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04 Staff Report.VisionScape Imagery, Inc. Agreement with attachment PREPARED BY: Alexa Nolder Administrative Technician Reviewed by: Interim Town Manager, Town Attorney, Community Development Director, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 10/01/2024 ITEM NO: 4 DATE: September 26, 2024 TO: Mayor and Town Council FROM: Katy Nomura, Interim Town Manager SUBJECT: Authorize the Town Manager to Execute an Agreement for Consultant Services with VisionScape Imagery, Inc. to Provide Video Rendering Services to the Town RECOMMENDATION: Authorize the Town Manager to execute an Agreement for Consultant Services with VisionScape Imagery, Inc. to provide video rendering services to the Town. BACKGROUND: At the Town Council meeting of April 16, 2024, the Town Council requested that staff research and distribute a Request for Proposals for Video Rendering Services for proposed development projects that are over three (3) stories tall. Specifically, this would be for those projects that no longer require story poles due to the height of the proposed project. The Town distributed a Request for Proposals (RFP) in June 2024 and received seven proposals. Of those seven, staff interviewed four firms that met the qualifications laid out in the RFP: VisionScape Imagery Inc. (Attachment 1, Exhibit A), Transparent House, QuickViz Co, and Render.Bar. Staff determined that VisionScape Imagery, Inc. is the most qualified to provide video rendering services to the Town based on their experience providing similar services for many other municipalities, quality of the proposal, and reference statements. DISCUSSION: The Video Rendering Consultant serves as a support tool to applicants who need to utilize video renderings of their projects in place of story poles. Typical tasks that the video rendering consultant will provide are video renderings of residential, commercial, multi-family, and mixed-use projects based on plans prepared by other design professionals. PAGE 2 OF 2 SUBJECT: VisionScape Imagery, Inc DATE: September 26, 2024 CONCLUSION: VisionScape Imagery, Inc. was determined to be the best candidate to serve as the Town’s Video Rendering Consultant for the following reasons: • Extensive experience working with Municipalities in the same, or similar capacity; • Offering flexibility with turnaround time for projects; • Offering easy to use visuals that show the development in its entirety; • And the ability to collaborate with Town staff. COORDINATION: The draft Agreement for Consultant Services (Attachment 1) was prepared in coordination with the Town Attorney. FISCAL IMPACT: Video renderings for development proposals are paid for by the project applicant. The typical consultant deposit for these services is $2,500. The actual cost will be based on the scope of work. Several sample invoices for potential projects the Town may see in the future are included in Attachment 1, Exhibit A. An administrative fee of 10 percent is also charged by the Town. The purpose of the administrative fee is to reimburse the Town’s cost of administering the peer review. ENVIRONMENTAL ASSESSMENT: This action is not a project defined under CEQA, and no further action is required. Attachments: 1. Draft Agreement for Consultant Services with Exhibit A VisionScape Imagery, Inc. Proposal Agreement for Consultant Services VisionScape Imagery, Inc. Page 1 of 6 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT is made and entered into on Upon Execution by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and VisionScape Imagery, Inc. (“Consultant”), whose address is 26050 Acero, Mission Viejo, CA 92691. This Agreement is made with reference to the following facts. I. RECITALS 1.1 The Town desires to engage Consultant to provide Video Rendering Services. 1.2 The Consultant represents and affirms that it is willing to perform the desired work pursuant to this Agreement. 1.3 Consultant warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Consultant acknowledges Town has relied upon these warranties to retain Consultant. II. AGREEMENTS 2.1 Scope of Services. Consultant shall provide services as described in that certain Video Rendering Consultant Services Proposal sent to the Town on June 26, 2024, which is hereby incorporated by reference and attached as Exhibit A. 2.2 Term and Time of Performance. This contract will remain in effect from Upon Execution to June 30, 2029. Consultant shall perform the services described in this Agreement as follows: Video Rendering Services. 