08 DeskItem.Los Gatos Saratoga Recreation - First Amendment with attachmentPREPARED BY: Meredith Johnston
Administrative Technician
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 05/21/2024 ITEM NO: 8DESK ITEM
DATE: May 21, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Use Agreement with Los Gatos-Saratoga Community Education and
Recreation:
a.Authorize the Town Manager to Execute a First Amendment to Use
Agreement with Los Gatos-Saratoga Community Education and
Recreation for an Additional One-Year Period from July 1, 2024 to June
30, 2025; and
b.Authorize the Town Manager to Execute any Forthcoming Amendments
During the Duration of this Agreement.
REMARKS:
Attachment 3 contains public comment received between 11:01 a.m. on May 21, 2024, and
11:00 a.m. May 21, 2024.
Attachments Previously Received with the Report:
1.Use Agreement with Los Gatos-Saratoga Community Education and Recreation
2.First Amendment to Use Agreement with Los Gatos-Saratoga Community Education and
Recreation
Attachment Received wit this Desk Item:
3.Public Comment Received Between 11:01 a.m. on May 21, 2024, and 11:00 a.m. May 21,
2024.
This Page Intentionally Left Blank
ATTACHMENT 3
From: Lee Fagot
Sent: Monday, May 20, 2024 6:51 PM
To: Gabrielle Whelan <GWhelan@losgatosca.gov>
Subject: Fwd: LGS Rec lease agreement proposed changes
[EXTERNAL SENDER]
Gabrielle,
Sorry I did not send this to you earlier but only became aware of it myself this afternoon. This
indicates that the LGS Rec lease agreement for the main ARC building is also being proposed for
changes in a March 27, 2024 submission to the Council and Town Manager. While not labeled
specifically on the agenda for tomorrow’s Council meeting, this proposal in the attachment is being
considered for negotiations soon, I would suspect.
Therefore, I propose that any contracts being considered at this time by the Council with LGS Rec
to be pulled from consent and more detailed analysis be conducted as they could impact the other
agreements in place between the Town and LGS Rec. Reviewing the link below and attachment will
provide the background info.
Thanks, and sorry about multiple messages today, but finding the files has been something of a
challenge.
Lee
>
> https://mccmeetingspublic.blob.core.usgovcloudapi.net/losgatos-meet-
cfc2387c088b4d3a933e71661acbbc1e/ITEM-Attachment-001-
2bfdd13ab41748c984216ff70bc1d910.pdf
>
>
>
Redacted
ATTACHMENT 10
Subject:
Attachments:
From: Kimberly Snyder Sent: Thursday, April 4, To: Laurel Prevetti Cc: Jan Schwartz
FW: Proposal for Town Council 2024 Town Proposal (1) (1).pdf
>
>; Katy Nomura
Subject: Re: Proposal for Town Council
I [EXTERNAL SENDER]
Dear Laurel,
Thank you for getting back to me so quickly and providing that information. Please find our proposal attached and let us know when a closed session may be possible.
I'll work the board on attending the public finance committee meetings.
As always, I appreciate your help.
Warm regards, Kimberly
On Thu, Apr 4, 2024 at 3:47 PM Laurel Prevetti
Good afternoon,
Thank you reaching out. I hope you are both doing well.
>wrote:
Our proposed budget is currently in preparation for distribution on April 22rni. We welcome any proposals and we will work with the Mayor to set a future closed session for discussion and next steps.
If you want to discuss the proposal publicly, the Finance Commission will be discussing the Proposed Budget on April 29, May 6, and May 13. The Council holds its Budget hearings on May 21.
Please let me know if you need anything else.
Thank you,
1
3
Muwekma Ohlone Tribe Land Acknowledgment - As a member of the Los Gatos community, I acknowledge that I am a guest on the ancestral and traditional land of the First
People of this region, the present-day Muwekma Ohlone Tribe of the San Francisco Bay Area historically Federally Recognized as the Verona Band of Alameda County. I support
the restoration and sovereignty of this Chochenyo-Thámien-Ramaytush-Awáswas speaking BIA documented Ohlone Tribe, as well as all Indigenous Peoples.
