061824
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
Minutes of the Town Council Meeting
Tuesday, June 18, 2024
The Town Council of the Town of Los Gatos conducted a regular meeting in-person and utilizing
teleconferencing means on Tuesday, June 18, 2024, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL Present: Mayor Mary Badame, Vice Mayor Matthew Hudes, Council Member Rob Moore,
Council Member Rob Rennie, Council Member Maria Ristow.
Absent: None
PLEDGE OF ALLEGIANCE
Mayor Badame led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS The Mayor presented a proclamation for Parks & Open Space.
The Mayor presented commendations from the Town of Los Gatos and County of
Santa Clara Board of Supervisors to Town Manger Laurel Prevetti.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Closed Session Minutes of the June 4, 2024, Town Council Meeting.
2. Approve Minutes of the June 4, 2024, Town Council Meeting.
3. Receive the Monthly Financial and Investment Report for April 2024.
4. Authorize the Town Manager to Execute a Second Amendment to Agreement for
Services with H. A. Bowen Electric Inc. to Extend the Term through June 30, 2026, and
Increase the Compensation Amount by $48,000 for a Total Agreement Amount Not to
Exceed $145,335.
5. Authorize the Town Manager to Execute a Lease Agreement with the Friends of the Los
Gatos Library for the Property Located at 108 E. Main St.
6. Shannon Road Pedestrian and Bikeways Improvement Project (CIP No. 813-0218):
a. Award and Authorize the Town Manager to Execute a Contract with Sposeto
Engineering Inc. in an Amount Not to Exceed $2,115,930.50;
b. Authorize the Town Manager to Execute Change Orders in an Amount Not to Exceed
Ten Percent (10%) of the Contract Award Amount ($211,593);
c. Approve the Project Construction Plans with Addenda as Required by Government
Code 830.6 – Design Immunity;
d. Authorize an Expenditure Budget Increase From Storm Drain Basin #1 Funds in an
Amount of $447,717; and
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e. Authorize an Expenditure Budget Decrease of Underground Utility Funds in an
Amount of $48,003.
7. Stormwater Network Mapping Services (CIP No. 816-0425):
a. Award and Authorize the Town Manager to Execute a Contract with NCE in an
Amount Not to Exceed $380,700;
b. Authorize the Town Manager to Execute Change Orders in an Amount Not to Exceed
Ten Percent (10%) of the Contract Award Amount ($38,070).
8. Authorize the Town Manager to Execute a Revised Master Service Agreement with Flock
Safety Group Inc. for Stationary Automated License Plate Readers (ALPR) in the Amount
$255,000 for a Sixty-Month Term and Authorize the Town Manager to Enter into
Amendments as Necessary for up to an Additional $40,000 for a Total Agreement Not to
Exceed $295,000 Over the Agreement Term.
9. Authorize the Town Manager to Execute a Second Amendment to the Agreement for
Services with Pro-Sweep, Inc. for Power-Washing Services to Extend the Term Through
December 31, 2024, and Increase the Compensation by $32,760 for a Total Amount not
to Exceed $410,539.
10. Approve and Authorize the Town Manager to Execute a Side Letter of Agreement
Between the Town of Los Gatos and the Police Officers Association (POA) to Modify the
Vacation Accrual Cap through June 30, 2025.
11. Highway 17 Bicycle and Pedestrian Overcrossing (Project No. 818-0803):
a. Authorize the Town Manager to Execute a Second Amendment to the Agreement for
Consultant Services with BKF Engineers Inc. for Additional Environmental Consulting
Services in the amount of $39,000 for a Total Agreement Not to Exceed $3,087,735;
and
b. Authorize an Expenditure Budget Adjustment in the Amount of $34,822 to Authorize
the Allocation to the Previously Received Transportation Development Act Article 3
Grant Receipt.
12. Approve Change to Existing Purchase Order with Baker and Taylor Not to Exceed
$115,800.
13. Authorize the Town Manager to Execute a Fifth Amendment to a Special Services
Agreement with Liebert Cassidy Whitmore (LCW) to Increase Compensation in the
Amount of $120,000 for a Total Contract Amount Not to Exceed $550,000.
14. Approve an Amendment to the Town Employees Association (TEA) Salary Schedule to
Establish a New Classification Title and Salary Range for Senior Transportation Planner.
15. Authorize the Town Manager to Execute an Agreement with Los Gatos-Monte Sereno
Safe Routes to School to Provide Education and Encouragement Programs and Crossing
Guard Services for a Total Agreement Base Amount Valued at $350,950 Prior to Any
Increased Adjustment Made for Consumer Price Index (CPI) Changes.
