09 Staff Report TMI Second Amendment for Event Road Closures with attachments
PREPARED BY: Monica Renn
Economic Vitality Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/20/2024 ITEM NO: 9
DATE: August 13, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve Second Amendment to The Agreement for Services with Traffic
Management, Inc., Increasing the Allocated Amount for Services by $43,793
to include the 2024 Road Closure and Traffic Control Services for Halloween
and the Annual Children’s Holiday Parade; and Approve an Expenditure
Budget Adjustment in the Amount of $18,793 from the General Fund
Capital/Special Projects Reserve to Cover the Estimated Expenses for 2024
Road Closure and Traffic Control Services for These Events.
RECOMMENDATION:
Approve second amendment to the Agreement for Services (Attachment 1) with Traffic
Management, Inc., increasing the allocated amount for services by $43,793 to include the 2024
road closure and traffic control services for Halloween and the Annual Children’s Holiday
Parade; and approve an expenditure budget adjustment in the amount of $18,793, from the
General Fund Capital/Special Project Reserve to cover the estimated expenses for 2024 road
closure and traffic control services for these events.
BACKGROUND:
On February 7, 2023, the Town Council approved a series of event-related topics, one of which
being the support of and budget allocation for hiring a professional traffic control vendor to
assist Town staff with road closure and traffic control services for two special events:
Halloween (including closures in the Almond Grove and Johnson Avenue neighborhoods) and
the annual Children’s Holiday Parade downtown.
Both events have historically required extensive Town staff resources to support road closures
and traffic management; thus, the request was made to enlist the assistance of professional
traffic control services. With the Town Council direction in February 2023, $25,000 was
PAGE 2 OF 4 SUBJECT: Second Amendment and Budget Allocation Increase to Support Traffic Control Services for Halloween and the Children’s Holiday Parade. DATE: August 12, 2024
BACKGROUND (continued):
redirected from the Town’s holiday valet parking program (sunsetting the holiday valet
program) and allocated to support the road closures and traffic management for Fiscal Year (FY)
2023/24.
The Town requested qualifications and cost estimates from several professional traffic
management companies and selected Traffic Management, Inc. (TMI) as they have specific
experience in the logistics related to road closures and traffic management for special events.
A dedicated internal team of Parks and Public Works (PPW), Police Department, and Town
Manager’s Office staff members came together to coordinate with TMI throughout event
planning and execution to ensure the closures and traffic management were in line with
expectations and meet the needs of all stakeholders. The total not to exceed amount
estimated for the services in 2023 was $48,286.50, with final costs for services rendered
totaling $43,241.44, inclusive of newly generated and certified traffic control plans.
DISCUSSION:
TMI worked closely with staff in 2023 to develop detailed engineered traffic control plans for all
closure locations included in Halloween and the Parade, implement safe and robust traffic
control measures, accommodate the dynamic environment of event changes, and ensure that
each event was set up as safely as possible. Their work included increased noticing to the
community. Due to the level of detail and amount of variables associated with large special
events that include road closures, there was a tremendous amount of coordination required to
ensure each point of traffic control was successful. The process brought opportunities to fine
tune the closures, and staff anticipates that the work completed in 2023 has set up the 2024
closures to be successful and run smoothly. Given this, staff requested estimates from TMI to
complete the road closures and traffic control measures for the 2024 Halloween and Parade
events.
TMI provided estimates that reflect the needs of each closure, and the costs are in-line with
those of 2023. The estimates in the table below are “not to exceed” amounts, although it is
expected that the actual charges may be slightly less as they were in 2023. This year, there is
no need to produce new traffic control plans. It is necessary to provide the buffer of funding
for this type of project because oftentimes weather, crowd/participant size, and other dynamic
conditions can adjust the needs for an event closure at the last minute. Having the ability to
pivot and adjust the services is necessary. The chart below compares the 2023 estimates and
actual costs with the 2024 estimates.
PAGE 3 OF 4 SUBJECT: Second Amendment and Budget Allocation Increase to Support Traffic Control Services for Halloween and the Children’s Holiday Parade. DATE: August 12, 2024
DISCUSSION (Continued):
Halloween-
Tait
Halloween-
Johnson
Holiday
Parade Totals
2023 Estimates – includes traffic
control plans $ 7,311.00 $ 10,291.50 $ 30,684.00 $ 48,286.50
2023 Actual Charges - onsite
services $ 5,655.83 $ 7,761.60 $ 20,674.00 $ 36,491.43
2023 Actual Charges – traffic plans $ 1,125.00 $ 1,125.00 $ 4,500.00 $ 6,750.00
2024 Estimate - onsite services $ 5,061.00 $ 7,591.50 $ 31,140.00 $ 43,792.50
The current agreement for services with TMI allows for services through September 30, 2024.
The prosed second amendment (Attachment 1, including Exhibit A the first amendment
agreement and Exhibit B, the 2024 Estimates for Service) extends the agreement through
January of 2025, allowing for both 2024 events to take place, and increases the total amount of
the agreement to include the traffic control services for the events.
During the FY 2024/25 budget process, $25,000 was allocated to support the traffic control and
road closure services for the 2024 Halloween and the Children’s Holiday Parade. After
reviewing the costs in 2023 and working with TMI on estimates for 2024, it is necessary to
allocate an additional $18,793, should the Town Council wish to continue to support the road
closures and traffic control associated with these events.
CONCLUSION:
Staff recommends approving the Second Amendment to the Agreement for Services with TMI,
(Attachment 1) increasing the allocated amount for services by $43,433 to include the 2024
road closure and traffic control services for Halloween and the Annual Children’s Holiday
Parade; and approving a budget adjustment of $18,433 from the Capital/Special Projects
Reserve budget to the special events budget to cover the expenses for 2024 road closure and
traffic control services for these events.
COORDINATION:
This report has been a collaboration between the Town Manager’s Office, and the Police and
Parks and Public Works Departments.
