05 Staff Report.Civic Ctr Upgrades with attachment
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Interim Town Manager, Town Attorney, Finance Director, and Parks and Public Works
Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/15/2024 ITEM NO: 5
DATE: October 10, 2024
TO: Mayor and Town Council
FROM: Katy Nomura, Interim Town Manager
SUBJECT: Approve the Following Actions Related to Civic Center Improvements:
a. Authorize the Town Manager to Award and Execute a Contract with Alex
Kushner General Inc., for the Americans with Disabilities Act (ADA)
Restrooms and HR Offices Project (CIP No. 821-2117) in an Amount of
$450,000;
b. Authorize Staff to Execute Change Orders in an Amount Not to Exceed
Twenty Percent (20%) of the Contract Award Amount; and
c. Approve the Project Construction Plans with Addenda
RECOMMENDATION:
Approve the following actions related to civic center improvements:
a. Authorize the Town Manager to award and execute a contract with Alex Kushner
General Inc., for the Americans with Disabilities Act (ADA) Restrooms and HR Offices
Project (CIP 821-2117) in an amount of $450,000 (Attachment 1);
b. Authorize staff to execute change orders in an amount not to exceed twenty percent
(20%) of the contract award amount; and
c. Approve the Project Construction Plans with Addenda.
BACKGROUND:
In 2019, the Town’s Capital Improvement Program (CIP) included a project to remodel two staff
restrooms to make them compliant with ADA requirements. In 2020, an expansion of the
Town’s Human Resources (HR) Department was added to the project and the project was
renamed “ADA Restrooms and HR Offices.” During permitting review of the plans, it was
determined that rebuilding the exterior ramp leading to the lower level of the Civic Center was
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Award and Execute a Construction Agreement for the Base Bid Associated with Improvements to Human Resources Offices and the Exterior Ramp of Civic Center (CIP 821-2117) DATE: October 10, 2024
BACKGROUND:
required to meet ADA standards. Design plans were produced, submitted and approved for the
original scope and the additional work.
DISCUSSION:
Staff advertised all three projects (restroom, HR offices, and exterior access ramp) as one
contract, separating out the restroom project as an add alternate. At the bid opening on
September 18, 2024, seven bids were received as shown in Table 1.
Table 1. Summary of Bid Results
Company Name Base Bid Add Alternate 1 Total Bid
CWS Const. Group Inc. $900,000 $895,000 $1,785,000
S & H Const. Inc. $768,600 $800,000 $1,568,000
On Point Const. $662,750 $863,312 $1,526,062
Concore Dev. Group $630,000 $615,000 $1,245,000
Rodan Builders Inc. $595,000 $624,700 $1,219,700
JPB Designs Inc. $590,000 $550,000 $1,140,000
Alex Kushner Gen Inc. $450,000 $450,000 $900,000
Architect’s Estimate $702,234 $675,277 $1,377,511
The total bids all exceeded the available funding for the work. Staff is recommending awarding
the Base Bid (construction of new offices for the human resources team and the exterior
handicap ramp) only at this time, to the low bidder Alex Kushner General Inc.
The add alternate would have rehabilitated the staff restrooms located downstairs in Civic
Center. However, new men’s and women’s restrooms were provided during construction of the
space for the New Museum of Los Gatos after the Library was relocated to its new building.
These multi-stall restrooms are ADA compliant, currently available to staff during work hours
and are maintained by the Town. Converting the existing restrooms would have also required
that a space currently used by the Los Gatos-Monte Sereno Police Department (LGMSPD) for
training would have been lost to their use and incorporated into the restroom.
In lieu of a major rehabilitation of the restrooms, Parks and Public Works staff will complete a
minor renovation of these facilities using in-house resources and on-call contractors. Minor
renovation may include replacement of fixtures and painting. The existing LGMSPD space will
be converted to multi-purpose space that can be used as a conference room when not in use
for law enforcement purposes.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Award and Execute a Construction Agreement for the Base Bid Associated with Improvements to Human Resources Offices and the Exterior Ramp of Civic Center (CIP 821-2117) DATE: October 10, 2024
Government Code 830.6 provides protection to the Town and its staff in the event an injury
resulting from the design or construction of public improvements so long as the legislative body
has adopted the plans. Staff is seeking adoption of the project plans with this Town Council
action. The project construction plans can be found at the following link:
https://www.losgatosca.gov/CIP.
CONCLUSION:
This action will allow construction to proceed on new offices for human resources staff and
improve access to the lower level of the Civic Center to members of the public with disabilities.
If authorized, this work will be completed through winter of FY 2024/25 with completion
expected by June 30, 2025.
FISCAL IMPACT:
The adopted Fiscal Year 2024/25 – 2028/29 Capital Improvement Program (CIP) Budget for this
project has sufficient funds for the Construction Agreement.
ENVIRONMENTAL ASSESSMENT:
This project is categorically exempt from the California Environmental Quality Action under
Section 15301.
Attachment:
1. Contract
Budget Costs
GFAR 980,000$
Total Budget 980,000$
Costs
Consultant Services 207,759$
Construction Agreement with Alex Kushner General Inc.
(Requested with this Staff Report)450,000$
Construction Agreement Contingency with Alex Kushner
General Inc. (Requested with this Staff Report)90,000$
Total Expenditures 747,759$
Available Balance 232,241$
Civic Center Americans with Disabilities Act (ADA) Restrooms and HR Offices
CIP No. 821-2117
This Page Intentionally Left Blank
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