--
subscribe to our e-newsletter
Kimberly Snyder
Executive Director
she / her
p: 408.354.2646
a: 106 E. Main Street
Los Gatos, Ca 95030
w: numulosgatos.org
Engaging the community at the intersection of Art, History, and Education.
Muwekma Ohlone Tribe Land Acknowledgment - As a member of the Los Gatos community, I acknowledge that I am a guest on the ancestral and traditional land of the First
People of this region, the present-day Muwekma Ohlone Tribe of the San Francisco Bay Area historically Federally Recognized as the Verona Band of Alameda County. I support
the restoration and sovereignty of this Chochenyo-Thámien-Ramaytush-Awáswas speaking BIA documented Ohlone Tribe, as well as all Indigenous Peoples.
March 26, 2024
Dear Los Gatos Town Council: The Honorable Mayor Badame, Vice Mayor Hudes, and Council Members
Ristow, Moore, and Rennie
NUMU is requesting $350k investment over the next three years.
Since rebranding and opening at the Los Gatos Civic Center, New Museum Los Gatos (NUMU) has
achieved tremendous growth. The Museum is a beacon for arts and history in the Bay Area,
attracting 6,500+ annual visitors, 30% from the Town of Los Gatos. We receive County, State and
Federal recognition and funding. This proposal will enable the museum to invest in programs and
exhibits that enhance our ability to attract visitors that contribute to the strength of our town’s local
economy – dining, shopping, and spreading the word about the attractions of Los Gatos. It
ensures the stewardship of the Permanent Los Gatos History Collection and creates a suite of
programs geared to attracting and serving seniors.
Specifically,this request includes support for the Los Gatos History Project for the next three years
(June 30, 2024-July 1, 2027), as well as funding a monument sign at the Los Gatos Civic Center.
This proposal aligns with the Towns 2024-2026 Strategic Priorities significantly enhancing
community vitality and quality of Life in Los Gatos. As outlined in the strategic plan:
●Community Vitality
○Diversity, Equity & Inclusion Efforts
○Community Where Older Adults Thrive
○Events & Other Town-Wide Efforts
○Community Engagement
○Environmental Sustainability/Climate Resiliency
Request #1: Provide $100k per year over the next 3 years in matching funds for the Los
Gatos History Project for accessible programming, exhibitions and collections
stewardship.
Overview
The Los Gatos History Project makes our permanent art and history collection accessible in-person
and through an online database. This project invites the community to experience the under told
stories of our town’s local history through programs and rotating exhibitions. Our professional
museum staff is uniquely qualified in delivering exhibitions and programs, collections care and
display. The museum has actively secured funds since 2019 to help fund this project. Most recently
the museum received a grant from the Institute of Museum and Library Services (IMLS)to
fund the project. The $65k per year investment represents 50% of the total program budget, the
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required matching funds for the national IMLS grant. The additional $35k will provide partial
matching funds for a new exhibition specific IMLS grant and an NEH grant.
Secured Funding to date
●The County of Santa Clara Historic Grant Program (2019-2022) invested $260k in
initial funding.
●Institute of Museum and Library Services (IMLS)grant of $190k (matching grant over
3 years 2022-2025) to continue our work stewarding the Town’s history–this grant requires
a 1:1 match
●Since 2021 NUMU has raised an additional $125k to continue this work over the next three
years
●Institute of Museum and Library Services (IMLS)$120k in matching funds Muwekma
Ohlone Exhibition. Application submitted November 2023, award notification date August
2024.
●National Endowment for the Humanities (NEH)$75k in matching funds Frank &
George Exhibition. Application submitted August 2023, award notification date June 2024.
Upcoming Projects/Programs
●Produce history related exhibitions and programs sharing untold histories of Los Gatos and the
surrounding areas that support the town’s DEI goals.
○Upcoming Exhibitions:
■The Los Gatos History Project: exploring untold stories:rotating exhibits
highlighting and displaying the wide range of artifacts from the Permanent
Collection.