PAGE 4 OF 4 SUBJECT: Second Amendment and Budget Allocation Increase to Support Traffic Control Services for Halloween and the Children’s Holiday Parade. DATE: August 12, 2024
FISCAL IMPACT:
With this item, Council is being asked to allocate $18,793 from the General Fund Capital/Special
Projects Reserve to the Special Events budget. The remaining $25,000 needed to cover the
expenses of this agreement has been previously allocated within the Adopted FY 2024/25
Operating Budget.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Second Amendment to the Agreement for Services with Traffic Management, Inc.
including Exhibit A, First Amendment to the Agreement for Services with Traffic
Management, Inc., and Exhibit B, 2024 Estimate for Services.
Page 1 of 2
Second Amendment to Agreement for Services
Traffic Management, Inc.
SECOND AMENDMENT TO AGREEMENT
This SECOND AMENDMENT TO AGREEMENT is dated for identification this 20th day of August 2024 and amends that certain FIRST AMENDMENT TO AGREEMENT FOR SERVICES dated November 28, 2023, made by and between the Town of Los Gatos, ("Town,") and the Traffic Management, Inc. (“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive, Suite 300 Long Beach, CA 90815.
RECITALS
A. Town and Consultant entered into an Agreement for Services on September 21, 2023,
(“Agreement”), a First Amendment to Agreement for Services on November 28, 2023,
copies of which are attached hereto and incorporated by reference as Exhibit A to this
Amendment.
B. Town desires to amend the Agreement to increase the scope of services, extend the term
and time of performance, and add to the compensation of the agreement.
AMENDMENT 1. Section 2.1 Scope of Services is amended to read as follows: Service Provider shall provide services as described in that certain Proposal dated July 12, 2024 (Halloween Road Traffic Control/Event Road Closures for Johnson Avenue and Tait Avenue), and August 14, 2024 (Traffic Control/Event Road Closures for the Children’s
Holiday Parade), which is hereby incorporated by reference and attached as Exhibit B. 2. Section 2.2 Term and Time of Performance is amended to read: This contract will remain in effect from September 21, 2023, and extend to January 31,
2025.
3. Section 2.6 Compensation is amended to read: Compensation for Service Provider’s professional services shall be increased by $43,793 for a total agreement amount not to exceed $93,793. Payment shall be based upon Town approval of each task based on Exhibit B.
4. All other terms and conditions of the Agreement remain in full force and effect. Attachment 1
Page 2 of 2
Second Amendment to Agreement for Services
Traffic Management, Inc.
IN WITNESS WHEREOF, the Town and Service Provider have executed this Amendment.
Town of Los Gatos: Approved as to Consent:
_______________________________ ______________________________
Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts
Department Approval:
_______________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________
Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk
Page 1 of 2
First Amendment to Agreement for Services
Traffic Management, Inc.
FIRST AMENDMENT TO AGREEMENT
This FIRST AMENDMENT TO AGREEMENT FOR SERVICES is dated for identification this
28th day of November 2023 and amends that certain Agreement for Services dated September
21, 2023, made by and between the Town of Los Gatos, ("Town,") and Traffic Management, Inc.
(“Service Provider”) identified as an S Corporation and whose address is 4900 Airport Plaza Drive,
Suite 300 Long Beach, CA 90815.
RECITALS
A.Town and Service Provider entered into an Agreement for Services on September 21,
2023 (“Agreement”), a copy of which is attached hereto and incorporated by reference
as Exhibit A to this Amendment.
B.Town desires to amend the Agreement to increase the scope of work and add to the
compensation of the agreement.
AMENDMENT
1.Section 2.1 Scope of Services is amended to read as follows:
Service Provider shall provide services as described in that certain Proposal dated
November 17, 2023, which is hereby incorporated by reference and attached as Exhibit
B.
2.Section 2.6 Compensation is amended to read:
Compensation for Service Provider’s professional services shall be increased by
$31,392.06 plus $1,712.060 for unanticipated services for a total agreement amount not
exceed $50,000. Payment shall be based upon Town approval of each task based on
Exhibit B.
3.All other terms and conditions of the Agreement remain in full force and effect.
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
EXHIBIT A
Page 2 of 2
First Amendment to Agreement for Services
Traffic Management, Inc.
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.
Town of Los Gatos: Approved as to Consent:
_______________________________ ______________________________
Laurel Prevetti, Town Manager Darla Lersch, Manager, Contracts
Department Approval:
________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form:
s Gatos, California
______________________________
Gabrielle Whelan, Town Attorney
Attest:
__________________________
Wendy Wood, CMC, Town Clerk
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
Page 1 of 7
Agreement for Services
Traffic Management, Inc.
AGREEMENT FOR SERVICES
THIS AGREEMENT is dated for identification this 21st of September 2023 and is made by and
between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Traffic
Management, Inc. (“Service Provider”), identified as an S Corporation and whose address is 4900
Airport Plaza Drive, Suite 300 Long Beach, CA 90815. This Agreement is made with reference to the
following facts.
I.RECITALS
1.1 Town sought quotations for the services described in this Agreement, and Service Provider
was found to be the most prepared and provided the customer service needed for the
parade closures.
1.2 Service Provider represents and affirms that it is willing to perform the desired work
pursuant to this Agreement.
1.3 Town desires to engage Service Provider to provide traffic management services for parade
closures.
1.4 Service Provider warrants it possesses the distinct professional skills, qualifications,
experience, and resources necessary to timely perform the services described in this
Agreement. Service Provider acknowledges Town has relied upon these warranties to retain
Service Provider.
II.AGREEMENT
2.1 Scope of Services. Service Provider shall provide services as described in that certain
Proposal sent to the Town on August 7, 2023, which is hereby incorporated by reference
and attached as Exhibit A. Rates are valid through 12/31/2023 and are subject to a 5%
increase on January 2024 and every year thereafter.
2.2 Term and Time of Performance. The effective date of this Agreement shall begin upon
execution through September 30, 2024, subject to appropriation of funds, notwithstanding
any other provision in this agreement. The term of this Agreement may be extended for
up to three years upon mutual written consent of the parties.
2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Service Provider
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Service Provider to practice
its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant
to Chapter 14 of the Code of the Town of Los Gatos.
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EXHIBIT A
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Agreement for Services
Traffic Management, Inc.