Vice Mayor Hudes pulled items numbered 6 and 11.
Mayor Badame opened public comment.
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No one spoke.
Mayor Badame closed public comment.
MOTION: Motion by Council Member Ristow to approve consent items 1-5, 7-10, and 12-15.
Seconded by Vice Mayor Hudes.
VOTE: Motion passed unanimously.
Mayor Badame stated Item 23 will be moved up after Verbal Communications.
VERBAL COMMUNICATIONS Tevis Ignacio - Commented on the upcoming World Cup and suggested the Town of Los Gatos as a
possible Team Base Camp.
Galit Goldenthal, Jewish Community Relations Council (JCRC) & Jewish Silicon Valley (JSV)
- Thanked Town Manager Laurel Prevetti for her service, partnership, and dedication to the
community.
Amy Despars
- Commented on concerns with proposed developments in Town, traffic safety, and meeting
norms.
PUBLIC HEARINGS
23. Adopt a Resolution and Introduce Ordinances to Place a One-Eighth Cent Sales Tax on the
November 2024 Ballot as Either One Measure for a Special Tax or Two Measures for a
General Tax and a Companion Advisory Measure to be Adopted by a Separate Resolution;
and Authorize a Fiscal Year 2024/25 Expenditure Budget Adjustment of $66,000 for a Single
Measure or $132,000 for Two Measures from the Available Capital/Special Projects Reserve.
Katy Nomura, Assistant Town Manager and Gabrielle Whelan, Town Attorney, presented the
staff report.
Vice Mayor Hudes commented on a procedural concern.
MOTION: Motion by Vice Mayor Hudes to strike the item from the agenda because it is a
reconsideration a previous decision. Seconded by Mayor Badame.
Town Attorney Whelan asked for a brief recess to review the Town’s reconsideration policy.
Mayor Badame called a recess at 7:40 p.m.
The meeting reconvened at 7:55 p.m.
PAGE 4 OF 13 SUBJECT: Minutes of the Town Council Meeting of June 18, 2024 DATE: June 18, 2024
Mayor Badame opened public comment.
Jim Foley, Chamber of Commerce
- Commented in support of a general tax measure, as long as it is coupled with the advisory
measure and the priorities include public safety, infrastructure, and economic vitality.
Member of the public (no name provided)
- Commented on concerns with the general tax and suggested the Town consider the special
tax.
Council discussed the motion.
Vice Mayor Hudes withdrew his motion.
Motion: Motion by Vice Mayor Hudes to consider the special tax as it is written in the
agenda and to agendize the discussion of a general tax sometime in the future
Seconded by Mayor Badame.
VOTE: Motion passed 4-1. Council Member Moore voted no.
Mayor Badame closed public comment.
Council discussed the special tax.
Motion: Motion by Council Member Ristow not to put a Specific Tax on the ballot in 2024,
Seconded by Council Member Moore.
VOTE: Motion passed 4-1. Mayor Badame voted no.
Gabrielle Whelan, Town Attorney asked for a vote to consider a special meeting.
MOTION: Motion by Council Member Ristow to hold a special meeting to consider a General
Sales Tax with an accompanying advisory measure at a date to be determined in
July. Seconded by Council Member Moore.
VOTE: Motion passed unanimously.
PAGE 5 OF 13 SUBJECT: Minutes of the Town Council Meeting of June 18, 2024 DATE: June 18, 2024
16. Conduct a Public Hearing to Hear Protests and Authorize the Following Actions for
Landscape and Lighting Assessment Districts No. 1 and 2:
a. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Blackwell Drive Benefit Zone. RESOLUTION 2024-035
b. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Kennedy Meadows Benefit Zone. RESOLUTION 2024-036
c. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Santa Rosa Heights Benefit Zone. RESOLUTION 2024-037
d. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 1-Vasona Heights Benefit Zone. RESOLUTION 2024-038
e. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 1-Hillbrook Drive Benefit Zone. RESOLUTION 2024-039
f. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 2-Gemini Court Benefit Zone. RESOLUTION 2024-040
Meredith Johnston, Administrative Technician, presented the staff report.
Mayor Badame opened public comment.
No public comments
Mayor Badame closed public comment.
