05 Staff Report.Measure B Reallocation to 813-0241 with attachments
PREPARED BY: Stefanie Hockemeyer
Sr. Administrative Analyst
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Public
Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 04/16/2024
DATE: April 4, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize a Budget Transfer of Previously Allocated Measure B Funds in the
Amount of $1,734,250 from the Winchester Boulevard Complete Streets
Project (CIP No. 813-0238) to the Kennedy Road Sidewalk – Los Gatos
Boulevard Project (CIP No. 813-0241)
RECOMMENDATION:
Authorize a budget transfer of previously allocated Measure B Funds in the amount of
$1,734,250 from the Winchester Boulevard Complete Streets Project (CIP No. 813-0238) to the
Kennedy Road Sidewalk – Los Gatos Boulevard Project (CIP No. 813-0241).
BACKGROUND:
In June 2020, the Town of Los Gatos was awarded a Measure B grant from the Valley Transit
Authority (VTA) in the amount of $1,734,250 for the design and construction of the Winchester
Boulevard Complete Streets Project.
During development of the Capital Improvement Program (CIP) budget for Fiscal Year (FY)
2023/24 – 2027/28, staff suggested that design and construction of the Winchester Boulevard
Complete Streets Project not be pursued at this time due to the estimated $72 million design
and construction cost. Staff recommended that the existing funds be reallocated to other
projects that are in process but not fully funded and Town Council agreed.
On June 6, 2023, staff presented Council with a report on the existing project inventory and the
potential uses for the Measure B and GFAR Funding. Measure B funding can only be allocated
to projects that were submitted by the Town during the call for projects. The three projects
eligible for the Measure B funding were identified as:
PAGE 2 OF 3 SUBJECT: Authorize a Budget Transfer of Previously Allocated Measure B Funds in the Amount of $1,734,250 from the Winchester Boulevard Complete Streets Project (CIP No. 813-0238) to the Kennedy Road Sidewalk – Los Gatos Boulevard Project (CIP No. 813-0241) DATE: April 4, 2024
BACKGROUND (continued):
1. Los Gatos Creek Trail Connector at Highway 9 (CIP No. 832-4505)
2. Kennedy Road Sidewalks Los Gatos Boulevard to Englewood (CIP No. 813-0241)
3. Highway 17 Bicycle and Pedestrian Overcrossing (CIP No. 818-0803)
Staff recommended that the Town request that VTA Board of Directors approve reallocation of
all Winchester Boulevard Complete Streets Measure B funds to the Kennedy Road Sidewalks
project based on the schedules and funding portfolios of the three eligible projects.
At its December 7, 2023 meeting, the VTA Board of Directors approved the reallocation of the
previously awarded amount of $1,734,250 in 2016 Measure B Bicycle & Pedestrian Capital
Projects funds from the design phase of the Winchester Boulevard Complete Streets project to
the construction phase of the Kennedy Road Sidewalk and Class II Bike Lanes project
(Attachment 1).
CONCLUSION:
If approved, this Council action would transfer funds and allow the close out of the Winchester
Boulevard Complete Streets project as part of the Proposed FY 2024/25 through 2028/29
Capital Improvement Budget.
FISCAL IMPACT:
Budget Costs
GFAR 492,386$
Grant Funding - 2016 Measure B Bicycle & Pedestrian Funds 138,740$
Grant - 2016 Measure B Bicycle & Pedestrian Funds
(Requested with this Staff Report)1,734,250$
Total Budget 2,365,376$
Costs
-$
Total Costs
-$
Available Balance 2,365,376$
Kennedy Road Sidewalk - Los Gatos Boulevard Project
CIP No. 813-0241
PAGE 3 OF 3 SUBJECT: Authorize a Budget Transfer of Previously Allocated Measure B Funds in the Amount of $1,734,250 from the Winchester Boulevard Complete Streets Project (CIP No. 813-0238) to the Kennedy Road Sidewalk – Los Gatos Boulevard Project (CIP No. 813-0241) DATE: April 4, 2024
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Board Memorandum of the December 7, 2023 VTA Board of Directors Meeting approving
the shift of $1,734,250 in 2016 Measure B Bicycle & Pedestrian Capital Project funds.
ATTACHMENT 1
Page 2 of 4
•Shifting $1,734,250 in 2016 Measure B Bicycle & Pedestrian Capital Project funds from
the final design phase of the Winchester Boulevard Complete Streets project to the
construction phase of the Kennedy Road Sidewalk & Class II Bike Lanes project will
allow it to move forward and leverage the 2016 Measure B funds for external grant
opportunities.
STRATEGIC PLAN/GOALS:
The 2016 Measure B Program aligns directly with the goals of VTA's Strategic Plan Business
Line 2: Delivering Projects and Programs. The 2016 Measure B Bicycle & Pedestrian program
provides more choices and funding support to promote cycling and walking and addresses "the
current and evolving multimodal needs of Silicon Valley" as stated in the Strategic Plan.
