07 Staff Report - Rejection of Bids - Parking Program Implementation-Wayfinding Signage
PREPARED BY: Gary Heap
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Parks and Public Works
Director, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 2/20/24 ITEM NO: 7
DATE: February 15, 2024
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Parking Program Implementation-Wayfinding and Signage (CIP No. 813-
0242):
a. Reject All Bids Opened on January 19, 2024, and
b. Authorize Town Manager to Re-bid the Project.
RECOMMENDATION:
Parking Program Implementation-Wayfinding and Signage (CIP No. 813-0242):
a. Reject All Bids Opened on January 19, 2024, and
b. Authorize Town Manager to Re-bid the Project.
BACKGROUND:
On December 17, 2019, the Town Council received the Comprehensive Downtown Parking
Study from Dixon Resources Unlimited (DIXON). The Parking Study identified wayfinding as a
strategy to efficiently manage parking, improve the visitor experience, and enhance vehicle
traffic flow.
On January 26, 2021, the Town Council reaffirmed the commitment to the Parking Roadmap
with the adoption of the Strategic Priorities FY 2021-2023. One of the initial Town Council
priorities was to enhance wayfinding signage and new parking program branding to assist
visitors in finding convenient parking.
In November 2021, work began with Hunt Design on the Downtown Wayfinding Master Plan,
and on March 15, 2022, Town Council selected a design style which was used by Hunt to
develop the final design for static signs throughout the downtown area.
PAGE 2 OF 3
SUBJECT: Reject all bids for Parking Program Implementation-Wayfinding Signage and
authorize Town Manager to Re-bid the project
DATE: February 15, 2024
BACKGROUND (continued):
The Town Council authorized advertising the signage project for construction bidding on
December 3, 2023. Bids were advertised on December 8, 2023 and opened on January 19,
2024.
DISCUSSION:
The Town received bid proposals from four bidders: BAYOU Graphics, Fusion Sign & Design,
Martinelli Environmental Graphics, and Square Signs LLC dba Front Signs. Fusion Sign & Design
was the lowest bidder. Upon reviewing all proposals, discrepancies were noticed in the
proposal submitted by the lowest bidder. It was further noted that bids from BAYOU Graphics
and Martinelli Environmental Graphics included irregularities that made the bids non-
compliant. Since three out of four proposals received were deemed unresponsive due to non-
compliance with bid requirements and the one remaining bid exceeded the engineer’s
estimate, staff recommends rejecting all bids and re-bidding the project in accordance with
Public Contract Code Section 22038 and the Town’s purchasing procedure.
CONCLUSION:
Approval of the recommendations would allow staff to move forward with re-bidding the
Wayfinding Signage Project.
COORDINATION:
This report was coordinated with the Office of Economic Vitality.
PAGE 3 OF 3
SUBJECT: Reject all bids for Parking Program Implementation-Wayfinding Signage and
authorize Town Manager to Re-bid the project
DATE: February 15, 2024
FISCAL IMPACT:
The engineer’s cost estimate for this package of wayfinding signs is $287,200. The adopted
Fiscal Year 2023/24 – 2027/28 Capital Improvement Program (CIP) Budget for this project is
shown in the table below:
ENVIRONMENTAL ASSESSMENT:
This is not a project as defined under CEQA, and no further action is required.
Budget Costs
GFAR 598,500$
Total Budget 598,500$
Costs
Consultant and Construction Costs (Including
Encumbrances)278,629$
Misc. Project Costs 892$
Temp Staff Charges 1,934$
Total Costs 281,455$
Available Balance 317,045$
Parking Program Implementation
CIP No. 813-0242