MOTION: Motion by Council Member Ristow to adopt the resolution in attachment one
confirming the diagram and assessments and levying and authorizing collection of
assessments for Landscape and Lighting Assessment District No. 1-Blackwell Drive
Benefit Zone; adopt the resolution in attachment two confirming the diagram and
assessments and levying and authorizing collection of assessments for Landscape
and Lighting Assessment District No. 1-Kennedy Meadows Benefit Zone; adopt the
resolution in attachment three confirming the diagram and assessments and levying
and authorizing collection of assessments for Landscape and Lighting Assessment
District No. 1-Santa Rosa Heights Benefit Zone; adopt the resolution in attachment
four confirming the diagram and assessments and levying and authorizing collection
of assessments for Landscape and Lighting Assessment District No. 1-Vasona Heights
Benefit Zone; adopt the resolution in attachment five confirming the diagram and
assessments and levying and authorizing collection of assessments for Landscape
and Lighting Assessment District No. 1-Hillbrook Drive Benefit Zone; and adopt the
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resolution in attachment six confirming the diagram and assessments and levying
and authorizing collection of assessments for Landscape and Lighting Assessment
District No. 2-Gemini Court Benefit Zone. Seconded by Mayor Badame.
VOTE: Motion passed unanimously.
17. Conduct Brush Abatement Program Public Hearing to Consider Objections to the Proposed
Removal of Brush on Parcels Listed on the 2024 Wildland Urban Interface (WUI) Area Non-
Compliant Parcel List and Order Abatement.
Meredith Johnston, Administrative Technician, presented the staff report.
Jereme Davis, Assistant Fire Marshall from Santa Clara County Fire
- Stated that after reinspection, there were four properties that had abated the hazard. He
requested the following properties as identified by Assessor’s Parcel Numbers (APN) be
removed from the list: APN 53723061 (item three), 53724015 (item four), 53727047 (item
eight), and 53730021 (item nine).
Mayor Badame opened public comment.
Alan Couder
- Stated he make the requested corrections to his property and asked to be removed from
the list.
Assistant Fire Marshall Davis
- Stated Mr. Couder’s property is not on the list.
Stanford Stickney
- Thanked the Council, the Police Department, and the Fire Department for the work they
do.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Rennie to order abatement to on the items in
attachment one, which are items numbered one, two, five, six, and seven. Seconded
by Council Mayor Badame.
VOTE: Motion passed unanimously.
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18. Hear Protests and Adopt a Resolution Making Determinations and Approving the
Reorganization of an Uninhabited Area Designated as El Gato Lane No. 06, Approximately
0.563 Acres on Property Pre-Zoned R-1:8. APN 523-22-007. Annexation Application AN24-
001. Project Location: 15575 El Gato Lane. Property Owner: Sai Kiran Garimella and Renu
Sushma Kolli. Applicant: Barzin Keyhankhadiv. RESOLUTION 2024-041
Joel Paulson, Community Development Director, presented the staff report.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
MOTION: Motion by Mayor Badame to adopt a Resolution in attachment one making
determinations and approving the reorganization of an uninhabited area designated
as El Gato Lane No. 06, approximately 0.563 located at 15575 El Gato Lane APN 523-
22-007. Seconded by Council Member Rennie.
VOTE: Motion passed unanimously.
19. Consider a Request for an Exception to the Height Pole, Flagging, Netting, and Signage
Policy to Allow Preparation of Visual Renderings by the Applicant Rather than the Town’s
Consultant as Required by the Policy on Property Zoned R:PD Located at 110 Wood Road.
This Request is Not a Project as Defined by CEQA Guidelines Section 21065. APN 510-47-
038. Applicant: Frank Rockwood. Property Owner: Front Porch Communities. Project
Planner: Sean Mullin
Council Member Ristow recused herself from this item because the project is within 1,000 feet
of her property. Council Member Ristow left the Council Chambers.
Sean Mullin, Senior Planner, presented the staff report.
Frank Rockwood, Rockwood Pacific Design
- Commented on a visual rendering of the project and presented a video explaining how the
three-dimensional (3D) imaging was prepared.
Jonathan Arnold, Arnold Imaging
- Commented on the data in the video and his experience creating visualizations for
developers.
Mayor Badame opened public comment.
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Stanford Stickney
- Commented on concerns about the visual rendering and stated he could not tell what the
buildings looked like.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Vice Mayor Hudes to grant an exception to the Height Pole, Flagging,
Netting, and Signage Policy to allow preparation of visual renderings by the applicant
rather than the Town’s consultant for the property zoned R:PD located at 110 Wood
Road. Seconded by Council Member Moore.
VOTE: Motion passed unanimously 4-0 (Council Member Ristow was recused)
Council Member Ristow returned to the Council Chambers.
OTHER BUSINESS
20. Receive a Presentation, Provide Direction, and Consider Accepting a Proposed Donation
from the Los Gatos Rotary to the Town at Live Oak Manor Park.
