Correct deficiencies in two systems (2019 Study) $ 316,400 xxStorm DrainageReplace Frames and Grates on structures MaintenanceReplace frames and grates on structures throughout Town $ 49,500 xStorm DrainageHill Road Maintenance Replace Manholes of Blossom Hill Road $ 169,200 xStorm Drainage Shannon Road at Short Road ImprovementExtend drainage on Shannon Road to provide inlets; excavate Short Creek Channel to reduce drain back up when creek is full.(2019 Study) $ 455,000 xxStorm Drainage University at Roberts ImprovementAdd drainage on University Ave from Roberts Road to Blossom Hill Road HR + 150' east on BHR to connect to existing system(2019 Study) $ 2,340,800 xxStorm Drainage 195 Jackson Maintenance Repair failing drainage pipe on private property $ 200,000 xxStorm Drainage Kennedy Meadows ImprovementEliminate misaligned pipe and replace with open channel $ 220,000 xxStorm Drainage Overlook Road Drainage Improvement Overlook Road Drainage $ 960,000 xxStreet Improvement Blossom Hill Road New Asset Highway 17 Overcrossing $ 25,440,000 xxxNovember 19, 2024Page 2ATTACHMENT 4Page 19ITEM NO. 1.
Funding Program Project LocationProject Type (Maintenance / Improvement / New Asset / Study) Project Preliminary Opinion of Potential Costs SafetyEquityQuality of LifeRegulatory MandateStreets, Parks and Other NeedsStreet Improvement Downtown Improvement Replace Tree Wrap Lights and Upgrade Electrical $ 150,000 xxStreet Improvement Grays Lane New Asset Traffic Bollards to protect pedestrian space $ 35,000 xxStreet ImprovementNorth and South Santa Cruz from Highway 9 to Broadway Improvement Streetscape Project980,000$ xxStreet ImprovementNorth Santa Cruz from Blossom Hill Road to Highway 9 Improvement Pavement Rehabilitation $ 910,000 xxStreet Improvement Pollard Road ImprovementCompelete Streets Improvements from Knowles Drive to Quito Road (per BPMP) $ 2,900,000 Street Improvement Townwide Improvement Comprehensive Bike Rack Installations $ 17,000 xStreet Improvement Townwide Study Town‐wide Traffic Study Model $ 250,000 xxStreet Improvement Winchester Blvd ImprovementComplete Streets Improvements from Knowles Drive to Blossom Hill Road (per BPMP) $ 74,000,000 Street Repair/ Maintenance / SafetyBlossom Hill Road at Cherry Blossom ImprovementTraffic signal replacement and intersection improvement $ 4,970,000 xxStreet Repair/ Maintenance / SafetyBlossom Hill Road at Francis Oaks Way Study Evaluate hillside for potential stabilization $ 35,000 xStreet Repair/ Maintenance / SafetyBlossom Hill Road from Union to Meadowbrook Improvement Sidewalk gap closure $ 3,550,000 xxxStreet Repair/ Maintenance / Safety Downtown Improvement Upgrade street lights to LED's $ 350,000 Street Repair/ Maintenance / Safety Downtown Maintenance Sign Management Project $ 50,000 xStreet Repair/ Maintenance / Safety Fisher Avenue Improvement Sidewalk gap closure (from BPMP) $ 600,000 xxStreet Repair/ Maintenance / Safety Heritage Grove Area Maintenance Replace asphalt sidewalks $ 80,000 xxxStreet Repair/ Maintenance / Safety Highway 17 at Route 9 Improvement Interchange Reconstruction ‐ Town cost share is 10% $ 11,000,000 Street Repair/ Maintenance / Safety Los Gatos Almaden Road ImprovementSidewalk gap closure along Los Gatos Almaden Road: Peach Blossom Lane to Camine del Cerro (from BPMP) $ 9,100,000 xxxStreet Repair/ Maintenance / Safety Public Parking Lots Maintenance Pavement Repair $ 500,000 xxStreet Repair/ Maintenance / Safety Quito Road at Bicknell Maintenance Repair eroding stream embankment $ 400,000 xStreet Repair/ Maintenance / Safety Townwide ImprovementIdentify evacuation routes for wildfire zones and design for pull offs to ensure emergency access (from General Plan 2040 and CWPP) $ 200,000 xxxStreet Repair/ Maintenance / Safety Townwide Improvement Green Infrastructure Improvements $ 620,000 xStreet Repair/ Maintenance / Safety Townwide Maintenace Townwide Traffic Signal Replacements $ 30,450,000 xStreet Repair/ Maintenance / Safety Townwide Maintenance ADA Compliance Work $ 20,330,000 xxx xStreet Repair/ Maintenance / Safety Townwide Maintenance Townwide Traffic Signal Safety Upgrades $ 660,000 xNovember 19, 2024Page 3ATTACHMENT 4Page 20ITEM NO. 1.
Funding Program Project LocationProject Type (Maintenance / Improvement / New Asset / Study) Project Preliminary Opinion of Potential Costs SafetyEquityQuality of LifeRegulatory MandateStreets, Parks and Other NeedsStreet Repair/ Maintenance / SafetyLynn Avenue Improvement Sidewalk gap filling, add bike lanes $ 2,500,000 xxxTown Infrastructure and Facilities Corp Yard Improvement Replace Switch Gear and Generator $ 500,000 xxTown Infrastructure and Facilities Corp Yard Maintenance CNG station decommissioning $ 200,000 xTown Infrastructure and Facilities Corp Yard New Asset Charging Station for Town Vehicles $ 250,000 xTown Infrastructure and Facilities Downtown New Asset New restroom design and construction $ 500,000 xxTown Infrastructure and Facilities Police Operations Building New Asset Charging Stations (2) (employee use) $ 40,000 xIT Need Police Operations Building New Asset Redundant Server $ 150,000 xIT NeedPolice Operations Building and Corp Yard New Asset Redunant Firewalls $ 50,000 xIT NeedPolice HQ and Police Operations Building New Asset UPS $ 60,000 xIT Need Civic Center Improvement Updated Camera System / CCTV $ 50,000 xNotes:1. BPMP = Bicycle and Pedestrian Master Plan2. CWPP = Community Wildfire Protection Plan3. 2019 Study = Drainage Assessment complete for critical areasNovember 19, 2024Page 4ATTACHMENT 4Page 21ITEM NO. 1.