2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and
all reports and supportive data prepared by the Service Provider under this Agreement are
the Town’s property and shall be delivered to the Town upon the completion of services or
at the Town's written request. All reports, information, data, and exhibits prepared or
assembled by Service Provider in connection with the performance of its services pursuant
to this Agreement are confidential until released by the Town to the public, and the Service
Provider shall not make any of these documents or information available to any individual
or organization not employed by the Service Provider or the Town without the written
consent of the Town before such release. The Town acknowledges that the reports to be
prepared by the Service Provider pursuant to this Agreement are for the purpose of
evaluating a defined project, and Town's use of the information contained in the reports
prepared by the Service Provider in connection with other projects shall be solely at Town's
risk, unless Service Provider expressly consents to such use in writing. Town further agrees
that it will not appropriate any methodology or technique of Service Provider which is and
has been confirmed in writing by Service Provider to be a trade secret of Service Provider.
2.6 Compensation: Compensation for services in the amount of $15,359.40 plus ten percent for
unanticipated services for a total agreement amount not to exceed $16,895.34, inclusive
of all costs. Payment shall be based upon Town approval of each task.
2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the
service and shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655
2.8 Availability of Records. Service Provider shall maintain the records supporting this billing for
not less than three years following completion of the work under this Agreement. Service
Provider shall make these records available to authorized personnel of the Town at the
Service Provider offices during business hours upon written request of the Town.
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Agreement for Services
Traffic Management, Inc.
2.9 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Service Provider. No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
2.10 Independent Contractor. It is understood that the Service Provider, in the performance of
the work and services agreed to be performed, shall act as and be an independent
contractor and not an agent or employee of the Town. As an independent contractor he/she
shall not obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Service Provider may perform some
obligations under this Agreement by subcontracting, but may not delegate ultimate
responsibility for performance or assign or transfer interests under this Agreement. Service
Provider agrees to testify in any litigation brought regarding the subject of the work to be
performed under this Agreement. Service Provider shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Service Provider or is
based on allegations of Service Provider's negligent performance or wrongdoing.
2.11 Conflict of Interest. Service Provider understands that its professional responsibilities are
solely to the Town. The Service Provider has and shall not obtain any holding or interest
within the Town of Los Gatos. Service Provider has no business holdings or agreements with
any individual member of the Staff or management of the Town or its representatives nor
shall it enter into any such holdings or agreements. In addition, Service Provider warrants
that it does not presently and shall not acquire any direct or indirect interest adverse to
those of the Town in the subject of this Agreement, and it shall immediately disassociate
itself from such an interest, should it discover it has done so and shall, at the Town's sole
discretion, divest itself of such interest. Service Provider shall not knowingly and shall take
reasonable steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person Service Provider discovers
it has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement Service Provider shall promptly notify Town of this
employment relationship, and shall, at the Town's sole discretion, sever any such
employment relationship.
2.12 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Service Provider nor its subcontractors do and neither shall
discriminate against persons employed or seeking employment with them on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
III. INSURANCE AND INDEMNIFICATION
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Agreement for Services
Traffic Management, Inc.
3.1 Minimum Scope of Insurance:
i. Service Provider agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and his/her
firm to an amount not less than: two million dollars ($2,000,000) combined
single limit per occurrence for bodily injury, personal injury and property
damage.
ii. Service Provider agrees to have and maintain for the duration of the contract,
an Automobile Liability insurance policy ensuring him/her and his/her staff
to an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Service Provider shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Service Provider agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
General Liability:
i. The Town, its elected and appointed officials, employees, and agents are to
be covered as insured as respects: liability arising out of activities performed
by or on behalf of the Service Provider; products and completed operations
of Service Provider, premises owned or used by the Service Provider.
ii. The Service Provider's insurance coverage shall be primary insurance as
respects the Town, its elected and appointed officials, employees, and
agents. Any insurance or self-insurances maintained by the Town, its officers,
officials, employees or volunteers shall be excess of the Service Provider's
insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Service Provider's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
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Agreement for Services
Traffic Management, Inc.
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk.
3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and
maintain Workers' Compensation insurance as required by California law and shall provide
evidence of such policy to the Town before beginning services under this Agreement.
Further, Service Provider shall ensure that all subcontractors employed by Service Provider
provide the required Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and
defend the Town its elected and appointed officials, agents, employees, and volunteers from
all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time
arise or be set up because of damages to property or personal injury received by reason of,
or in the course of performing work which may be occasioned by a willful or negligent act
or omissions of the Service Provider, or any of the Service Provider's officers, employees, or
agents or any subcontractor.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.3 Termination of Agreement. The Town and the Service Provider shall have the right to
terminate this agreement with or without cause by giving not less than fifteen days (15)
written notice of termination. In the event of termination, the Service Provider shall deliver
to the Town all plans, files, documents, reports, performed to date by the Service Provider.
In the event of such termination, Town shall pay Service Provider an amount that bears the
same ratio to the maximum contract price as the work delivered to the Town bears to
completed services contemplated under this Agreement, unless such termination is made
for cause, in which event, compensation, if any, shall be adjusted in light of the particular
facts and circumstances involved in such termination.
4.4 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Service
Provider.
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Agreement for Services
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4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.6 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
Traffic Management, Inc.
4900 Airport Plaza Drive, Suite 300
Long Beach, CA 90815
or personally delivered to Service Provider to such address or such other address as
Service Provider designates in writing to Town.
4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.8 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Service Provider. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
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Agreement for Services
Traffic Management, Inc.
IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement.
Town of Los Gatos
Laurel Prevetti, Town Manager
Recommended by:
Nicolle Burnham
Director of Parks and Public Works
Traffic Management, Inc.
Darla Lersch, Manager, Contracts
Approved as to Form:
_____________________________________
Gabrielle Whelan, Town Attorney
Attest:
______________________________________
Wendy Wood, CMC, Town Clerk
DocuSign Envelope ID: 692AE2A5-8E32-4E0B-BA47-B102D71DC847DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
Tait Ave and W Main St
T.B. MAP PAGE:
Neighborhood Trick or Treating (Tait Ave) Project
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Special Event
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase)
Includes site verification survey and/or verification of existing conditions,
traffic planning, and publication of traffic control plans. All plans are
designed in accordance with the California M.U.T.C.D. (latest edition),
and are submitted to the specifications of the requiring Agency. A four
(4) hour minimum is charged on traffic plans, including the submittal of
a standard non-engineered plan.