2.3 Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations. Consultant represents and warrants to Town that it has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos. 2.4 Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 2.5 Information/Report Handling. All documents furnished to Consultant by the Town and all reports and supportive data prepared by the Consultant under this Agreement are the Town’s property and shall be delivered to the Town upon the completion of Consultant's services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Consultant shall not make any of the these documents or information available to any individual or organization not employed by the Consultant or the Town without the written consent of the Town before such release. The Town acknowledges that the reports ATTACHMENT 1 Agreement for Consultant Services VisionScape Imagery, Inc. Page 2 of 6 to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at Town's risk, unless Consultant expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 2.6 Compensation. Compensation for Consultant's professional services shall not exceed the rates set forth in Exhibit A, Video Rendering Consultant Services Proposal, inclusive of all costs. Payment shall be based upon Town approval of each task. 2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom, at what rate, and on what date. Also, plans, specifications, documents, or other pertinent materials shall be submitted for Town review, even if only in partial or draft form. Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows: Invoices: Town of Los Gatos Attn: Accounts Payable P.O. Box 655 Los Gatos, CA 95031-0655 2.8 Availability of Records. Consultant shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the Town at the Consultant's offices during business hours upon written request of the Town. 2.9 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the Town. 2.10 Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of Agreement for Consultant Services VisionScape Imagery, Inc. Page 3 of 6 compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 2.11 Conflict of Interest. Consultant understands that its professional responsibilities are solely to the Town. The Consultant has and shall not obtain any holding or interest within the Town of Los Gatos. Consultant has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship. 2.12 Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. III. INSURANCE AND INDEMNIFICATION 3.1 Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to be received and approved by the Town before work commences. Agreement for Consultant Services VisionScape Imagery, Inc. Page 4 of 6 iv. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than one million dollars ($1,000,000) which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. General Liability: i. The Town, its officers, officials, employees, and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant; and premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self-insurances maintained by the Town, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees, or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. 3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this Agreement with the Town Clerk. 3.3 Workers’ Compensation. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. 3.4 Indemnification. The Consultant shall save, keep, hold harmless and indemnify, and defend the Town its officers, agent, employees, and volunteers from all damages, liabilities, Agreement for Consultant Services VisionScape Imagery, Inc. Page 5 of 6 penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. IV. GENERAL TERMS 4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara. 4.3 Termination of Agreement. The Town and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Consultant shall deliver to the Town all plans, files, documents, and reports, performed to date by the Consultant. In the event of such termination, Town shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 4.4 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Consultant. 4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal. 4.6 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: Town of Los Gatos Attn: Town Clerk 110 E. Main Street Los Gatos, CA 95030 VisionScape Imagery, Inc. Attn: Eduardo Font 26050 Acero Mission Viejo, CA 92691 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to Town. Agreement for Consultant Services VisionScape Imagery, Inc. Page 6 of 6 4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments and/or exhibits to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings. 4.8 Entire Agreement. This Agreement, including all Exhibits and Attachments, constitutes the complete and exclusive statement of the Agreement between the Town and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement. Town of Los Gatos by: Katy Nomura, Interim Town Manager Recommended by: Joel Paulson Community Development Director Consultant, by: Eduardo Font VisionScape Imagery, Inc. Approved as to Form: Gabrielle Whelan, Town Attorney Attest: Wendy Wood, CMC, Town Clerk www.WeAreVSI.com June 26th, 2024 Community Development Department planning@losgatosca.gov Jennifer Armer, Planning Manager JArmer@losgatosca.gov Alexa Nolder, Administrative Technician ANolder@losgatosca.gov Town of Los Gatos – Video Rendering Consultant Services Proposal Dear Town of Los Gatos, Community Development Department, Thank you for allowing us the opportunity