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05 Modify TC mtg schedule FY.2024-25.Staff.Report with attachments PREPARED BY: Janette Judd Executive Assistant to the Town Manager and Town Council Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 09/03/2024 ITEM NO: 5 DATE: August 27, 2024 TO: Mayor and Town Council FROM: Laurel Prevetti, Town Manager SUBJECT: Modify the Town Council Meeting Schedule for Fiscal Year 2024/2025 to Cancel the Regular Council Meeting of November 5, 2024 RECOMMENDATION: Staff recommends the Town Council modify the adopted Town Council Meeting Schedule for Fiscal Year 2024/2025 to cancel the Regular Council Meeting of November 5, 2024. BACKGROUND: Each year in June, the Town Council adopts the following fiscal year’s Town Council Meeting Schedule, including cancellations and/or meeting exceptions necessary. Historically, annual cancellations have included the first meeting in January and the two meetings in July. On June 4, 2024, the Town Council adopted the Town Council Meeting Schedule for the Fiscal Year 2024/2025 (Attachment 1) inclusive of the referenced cancellations. DISCUSSION: A General Election will be held Tuesday, November 5, 2024, which is also the date of the first Town Council Meeting scheduled in November. To provide community members, Town Council Members, and staff ample opportunity for participation in the election process and involvement in election night activities, it is recommended to cancel the November 5, 2024 Town Council Meeting. This would be a one-time occurrence due to the election date. PAGE 2 OF 2 SUBJECT: Modify the Town Council Meeting Schedule for 2024/2025 Fiscal Year to cancel the Regular Council Meeting of November 5, 2024 DATE: August 27, 2024 CONCLUSION: The attached revised schedule (Attachment 2) reflects the proposed November 5 Regular Meeting cancellation referenced above. Next year when the Council is considering its Strategic Priorities, it may add an ordinance to the Attorney’s priorities to address this recurring conflict. FISCAL IMPACT: The action to action to cancel a meeting has no fiscal impact. If approved, the Town would save on the staff costs associated with preparing and attending a Council meeting, including savings associated with one less KCAT broadcasting. ENVIRONMENTAL REVIEW: This agenda item is not a project under the California Environmental Quality Act. Attachments: 1. Town Council Meeting Schedule 2024/2025 Fiscal Year – Adopted June 4, 2024 2. Town Council Meeting Schedule 2024/2025 Fiscal Year – Revised September 3, 2024 ATTACHMENT 1 TOWN COUNCIL MEETING SCHEDULE 2024/2025 FISCAL YEAR July 2, 2024 Regular Council Meeting CANCELLED July 16, 2024 Regular Council Meeting CANCELLED August 6, 2024 Regular Council Meeting August 20, 2024 Regular Council Meeting September 3, 2024 Regular Council Meeting September 17, 2024 Regular Council Meeting October 1, 2024 Regular Council Meeting October 15, 2024 Regular Council Meeting November 5, 2024 Regular Council Meeting November 19, 2024 Regular Council Meeting December 3, 2024 Regular Council Meeting December 17, 2024 Regular Council Meeting January 7, 2025 Regular Council Meeting CANCELLED January 21, 2025 Regular Council Meeting February 4, 2025 Regular Council Meeting February 18, 2025 Regular Council Meeting March 4, 2025 Regular Council Meeting March 18, 2025 Regular Council Meeting April 1, 2025 Regular Council Meeting April 15, 2025 Regular Council Meeting May 6, 2025 Regular Council Meeting May 20, 2025 Regular Council Meeting (Annual Budget Hearing) June 3, 2025 Regular Council Meeting June 17, 2025 Regular Council Meeting All Council Meetings Listed on This Meeting Schedule Are Regular Meetings as Defined In Municipal Code Section 2.20.010 (Government Code Section 54954) ATTACHMENT 2 TOWN COUNCIL MEETING SCHEDULE 2024/2025 FISCAL YEAR (Rev. 9-3-24) July 2, 2024 Regular Council Meeting CANCELLED July 16, 2024 Regular Council Meeting CANCELLED August 6, 2024 Regular Council Meeting August 20, 2024 Regular Council Meeting September 3, 2024 Regular Council Meeting September 17, 2024 Regular Council Meeting October 1, 2024 Regular Council Meeting October 15, 2024 Regular Council Meeting November 5, 2024 Regular Council Meeting CANCELLED November 19, 2024 Regular Council Meeting December 3, 2024 Regular Council Meeting December 17, 2024 Regular Council Meeting January 7, 2025 Regular Council Meeting CANCELLED January 21, 2025 Regular Council Meeting February 4, 2025 Regular Council Meeting February 18, 2025 Regular Council Meeting March 4, 2025 Regular Council Meeting March 18, 2025 Regular Council Meeting April 1, 2025 Regular Council Meeting April 15, 2025 Regular Council Meeting May 6, 2025 Regular Council Meeting May 20, 2025 Regular Council Meeting (Annual Budget Hearing) June 3, 2025 Regular Council Meeting June 17, 2025 Regular Council Meeting All Council Meetings Listed on This Meeting Schedule Are Regular Meetings as Defined In Municipal Code Section 2.20.010 (Government Code Section 54954)