Price includes the following:
- All plans produced at 1:40" scale on B-size (11" x 17") sheets
The following are not included in this price:
- Traffic signal plans
- Street Lighting plans
- Agency plan check fees
- Traffic studies (including traffic counting)
- Meetings and/or presentations with Cities or other Agencies (other
than initial job-walk / project meeting)
- More than two (2) corrections from the agency or two (2) submittals
- Design changes or modifications not discussed prior to the first draft
and/or added after the initial plan submittal (requested by either
Customer or Agency)
- Plan sets after first four (4) bond and/or one (1) vellum
- Traffic control services, equipment, or maintenance
- Permits (encroachment, public works, street improvements, etc.)
- Price will not include an engineer stamp on traffic control plans.
- Special Provisions not provided at time of bid
- Price will not include traffic control plans for traffic signal construction
drawings
- Price will not include traffic control plans for striping plans
Price will be based on drawing one (1) phase of non-engineered traffic
control plans for the locations listed below:
Phase #1 Tait Ave [Road Closure w/Detours] (Special Event)
$2,750.001
10 shts ($125.00) per sheet Discount - DD1000
Discount will be applied to line item #1 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,250.00)2
10 shts $175.00 per sheet Engineer Review (If Needed)
Plan review and stamp by Certified Traffic Engineer and/or Civil
Engineer, fee is in addition to Traffic Control Planning.
$1,750.003
EXHIBIT A
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E-147103No Page 2 of 3
10 shts ($100.00) per sheet Discount - DD1000
Discount will be applied to line item #3 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,000.00)4
Traffic Control (See Below)
Final pricing to be determined upon approved plans.
5
1 dy 3 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controller (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based at an hourly rate (portal to portal) and applies to all travel,
standby, setup, maintenance, and removal time. Time will be billed in
increments of 30 minutes. A four (4.0) hour minimum applies to all labor
including jobs canceled after crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($185.00/hr.) apply after eight (8.0) hours and
Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0)
hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts
not included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
Final pricing to be determined upon approved plans.
$2,376.006
1 dy 3 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #4 (any services
requiring travel, transportation or mobilization).
$118.807
1 dy 3 ea $0.00 ea/dy (DISCOUNTD) FAS (Flashing Arrow Sign) w/Service - RA100
Daily rental of one (1) Flashing Arrow Sign (FAS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $75.00/day; $275.00/wk; $575.00/mo(4-wk)
$0.008
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
9
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147103No Page 3 of 3
EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2)
Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such as
current permit rates and requirements from public agencies, and is subject to change without
notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or
additional information is provided. 5) Unless otherwise specified, individual line items and rates
are based on acceptance of the estimate as a whole. Significant changes in quantities,
addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions
herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring
travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If
customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment.
RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP
surcharge will only be applied to equipment rental charges, and not be applied to delivery,
installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen,
or missing equipment; damage resulting from customer misuse or negligence; damages of any
kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
8/7/2023
ESTIMATED TOTAL:
$4,744.80x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
N Santa Cruz Ave & W Main St
T.B. MAP PAGE:
Children's Christmas & Holidays Parade
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Parade Work
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
25 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase)
Includes site verification survey and/or verification of existing conditions,
traffic planning, and publication of traffic control plans. All plans are
designed in accordance with the California M.U.T.C.D. (latest edition),
and are submitted to the specifications of the requiring Agency. A four
(4) hour minimum is charged on traffic plans, including the submittal of
a standard non-engineered plan.
Price includes the following:
- All plans produced at 1:40" scale on B-size (11" x 17") sheets
The following are not included in this price:
- Traffic signal plans
- Street Lighting plans
- Agency plan check fees
- Traffic studies (including traffic counting)
- Meetings and/or presentations with Cities or other Agencies (other
than initial job-walk / project meeting)
- More than two (2) corrections from the agency or two (2) submittals
- Design changes or modifications not discussed prior to the first draft
and/or added after the initial plan submittal (requested by either
Customer or Agency)
- Plan sets after first four (4) bond and/or one (1) vellum
- Traffic control services, equipment, or maintenance
- Permits (encroachment, public works, street improvements, etc.)
- Price will not include an engineer stamp on traffic control plans.
- Special Provisions not provided at time of bid
- Price will not include traffic control plans for traffic signal construction
drawings
- Price will not include traffic control plans for striping plans
Price will be based on drawing one (1) phase of non-engineered traffic
control plans for the locations listed below:
Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours]
(Parade Special Event)
$6,875.001
25 shts ($125.00) per sheet Discount - DD1000
Discount will be applied to line item #1 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($3,125.00)2
25 shts $175.00 per sheet Engineer Review (If Needed)
Plan review and stamp by Certified Traffic Engineer and/or Civil
Engineer, fee is in addition to Traffic Control Planning.
$4,375.003
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147098No Page 2 of 3
25 shts ($100.00) per sheet Discount - DD1000
Discount will be applied to line item #3 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($2,500.00)4
Traffic Control (See Below)
Final pricing to be determined upon approved plans.
5
1 dy 6 ea 6 hrs $132.00 hourly One-TC Traffic Control Operation (Portal to Portal) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controller (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based at an hourly rate (portal to portal) and applies to all travel,
standby, setup, maintenance, and removal time. Time will be billed in
increments of 30 minutes. A four (4.0) hour minimum applies to all labor
including jobs canceled after crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($185.00/hr.) apply after eight (8.0) hours and
Saturdays. Double time rates ($251.00/hr.) apply after twelve (12.0)
hours, Sundays, and Holidays. Emergency and/or Same-Day Callouts
not included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
Final pricing to be determined upon approved plans.
$4,752.006
1 dy 6 ea $39.60 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #4 (any services
requiring travel, transportation or mobilization).