■Revitalization: Culture, Heritage and Traditions of the Muwekma Ohlone
Tribe (2025/26.) Building on the successful Muwekma Ohlone exhibits of
2021, which traveled to the DeSaisset Santa Clara University Museum in
January 2024, and has been requested by Alameda Creek Watershed,
Stanford, CSU Monterey Bay and Grace Hudson Museum in Ukiah, CA.
■The Boys: Frank Ingerson and George Dennison (2026-) NUMU has the
most comprehensive collection representing the lives of these prolific artists
and life partners and their home, Cathedral Oaks, a mountain destination for
creatives in mid-20th-century Los Gatos.
○Accessible Programs
■Monthly Free Public Art & History Tours on Free First Sundays.
■Private Tours for local senior groups.
■Monthly e-newsletters and social media posts
■Collection Lab: Lectures & talks with scholars, subject matter experts and
local community partners. Examples include:
●Billy Jones Railroad
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●How to archive your family’s collection (catalogIt)
●Caring for your collection
●Lectures with Los Gatos History Bill Wulf
●History Still Life Drawing Workshops
●Talks with the Curator
●Loma Prieta Earthquake 35th anniversary
■Footbridge Aspiring Artist Mural Program: NUMU provides a 3 week camp
for ages 8-12 to create a mural to be placed on the footbridge celebrating
life in Los Gatos. Students learn about Los Gatos history and art basics.
■Presenting at statewide conferences bringing attention and visibility to the
important work achieved in Los Gatos.
●We are asking the Town to participate in preserving and presenting its history.
The Collection
The Town has highly valued the importance of preserving the Town map from 1891. This is only
one of the invaluable historical pieces in our collection.
●Recently acquired the collections of local historian Bill Wulf and the Billy Jones Family.
These are truly historical treasures of Los Gatos history.
●To date the museum has digitized over 2,600 artifacts in our permanent collection. This
funding would ensure that we can digitize our entire collection which far exceeds our
original estimate of 3,000 artifacts, making them accessible for the Los Gatos community
and beyond. (View the database:https://hub.catalogit.app/4267)
●Town support is critical to continuing this project, keeping the Town’s history maintained
and accessible.
Request #2: $50k Investment in increasing the Museum’s Visibility
The museum has increased its reach in the Bay Area. Through strategic investments in marketing
initiatives we will attract visitors to our exhibitions, programs and community events, encouraging
Los Gatos tourism, while enhancing services and programs to our local residents. This will provide
a source of direct revenue for the museum and generate indirect revenue in the town. Our vision is
to make the Civic Center a central community hub. This initiative is an effort to elevate and beautify
the space attracting visitors from Los Gatos and beyond.
- Increase Visibility at Civic Center
- Monument sign on Main Street ($50,000)
NUMU’s relationship with the Town of Los Gatos is vital to us and our ongoing ability to serve our
community. Thank you from all of us for your continued support.
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In partnership,
Kimberly Snyder, NUMU Executive Director
Jan Schwartz, NUMU Board President
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Museum’s Impact FY23 (July 1,2022-June 30,2023)
6,000+Annual Visitors (30%from Los Gatos,25%from San Jose)
100+Exhibiting Artists (Bay Area)
●Marie Cameron,Alexander Hernandez,Kathy Aoki
●83 emerging high school artists
●&more!
1,800+Digitally cataloged and archived items from the Permanent Collection
10 Rotating Art and History Exhibitions
●Reclamation
●ArtNow 2023:Unarmed Truth
●Terra Firma
●ArtNow,Annual High School Juried Exhibition and Educational Program
●&more!
380+Artworks &Artifacts Displayed
24 Programs &24 Workshops,highlights include:
●Content Pick-Up Party (~300 visitors)
●Aspiring Artists Footbridge Mural Project
●Honoring the Earth with Mosaic America
●&more!
30+Community Partners,including
●Muwekma Ohlone Tribe of the San Francisco Bay Area
●Mosaic America
●San Josè State University
●Los Color
●Santa Clara Office of Education
●Los Gatos Library
●Los Gatos Art Association
●&more!
Museum’s Strategic Priorities
1.Visibility -signage,marketing
2.Financial strength
3.Improving operations -fill all positions with competitive packages
4.Board development -ambassadors for the Museum and the community
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