08 Staff Report POA Holiday in Lieu Side Letter with attachment
PREPARED BY: Cheryl Parkman
Human Resources Director
Reviewed by: Interim Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/15/2024 ITEM NO: 8
DATE: October 10, 2024
TO: Mayor and Town Council
FROM: Katy Nomura, Interim Town Manager
SUBJECT: Approve and Authorize the Town Manager to Execute a Side Letter
Agreement with the Los Gatos Police Officers’ Association to Increase Holiday
in Lieu Compensation, Add Veterans Day as a Holiday, and Authorize an
Expenditure Budget Adjustment in the Amount of $35,000 from the Available
General Fund Capital/Special Projects Reserve
RECOMMENDATION:
Approve and authorize the Town Manager to execute a side letter agreement (Attachment 1)
with the Los Gatos Police Officers’ Association (POA) to increase holiday in lieu compensation,
add Veterans Day as a holiday, and authorize an expenditure budget adjustment in the amount
of $35,000 from the available General Fund Capital/Special Projects Reserve.
BACKGROUND:
In April 2024, the Town and the POA agreed to a successor Memorandum of Understanding
(MOU); however, at the time, the parties did not add Veterans Day as a Town holiday. There
were two other bargaining units, TEA and AFSCME, who were still in the process of negotiating
their respective MOUs. During the TEA and AFSCME negotiations, the Town and the bargaining
units agreed to add Veterans Day as a Town recognized holiday for the employees represented
in those unions. TEA represents several classifications within the Police Department including
the Communication Dispatcher series and Police Records series.
The Los Gatos-Monte Sereno Police Department is a 24/7 operating law enforcement agency.
As such, the Police Department is not able to close operations on a holiday like the majority of
the other Town departments. Holiday in lieu pay compensates employees who are unable to
observe a holiday through additional pay throughout the year. In the TEA MOU, the inability to
close for Veterans Day was recognized by an increase to the holiday in lieu pay to 5.0 percent,
which was an increase from 4.6 percent.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a Side Letter Agreement with the Los Gatos Police Officers’ Association to Increase Holiday in Lieu Compensation, Add Veterans Day as a Holiday, and Authorize an Expenditure Budget Adjustment in the Amount of $35,000 from Available Funds DATE: October 10, 2024
DISCUSSION:
On September 3, 2024, the Town Council approved adding Veterans Day to the list of official
Town holidays in Town Code section 1.10.075. Although the POA MOU is closed through the
term of April 1, 2024 – June 30, 2027, due to the addition of the official holiday, the Town
proposed an increase to POA’s holiday in lieu pay from 4.4 percent to 5.0 percent, the same as
TEA. If approved, this increase would be effective the pay period containing November 11, 2024
and would provide parity across the represented employee groups for this Town-recognized
holiday.
CONCLUSION:
Staff has met its obligation to meet and confer with POA on the proposed side letter. The POA
membership voted to approve the side letter. Therefore, it is recommended that the holiday in
lieu side letter be approved, and the Town Manager be authorized to execute the side letter.
COORDINATION:
This memo has been coordinated with the Town Attorney’s Office and the Finance Director.
FISCAL IMPACT:
The increase of the holiday in lieu pay to 5.0 percent of base salary requires an expenditure
budget adjustment of $35,000 from the General Fund Capital/Special Projects Reserve.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Los Gatos POA Side Letter – Holiday in Lieu
ATTACHMENT 1
SIDE LETTER OF AGREEMENT
BETWEEN
THE TOWN OF LOS GATOS
AND
THE LOS GATOS POLICE OFFICERS’ ASSOCIATION
OCTOBER 2024
Having met and conferred in good faith, the Town of Los Gatos (Town) and the Police Officers’
Association (Association) agree to amend Section 26 of the Memorandum of Understanding
between the Town and the Association (POA MOU) as follows:
1. Effective November 2024, the Town will observe Veterans Day. As such, Veterans Day,
November 11, shall be added to the list of observed holidays in Section 26 of the POA
MOU.
2. Due to the addition of Veterans Day to the list of the Town’s observed holidays, effective
the pay period that includes November 11, 2024, compensation in-lieu of time off for
uniform personnel assigned to shift work shall be increased to 5.0% of base salary per
pay period.
FOR POA: TOWN OF LOS GATOS:
Richard Rondeau, President Katy Nomura, Interim Town Manager
Riley Frizzell, Detective Cheryl Parkman, HR Director
Mike Birley, Detective Lisa S. Charbonneau, Liebert Cassidy
Whitmore
Anthony Gotelli, Officer
Peter Hoffman, Rains Lucia Stern
St. Phalle & Silver, PC
APPROVED AS TO FORM:
Gabrielle Whelan, Town Attorney
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