to propose as a potential consultant to provide Video Rendering Services on an as-needed basis for your future upcoming (9) Community Development Department applications, and beyond. VisionScape Imagery, Inc. (a.k.a. VSI) is the industry’s leading provider of highly accurate and incredibly photo-realistic visual simulations, video animation, and rendering services. Our expertise lies in the systematic approach of art and science working together to achieve the highest quality of architectural visualization. Our work experience in the visualization of residential, commercial, multi- family, and mixed-use building projects spans three decades, with the Principals of the firm, Eddie and Joe Font having Architectural and Engineering backgrounds. Resumes attached. The Font Brothers are experts in communicating visions of the future, with an objective and specialized approach that will only strengthen an application during the planning and approval process. Our imagery is also ideal for Environmental Impact Reports (EIRs) and other Special Studies, including helpful guidelines for customized CEQA (California Environmental Quality Act) Aesthetics thresholds and analysis. EXHIBIT A Founded in 1992, VSI has specialized in creating the most highly accurate and photorealistic 3D imagery in the industry. VisionScape’s services are invaluable throughout all stages of development, from environmental planning and approval to sales and marketing. Residential and commercial developers, environmental planning firms, and City and Agency decision- makers can visualize our photorealistic “Before & After” imagery with high accuracy and objectivity, making for extraordinary design review and environmental planning presentations. Based in Southern California, VSI has the technical expertise, creative skills, and production capacity to perform any project of varying size and purpose, with clients in the public, municipality, and private sectors. The production of our highly accurate Visual Simulations is rooted in a systematic and scientific approach, resulting in finished imagery that leaves little room for skewed interpretations. The objectivity of our approach and methodology is what makes our simulations and animated presentations such a powerful and highly precise decision-making tool. Along with our partners at AVS Renderings, VSI will dedicate its necessary personnel and resources to ensure the successful performance of rendered and animated services for every development project for the City of Los Gatos. PHILOSOPHY Our general philosophy to undertaking work is built on the foundation of our extensive 30+ years of experience in Architectural Visualization. We believe in delivering exceptional quality through a blend of technical precision and artistic creativity. Our approach is client-centric, ensuring that every project meets the unique needs and expectations of our clients while adhering to the highest standards of accuracy and realism. We are committed to excellence in every aspect of our services, from initial consultation to final delivery. ANIMATION https://www.wearevsi.com/animation SIMULATION https://www.wearevsi.com/simulation RENDERINGS https://www.wearevsi.com/illustration SCOPE OF SERVICES Our Scope of Services would initially include a series of “Before & After” Visual Simulation Renderings for each development site. Camera locations graphics for each site would be provided prior to commencement of work. Optional tasks can include a 1-minute video animation drive-by or fly-over using aerial drone video footage showing the development superimposed as it would appear following construction and fully landscaped TBD. Eddie Font and Joe Font would be the key individuals on the consultant team. See attached resumes and LinkedIn profiles. Joe Font would also act as Project Manager along with partner Ignacio Abellan at AVS Rendering Services. Joe Font would be your main key point of contact. The timeline for static Visual Simulations would be in the range of 3 weeks from the time all project information is received. 2-3 additional weeks can be added for a video animation presentation of approximately 1 minute in length. The costs typically range $2,500 to $3,500 per view depending on the level of detail and complexity of the proposed modeling, as well as the proximity and number of camera locations on the project. There are time and cost efficiencies when multiple key observation points are rendered in advance. Clean CAD and/or accurate SketchUp models also allow for cost and time-saving opportunities. Our VisionScape SOQ and sample links from our website are provided. Additionally, a one-minute video animation presentation upon completion of the modeling would range $10,000 for each site and may include a drone fly-over showing the proposed development. SPECIFIC SITES Prior to commencement of each site, VSI would provide a camera locations graphic for the following (9) properties to include proposed multi-family and mixed-use buildings. These cameras would be determined prior to the site visit, GPS and photography coordination. Highly accurate Visual Simulations would then be provided in lieu of the installation of physical story poles and netting. Video animation presentations for each site are optional. 