100124 Council Meeting Agenda PostedTOWN OF LOS GATOS
COUNCIL MEETING AGENDA
OCTOBER 01, 2024
110 EAST MAIN STREET AND TELECONFERENCE
TOWN COUNCIL CHAMBERS
7:00 PM
Mary Badame, Mayor
Matthew Hudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
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IMPORTANT NOTICE
This is a hybrid meeting and will be held in -person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log -in information provided below). Members of the
public may provide public comments for agenda items in -person or virtually through the Zoom
Webinar by following the instructions listed below. The live stream of the meeting may be viewed
on television and/or online at www.LosGatosCA.gov/TownYouTube.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this URL
to join: https://losgatosca-
gov.zoom.us/j/82232739012?pwd=lzlbRu029_33oyBb913AyTZQ7D2MEQ.kNBFbuOkINsmz-Jj
Passcode: 793054 You can also type in 822 3273 9012 in the "Join a Meeting" page on the Zoom
website at https://zoom.us/ and use passcode 793054.
When the Mayor announces the item for which you wish to speak, click the "raise hand"
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
Telephone: Please dial (877) 336-1839 for US Toll -free or (636) 651-0008 for US Toll. (Conference
code: 1052180)
If you are participating by calling in, press #2 on your telephone keypad to raise your hand.
In -Person: Please complete a "speaker's card" located on the back of the chamber benches and
return it to the Town Clerk before the meeting or when the Mayor announces the item for which
you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor's discretion.
(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line "Public Comment Item #_" (insert the item number relevant to your comment). All comments
received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation must submit the presentation
electronically to Clerk@losgatosca.gov no later than 3:00 p.m. on the day of the Council meeting.
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CALL MEETING TO ORDER
ROLL CALL
APPROVE• REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
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emergency circumstance'�regrumng a Council Member to participate remotely under AB 2449
(Government Code,54953J . w
PLEDGE OF ALLEGIANCE
CONSENT ITEMS (Items appearing on the Consent items are considered routine Town business and
may be approved by one motion. Any member of the Council may request to have an item removed
from the Consent Items for comment and action. Members of the public may provide input on any
or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you
wish to comment, please follow the Participation instructions contained on Page 1 of this agenda.
If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)
1. Approve Minutes of the September 17, 2024 Closed Session Town Council Meeting.
2. Approve Minutes of the September 17, 2024 Town Council Meeting.
3. Shannon Road Pedestrian and Bikeway Improvement Project (CIP No. 813-0218):
a. Authorize the Town Manager to Execute the Fifth Amendment to the Consulting
Services Agreement with ActiveWayz Engineering for Additional Engineering Services
in the Amount of $15,772, Resulting in a Total Agreement Amount Not to Exceed
$292,705; and
b. Extend the Term to December 31, 2025.
4. Authorize the Town Manager to Execute an Agreement for Consultant Services with
VisionScape Imagery, Inc. to Provide Video Rendering Services to the Town.
5. Authorize Staff to Hire the Senior Services Coordinator as a Contractor or as a Town
Employee.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not able to be heard during the initial Verbal Communications portion of the agenda, an
additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to
no more than three (3) minutes or such time as authorized by the Mayor.)
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OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
6. Consider the Following Actions in Support of Multi -Tenant Civic Center Monument
Signage:
a. Authorize Creation of a New Capital Improvement Project for the Monument Signage;
and
b. Authorize an Expenditure Budget Transfer in the Amount of $50,000 From the
Downtown Streetscape Project (CIP No. 813-0235) to the Monument Signage Project.
7. Discuss and Provide Direction on a New Town Event for Fall 2025 That Expands Upon the
Town's Annual Movie Night (Screen on the Green).
COUNCIL / MANAGER MATTERS
CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104]
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