00 Agenda PostedTOWN OF LOS GATOS
COUNCIL MEETING AGENDA
OCTOBER 15, 2024
110 EAST MAIN STREET AND TELECONFERENCE
TOWN COUNCIL CHAMBERS
7:00 PM
Mary Badw ue, Mayor
Matthew Nudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
IMPORTANT NOTICE
This is a hybrid meeting and will be held in -person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log -in information provided below). Members of the
public may provide public comments for agenda items in -person or virtually through the Zoom
Webinar by following the instructions listed below. The live stream of the meeting may be viewed
on television and/or online at www.LosGatosCA.gov/TownYouTube.
Pursuant to Government Code Section 54953(b)(3), Council Member Rob Moore will be
participating via teleconference from Leeuwenbosch Lodge, Amakhala Game Reserve, Paterson,
6187, South Africa, and Council Member Rob Rennie will be participating via teleconference from
the Hilton Budapest, Hess Andras Ter 1-3, Budapest H-1014, Hungary. The teleconference
locations shall be accessible to the public and the agenda will be posted at the teleconference
locations 72 hours before the meeting.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this URL
to join: https://losgatosca-
gov.zoom.us/1/82232739012?pwd=1zlbRu029 33ovBb913AvTZQ7D2MECa.kN8FbuOkINsmz-Jj
Passcode: 793054 You can also type in 822 3273 9012 in the "Join a Meeting" page on the Zoom
website at and use passcode 793054.
When the Mayor announces the item for which you wish to speak, click the "raise hand"
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
Telephone: Please dial (877) 336-1839 for US Toll -free or (636) 651-0008 for US Toll. (Conference
code: 1052180)
If you are participating by calling in, press #2 on your telephone keypad to raise your hand.
In -Person: Please complete a "speaker's card" located on the back of the chamber benches and
return it to the Town Clerk before the meeting or when the Mayor announces the item for which
you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor's discretion.
(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line "Public Comment Item #_" (insert the item number relevant to your comment). All comments
received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation must submit the presentation
electronically to Clerk@losgatosca.gov no later than 3:00 p.m. on the day of the meeting.
CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
emergency circumstance requiring a Council Member to participate remotely under AB 2449
(Government Code 54953)).
PLEDGE OF ALLEGIANCE
CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business and
may be approved by one motion. Any member of the Council may request to have an item removed
from the Consent Items for comment and action. Members of the public may provide input on any
or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you
wish to comment, please follow the Participation Instructions contained on Page 1 of this agenda.
If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)
1. Approve Closed Session Council Meeting Minutes of October 1, 2024.
2. Approve Council Meeting Minutes of October 1, 2024.
3. Receive the Monthly Financial and Investment Report for August 2024.
4. Vegetation Management—Townwide Open Spaces Project (CIP No. 832-4508):
a. Award and Authorize the Town Manager to Execute a Contract with Anvil Builders Inc.
dba Sonoma Tree Surgery in an Amount Not to Exceed $1,513,712.00; and
b. Authorize Staff to Issue Change Orders in an Amount Not to Exceed 20% of the
Contract Value.
5. Approve the Following Actions Related to Civic Center Improvements:
a. Authorize the Town Manager to Award and Execute a Contract with Alex Kushner
General Inc., for the Americans with Disabilities Act (ADA) Restrooms and HR Offices
Project (CIP No. 821-2117) in an Amount of $450,000;
b. Authorize Staff to Execute Change Orders in an Amount Not to Exceed Twenty Percent
(20%) of the Contract Award Amount; and
c. Approve the Project Construction Plans with Addenda.
6. Authorize the Town Manager to Execute a First Amendment to the Agreement for
Services with Sequoia Ecological Consulting Inc. for an Adjusted Contract Amount of
$231,355 for Vegetation Management—Townwide Open Spaces Project (CIP No. 832-
4508).
7. Authorize an Expenditure Budget Adjustment in the Amount of $59,621 in Fiscal Year
2024/2025 from the Available General Fund Capital/Special Project Reserve to Recognize
the Silicon Valley Animal Control Authority (SVACA) Joint Powers Authority Agreement
One -Time Participating Agency Capital Costs.
8. Approve and Authorize the Town Manager to Execute a Side Letter Agreement with the
Los Gatos Police Officers' Association to Increase Holiday in Lieu Compensation, Add
Veterans Day as a Holiday, and Authorize an Expenditure Budget Adjustment in the
Amount of $35,000 from the Available General Fund Capital/Special Projects Reserve.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not able to be heard during the initial Verbal Communications portion of the agenda, an
additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to
no more than three (3) minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
9. Authorize the Town Manager to Execute a License Agreement with Flock Safety to Retain
Privately Funded Cameras Installed in the Town of Los Gatos Right -of -Way.
10. Receive a Report and Provide Direction to Staff on Potential Reach Code Modifications.
11. Consider the Following Related to the Town's Fleet and Equipment:
a. Receive a Report Entitled "Town of Los Gatos Fleet Management Analysis"; and
b. Adopt a Resolution to Modify Town Council Policy 4-05 "Town Vehicle and Equipment
Acquisition and Replacement Policy."
COUNCIL / MANAGER MATTERS
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104]