Nicolle Burnham, Parks and Public Works Director, introduced the item and Mike Norcia from
Los Gatos Rotary Club and Brian Glick from HMH gave a presentation on the proposed project.
Mayor Badame opened public comment.
Amy Despars
- Commented on having the Rotary Club talk with neighbors and spoke in support of the
proposed project.
Mayor Badame closed public comment.
Council discussed the item.
Council Ristow has an association with the Mike Norcia from Los Gatos Rotary Club. Town
Attorney Whelan said that she can vote.
MOTION: Motion by Vice Mayor Hudes to accept the proposed donation from the Los Gatos
Rotary to the Town at Live Oak Manor Park. Seconded by Council Member Ristow.
VOTE: Motion passed unanimously.
Mayor Badame called a recess at 9:35 p.m.
PAGE 9 OF 13 SUBJECT: Minutes of the Town Council Meeting of June 18, 2024 DATE: June 18, 2024
The meeting reconvened at 9:43 p.m.
21. Provide Direction on the Town’s Community Grant Process.
Ryan Baker, Library Director, presented the staff report.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Ristow related to item five [in the staff report regarding
nutrition/food grants and for the rent relief grants]: To distribute the rent relief
grants in a competitive process with a cap of $10,000 specifically for rent relief for
residents of Los Gatos and that the nutrition grant be directly given to Live Oak
Nutrition this year. AMENDMENT: remove the $10,000 cap for rent relief and
change it to a maximum of three organizations to receive grant money and it will be
divided equally. Seconded by Vice Mayor Hudes.
VOTE: Motion passed unanimously.
MOTION: Motion by Mayor Badame related to item one [in the staff report regarding
sustaining grants]: To maintain the four noncompetitive, sustaining grants at their
current levels. Seconded by Vice Mayor Hudes.
VOTE: Motion passed unanimously.
MOTION: Motion by Vice Mayor Hudes related to item two [in the staff report regarding
competitive grants]: The remaining $180,000 be distributed into a number of grants
with a cap of $10,000 for each grant. Seconded by Council Member Moore.
VOTE: Motion passed unanimously.
MOTION: Motion by Vice Mayor Hudes related to item three [in the staff report regarding
eligibility]: Organizations who receive funding from the Town through other
mechanisms should be eligible for community grant funding through the
competitive process. Seconded by Council Member Ristow.
VOTE: Motion passed unanimously.
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MOTION: Motion by Council Member Moore related to item four [in the staff report regarding
organizations that receive sustaining grants]: For nutrition grants and for the rent
relief grants, organizations already receiving a sustaining grant are eligible for these
funds Seconded by Vice Mayor Hudes.
VOTE: Motion passed unanimously.
22. Provide Any Additional Direction on Near-term Improvements to the Interim Community
Center and Operational Support for Community Partners.
Katy Nomura, Assistant Town Manager, presented the staff report.
Mayor Badame opened public comment.
Lee Fagot
- Commented on the meeting rooms at the Saratoga Adult Recreation Center and the
technology they have for Zoom meetings.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Vice Mayor Hudes that the LGS Recreation normal fee of $24 per hour
would not be charged in the arrangement with the Town’s Community Partners.
Seconded by Council Member Moore.
VOTE: Motion passed unanimously.
MOTION: Motion by Mayor Badame to direct staff to proceed with the keypad for the office,
approve the large hall divider, safety lighting and one portable system (hybrid
meeting equipment). Seconded by Council Member Moore.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Moore to allow up to $20,000 to be spent to make the
provider space and potentially the lobby more inviting. Seconded by Vice Mayor
Hudes.
VOTE: Motion passed unanimously.
PAGE 11 OF 13 SUBJECT: Minutes of the Town Council Meeting of June 18, 2024 DATE: June 18, 2024
Pulled Consent Items
6. Shannon Road Pedestrian and Bikeways Improvement Project (CIP No. 813-0218):
a. Award and Authorize the Town Manager to Execute a Contract with Sposeto
Engineering Inc. in an Amount Not to Exceed $2,115,930.50;
b. Authorize the Town Manager to Execute Change Orders in an Amount Not to Exceed
Ten Percent (10%) of the Contract Award Amount ($211,593);
c. Approve the Project Construction Plans with Addenda as Required by Government
Code 830.6 – Design Immunity;
d. Authorize an Expenditure Budget Increase From Storm Drain Basin #1 Funds in an
Amount of $447,717; and
e. Authorize an Expenditure Budget Decrease of Underground Utility Funds in an
Amount of $48,003.
