08 Staff Report - On-Call Consultant Services with attachments
PREPARED BY: Gary Heap
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 2/20/2024 ITEM NO: 8
DATE: February 15, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Consider Approval of On-Call Consultants List for Engineering and Design
Support Services
RECOMMENDATION:
Consider approval of On-Call Consultants List for Engineering and Design Support Services.
BACKGROUND:
The Department of Parks and Public Works requires the assistance of consultants for
engineering and design support services. The types of needed support services and expertise
are in twelve different disciplines, including:
• Architectural Study and Design
• Bridge Design and Inspection
• Construction Inspection Services
• Construction Management Services
• Environmental Compliance
• General Civil Engineering
• Geotechnical Services
• Land Development Plan Review and Inspection Services
• Landscape Architecture Services
• Materials Testing
• Surveying
• Traffic Engineering
PAGE 2 OF 3 SUBJECT: Consider Approval of On-Call Consultants List for Engineering and Design Support Services DATE: February 15, 2024
BACKGROUND (continued):
A Request for Qualifications (RFQ) for On-Call Consultant Services was issued by the Parks and
Public Works Engineering Division on September 18, 2023. The RFQ was posted on the Town
of Los Gatos website and noticed through the Town’s bidding portal BidNet. Eighty-one
Statements of Qualifications (SOQs) were received for the twelve disciplines from 44 firms by
the Friday, October 20, 2023 deadline. The consultants that submitted SOQs are listed in
alphabetical order in Attachment 1.
The Statements of Qualifications were reviewed and scored based on the criteria listed in the
RFQ. Criteria for selection were past experience, references, key personnel, and project
experience that would qualify them to perform engineering and design work for the Town’s
project needs.
Having multiple firms gives the Town the opportunity to select a consultant that is best suited
to a particular job, and to provide the efficiency of having multiple consultants working on
multiple projects simultaneously. The prequalification process streamlines the consultant
selection process and provides for engineering and design support services on an as-needed
basis for a period of four years, with an allowance for one one-year extension of the qualified
list.
DISCUSSION:
A committee consisting of Parks and Public Works staff was formed to score and qualify each
of the firms based on their Statement of Qualifications. The Committee members have the
requisite knowledge and experience in the scope of work involved and the type and quality of
professional firms needed to perform the work. All firms provided well-prepared SOQs based
on the criteria listed in the RFQ. Firms were reviewed and qualified based on the following
criteria:
• Statement of Qualifications
• References
• Key Staff and Subconsultants
• Project Experience
Based on their qualifications and ability, the consultants listed in Attachment 2 are
recommended as the best qualified for the approved on-call list of engineering and related
consultants for future projects in the Town of Los Gatos.
PAGE 3 OF 3 SUBJECT: Consider Approval of On-Call Consultants List for Engineering and Design Support Services DATE: February 15, 2024
DISCUSSION (continued):
It should be noted that the approval of this list of consultants does not assign any work to
these firms or bind the Town to any contracts, but rather only pre-qualifies them to provide
proposals to the Town when requested. When the Town requires the services of consultants
of the type listed in the approved list, a Request for Proposals (RFP) will be distributed to the
approved on-call list of firms. Proposals will be evaluated based on the consultant response
including the cost of services, and a separate contract for professional services will be
executed for those services per the Town’s Procurement Procedures.
CONCLUSION:
Staff recommends Town Council approve the list of on-call consultants identified in Attachment
2.
FISCAL IMPACT:
There are no fiscal impacts associated with the Town Council’s action to approve the list of
consultants for future on-call services. If there is a need for the Town to engage one of these
consultants in the future for engineering and design support services, a Request for Proposals
(RFP) will be issued to the listed on-call firms per the Town’s Procurement Procedures. A
contract for professional services will then be executed with the best qualified firm for that
specific project. A funding source will be identified at the time of contract approval.
ENVIRONMENTAL ASSESSMENT:
Approval of an on-call list of consultants in not considered a project defined under CEQA, and
no further action is required.