1. 405 Alberto Way 2. 14849 Los Gatos Boulevard 3. 14859 Los Gatos Boulevard 4. 15300 Los Gatos Boulevard 5. 15349 Los Gatos Boulevard 6. 16492 Los Gatos Boulevard 7. 50 Los Gatos-Saratoga Road 8. 143-151 E Main Street 9. 101 S. Santa Cruz Avenue SCOPE AND COST ESTIMATE Our scope and cost estimate for each property listed above would include the following: (3) Visual Simulation - Analysis of Visual Impact for each site recommended • Up to (3) "Before & After" Visual Simulation renderings from ground level for each site listed above at a cost range of $2,500 to $3,500 for each view from ground level. • Digitizing of all base data for the extrusion of an original photorealistic 3D site terrain and building model, fully landscaped. • Imaging to illustrate photorealistic materials, maps, textures, and landscaping to scale. Animation (1) Video Presentation for each site recommended • Additionally, an optional 1-minute video animation would be rendered for each site at approximately $10,000 each to include aerial drone video and photography superimposed. • Storyboard/Animatics; Client Review & Coordination. • Wireframe animatics and still imagery would be provided to show proposed camera paths prior to final rendering of frames. • VisionScape would use its own library of 3D models and exterior landscape elements as needed. • Video editing for the exterior Animation, final coordination, and Musical Soundtrack option are also included upon request. Costs mentioned above would include Joe Font’s Management and Supervision time of Modeling, Imaging, and Animation to include additional travel. Digital files delivered electronically. All content reusable for future planning and presentation purposes by the City of Los Gatos. See attached sample scope and cost estimate. VisionScape Imagery, Inc. 26050 Acero Mission Viejo, CA 92691 TOWN OF LOS GATOS Jennifer Armer Planning Manager 110 E. Main Street Los Gatos, CA 95030 Proposal Date 6/25/2024 Proposal 2476 Project 405 ALBERTO WAY www.visionscapeimagery.com Questions? Please call us at 949.727.3591 Project Details TOTAL VISUAL SIMULATION - Analysis of Visual Impact VIDEO ANIMATION (Option) The purpose of this scope is to objectively convey a vision of the future for the development of proposed multi-family and mixed-use building project in Los Gatos, CA. The goal is for the City and Public to grasp a clear understanding of the project's visual impacts during the planning / approval process, and for City's and / or Applicant's possible preparation of EIR / guidelines for CEQA Aesthetics thresholds and analysis, and in place of installation of physical story poles and netting. Camera locations for Visual Sims to be determined prior to any field work / GPS and digital photography coordination. VisionScape will use its own library of photorealistic landscape imagery, material concepts and 3D modeling as needed. Architectural and / or engineering data provided by the City of Los Gatos to include accurate grading plans and topographic data with proposed structures, overall heights, and final elevation drawings of architecture on cad. Up to (3) Visual Simulations from ground level are proposed in this scope. (3) Visual Simulations (3) "Existing & Proposed" Visual Simulations at approx $3,000 each Digitizing of all base data for the extrusion of an original photorealistic 3D site and building model; Imaging to illustrate photo realistic materials, maps, textures and a landscape concept to scale. 9,000.00 TRAVEL Additional Travel 1,000.00 Production Supervision Supervision of Modeling & Imaging at NO CHARGE per J. Font 0.00 DELIVERABLES Digital files delivered electronically All content reusable for future planning and presentation purposes Anticipated Turnaround Time: 3 Weeks 0.00 Tentative Start Date: TBD SUBTOTAL 10,000.00 Project schedule will be determined when signed agreement, retainer deposit and project info is received. TOTAL Approved by: VERBAL Date: Fax to: VISIONSCAPE IMAGERY 949.727.3592 Attention: Eddie Font THANK YOU! Page 1 Estimate is valid for 30 days from date above. VisionScape Imagery, Inc. 26050 Acero Mission Viejo, CA 92691 TOWN OF LOS GATOS Jennifer Armer Planning Manager 110 E. Main Street Los Gatos, CA 95030 Proposal Date 6/25/2024 Proposal 2476 Project 405 ALBERTO WAY www.visionscapeimagery.com Questions? Please call us at 949.727.3591 Project Details TOTAL VIDEO ANIMATION Optional 1-minute Video Animation of site to include aerial drone video and photography superimposed. Includes Storyboard / Animatics; Client Review & Coordination. Wireframe animatics and still imagery would be provided to show proposed camera paths prior to final rendering of frames. VisionScape would use its own library of 3D models and exterior landscape elements as needed. Video editing for the exterior Animation, final coordination, and Musical Soundtrack option are also included upon request. 