$237.607
1 dy 6 ea $0.00 ea/dy (DISCOUNTED) FAS (Flashing Arrow Sign) w/Service- RA100
Daily rental of one (1) Flashing Arrow Sign (FAS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $75.00/day; $275.00/wk; $575.00/mo(4-wk)
$0.008
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
9
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147098No Page 3 of 3
EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2)
Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such as
current permit rates and requirements from public agencies, and is subject to change without
notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or
additional information is provided. 5) Unless otherwise specified, individual line items and rates
are based on acceptance of the estimate as a whole. Significant changes in quantities,
addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions
herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring
travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If
customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment.
RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP
surcharge will only be applied to equipment rental charges, and not be applied to delivery,
installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen,
or missing equipment; damage resulting from customer misuse or negligence; damages of any
kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
8/7/2023
ESTIMATED TOTAL:
$10,614.60x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-147098.3
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
N Santa Cruz Ave & W Main St
T.B. MAP PAGE:
Children's Christmas & Holidays Parade
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Parade Work
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Saturday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
21 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase)
Includes site verification survey and/or verification of existing conditions,
traffic planning, and publication of traffic control plans. All plans are
designed in accordance with the California M.U.T.C.D. (latest edition),
and are submitted to the specifications of the requiring Agency. A four
(4) hour minimum is charged on traffic plans, including the submittal of
a standard non-engineered plan.
Price includes the following:
- All plans produced at 1:40" scale on B-size (11" x 17") sheets
The following are not included in this price:
- Traffic signal plans
- Street Lighting plans
- Agency plan check fees
- Traffic studies (including traffic counting)
- Meetings and/or presentations with Cities or other Agencies (other
than initial job-walk / project meeting)
- More than two (2) corrections from the agency or two (2) submittals
- Design changes or modifications not discussed prior to the first draft
and/or added after the initial plan submittal (requested by either
Customer or Agency)
- Plan sets after first four (4) bond and/or one (1) vellum
- Traffic control services, equipment, or maintenance
- Permits (encroachment, public works, street improvements, etc.)
- Price will not include an engineer stamp on traffic control plans.
- Special Provisions not provided at time of bid
- Price will not include traffic control plans for traffic signal construction
drawings
- Price will not include traffic control plans for striping plans
Price will be based on drawing one (1) phase of non-engineered traffic
control plans for the locations listed below:
Phase #1 N Santa Cruz Ave & W Main St [Road Closures w/ Detours]
(Parade Special Event)
$5,775.001
21 shts ($125.00) per sheet Traffic Control Planning Discount - DD1000
Discount will be applied to line item #1 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($2,625.00)2
21 shts $175.00 per sheet Engineer Review
Plan review and stamp by Certified Traffic Engineer and/or Civil
Engineer, fee is in addition to Traffic Control Planning.
$3,675.003
EXHIBIT B TO FIRST AMENDMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147098.3No Page 2 of 3
21 shts ($100.00) per sheet Engineer Review Discount - DD1000
Discount will be applied to line item #3 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($2,100.00)4
Traffic Control (See Below)
Final pricing to be determined upon approved plans.
5
1 dy 10 ea 3.6 hrs $132.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($325.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$4,752.006
1 dy 10 ea $23.76 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #6 (any services
requiring travel, transportation or mobilization).
$237.607
1 dy 10 ea 7.4 hrs $239.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($325.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$17,686.008
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147098.3No Page 3 of 3
1 dy 10 ea $88.43 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #8 (any services
requiring travel, transportation or mobilization).
$884.309
1 dy 10 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) Flashing Arrow Sign (FAS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $75.00/day; $275.00/wk; $575.00/mo(4-wk)
$650.0010
1 dy 10 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Discount - DD1000
Discount will be applied to line item #8 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($650.00)11
_
12
1 wk 4 ea $600.00 weekly CMS (Changeable Message Sign) Rental - RA200
Weekly rental of one (1) Changeable Message Sign (CMS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $200.00/day; $600.00/wk; $1,300.00/mo(4-wk)
$2,400.0013
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
14
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans;
Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication;
Temporary striping or striping removal; Construction fencing; Steel/trench plates; Custom
signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such ascurrent permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change oradditional information is provided. 5) Unless otherwise specified, individual line items and ratesare based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order
to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no
guarantee of approval or approval timeline is represented. 9) Compensation will be charged for
jobs that require special safety training requirements and security clearance. 10) Unless stated
otherwise, this estimate is based on work being performed during normal field working hours
(7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for
after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as
stated, and this document shall serve as the binding contract, subject to the terms and conditions
herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
11/17/2023
ESTIMATED TOTAL:
$30,684.90x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-149152.1
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
Johnson Ave
T.B. MAP PAGE:
Johnson Ave - Special Event
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Special Event
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
12 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase)
Includes site verification survey and/or verification of existing conditions,
traffic planning, and publication of traffic control plans. All plans are
designed in accordance with the California M.U.T.C.D. (latest edition),
and are submitted to the specifications of the requiring Agency. A four
(4) hour minimum is charged on traffic plans, including the submittal of
a standard non-engineered plan.
Price includes the following:
- All plans produced at 1:40" scale on B-size (11" x 17") sheets
The following are not included in this price:
- Traffic signal plans
- Street Lighting plans
- Agency plan check fees
- Traffic studies (including traffic counting)
- Meetings and/or presentations with Cities or other Agencies (other
than initial job-walk / project meeting)
- More than two (2) corrections from the agency or two (2) submittals
- Design changes or modifications not discussed prior to the first draft
and/or added after the initial plan submittal (requested by either
Customer or Agency)
- Plan sets after first four (4) bond and/or one (1) vellum
- Traffic control services, equipment, or maintenance
- Permits (encroachment, public works, street improvements, etc.)
- Price will not include an engineer stamp on traffic control plans.
- Special Provisions not provided at time of bid
- Price will not include traffic control plans for traffic signal construction
drawings
- Price will not include traffic control plans for striping plans
Price will be based on drawing one (1) phase of non-engineered traffic
control plans for the locations listed below:
Phase #1: Johnson Ave [Road Closure w/Detours] (Special Event)
$3,300.001
12 shts ($125.00) per sheet Discount - DD1000
Discount will be applied to line item #1 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,500.00)2
12 shts $175.00 per sheet Engineer Review
Plan review and stamp by Certified Traffic Engineer and/or Civil
Engineer, fee is in addition to Traffic Control Planning.