Attachments:
1. List of Submitting Consultants
2. List of Approved On-Call Consultants by Discipline
This Page Intentionally Left Blank
Atachment 1
ATTACHMENT 1
APPROVAL OF ON-CALL CONSULTANTS LIST FOR ENGINEERING AND DESIGN SUPPORT SERVICES
LIST OF SUBMITTING CONSULTANTS
(in alphabe�cal order)
1. ActiveWayz Engineering
2. ARC Engineering Consultants, Inc.
3. Bellecci
4. Biggs Cardosa Associates, Inc.
5. BKF Engineers
6. Brightview Design Group
7. BSK Associates
8. Consor PMCM, Inc.
9. CSG Consultants, Inc.
10. Dillingham Associates
11. EMC Planning Group
12. Fehr & Peers
13. Gates + Associates
14. Gensler
15. Ghirardelli Associates, Inc.
16. H.T. Harvey & Associates
17. Haley & Aldrich
18. HMH Engineers
19. Integra Planning + Landscape Architecture
20. Integrated Project Solutions
21. ISI Inspection Services
22. Jayson Architecture
23. Kier+Wright
24. Kimley-Horn
25. MIG, Inc.
26. MME Civil + Structural Engineering
27. NCE
28. Ninyo & Moore Geotechnical & Engineering Scientists Consultants
29. O’Dell Engineering
30. PARIKH Consultants, Inc.
31. RHAA Landscape Architectural + Planning
32. Sandis Civil Engineers Surveyors Planners
33. Schaaf & Wheeler
34. Sidell Pakravan Architects
35. SORA Engineering
36. Studio-MLA
37. The KPA Group
38. TJKM
39. TL Engineering
40. Townsend Management, Inc.
41. Verde Design, Inc.
42. W-Trans
43. William Duff Architects
44. Wilsey Ham
This Page Intentionally Left Blank
Atachment 2
ATTACHMENT 2
APPROVAL OF ON-CALL CONSULTANTS LIST FOR ENGINEERING AND DESIGN SUPPORT SERVICES
LIST OF APPROVED ON-CALL CONSULTANTS BY DISCIPLINE
(in alphabe�cal order)
Architectural Study and Design
1. Gensler
2. Integrated Project Solutions
3. Jayson Architecture
4. Sidell Pakravan Architects
5. The KPA Group
6. William Duff Architects
Bridge Design and Inspec�on
1. ARC Engineering Consultants, Inc.
2. Biggs Cardosa Associates, Inc.
3. CSG Consultants, Inc.
Construc�on Inspec�on Services
1. ARC Engineering Consultants, Inc.
2. Consor PMCM, Inc.
3. CSG Consultants, Inc.
4. Integrated Project Solutions
5. Ninyo & Moore Geotechnical & Environmental Sciences Consultants
6. Townsend Management, Inc.
Construc�on Management Services
1. ARC Engineering Consultants, Inc.
2. Consor PMCM, Inc.
3. CSG Consultants, Inc.
4. Haley & Aldrich
5. SORA Engineering
6. Wilsey Ham
Environmental Compliance
1. CSG Consultants, Inc.
2. EMC Planning Group
3. MIG, Inc.
4. NCE
General Civil Engineering
1. ActiveWayz Engineering
2. Bellecci
3. BKF Engineers
4. CSG Consultants, Inc.
5. HMH Engineers
Atachment 2
6. Kier+Wright
7. Kimley-Horn
8. MME Civil + Structural Engineering
9. NCE
10. Sandis Civil Engineers Surveyors Planners
11. Schaaf & Wheeler
12. Sidell Pakravan Architects
13. SORA Engineering
14. Wilsey Ham
Geotechnical Services
1. BKS Associates
2. Haley & Aldrich
3. Ninyo & Moore Geotechnical & Environmental Sciences Consultants
4. PARIKH Consultants, Inc.
5. Sidell Pakravan Architects
Land Development Plan Review and Inspec�on Services
1. CSG Consultants, Inc.
2. Ghirardelli Associates, Inc.
3. Haley & Aldrich
4. HMH Engineers
5. Kimley-Horn
6. SORA Engineering
Landscape Architecture Services
1. Brightview Design Group
2. Dillingham Associates
3. Gates + Associates
4. H.T. Harvey & Associates
5. HMH Engineers
6. Integra Planning + Landscape Architecture
7. Kimley-Horn
8. MIG, Inc.
9. NCE
10. O’Dell Engineering
11. RHAA Landscape Architecture + Planning
12. Sidell Pakravan Architects
13. Studio-MLA
14. Verde Design, Inc.Verde Design, Inc.
Materials Tes�ng
1. BKS Associates
2. ISI Inspection Services, Inc.
3. Nino & Moore Geotechnical & Environmental Sciences Consultants
Atachment 2
Surveying
1. Bellecci
2. BKF Engineers
3. HMH Engineers
4. Kier+ Wight
5. Sandis Civil Engineers Surveyors Planners
6. Sidell Pakravan Architects
7. Wilsey Ham
Traffic Engineering
1. BKF Engineers
2. Fehr & Peers
3. Kimley-Horn
4. Sandis Civil Engineers Surveyors Planners
5. TJKM
6. TL Engineering
7. W-Trans