0.00 $10,000 (Option) | 2-3 Weeks Additional for a total cost option of $20,000 Sales Tax 0.00 Project schedule will be determined when signed agreement, retainer deposit and project info is received. TOTAL $10,000.00 Approved by: VERBAL Date: A 50% deposit is due upon acceptance of this proposal. Progress payments will be billed monthly, covering up to 90% of the total. The final 10% will be billed upon completion. All deposits are non-refundable. Project info received is considered current and final. VisionScape does not verify, and makes no guarantee to the accuracy of the information provided by client and / or other consultants. Additional work will not be billed beyond estimate without prior written approval. Client agrees to pay US$100 per hour for any extraordinary services. Sales tax will be collected when applicable. Reimbursable expenses such as reprographics, delivery costs and printing will be billed upon final invoice. In the event of a contract dispute and / or if collection efforts are necessary on any outstanding invoice, the prevailing party shall be entitled to recover its reasonable costs and attorneys fees. Fax to: VISIONSCAPE IMAGERY 949.727.3592 Attention: Eddie Font THANK YOU! Page 2 Estimate is valid for 30 days from date above. Current sample Certification of Insurance. VSI holds General Liability, Auto Liability, and Workers’ Compensation Insurance. Professional Liability Insurance is not held, as we consider our firm to be a low-risk art and visualization studio. If there is anything else you need, please do not hesitate to call, text or email me or Joe Font anytime. Thank you again for the opportunity to submit this proposal. We look forward to the possibility of working with you and your team at the City of Los Gatos. Sincerely, Eddie Font Principal | VisionScape Imagery, Inc. Attachments below following VisionScape SOQ & Resumes ATTACHMENT 1 – CONFLICT OF INTEREST STATEMENT ATTACHMENT 2 – REFERENCES ATTACHMENT 3 – STATEMENT REGARDING INSURANCE COVERAGE AND WORKER’S COMPENSATION INSURANCE ACKNOWLEDGMENT CERTIFICATE ABRD® CERTIFICATE OF LIABILITY INSURANCE I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF {MM/DDIYYYY) POLICY EXP {MM/DDIYYYY) LIMITS A I- I- I- COMMERCIAL GENERAL LIABILITY D CLAIMS-MADE cgJ OCCUR y y 6011160698 04/01/2024 04/01/2025 EACH OCCURRENCE 2,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) 1,000,000 MED EXP (Any one person) 10,000 2,000,000 4,000,000 PERSONAL & ADV INJURY GENERAL AGGREGATE FGlEN"L AGGR□EGATE LIMIT APPLIES PER: POLICY JPERCOT- LOG OTHER PRODUCTS - COMP/OP AGG 4,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) 1,000,000 ANY AUTO BODILY INJURY (Per person) A OWNED sc,rn,ceo AUTOS ONLY AUTOS HIRED NON-OWNED AUTOS ONLY AUTOS ONLY y y 6011160698 04/01/2024 04/01/2025 BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE DEDI I RETENTION $ E WORKERS COMPENSATION AND EMPLOYERS" LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N OFFICER/MEMBER EXCLUDED? □ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N N 6011106303 04/01/2024 04/01/2025 STATUTE I 1: - PER 1,000,000 E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101. Additional Remarks Schedule. may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD cad4432 DATE (MM/DD/YYYY) 04/17/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s). PRODUCER CS&S/BENCHMARK INS GROUP OF TEXAS PO BOX 958489 LAKE MARY, FL 32746-8989 Phone - 281-816-1027 Fax - 877-763-5122 CONTACT NAME: PHONE I FAX (AJC, No, Ext): (A/C,No): E-MAIL ADDRESS: INSURER{S) AFFORDING COVERAGE NAIC# INSURER A: Continental Casuatlv Companv 20443 INSURED VISION SCAPE IMAGERY 26050 ACERO MISSION VIEJO, CA 92691 INSURER B: INSURER C: INSURER D: INSURER E: American Casualtv Companv of Readin , Pennsvlvania 20427 INSURER F: STATEMENT OF QUALIFICATIONS VISUAL SIMULATION & Analysis of Visual Impact OVERVIEW VisionScape is the industry’s leading provider of highly accurate VISUAL SIMULATION and Analysis of Visual Impact. We are experts in communicating visions of the future, with an objective and specialized approach that will only strengthen your analysis. Our imagery is ideal for EIRs and other Special Studies including helpful guidelines for customized CEQA Aesthetics thresholds and analysis. VisionScape was founded in 1992 by brothers, Eddie and Joe Font. The firm specializes in creating the most highly accurate and photorealistic 3D imagery you will find in our industry. VisionScape’s services are invaluable throughout all stages of development, from environmental planning and approval to sales and marketing. Residential and commercial developers, environmental planning firms, City and Agency decision-makers can visualize our photorealistic “Before & After” imagery with high accuracy and objectivity, making for extraordinary design review, and environmental planning presentations. VisionScape is headquartered in Southern California. The