$2,100.003
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-149152.1No Page 2 of 3
12 shts ($100.00) per sheet Engineer Review Discount - DD1000
Discount will be applied to line item #3 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,200.00)4
Traffic Control (See Below)
_
5
1 dy 6 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($350.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$8,190.006
1 dy 6 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000
Discount will be applied to line item #6 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,008.00)7
1 dy 6 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #6 (any services
requiring travel, transportation or mobilization).
$409.508
1 dy 6 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS)
Delivery and pickup not included.
Price Excludes:
-Traffic cones for FAS trailer taper (typically 9 ea. cones)
The customer will be responsible for lost or damaged traffic control
equipment. Equipment maintenance, and setup re-installation or
modification not included.
Additional rental rate of above equipment;
- $65.00/day; $275.00/wk.; $575.00 /mo.
$390.009
1 dy 6 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount -
DD1000
Discount will be applied to line item #9 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($390.00)10
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-149152.1No Page 3 of 3
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
11
EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2)
Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such as
current permit rates and requirements from public agencies, and is subject to change without
notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or
additional information is provided. 5) Unless otherwise specified, individual line items and rates
are based on acceptance of the estimate as a whole. Significant changes in quantities,
addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring
travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If
customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment.
RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP
surcharge will only be applied to equipment rental charges, and not be applied to delivery,
installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen,
or missing equipment; damage resulting from customer misuse or negligence; damages of any
kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
10/25/2023
ESTIMATED TOTAL:
$10,291.50x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-147103.1
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
Tait Ave and W Main St
T.B. MAP PAGE:
Neighborhood Trick or Treating (Tait Ave) Project
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Special Event
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
10 shts $275.00 per sheet Traffic Control Planning (Non-Engineered) (1 Phase)
Includes site verification survey and/or verification of existing conditions,
traffic planning, and publication of traffic control plans. All plans are
designed in accordance with the California M.U.T.C.D. (latest edition),
and are submitted to the specifications of the requiring Agency. A four
(4) hour minimum is charged on traffic plans, including the submittal of
a standard non-engineered plan.
Price includes the following:
- All plans produced at 1:40" scale on B-size (11" x 17") sheets
The following are not included in this price:
- Traffic signal plans
- Street Lighting plans
- Agency plan check fees
- Traffic studies (including traffic counting)
- Meetings and/or presentations with Cities or other Agencies (other
than initial job-walk / project meeting)
- More than two (2) corrections from the agency or two (2) submittals
- Design changes or modifications not discussed prior to the first draft
and/or added after the initial plan submittal (requested by either
Customer or Agency)
- Plan sets after first four (4) bond and/or one (1) vellum
- Traffic control services, equipment, or maintenance
- Permits (encroachment, public works, street improvements, etc.)
- Price will not include an engineer stamp on traffic control plans.
- Special Provisions not provided at time of bid
- Price will not include traffic control plans for traffic signal construction
drawings
- Price will not include traffic control plans for striping plans
Price will be based on drawing one (1) phase of non-engineered traffic
control plans for the locations listed below:
Phase #1 Tait Ave [Road Closure w/Detours] (Special Event)
$2,750.001
10 shts ($125.00) per sheet Discount - DD1000
Discount will be applied to line item #1 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,250.00)2
10 shts $175.00 per sheet Engineer Review
Plan review and stamp by Certified Traffic Engineer and/or Civil
Engineer, fee is in addition to Traffic Control Planning.
$1,750.003
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147103.1No Page 2 of 3
10 shts ($100.00) per sheet Discount - DD1000
Discount will be applied to line item #3 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,000.00)4
Traffic Control (See Below)
Final pricing to be determined upon approved plans.
5
1 dy 4 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($350.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$5,460.006
1 dy 4 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000
Discount will be applied to line item #6 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($672.00)7
1 dy 4 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #6 (any services
requiring travel, transportation or mobilization).
$273.008
1 dy 4 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS)
Delivery and pickup not included.
Price Excludes:
-Traffic cones for FAS trailer taper (typically 9 ea. cones)
The customer will be responsible for lost or damaged traffic control
equipment. Equipment maintenance, and setup re-installation or
modification not included.
Additional rental rate of above equipment;
- $65.00/day; $275.00/wk.; $575.00 /mo.
$260.009
1 dy 4 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount -
DD1000
Discount will be applied to line item #9 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($260.00)10
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
E-147103.1No Page 3 of 3
Bidding Without Plans
This estimate is based on description of scope of work as provided by
Customer at time of request. Final estimated price to be determined
when specific conditions/provisions are provided or traffic control plans
have been approved by the Agency. Mobilization costs include up to
forty (40) miles from TMI office.
11
EXCLUSIONS:The following is not included in this estimate: Tax; Encroachment Permits; Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench plates; Changeable message signs (CMS); Custom signage; Replacement or modification of existing facilities; OtherSTANDARD TERMS & CONDITIONS:1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2)
Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such as
current permit rates and requirements from public agencies, and is subject to change without
notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or
additional information is provided. 5) Unless otherwise specified, individual line items and rates
are based on acceptance of the estimate as a whole. Significant changes in quantities,
addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no guarantee of approval or approval timeline is represented. 9) Compensation will be charged for jobs that require special safety training requirements and security clearance. 10) Unless stated otherwise, this estimate is based on work being performed during normal field working hours (7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring
travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If
customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment.
RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP
surcharge will only be applied to equipment rental charges, and not be applied to delivery,
installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen,
or missing equipment; damage resulting from customer misuse or negligence; damages of any
kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
10/25/2023
ESTIMATED TOTAL:
$7,311.00x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
DocuSign Envelope ID: 210218DE-4912-42EC-B3B6-629A868C969C
ESTIMATE TRAFFIC MANAGEMENT, INC.E-152334
www.trafficmanagement.com
No
Page 1 of 2
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
Tait Ave and W Main St
T.B. MAP PAGE:
Neighborhood Trick or Treating (Tait Ave) Project
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Special Event
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
Traffic Control Per TCP (See Below)
_
1
1 dy 4 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($350.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$5,460.002
1 dy 4 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000
Discount will be applied to line item #2 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($672.00)3
1 dy 4 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #2 - 3 (any
services requiring travel, transportation or mobilization).
