Exhibit 19 - HOA Approval LetterEXHIBIT 19
July 30, 2024 – Below is the Regency Court Architectural Committee ‘Findings and Recommendations’ to Regency Court
Board. Not in numerical order of importance.
The Regency Court Board HOA expects confirmation that the following items will be addressed by the 120 Oak Meadow
homeowner and Town of Los Gatos to the Regency Court HOA Architectural Committee and Board of Directors prior to
Town approval and commencement of construction at 120 Oak Meadow Drive.
See Owner Responses in blue dated October 9, 2024.
1) A request is made for a rendering, drawing or sketch of the proposed home shown behind the brick wall. Rending
needs to show house roof and windows with current view of existing trees from upper Oak Meadow Drive. The
request is made to provide a visual representation of the proposed structure and to provide a visual illustration of
the structure’s height/size prior to “story poles” being installed. The concern is whether the rising morning sun will
be blocked by the structure, the existing shadow example does not do this.
As shown in the expanded shadow study A-5 the proposed structure will not block the morning sun.
The rendering illustrates that the proposed home is modest in size and to scale with the site. At 22 ft. at the peak and
15 ft. at the eaves it is lower than the branches of the Valley Oak and considerably lower than existing home at 120
Oak Meadow and Town Homes.
The Town of Los Gatos eliminated its story pole requirement last April. This follows a CA state requirement that the
Town must loosen constraints on housing developments to receive certification of its housing element plan.
2) CC&R Items related to existing and proposed homes: Agree that CC&Rs will need to be amended, cost to be borne by
120 Oak Meadow.
a. It shall be a requirement of the RCHOA that the new lot is subject to the same Regency Court architectural
approval requirements as outlined in the Regency Court HOA CC&R’s covering the existing Lot #11 (120 Oak
Meadow Drive). HOA CC&Rs including architectural control must cover both the existing and new lots.
b. Also, current 120 Oak Meadow Owner to determine if they want to allocate a portion of the required
assessment responsibility for maintenance and upkeep of Oak Meadow Drive – a private drive – to the
proposed new lot/home or retain full responsibility for assessments related to road upkeep.
Current 120 Oak Meadow Property to retain full responsibility.
c. It is anticipated that both of these items will require an amendment to the CC&Rs. Such amendment (e.g.
hiring of an attorney, recordation of amendment, etc.) to be borne by 120 Oak Meadow.
3) Approval must include a requirement that current or future owners cannot take down the brick wall or make any
modifications to the brick wall now and in the future. Plan already indicates that it will be retained – see A-1 (E).
Language can be expanded in CC&Rs if necessary. Wall to be extended north using same vertical siding as 2nd story of
house and privets to be retained. See A-1.
4) Current Floor plan, (exhibit A3, A4) is unclear as the space labeled 'OFFICE’ looks to be a 4th bedroom as it has a
closet, and the Architect said the room requires egress which appears to be the underlying reason for the window
facing upper Oak Meadow Drive. The Architectural Committee recommends that the windows facing upper Oak
Meadow are to be eliminated. As a compromise, the Architectural Committee would be amenable to move the
windows to the sides of the room which face the existing home at 120 Oak Meadow and/or face the commercial
property in order to satisfy egress requirements. The Committee also would be amenable to the addition of sky
lights if necessary to satisfy egress requirements. Architectural drawing (A5 elevation drawing) appears to already
show windows on side walls.
Jay Plett, Architect discussed request with Robert Gray, Town Building Official who indicated that this window is an
egress window required by Town ordinance independent of use of room. Jay believes that a 2nd story window facing
upper Oak Meadow is an important design feature.
Homeowner and HOA agreed to retain window with condition that obscure glass be used. See Rendering and West
Elevation which contains notes that this window to be obscure glass.
5) No exit from behind the house to the front/upper portion of Oak Meadow Drive. All occupant ingress & egress
needs to occur from lower Oak Meadow Drive via newly built driveway. No ability to exit through the door in the
wall along upper Oak Meadow Drive.
Owner understands HOA concern and believes signs recently posted by HOA provide adequate deterrence. As
indicated in 3) above, fence to be extended north of existing brick wall. As shown in A-1 and agreed to in meeting,
fence will have small gate opening to landing of Lot 12 stairs to allow owner to access property in front of wall/fence
for maintenance including trimming of ivy, weeding and leaf blowing. This is needed so owner will not be required to
walk down the driveway, walk up the hill to the top of Oak Meadow and around the corner carrying gardening
equipment.
6) Property needs to include 2 guest parking spots that do not block the new driveway so visitors are not tempted to
use HOA parking spots.
Town of Los Gatos does not require guest parking. Parking pad near garage and driveway will provide ample parking
for guests. Agreed to with HOA in meeting.
7) The HOA Board requests confirmation that garbage cans for the new property must be located on the backside by
the driveway entrance (lower Oak Meadow Drive). No additional garbage, recycle or yard waste bins will be placed
in front of the 120 Oak Meadow Drive residence/road. Agreed - See note at the bottom of A-1 indicating garbage
service to be located at bottom of driveway per HOA.
8) If road damage occurs during construction, cost to restore back to original condition will be borne by 120 owners.
“Damage" to the HOA road is defined as any physical alteration or deterioration beyond normal wear and tear
caused by the Builder's construction activities. This includes, but is not limited to, structural damage such as cracks,
fractures, or breaks in the asphalt, deformation or subsidence of the road surface, potholes, and damage to the road
edges. It also encompasses material residue like cement or gravel causing staining or surface roughness, debris
obstructing the road, and any drainage or erosion issues caused by construction runoff. The Builder shall be
responsible for all repair costs to restore the HOA road to its original condition prior to construction. If builder and
HOA agree to resurface all of Oak Meadow Drive instead, 120 owners and HOA will share the costs 50%/50%.
See items 75 and 76 of Draft Conditions of Approval dated July 24, 2024, which address this concern.
9) The Committee requests Town to c ommunicate the days and start/stop hours of construction. Create a plan and
communicate to HOA where workers and construction vehicles will park (there is NO available parking on Oak
Meadow Drive either upper or lower). Parking cannot occur in any HOA designated spots without prior written
communication and approval from the Regency Court HOA Board (see Board e-mail addresses, below). All
construction traffic must enter from Blossom Hill Road.
See item 48 of Draft Conditions of Approval dated July 24, 2024, which covers Construction Hours and items 32
Construction Management Plan and 53 Construction Vehicle Parking which address your concerns.
See Construction Site Access plan in upper left corner of A-1 including note that HOA to be provided with contractor,
owner and architects phone numbers.
See also Construction Staging/Parking plan in lower left corner of A-1.
10) Erect a construction barrier to protect dirt and dust from impacting newly painted HOA residences. Install prior to
commencement of construction. A construction debris barrier will be erected on upper Oak Meadow to limit dust –
See upper A-1. Best construction practices to be followed to control dust including periodic water spraying. Hand
digging around oak trees will also limit dust.
RCHOA Board E-Mail Addresses:
10.03.24