firm has the technical expertise, creative skills, and production capacity to perform any project of varying size and purpose, with clients in the public, municipality and private sectors. METHODOLOGY The production of VisionScape’s highly accurate Visual Simulations is rooted in a systematic and scientific approach, resulting in finished imagery that leaves little room for skewed interpretations. The objectivity of our approach and methodology is what makes our simulations such a powerful and highly precise decision-making tool. VisionScape always dedicates its necessary personnel and resources to ensure the successful performance of rendered services on every project. COST RANGE The costs typically range $2,500 to $3,500 per view depending on the level of detail and complexity of the proposed modeling, as well as the proximity and number of camera locations to the project. There are time and cost efficiencies when multiple key observation points are rendered. Clean CAD and / or accurate sketch-up models also allow for cost and time saving opportunities. CONTACT Eddie Font | Principal eddie.font@visionscapeimagery.com | Mobile: (949) 274-0789 REFERENCES MUNICIPALITIES (Partial List) City of Anaheim Marie Newland Environmental Services Specialist (626) 812-5236 City of Santa Ana Karen Haluza Director of Community Development (714) 738-3347 City of Lancaster Jeff Hogan Director of Development Services (661) 723-6100 City of Los Angeles Vince Bertoni Director of Planning (213) 482-7077 City of Pasadena Jennifer Paige-Saeki Senior Planner (626) 744-7231 City of Rancho Mirage Randy Bynder Director of Community Development (760) 324-4511 City of San Juan Capistrano David Contreras Principal Planner & Manager (949) 443-6320 City of Oxnard Jeff Lambert Development Services Director (805) 385-7858 City of Azusa Kurt Christiansen Community Development Director (626) 812-5200 ENVIRONMENTAL FIRMS (Partial List) DUDEK Nicole Cobleigh Senior Project Manager (626) 204-2072 Rincon Consultants Deanna Hansen Vice President (213) 788-4842 Ascent Environmental Chad Beckstrom Senior Environmental Director (949) 333-6600 Kimley-Horn & Associates, Inc. Dana Privitt CEQA Practice Builder (714) 939-1030 LSA Associates, Inc. Ashley Davis Principal (949) 553-0666 Michael Baker International John Bellas Environmental Planner (866) 828-6762 Morse Planning Group Collette Morse Principal (949) 466-9283 T&B Planning Tina Andersen Principal (714) 444-9199 Environmental Science Associates Kimberly Comacho Senior Managing Manager (213) 599-4300 SBE | Minority Owned | APA Member What's thisreall onna look like? S C Ever ask yourself... ILLUSTRATION SIMULATION ANIMATION PRESENTATION V i S i O n a p e IMAGERY A Visualization Firm Eddie Font Communicating your vision with captivating Renderings, Visual Simulations, and Virtual Tours | Owner at VSI Mission Viejo, California, United States Summary Eddie is responsible for the overall strategy of VSI (also known as VisionScape Imagery), an esteemed Visualization Firm that specializes in producing highly accurate and visually stunning architectural illustrations, animations, and virtual reality tour presentations. With a focus on delivering exceptional imagery for the building industry and beyond, VSI serves as a full-service rendering and animation facility. Over the past 30 years, VSI's work has been instrumental across all phases of development, ranging from initial planning and entitlement to sales and marketing efforts. With an innate ability to envision the complete narrative, VSI is a trusted partner for developers, environmental planners, and city decision- makers. In 1992, Eddie joined forces with his brother Joe to establish VSI. Their passion for the building industry originated from their father's involvement with Pardee Homes since 1972. Eddie's artistic, architectural, and technological prowess emerged at an early age. While collaborating with his father, Eddie pursued his Bachelor of Architecture degree at the University of Southern California, marking the foundation of VisionScape. Furthermore, Eddie actively contributes to the Greater Sales & Marketing Council of Southern California as a member of the Board of Directors. He has previously chaired the SoCal MAME Awards and currently serves as an advisor, actively involved in raising sponsorship funds, cultivating partnerships, and acknowledging the accomplishments of sales and marketing professionals within the homebuilding industry. Eddie takes pride in his membership in esteemed building industry associations, including the California Chapter of the American Planning Association, the Building Industry Association of Orange County, and The Arizona Alliance. Page 1 of 3 Contact (949) 727-3591 (Work) eddie.font@visionscapeimage ry.com www.linkedin.com/in/eddiefont (LinkedIn) www.visionscapeimagery.com (Other) www.facebook.com/pages/ Irvine-CA/VisionScape-Imagery- Inc/95840035064 (Other) www.facebook.com/people/ Eddie_Font/1112150328 (Other) Top Skills New Business Development