$273.004
EXHIBIT B
E-152334No Page 2 of 2
1 dy 4 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS)
Delivery and pickup not included.
Price Excludes:
-Traffic cones for FAS trailer taper (typically 9 ea. cones)
The customer will be responsible for lost or damaged traffic control
equipment. Equipment maintenance, and setup re-installation or
modification not included.
Additional rental rate of above equipment;
- $65.00/day; $275.00/wk.; $575.00 /mo.
$260.005
1 dy 4 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount -
DD1000
Discount will be applied to line item #5 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($260.00)6
_
7
PLA Exclusion
The quoted price does not include nor cover any PLA requirements. No
PLA (Project Labor Agreement) has been provided and no PLA wages
are included in this price.
8
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or
resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench
plates; Changeable message signs (CMS); Custom signage; Replacement or modification of
existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order
to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no
guarantee of approval or approval timeline is represented. 9) Compensation will be charged for
jobs that require special safety training requirements and security clearance. 10) Unless stated
otherwise, this estimate is based on work being performed during normal field working hours
(7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for
after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as
stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
7/12/2024
ESTIMATED TOTAL:
$5,061.00x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
ESTIMATE TRAFFIC MANAGEMENT, INC.E-152333
www.trafficmanagement.com
No
Page 1 of 2
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
Johnson Ave
T.B. MAP PAGE:
Johnson Ave - Special Event
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Special Event
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Weekday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
Traffic Control Per TCP (See Below)
_
1
1 dy 6 ea 7 hrs $195.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (ST)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($255.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($350.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$8,190.002
1 dy 6 ea 7 hrs ($24.00) hourly One-TC Traffic Control Discount - DD1000
Discount will be applied to line item #2 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($1,008.00)3
1 dy 6 ea $68.25 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #2 - 3 (any
services requiring travel, transportation or mobilization).
$409.504
E-152333No Page 2 of 2
1 dy 6 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) “Trailer Mounted Flashing Arrow Sign (FAS)
Delivery and pickup not included.
Price Excludes:
-Traffic cones for FAS trailer taper (typically 9 ea. cones)
The customer will be responsible for lost or damaged traffic control
equipment. Equipment maintenance, and setup re-installation or
modification not included.
Additional rental rate of above equipment;
- $65.00/day; $275.00/wk.; $575.00 /mo.
$390.005
1 dy 6 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental Discount -
DD1000
Discount will be applied to line item #5 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($390.00)6
_
7
PLA Exclusion
The quoted price does not include nor cover any PLA requirements. No
PLA (Project Labor Agreement) has been provided and no PLA wages
are included in this price.
8
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Lost or damaged equipment; Business and/or
resident notfication; Temporary striping or striping removal; Construction fencing; Steel/trench
plates; Changeable message signs (CMS); Custom signage; Replacement or modification of
existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance coverages, additional costs may be incurred for the issuance of insurance certificates that require special wording, endorsements, or additional coverages or policy changes. 2) Information provided herein should be relied on for estimating purposes only. 3) This estimate is based on information available and/or provided at the time of the estimate request, such as current permit rates and requirements from public agencies, and is subject to change without notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6)
Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without
permit or posting requirements), will require at least three working days advance notice;
additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order
to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no
guarantee of approval or approval timeline is represented. 9) Compensation will be charged for
jobs that require special safety training requirements and security clearance. 10) Unless stated
otherwise, this estimate is based on work being performed during normal field working hours
(7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for
after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as
stated, and this document shall serve as the binding contract, subject to the terms and conditions herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment. RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any kind to third parties.
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
7/12/2024
ESTIMATED TOTAL:
$7,591.50x_______________________________________
CUSTOMER ACKNOWLEDGEMENT
ESTIMATE TRAFFIC MANAGEMENT, INC.E-152332.1
www.trafficmanagement.com
No
Page 1 of 3
690 Quinn Ave
877-763-5999
San Jose, CA 95112
QTY QTY QTY RATE ITEM / DESCRIPTION TOTAL
COMPANY:
CITY, STATE, ZIP:
CONTACT PERSON:
PHONE:
Town of Los Gatos
CITY / COMMUNITY:
Los Gatos
JOB LOCATION:
PROJECT INFORMATION:
CUST. REF #:
N/A
Jessica Ertell
COMPANY ADDRESS:
Los Gatos, CA 95030
N Santa Cruz Ave & W Main St
T.B. MAP PAGE:
Children's Christmas & Holidays Parade
41 Miles Ave
CUSTOMER WORK DESCRIPTION:
Parade Work
APPROX. START DATE:WORK HOURS / DURATION
1 Day
START TIME:RFQ #:
FAX:
OTHER INFO:
Union Wages / Saturday Work
LN #
PLAN REFERENCE:
San Jose Branch
DIRECT PHONE/EXT:DIRECT FAX:CELL PHONE:
408-399-5734
EMAIL:
jertell@losgatosca.gov
Traffic Control Per TCP (See Below)
_
1
1 dy 10 ea 4 hrs $132.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($325.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$5,280.002
1 dy 10 ea $26.40 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #2 (any services
requiring travel, transportation or mobilization).
$264.003
E-152332.1No Page 2 of 3
1 dy 10 ea 8 hrs $239.00 hourly One-TC Traffic Control Operation (On-Job Hourly) (Sat)
Includes one (1) Traffic Control Truck with a Roof Mounted Flashing
Arrow Board and one (1) professionally trained and equipped Traffic
Controllers (flagger) to set up and maintain standard closures per
MUTCD on rights-of-way up to forty-five (45) mph. Standard traffic
control devices included are cones, signs, and barricades per MUTCD.
Price is based for time On-Job only and applies to any standby, setup,
maintenance, and removal time. Time will be billed in increments of 30
minutes. Mobilization includes up to 40 miles from the nearest TMI
branch. Travel exceeding 40 miles will be billed at $4.00/mile. A four
(4.0) hour minimum applies to all labor including jobs canceled after
crews are dispatched.
