10 Staff Report.Corporation Yard Building Replacement project closeout with attachment
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 04/16/24
DATE: April 1, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for Construction of the Corporation Yard Building
Replacement Completed by S&H Construction, Inc., and Authorize the Town
Clerk to File for Recordation
RECOMMENDATION:
Authorize the Town Manager to execute a certificate of acceptance and notice of completion
for construction of the Corporation Yard Building Replacement completed by S&H Construction,
Inc., and authorize the Town Clerk to file for recordation (Attachment 1).
BACKGROUND:
This phased project began in the summer of 2020 with phase one for the design and
construction for the remodel of the engineering building and adjacent warehouse spaces at 41
Miles Avenue to accommodate engineering and maintenance staff. The project was completed
in May 2021.
Phase two began in 2022 for the design and construction of a replacement building at 41 Miles
Avenue to be utilized for storage for Parks and Public Works equipment and Police evidence.
At the August 2, 2022 Town Council meeting, Council authorized the Town Manager to execute
a Construction Agreement with S&H Construction Inc. for the construction of the storage
building for a total agreement amount not to exceed $999,180 including 30% for unanticipated
services.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Corporation Yard Building Replacement and Authorize the Town Clerk to File for Recordation DATE: April 1, 2024
DISCUSSION:
S&H Construction, Inc. began work in fall 2022 and has satisfactorily completed all contracted
work items, for a final construction cost of $817,468.
Five percent of the faithful performance bond will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and/or
workmanship for the project. The execution and recordation of the Certificate of Acceptance is
now required to finalize the Town’s acceptance of the project and to release the retention
funds withheld from the contractor.
CONCLUSION:
This Council action would close the active contract period with S&H Construction, Inc. and
begin the warranty period for their work.
FISCAL IMPACT:
There were sufficient funds available in the CIP Budget for the Corporation Yard Building
Replacement Project as displayed in the fiscal table.
Budget Costs
GFAR 2,651,781$
Total Budget 2,651,781$
Costs
Construction & Consultant Expenses 1,576,281$
Construction Agreement with S&H Construction, Inc.
(Requested with this Staff Report)817,468$
Total Costs 2,393,749$
Available Balance 258,032$
Corporation Yard Building Replacement Project
CIP No. 821-2302
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Corporation Yard Building Replacement and Authorize the Town Clerk to File for Recordation DATE: April 1, 2024
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and not further action was required.
Attachment:
1. Certificate of Acceptance and Notice of Completion
This Page Intentionally Left Blank
Recording Requested by:
TOWN OF LOS GATOS
WHEN RECORDED MAIL TO:
TOWN CLERK
TOWN OF LOS GATOS
110 E MAIN ST
LOS GATOS, CA 95030
______________________________________________________________________________
(SPACE ABOVE BAR FOR RECORDER’S USE)
(RECORD WITHOUT FEE UNDER GOVERNMENT CODE SECTIONS 27383 AND 6103)
TYPE OF RECORDING
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 18-821-2302 Corporation Yard Building Replacement
TO WHOM IT MAY CONCERN:
I do hereby certify that S&H Construction, Inc. completed the work called for in the agreement
with the Town of Los Gatos dated August 9, 2022. The work is outlined in the Town’s bid process
prepared by the Town of Los Gatos and generally consisted of furnishing all labor, materials,
tools, equipment, and services required for completion of the PPW Job No. 18-821-2302 located
in the TOWN OF LOS GATOS, County of Santa Clara, State of California and was
completed, approved and accepted April 1, 2024.
Bond No.: 602-133948-9
Date: August 10, 2022
TOWN OF LOS GATOS
By: __________________________________
Laurel Prevetti, Town Manager
Acknowledgment Required
ATTACHMENT 1