FISCAL IMPACT:
There is no financial impact with this action. Funding for the project was included in the 2016
Measure B Program FY2024/FY2025 Biennial Budget and approved as part of the adoption of
the VTA FY2024/FY2025 Biennial Budget in June 2023.
BACKGROUND:
The 2016 Measure B Program office released the first Bicycle & Pedestrian Capital Projects
Competitive Grant call-for-projects for the fiscal year (FY) 2020 to FY2030 funding cycle on
December 3, 2019. At the time of the call for projects staff projected $79.98 million be available
to fund projects in the for the FY2020 to FY2030 funding cycle.
The scoring committee reviewed and scored 39 applications requesting approximately $163
million. The result of the scoring process is the FY2020 to FY2030 2016 Measure B Bicycle &
Pedestrian Capital Project 10-year Priority list. This list ranks the 39 projects in score order and
is separated into fiscally constrained and unconstrained portions of the 10-year Priority list. The
fiscally constrained portion of the list identifies the 19 projects that were awarded funding up to
the available $79.98 million. The Board of Directors approved the 10-year Priority list and
fiscally constrained portion of the list - identifying what projects will receive funding, at their
June 2020 meeting. The approved FY2020 to FY2030 10-year Priority list is shown on
Attachment A.
The top 14 projects were fully funded and awarded $67.08 million of the available $79.98
million, leaving a balance of $12.9 million. The 15th ranked project requested over $24 million,
with the majority of the request being for construction. As there was not enough available to
fully fund the request, project number 15 was awarded partial funding ($3.5 million of $24.10
million) for their Environmental and Design phases. The remaining $9.4 million was then
awarded to projects in rank order and ability to be fully funded.
This methodology resulted in 18 fully funded projects and one partially funded project for the
FY2020 to FY2030 grant cycle.
6.9
Page 3 of 4
DISCUSSION:
The Town of Los Gatos (Town) submitted five applications to the Bicycle & Pedestrian Capital
Projects Competitive Grant call-for-projects and was awarded funding for three projects. These
three projects, their fund request, and their ranking are as follows:
·#7: Bicycle and Pedestrian Overcrossing over Highway 17 - $2.75 million
·#12: Winchester Boulevard Complete Streets Final Design - $1.74 million
·#16: Kennedy Road Sidewalk and Class II Bike Lanes - $0.83 million
The final two Town projects, their grant requests, and their ranking on the unconstrained portion
of the list are as follows:
·#18: Los Gatos Creek Trail Connector to Highway 9 - $2.99 million
·#39: Highway 9/Massol Avenue Intersection Safety Improvements - $0.36 million
In September 2022, the Board approved the Town’s request to shift $693,560 in construction
funding from the Kennedy Road Sidewalk and Class II Bike Lanes Project (Kennedy Road
project) to the Los Gatos Creek Trail Connector to Highway 9 project (Trail Connector project)
to leverage over $4 million in external grant funds to construct the Trail Connector project. The
Board’s action moved the (Trail Connector project) to the fiscally constrained portion of the
FY2020 to FY2030 10-year Priority list and defunded the construction phase of the Kennedy
Road project.
On June 6, 2023, the Town’s Council approved the closure of the Winchester Boulevard
Complete Streets project (Winchester project), citing the estimated cost of over $72 million to
design and construct the project. The Council reprogrammed the remaining Town funds from the
Winchester project to the Kennedy Road project. At the same meeting, the Town’s Council
requested that the VTA Board consider moving the awarded 2016 Measure B Bicycle/Pedestrian
Capital Project funds from the now-closed Winchester project to the Kennedy Road project to
begin closing the funding gap for completion of the Kennedy Road project.
VTA and the Town have executed a funding agreement for the design phase of the Kennedy
Road project, and the Town is moving forward with the design phase.
Though a funding gap remains for delivery of the Kennedy Road project, the 2016 Measure B
Program Office supports the Town’s request to move the funding from the Winchester project to
the Kennedy Road project for the following reasons:
1)Leaving the award on the closed Winchester project prevents other 2016 Measure B
Bicycle/Pedestrian Capital Projects from moving forward.
2)The $1,734,250 in construction funding for the Kennedy Road project can be used as
leverage for external grants to close the funding gap.
3)Both projects are on the fiscally constrained list and within the Town of Los Gatos.
6.9
Page 4 of 4
If the Board approves this request, the Kennedy Road project award will be increased to $1.87
million ($138,740 for design & $1,734,250 for construction) and the Winchester project award
will be decreased to $0.
Next Steps
Should the Board approve the request, staff will begin development of a funding agreement for
the construction phase of the Kennedy project when appropriate.