Customer must call four (4.0) hours prior to scheduled dispatch or a
four (4.0) hour minimum will apply. TMI 24/7 Dispatch Center: 888-722-
6796
Overtime rates ($189.00/hr) apply after eight (8.0) hours and Saturdays.
Double time rates ($325.00/hr) apply after twelve (12.0) hours,
Sundays, and Holidays. Emergency and/or Same-Day Callouts not
included.
Price Excludes: Trailer Mounted Flashing Arrow Board (FAS);
Changeable Message Signs (CMS); Truck Mounted Attenuator (TMA);
Site orientation classes; Safety Classes; Testing; Engineering; Design;
Permits; Licenses; Applications; Mainline (Highway) Work; On/Off
Ramps
$19,120.004
1 dy 10 ea $95.60 ea/dy Fuel Surcharge; 5% - SD300-1
A standard fuel surcharge will be applied to line item #4 (any services
requiring travel, transportation or mobilization).
$956.005
1 dy 10 ea $65.00 ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Daily rental of one (1) Flashing Arrow Sign (FAS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $75.00/day; $275.00/wk; $575.00/mo(4-wk)
$650.006
1 dy 10 ea ($65.00) ea/dy Trailer Mounted Flashing Arrow Sign (FAS) Rental - RA100
Discount - DD1000
Discount will be applied to line item #6 and is subject to the following
conditions; all payments relating to this project will be made subject to
TMI's payment terms; performance of complete scope of work as
described on this estimate.
($650.00)7
_
8
1 wk 8 ea $600.00 weekly CMS (Changeable Message Sign) Rental - RA200
Weekly rental of one (1) Changeable Message Sign (CMS).
Delivery, pickup, lost or damaged equipment, equipment maintenance,
and setup re-installation or modification not included.
Additional rental rate of above equipment;
- $200.00/day; $600.00/wk; $1,300.00/mo(4-wk)
$4,800.009
E-152332.1No Page 3 of 3
1 wk 8 ea $90.00 weekly Rental Protection Program (RPP)
RPP is coverage of unforeseen damage to rental equipment, a 15%
surcharge will be added to all rental invoice(s) related to the Rental
Agreement(s) for this Estimate or Project. See Terms & Conditions for
details.
With RPP, TMI will cover 100% of the repair cost for the first $500 of
each damaged item. Furthermore, in the event that the repair costs
exceed $500 per item, TMI will cover 90% of the balance. Customers
are only responsible for 10% of any repair costs over $500 per item.
Exclusions: Misuse or negligence, Lost, stolen, or missing equipment,
and any 3rd party damages; Vehicles such as trucks, TMA’s, etc.);
To opt-out of RPP, initial here x________. By opting out, customer will
be responsible for any and all damages to Rental Equipment.
$720.0010
_
11
PLA Exclusion
The quoted price does not include nor cover any PLA requirements. No
PLA (Project Labor Agreement) has been provided and no PLA wages
are included in this price.
12
EXCLUSIONS:
The following is not included in this estimate: Tax; Encroachment Permits; Traffic Control Plans;
Traffic Signal Plans; Posting of "No Parking" Signs; Business and/or resident notfication;
Temporary striping or striping removal; Construction fencing; Steel/trench plates; Custom
signage; Replacement or modification of existing facilities; Other
STANDARD TERMS & CONDITIONS:
1) Although TMI maintains standard general liability, workers compensation, and other insurance
coverages, additional costs may be incurred for the issuance of insurance certificates that
require special wording, endorsements, or additional coverages or policy changes. 2)
Information provided herein should be relied on for estimating purposes only. 3) This estimate is
based on information available and/or provided at the time of the estimate request, such as
current permit rates and requirements from public agencies, and is subject to change without
notice. 4) TMI reserves the right to modify this estimate should the scope of the project change or additional information is provided. 5) Unless otherwise specified, individual line items and rates are based on acceptance of the estimate as a whole. Significant changes in quantities, addition/deletion of line-items, or selection of single line-items may result in price changes. 6) Prices are valid for up to 60 days. 7) All orders for standard traffic control and equipment (without permit or posting requirements), will require at least three working days advance notice; additional time may be required for non-standard and/or large scale traffic control. General
availability of traffic control is not guaranteed and is subject to availability and schedule of TMI
crews and equipment. Allow up to 14 working days for traffic plan turn-around (from time of order
to initial submittal.) Agency approval and turn-around time of traffic control plans may vary and
cannot be guaranteed. 8) Permit approval and timeline often vary from Agency to Agency and no
guarantee of approval or approval timeline is represented. 9) Compensation will be charged for
jobs that require special safety training requirements and security clearance. 10) Unless stated
otherwise, this estimate is based on work being performed during normal field working hours
(7:00am to 3:30pm) Monday through Friday. Additional costs will be incurred and invoiced for
after hours work, weekend and/or holidays. 11) ACCEPTANCE OF THIS ESTIMATE: Unless
otherwise agreed in writing, acceptance of this estimate shall authorize TMI to perform all work as
stated, and this document shall serve as the binding contract, subject to the terms and conditions
herein. 12) FUEL SURCHARGE: A fuel surcharge may be applied to any services requiring
travel, transportation or mobilization. 13) RENTAL PROTECTION PROGRAM: All rental orders
will be automatically enrolled in Rental Protection Plan (RPP) unless opted out by customer. If customer opts out of RPP, customer assumes sole responsibility for damaged or lost equipment.
RPP is not available for registered motor vehicles such as TMA's and traffic control trucks. RPP surcharge will only be applied to equipment rental charges, and not be applied to delivery, installation, removal, or other labor and service charges. RPP Coverage Exclusions: Lost, stolen, or missing equipment; damage resulting from customer misuse or negligence; damages of any
TMI ESTIMATOR
x_______________________________________Enmanuel Toledo DATE PREPARED:
8/14/2024
ESTIMATED TOTAL:
$31,140.00x_______________________________________
CUSTOMER ACKNOWLEDGEMENT