05-21-01 8 Special Events Permit Los Gatos Celebrates the 4th of JulyCOUNCIL AGENDA REPORT
DATE: May 17, 2001
TO: MAYOR AND TOWN COUNCIL
FROM: TOWN MANAGER
SUBJECT: FOURTH OF JULY COMMUNITY EVENT - STATUS REPORT
MEETING DATE: 5/21/01
ITEM NO. &,
RECOMMENDATION:
Accept status report regarding Fourth ofJuly Community Event.
BACKGROUND:
In his 2001 State of the Town address, Mayor Pirzynski proposed an expanded Fourth of July
celebration. At its March 27 meeting, the Council approved Town sponsorship of a Fourth ofJuly
Community Event. Representatives from the Town, local businesses, the Los Gatos Chamber of
Commerce, and the Recreation Department have fortned a committee to plan the event.
DISCUSSION:
The planning committee has adopted the slogan "What So Proudly We Hail...Los Gatos Celebrates
the Fourth ofJuly." The following activities are planned:
All -American Picnic & Games
Strike Up The Band
Happy Birthday, America
Yankee Doodle Dancing
11 a.m. to 1:30 p.m. Patriot Plaza (Civic Center)
1:30 to 3:30 p.m. Liberty Lawn (High School)
3:30 p.m. Patriot Plaza
7:00 to 10:00 p.m. Patriot Plaza
In addition, the Chamber's Beautification Committee is sponsoring a "Wave the Flag" campaign. Its
goal is for every home and business in Town to wave the American flag on the Fourth ofJuly.
The Chamber has agreed to transfer $6,000 of its funds previously allocated to Cultural Arts
brochures to marketing the Fourth of July event. The Chamber states that it already has sufficient
of the brochures in stock to meet expected demand.
PREPARED BY: Debra J. Figone
Town Manager
Reviewed by: 0; Attorney Clerk
inance Community Development
Revised: 5/17/01 3 :3 6 pm
Reformatted: 7/14/99
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: FOURTH OF JULY COMMUNITY EVENT - STATUS REPORT
May 17, 2001
As noted in the staff report for the March 27 Council meeting, the Town will be providing a
variety of in -kind services as part of its sponsorship role. These services include set-up and take-
down of the stage and barricades, trash removal, police security, and use of the Civic Center.
The Town will also incur hard costs for providing portable toilets, booths, and tables. The Town
Manager's budget can cover these costs and any funding shortfalls which are not anticipated to
exceed $10,000. All of the event partners are working hard to minimize costs by using donated
labor and materials and obtaining in -kind service donations.
ENVIRONMENTAL ASSESSMENT:
The proposed event is not a project defined under CEQA, and no further action is required.
Distribution:
Fourth of July Planning Committee members
RAF:JLM/
Town Council Minutes May 21, 2001
Redevelopment Agency Los Gatos, California
COUNCIL COMMENTS
Mr. Blanton reported that at the VTA meeting which he attended earlier in the evening, the VTA
Policy Advisory Committee voted to approve the plan for the overhead crossing at Hamilton Avenue.
Mr. Glickman representing the Trails and Bikeways Committee, noted the meeting in Cupertino
which was relative to the proposed Union Pacific Rail to Trail project. Should this move forward, Los
Gatos will be responsible for funding about a third of the trail. The total cost is currently estimated
at nine million dollars. VTA will pay about 80% of the cost, and the Town would be responsible for
about $600,000. That is the cost to just build the trail. Lithe decision is to purchase the property the
cost will be between 40 and 50 million.
Mr. Attaway spoke about the Congestion Management Council Policy Advisory Committee and the
VTA Board's Budget and Finance Committee. Congestion Management have not raised their fees
over the last ten years. At this time they want to double the fees. After discussion on how to raise
fees the decision was made by the committee that 25% the first year, 25% the second year, 7% the
third year, 7% the fourth year and 7% the last year. The presenters will take those figures to the board
for approval. The Town's Pavement Management Fees which come from Congestion Management
have been spent in a timely fashion by the Town. This was acknowledged at the VTA meeting, and
the appropriate work will continue next year with our impressive street maintenance program.
Mr. Pirzynski spoke of a meeting of Mayors and managers of the Santa Clara County Cities, and
other neighboring counties' cities to improve regional government and specifically traffic issues. He
made note of Los Gatos' position of the "back door" into the valley, and how all of the speculation
that is going on is ignoring our Town's position. He noted his request for a meeting with the Mayor
of Santa Cruz to discuss the impacts to both cities. The position that will be taken by Los Gatos is
to link the light rail to the Hwy 101 corridor so as to reduce traffic impacts to Los Gatos. He also
reported on the VTA meeting at Santa Clara City Hall to discuss the VTA 2020 plan which projects
into the future and which incorporates the Vasona Light Rail proposal. Strategies must be used to
keep moving that project forward, and Council and Town must continue to show strong interest in
support of that project.
Mrs. Decker noted that the bus from the south counties does not stop in Los Gatos but does stop in
Campbell. Since there is tallc of expanding transportation could that item be discussed and could a
bus stop be negotiated.
Mr. Attaway representing Los Gatos and the Bay Area Quality Management District at the airport
where the Secretary of Transportation, Norm Miineta, arrived. He gave a presentation, along with
Willy Brown.
MANAGER'S REPORT
Ms Figone reported on the 46 of July celebration report and noted the flyers that the Chamber of
Commerce has generated for the event. All of the partners for this event are working on fund raising,
contributions and the town is supplying in -kind services. She spoke of a budget to assure a successful
community celebration.
Mr. Korb spoke about the Town's efforts to support the Bike to Work Day, and noted the employees
that had participated in the program.
ADJOURNMENT
Motion by Mr. Blanton, seconded by Mrs. Decker, to adjourn this evening's meeting at 10:16 p.m.
Carried unanimously.
ATTEST: Marian V. Cosgrove, Town Clerk
TC:D13:MM052101
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