ALTERNATIVES:
The Board can choose not to move the award from the Winchester Boulevard Complete Streets
Project to the Kennedy Road Sidewalk & Class II Bike Lanes project. This will lengthen the
delivery of the Kennedy Road project, which will then increase the cost to deliver the project. In
addition, the Town of Los Gatos has closed the Winchester Complete Streets Project due to
design and construction costs, so not moving the award from the project prevents other 2016
Measure B Bicycle/Pedestrian Capital Projects from moving forward since the award is tied to a
closed project.
CLIMATE IMPACT:
Improvements to bicycle and pedestrian facilities will improve multi-modal options, perhaps
leading to mode shift towards active transportation resulting in potential greenhouse gas
reduction.
ADVISORY COMMITTEE DISCUSSION/RECOMMENDATIONS
The Technical Advisory Committee received this item as part of their November 8, 2023,
Consent Agenda and approved it unanimously without comment.
The Bicycle & Pedestrian Advisory Committee (BPAC) received this item at their November 8,
2023, meeting. After minimal discussion, the BPAC unanimously recommended this item to the
Board of Directors for approval.
The Policy Advisory Committee (PAC) received this item at their November 9, 2023, meeting.
After discussion and clarification on the Winchester Boulevard Complete Streets project limits
and boundaries, the PAC recommended this item to Board of Directors for approval.
STANDING COMMITTEE DISCUSSION/RECOMMENDATIONS
The Congestion Management Program and Planning Committee received this item as part of
their November 16, 2023, Consent Agenda and approved it unanimously without comment.
Prepared by: Jane Shinn
Memo No. 8761
ATTACHMENTS:
•MT8761_AttachmentA_Appved_2016MB_BikePed_CapProj_PriorityList (PDF)
•MT8761_AttachmentB_ProjectDescriptions (PDF)
•Public Comment (PDF)
6.9
ATTACHMENT C: 10‐Year Priority Project ListFISCALLY CONSTRAINED LISTRank Score Primary Project Sponsor Project NameFund Request ($ M)Fund Recommended ($M)Cumulative Fund Recommended ($M)Remaining Funds Available ($M)1 104.7 Mountain View El Camino Real Pedestrian & Bicycle Improvements in City of Mountain View $ 4.00 4.00$ 4.0$ 76.0$ Fully Funded2 103.1 Santa Clara Lafayette Street Class IV Bikeway $ 1.20 1.20$ 5.2$ 74.8$ Fully Funded3 102.5San Jose Guadalupe River Trail Extension to Almaden $ 5.40 5.40$ 10.6$ 69.4$ Fully Funded4 99.7San Jose Thompson Creek Trail $ 2.41 2.41$ 13.0$ 67.0$ Fully Funded5 98.6VTA Bernardo Avenue Undercrossing $ 18.00 18.00$ 31.0$ 49.0$ Fully Funded6 98.4Los Gatos Bicycle and Pedestrian Overcrossing over Highway 17 $ 2.75 2.75$ 33.8$ 46.2$ Fully Funded7 98.0San Jose Five Wounds Trail from Story Road to Mabury Road $4.14 4.14$ 37.9$ 42.1$ Fully Funded8 95.9Cupertino Junipero Serra Trail, Central Segment $ 4.19 4.19$ 42.1$ 37.9$ Fully Funded9 94.7San Jose Coyote Creek Trail Completion $ 6.88 6.88$ 49.0$ 31.0$ Fully Funded10 94.5San Jose Willow‐Keyes (Lelong St ‐ 3rd St) Complete Streets Project $ 7.05 7.05$ 56.0$ 24.0$ Fully Funded11 94.4Cupertino Junipero Serra Trail, East Segment $ 1.94 1.94$ 57.9$ 22.0$ Fully Funded12 93.7Los Gatos Winchester Boulevard Complete Streets Final Design $ 1.74 1.74$ 59.7$ 20.3$ Fully Funded13 93.4 Mountain View Stevens Creek Trail Extension to W. Remington Drive and MVHS $ 4.80 4.80$ 64.5$ 15.5$ Fully Funded14 91.5San Jose Los Gatos Creek Trail Gap Closure $ 2.59 2.59$ 67.1$ 12.9$ Fully Funded15 91.3SunnyvaleStevens Creek Trail Extension (W Remington Dr to W Fremont Ave) (1) $ 24.10 3.50$ 70.6$ 9.4$ Partially Funded16 90.7Los Gatos Kennedy Road Sidewalk and Class II Bike Lanes $ 0.83 0.83$ 71.4$ 8.6$ Fully Funded17 90.3VTA Bascom Complete Street Improvements (Hamilton to I‐880) $ 6.84 6.84$ 78.3$ 1.7$ Fully Funded18 89.1Los GatosLos Gatos Creek Trail Connector to Highway 9 (2) $ 2.99 ‐$ 78.3$ 1988.4Santa ClaraSaratoga Creek Trail (Homeridge Park to Central Park) Project (2) $ 