Sales Architecture Languages Spanish Specialties: New Business Development, Marketing & Sales, Contract Negotiation, Architecture, Landscape Architecture, Real Estate, Homebuilding, Land Development & Entitlements Experience VSI Owner June 1992 - Present (32 years 1 month) Orange County, California Area At VSI, we stand firm in our conviction that every triumphant residential or commercial endeavor originates from a crystal-clear vision. Our renowned visualization firm, celebrated for its excellence, provides support throughout all project phases, from initial planning and entitlement to ultimate sales and marketing strategies. Through close collaboration with residential and commercial developers, environmental planners, and city stakeholders, we craft precise visual representations that animate their aspirations into reality. Guided by our founding principals, each project receives meticulous attention, ensuring that every client experiences the best service of the highest caliber. Our unwavering dedication allows us to deliver unparalleled quality, swift turnaround times, and a responsive, seasoned team that stands beside you at every juncture of the journey. As a leading force in the realm of visualization, specializing in 3D model simulation, rendering, animation and VR Tours, we have earned a reputation as a steadfast ally within the built environment. We eagerly await the opportunity to join forces with you, transforming your vision into tangible, breathtaking reality. BIASC Greater Sales & Marketing Council Board Member GSMC Board of Directors & MAME Awards Advisor September 2008 - Present (15 years 10 months) Orange County, California, United States Eddie occupies prominent roles within the Greater Sales & Marketing Council of Southern California, having served on its Board of Directors and Chairing the esteemed SoCal MAME Awards as an Advisor. In these capacities, Eddie currently assumes a pivotal position in securing sponsorship funds for the Awards Show, fostering strategic alliances, and commending the remarkable accomplishments of sales and marketing luminaries in the homebuilding domain. Page 2 of 3 Dedicated to enhancing professional connections and knowledge-sharing, the Greater Sales & Marketing Council of Southern California stands as a beacon of support for industry professionals in the region. Eddie actively contributes to this cause by contributing to the organization's event planning endeavors and educational initiatives. Moreover, he leads initiatives to augment sponsorships, membership, bolster visibility, and offer invaluable support to existing members as a trusted liaison. Pardee Homes Architectural Intern May 1987 - April 1991 (4 years) Greater Los Angeles Area Marketing and Architecture Education University of Southern California BArch, Architecture · (1987 - 1992) Page 3 of 3 Joe Font Communicating your vision with captivating Renderings, Visual Simulations, and Virtual Tours | Owner at VisionScape Imagery Mission Viejo, California, United States Summary As Principal and Co-Founder of VisionScape Imagery; an architectural visualization firm, I am committed to ensuring that our clients receive the highest level of personal service and meet their unique project needs. With over 30 years of experience in the Arch Viz field and a background in engineering, I lead a team of talented and creative artists producing highly accurate and realistic renderings while maintaining efficiency. My passion for technology and design allows me to excel in innovatively simulating modern buildings, landscapes, and interiors. By directly interacting with clients, I bring a personal touch to the services we provide at VisionScape Imagery. Experience VisionScape Imagery Owner May 1992 - Present (32 years 2 months) Architectural Visualization Font Design Visualization Inc Co Founder May 1992 - April 2002 (10 years) Architectural Visualization 3D Model Simulation Rendering Animation Page 1 of 1 Contact 26050 Acero Mission Viejo, CA 92691 714-334-9000 (Work) joe.font@visionscapeimagery .com www.linkedin.com/in/joefont (LinkedIn) www.visionscapeimagery.com (Company) www.facebook.com/ visionscapeimagery (Company) www.instagram.com/ visionscape_imagery/ (Company) Top Skills Animation Real Estate Marketing Languages English Spanish ATTACHMENT 1- CONFLICT OF INTEREST STATEMENT THIS FORM MUST BE PRINTED OUT, COMPLETED AND SUBMITTED WITH THE PROPOSAL VIDEO RENDERING CONSULTANT SERVICES The undersigned declares: I/We Eduardo and Jose Font (Insert Name) have the following financial, business, or other relationship with Town of Los Gatos that may have an impact upon the outcome of the contract. If none, please specify that no other relationships may have an impact on this contract or Project. No other relationship may have an impact on this contract or Project. I/We Eduardo and Jose Font (Insert Name) have the following current clients who may have a financial interest in the outcome of this contract. If none, please specify that no other clients may have