Nicolle Burnham, Parks and Public Works Director, gave a brief overview of the item.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Vice Mayor Hudes to approve the Shannon Road Pedestrian and
Bikeways Improvement Project CIP Number 813-0218; consisting of parts a through
outlined in the staff report [(a) Award and authorize the Town Manager to execute a
contract with Sposeto Engineering Inc. in an amount not to exceed $2,115,930.50;
(b) authorize the Town Manager to execute change orders in an amount not to
exceed ten percent (10%) of the contract award amount ($211,593); (c) approve the
project construction plans with addenda as required by Government Code 830.6 –
Design Immunity; (d) authorize an expenditure budget increase from Storm Drain
Basin #1 Funds in an amount of $447,717; and (e) authorize an expenditure budget
decrease of underground utility funds in an amount of $48,003]. Seconded by
Council Member Ristow.
VOTE: Motion passed unanimously.
11. Highway 17 Bicycle and Pedestrian Overcrossing (Project No. 818-0803):
c. Authorize the Town Manager to Execute a Second Amendment to the Agreement for
Consultant Services with BKF Engineers Inc. for Additional Environmental Consulting
Services in the amount of $39,000 for a Total Agreement Not to Exceed $3,087,735;
and
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d. Authorize an Expenditure Budget Adjustment in the Amount of $34,822 to Authorize
the Allocation to the Previously Received Transportation Development Act Article 3
Grant Receipt.
Nicolle Burnham, Parks and Public Works Director, gave a brief overview of the item.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Vice Mayor Hudes to authorize the Town Manager to execute a second
amendment to the agreement for Consultant Services with BKF Engineers Inc. for
additional environmental consulting services in the amount of $39,000 for a total
agreement not to exceed $3,087,735; and authorize an expenditure budget
adjustment in the amount of $34,822 to authorize the allocation to the previously
received Transportation Development Act Article 3 Grant Receipt. Seconded by
Council Member Ristow.
VOTE: Motion passed unanimously.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Ristow stated she attended the Los Gatos Chamber Board of Directors
meeting; met with Rob Stump to discuss various issues; attended the Live Oak Nutrition
Center 50th Anniversary lunch and the Cities Association June membership event; met with
representatives from Los Gatos Meadows and met with several residents regarding various
issues.
- Council Member Moore stated he held his monthly Council Member Community Coffee;
had a table at Farmers Market to talk to the community; met with members from Mid-
Peninsula Housing to discuss 100% affordable housing; attended South Bay High Road
Roundtable, the West Valley Sanitation District Board of Directors meeting, and the
groundbreaking of the Vally Transportation Authority (VTA) BART connection.
- Council Member Rennie stated he attended VTA Board Meeting, the Silicon Valley Clean
Energy Board meeting, the Live Oak Nutrition Center 50th Anniversary lunch, and the Cities
Association membership event; spoke at the Democracy Tent meeting; and met with Lee
Quintana to discuss housing.
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- Vice Mayor Hudes stated he filmed a video about mental health for the Cities Association;
participated in the Community Health Senior Services Commission meeting; attended the
Live Oak Nutrition Center 50th Anniversary lunch; participated in the ribbon cutting events
for a few new retail stores; met with the Board of Los Gatos Thrives; attended the Cities
Association membership event; listened to the Democracy Tent meeting; and met with
Tylor Taylor from SASCC (formerly known as the Saratoga Area Senior Coordinating Council,
and now Successful Aging Solutions & Community Consulting) to discuss senior services in
Los Gatos.
- Mayor Badame stated she met with Vice Mayor and City Manager of Monte Sereno to
review the contract for services provided by Los Gatos/Monte Sereno Police Department,
and with 30 kids from the NUMU Foot Bridge Mural Project Camp; and participated in a
ribbon cutting for Jen Statement Jewelry and a ribbon cutting from Ambrosia India Bistro.
Town Manager Matters - Reminder that Town Hall and Library are closed for Juneteenth. The Fourth of July
Celebration will be at Oak Meadow Park. On Sunday July 7, the Town will be conducting an
outreach meeting regarding Police Department services as part of a Departmental
assessment, the public is welcome to attend and provide input. July 15 is the opening of
the nomination period for the two Council seats that are on the 2024 Ballot. CLOSED SESSION REPORT
Gabreille Whelan, Town Attorney, stated the Town Council met in closed session to discuss Real
Property Negotiations pursuant to Government Code Section 54956.8 and Labor Negotiations
pursuant to Government Code Section 54957.6, and there was no reportable action.
ADJOURNMENT
The meeting adjourned at 11:46 p.m.
Respectfully Submitted:
_____________________________________
Keara Johnson, Deputy Town Clerk