080624 Town Council Meeting Agenda PostedTOWN OF LOS GATOS
COUNCIL MEETING AGENDA
AUGUST 06, 2024
110 EAST MAIN STREET AND TELECONFERENCE
TOWN COUNCIL CHAMBERS
7:00 PM
Mary Badame, Mayor
Matthew Nudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
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IMPORTANT NOTICE
This is a hybrid meeting and will be held in -person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log -in information provided below). Members of the
public may provide public comments for agenda items in -person or virtually through the Zoom
Webinar by following the instructions listed below. The live stream of the meeting may be viewed
on television and/or online at www.LosGatosCA.gov/TownYouTube.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
• Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this
URL to join: https://losgatosca-
gov.zoom.us/j/82232739012?pwd=1zlbRu029_33oyBb9I3AyTZQ7D2MEQ.kN8FbuOkINsmz-Jj
Passcode: 793054 You can also type in 822 3273 9012 in the "Join a Meeting" page on the
Zoom website at https://zoom.us/join and use passcode 793054.
o When the Mayor announces the item for which you wish to speak, click the "raise hand"
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
• Telephone: Please dial (877) 336-1839 for US Toll -free or (636) 651-0008 for US
Toll. (Conference code: 1052180)
o If you are participating by calling in, press #2 on your telephone keypad to raise your
hand.
• In -Person: Please complete a "speaker's card" located on the back of the chamber benches
and return it to the Town Clerk before the meeting or when the Mayor announces the item
for which you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or Tess at the Mayor's discretion.
(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line "Public Comment Item #" (insert the item number relevant to your comment). All comments
received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation must submit the presentation
electronically to Clerk@losgatosca.gov no later than 3:00 p.m. on the day of the Council meeting.
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CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
emergency circumstance requiring a Council Member to participate remotely under AB 2449
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PRESENTATIONS
i. Commendation for West Valley Community Services 50th Anniversary.
CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business and
may be approved by one motion. Any member of the Council may request to have an item removed
from the Consent Items for comment and action. Members of the public may provide input on any
or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you
wish to comment, please follow the Participation Instructions contained on Page 1 of this agenda.
If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)
1. Approve Minutes of the June 18, 2024 Closed Session Town Council Meeting.
2. Approve Minutes of the June 18, 2024 Town Council Meeting.
3. Approve Minutes of the July 1, 2024 Town Council Special Meeting.
4. Approve Minutes of the July 8, 2024 Closed Session Town Council Meeting.
5. Approve Minutes of the July 25, 2024 Closed Session Town Council Meeting.
6. Approve Minutes of the July 26, 2024 Closed Session Town Council Meeting.
7. Approve Minutes of the July 30, 2024 Closed Session Town Council Meeting.
8. Approve Modifications to Town Council Policy 2-01: Agenda Format and Rules to Allow
Only In -Person Public Participation in Town Council Closed Sessions.
9. Receive the Monthly Financial and Investment Report for May 2024.
10. Authorize the Following Actions for Town Janitorial Services:
a. Authorize the Town Manager to Execute a Four -Year, Nine -Month Agreement for
Services with Frank and Grossman Landscape Contractors, Inc. for Janitorial Services
Including a Contingency for Unforeseen Work for a Total Agreement Amount of
$1,270,370; and
b. Authorize an Expenditure Budget Adjustment in an Amount of $40,658 from the
Available Special/Capital Projects Reserve.
11. Adopt an Ordinance Amending the Town's Curfew Ordinance.
Ordinance Title: "An Ordinance of the Town Council of the Town of Los Gatos Amending
Chapter 18, 'Offenses and Miscellaneous Provisions,' Article III, 'Minors,' and Division 2,
'Curfew,' of the Town of Los Gatos Town Code".
12. Authorize the Town Manager to Execute a Sixth Amendment to a Special Services
Agreement with Liebert Cassidy Whitmore (LCW) to Update the Fee Schedule for Hourly
Rates.
13. Adopt a Resolution Establishing Development Agreement Procedures.
14. Approve and Authorize the Town Manager to Execute a Memorandum of Understanding
Between the Town of Los Gatos and the American Federation of State, County, and
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Municipal Employees (AFSCME), and Authorize an Expenditure Budget Adjustment in the
Amount of $84,199 from the Available General Fund Capital/Special Projects Reserve.
15. Approve and Authorize the Town Manager to Execute a Memorandum of Understanding
Between the Town of Los Gatos and the Town Employees' Association, and Authorize an
Expenditure Budget Adjustment in the Amount of $548,131 from the Available General
Fund Capital/Special Projects Reserve.
16. Vegetation Management—Townwide Open Spaces Project (CIP No. 832-4508):
a. Adopt the "Vegetation Management Plan for the Town of Los Gatos, Santa Clara
County, California" Dated June 2021;
b. Adopt the Findings of the Project Specific Analysis and Addendum to the
Programmatic Environmental Impact Report for the California Vegetation Treatment
Program, Including the Mitigation and Monitoring Reporting Program;
c. Authorize the Town Manager to Execute an Agreement for Services with Sequoia
Ecological Consulting in the Amount of $181,165 for the Vegetation Management —
Townwide Open Spaces Project (CIP No. 832-4508); and
d. Authorize Revenue and Expenditure Budget Adjustments to the Vegetation
Management—Townwide Open Spaces Project (CIP No. 832-4508) to Recognize
Receipt and Expenditure of FEMA Hazard Mitigation Grant Program (HMPG) Funds in
the Amount of $1,591,344.75 for the 75 Percent Federal Share of the Project Costs
and $35,974.97 for the 100 Percent Federal Share of Subrecipient Management Costs
(SRMC).
17. Americans with Disabilities Act (ADA) Upgrade Public Restroom — Adult Recreation
Building (CIP No. 821-2601):
a. Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for Construction of an Americans with Disabilities Act (ADA) Compliant
Public Restroom in the Adult Recreation Building Completed by Tucker Construction,
Inc., and Authorize the Town Clerk to File for Recordation (CIP No. 821-2601);
b. Authorize an Expenditure Budget Decrease of Community Development Block Grant
(CDBG) Funds in an Amount of $218,979; and
c. Authorize an Expenditure Reclassification from Grant Fund to General Fund
Appropriated Reserve (GFAR) in an amount of $50,361.26.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not able to be heard during the initial Verbal Communications portion of the agenda, an
additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to
no more than three (3) minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
18. Receive a Report from the Community Health and Senior Services Commission Regarding
Progress on Year -One Goals of the Senior Roadmap, and Provide Direction on Year -One
and Year -Two Goals.
19. Provide Direction on Senior Services Coordinator Options.
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PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total
of five minutes maximum for opening statements. Members of the public may be allotted up to
three minutes to comment on any public hearing item. Applicants/Appellants and their
representatives may be allotted up to a total of three minutes maximum for closing
statements. Items requested/recommended for continuance are subject to Council's consent at
the meeting.)
20. Conduct a Public Hearing to Consider Objections to the 2024 Weed Abatement Program
Assessment Report and Adopt a Resolution Confirming the Report and Authorizing
Collection of the Assessment Charges.
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
21. Review Consultant Proposal and Cost Estimate, and Provide Direction on Next Steps for
Potential Revisions to the Town's Objective Design Standards.
COUNCIL/ MANAGER MATTERS
CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk's Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104]
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