a financial interest with an impact on this contract or Project. No other clients may have a financial interest with an impact on this contract or Project. Pursuant to Government Code section 1090 and any other laws, rules and regulations that may apply, the Proposer covenants that neither it, its subcontractors, nor employees presently have an interest, and shall not acquire any interest, direct or indirect, financial or otherwise that would conflict in any manner or degree with contract awarded from this RFP. Proposer certifies that to the best of its knowledge, no one who has or will have any financial interest in the contract awarded from this RFP is an officer or employee of the Town. Through its submittal of a proposal, Proposer acknowledges that it is familiar with Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California and will immediately notify the Town if it becomes aware of any facts concerning the contract to be awarded that constitute a violation of said provisions. Furthermore, if there is reason to believe that collusion exists among the Proposers, the Town may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. A person, firm, or corporation who has submitted a sub- proposal to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. Reasonable ground for believing that any Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among the Proposers, the Town may refuse to consider proposals from participants in such collusion. Proposers shall submit as part of their proposals documents the completed Non-Collusion Declaration provided herein. I, on behalf of the Proposer, declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 6/26/2024 [date], at Mission Viejo [city], California [state]. VisionScape Imagery, Inc. Principal Proposer Name (Person, Firm, Corp.) 26050 Acero Address Mission Viejo, CA 92691 City, State, Zip 6/26/2024 (Date) Title of Authorized Representative Eduardo Font (Eddie), VSI ATTACHMENT 2 - REFERENCES THIS FORM MUST BE PRINTED OUT, COMPLETED, AND SUBMITTED WITH THE PROPOSAL VIDEO RENDERING CONSULTANT SERVICES List three {3) references for work of a similar nature to the Services performed within the last five {S) years. Use additional sheets as necessary. 1. Manning Homes Name of Agency Jackie Manning Contact Name (949) 250-4200 Contact Telephone 2/22 - 4/22 20151 SW Birch Street, Newport Beach, CA 92660 Agency Address Owner Contact Title jaclyn@manninghomes.com Contact Email Address $30,000 Contract Period Contract Arnau nt Etiwanda Classics at Highland Community - Video Animation & Rendering Description of services performed including costs. 2. Neal Land & Neighborhoods Name of Agency Janice Snow Contact Name (941) 328-1210 Contact Telephone 1/24 - 4/24 5824 Lakewood Ranch Blvd N, Sarasota, FL 34240 Agency Address VP Marketing Contact Title jsnow@nealland.com Contact Email Address $20,000 Contract Period Contract Amount Camp Creek Community - Video Animation & Rendering Description of services performed including costs. 3. RC Hobbs Development Name of Agency Roger Hobbs Contact Name (714) 633-8100 Contact Telephone 2/24 - 4/24 1110 E. Chapman Ave, Orange, CA 92866 Agency Address Owner Contact Title rch@rchobbs.com Contact Email Address $12,000 Contract Period Contract Amount Rendering & Visual Simulation ANIMATION https://www.wearevsi.com/animation SIMULATION https://www.wearevsi.com/simulation RENDERINGS https://www.wearevsi.com/illustration ices performed including costs. roposer performed the work listed above. Eddie Font Name 6/26/2024 Date rporation) ATTACHMENT 3 - STATEMENT REGARDING INSURANCE COVERAGE AND WORKER'S COMPENSATION INSURANCE ACKNOWLEDGMENT CERTIFICATE THIS FORM MUST BE PRINTED OUT, COMPLETED, AND SUBMITTED WITH THE PROPOSAL VIDEO RENDERING CONSULTANT SERVICES PROPOSER HEREBY CERTIFIES that the Proposer has reviewed and understands the insurance coverage requirements specified in the RFP. Should the Proposer be awarded a contract for Services, Proposer further certifies that the Proposer can meet the specified requirements for insurance, including insurance coverage of any subcontractors, and agrees to name the Town as additional insured for the Services specified. By certifying this form, the Proposer also understands the Worker's Compensation insurance requirement per the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Eduardo Font (Eddie) Principal Name and Title of Authorized Representative 6/26/2024 Date of Signing VisionScape Imagery, Inc. 26050 Acero Mission Viejo, CA 92691 Hourly Rate Sheet Position Hourly Rate Principal | Eduardo Font (Eddie) $150 Principal | Jose Font (Joe) $125 Production Management $125 Modeling Supervisor $125 Modeler 01 $100 Modeler 02 $100 IT / GPS Specialist $100 Animator 01 $120 Post Edit / Video 01 $120 Frame Processing / Render Farm $50 Imaging Supervisor $125 Imager 01 $100 Imager 02 $100 Administrative $75 Reprographics & Delivery Fee 15% mark-up Overtime / Rush Fee 50% mark-up Accounting Manager $100 Page 1 EXHIBIT A This Page Intentionally Left Blank