2.65 ‐$ 78.3$ 2088.3CupertinoCarmen Road Pedestrian/Bicycle Bridge (2) $ 2.84 ‐$ 78.3$ 2187.8San JoseKing Road Complete Streets Project (2) $ 3.30 ‐$ 78.3$ 2286.7Santa ClaraKifer/Walsh Class IV Bikeway (2) $ 2.70 ‐$ 78.3$ 2385.7Morgan Hill Madrone Channel Trail Improvements ‐ Phase 2 $0.34 0.34$ 78.6$ 1.4$ Fully Funded24 85.3San JoseLower Guadalupe River Access Ramps (2) $ 2.47 ‐$ 78.6$ 2585.1CupertinoStevens Creek Blvd Class IV Separated Bikeway (2) $ 3.16 ‐$ 78.6$ 2684.5VTA Homestead Road Safe Routes to School Improvements $ 1.17 1.17$ 79.8$ 0.2$ Fully Funded $ 79.8 Notes:1. Project will be partially funded for Environmental Clearance and Design phases.2. Projects cannot be fully funded due to limited available funds.Fiscally Contrained List ‐ Total Funds RecommendedAdopted by the VTA Board of Directors on June 4, 20206.9.a
ATTACHMENT C: 10‐Year Priority Project ListUNCONSTRAINED LISTRank ScorePrimary Project SponsorProject NameFund Request ($ M)Fund Recommended ($M)Cumulative Fund Recommended ($M)Remaining Funds Available ($M)27 83.3 Saratoga Blue Hills Elementary Pedestrian Safety Crossing at UPRR $1.11 28 82.7 San Jose Keyes/Story Complete Streets Project $ 5.64 29 82.0 Santa Clara Monroe Street Class II Buffered Bikeway $ 0.81 30 78.7 Santa Clara County Alum Rock Avenue Trail Improvement Project $5.68 31 78.2 Saratoga Saratoga Village to Quarry Park Walkway ‐ Phase I $1.00 32 77.7 Santa Clara El Camino Real Class IV Bikeway & Pedestrian Improvements $ 10.35 33 75.3 Mountain View Evelyn Avenue Bikeway $1.16 34 73.6 VTA Tasman Drive Complete Streets Improvements (Milpitas BART to Guadalupe River Trail) $7.40 35 71.0 Gilroy Lions Creek Trail West (Day Road to Kern Avenue) $ 2.72 36 70.4 Santa Clara Benton Street Class II Buffered Bikeway $ 1.02 37 65.0 Santa Clara Pruneridge Avenue Class II Buffered Bikeway & Pedestrian Improvements $2.86 38 63.3 Los Altos Homestead Road Safe Routes to School and Community Connector Project: Grant Road and Vineyard Drive $ 2.32 39 59.9 Los Gatos Highway 9/ Massol Avenue Intersection Safety Improvements $0.36 $ 162.88 All Eligible Projects ‐ Total Funds RequestAdopted by the VTA Board of Directors on June 4, 20206.9.a
Attachment B – Town of Los Gatos Bicycle & Pedestrian Projects Descriptions
Kennedy Road Sidewalk and Class II Bike Lanes
The project will design and construct new sidewalks and Class II bike lanes on Kennedy Road between
Los Gatos Boulevard and Englewood Avenue, all located within the Town of Los Gatos. The project
improvements include approximately 2,100 feet of new sidewalks, new Class II bike lanes on both sides
for approximately 2,020 feet, upgrade of ADA curb ramps, and intersection improvements for better
biking and walking.
Winchester Boulevard Complete Streets Final Design
This project will fund the final design for Complete Streets improvements, including removal of an
automobile lane, separated bike lanes, new or upgraded pedestrian crossings, new sidewalks to fill the
gaps, sidewalk improvements, pedestrian refuge islands, ADA upgrade to all bus stops, landscaped
median islands, and intersection modifications for safer biking and walking. The deliverable of this phase
of the project is the bid-ready document for construction.
6.9.b
From: Betsy Megas
Sent: Monday, November 6, 2023 2:04 PM
To: Ledbetter, Lauren; VTA Board Secretary; Banerjee, Stacy
Subject: [EXTERNAL] BPAC 11/8/23 - Item 9 - Winchester to Kennedy
CAUTION: This Message originated from outside VTA. Do not click links or open attachments unless you recognize the sender and know the content is safe!
Hi Lauren,
Here are my questions for item 9.
What was driving the high cost of the Winchester improvements?
Why was the price not originally anticipated? What is changing to make better cost estimates and avoid
false starts in the future?
Will there ever be an opportunity to try again for the improvements on Winchester?
Thanks,
Betsy Megas Public Comment6.9.c