05 Staff Report.Landscape Maintenance Services with attachments
PREPARED BY: Jim Harbin
Superintendent
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 01/16/2024 ITEM NO: 5
DATE: December 21, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Six-Year Agreement for Services
with New Image Landscape Co. for Landscape Maintenance Services for a
Total Agreement Amount Not to Exceed $846,932 Plus Allowable Increase
Adjustments Made for Consumer Price Index (CPI) Beginning in Year 2 of
Contract
RECOMMENDATION:
Authorize the Town Manager to execute a six-year agreement for services (Attachment 1) with
New Image Landscape Co. for landscape maintenance services for a total agreement amount
not to exceed $846,923 (see Table 2), plus allowable increase adjustments made for Consumer
Price Index (CPI) beginning in year 2 of contract.
BACKGROUND:
As part of the Operating Budget, landscape maintenance funds are provided for mowing,
edging, and landscape maintenance in Town parks, median islands, facilities, right of ways, and
the Town’s Landscape and Lighting Districts.
The Town has utilized contractual landscape services for routine maintenance to supplement
Town staff, allowing the Parks and Public Works staff to focus on providing day to day
operational services within the parks system. Staff reviews such maintenance contracts
routinely to ensure the contract services align with the Town’s needs, the contracts are
competitively priced, and the service provider continues to meet the Town’s expectations and
contract terms.
PAGE 2 OF 4 SUBJECT: Authorize the Town Manager to Execute a Multi-Year Agreement for Services with New Image Landscape Co. DATE: December 21, 2023
BACKGROUND (continued):
On August 31, 2023, Parks and Public Works staff received written notice from its existing
landscape maintenance contractor, Brightview Landscape Services, Inc., terminating service
based on Section 4.3 - Termination of Agreement of the Agreement for Services dated June 21,
2022. The reason given for the termination of services was the scope of the contracted services
could not be completed for the compensation agreed to in the agreement. The termination of
services would take effect on September 30, 2023.
To maintain uninterrupted landscape services and allow staff time to procure a new vendor, the
Town entered into a short-term four-month agreement with Jensen Landscape Services, Inc. as
they are the former contractor for the Town and familiar with the scope and submitted the
second lowest quote on the original Request for Proposal for landscape services. The
agreement entered into with Jensen Landscape Services, Inc. is scheduled to expire on February
16, 2024.
DISCUSSION:
Staff prepared a Request for Proposals (RFP) for the following landscape maintenance service
categories:
• Median island, roadside, and facilities landscape maintenance
• Turf mowing
• Landscape and Lighting Assessment District (LLD) landscape and mowing maintenance
As a result of the RFP process, five proposals were received on December 20, 2023, with one
deemed as non-responsive. The results are summarized in Attachment 2.
Staff determined that New Image Landscape Co. was the most cost competitive firm to provide
the requested services. New Image Landscape Co. provides landscape maintenance services to
multiple Bay Area cities including the City of San Jose, City of Fremont, and San Benito County.
The agreement term is for five years and four months, beginning March 1, 2024 through June
30, 2029, which allows the end date to align with a fiscal year budget, allows for continuity of
service, and maximizes savings by engaging the firm for multiple years. The contract language
provides for cancellation should the Town desire to do so during the contract term. To
accommodate the potential impacts of inflation on the service, the contract allows for annual
increases based on the Consumer Price Index beginning in year two.
PAGE 3 OF 4 SUBJECT: Authorize the Town Manager to Execute a Multi-Year Agreement for Services with New Image Landscape Co. DATE: December 21, 2023
CONCLUSION:
Staff recommends Town Council authorize the Town Manager to execute a six-year agreement
for services (Attachment 1) with New Image Landscape Co. for landscape maintenance services
for a total agreement amount not to exceed $846,923 (see Table 2), plus allowable increase
adjustments made for Consumer Price Index (CPI) beginning in year 2 of contract.
FISCAL IMPACT:
Annually, multiple programs are included in the Operating Budget for landscape maintenance
services, with Parks Services as the main program, and six Landscape and Lighting Assessment
District (LLD) programs which receive and pay for the service within each District.
Sufficient funds are provided in the Fiscal Year (FY) 2023/24 Operating Budget to cover the cost
of Year 1 of the contract.
The tables below show the annual cost and the total agreement amount for all years prior to
any CPI increase adjustments.
Table 1:
31,944$ Median Island, Roadside, and Facilities Landscape Maintenance
97,428$ Mowing
129,372$
Landscape & Lighting Districts (LLD) Landscape and Mowing
1,116$ Blackwell Drive District
552$ Gemini Court District
7,308$ Kennedy Meadows District
6,708$ Santa Rosa Heights District
1,680$ Hillbrook District
4,500$ Vasona Heights District
21,864$
7,562$ Unanticipated Services (5%)
158,798$ Total Annual Amount
Annual Cost
PAGE 4 OF 4 SUBJECT: Authorize the Town Manager to Execute a Multi-Year Agreement for Services with New Image Landscape Co. DATE: December 21, 2023
FISCAL IMPACT (continued):
Table 2:
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Agreement for Services including Exhibit A – New Image Landscape Company
2. Bid Summary Sheet
10,648$ Median Island, Roadside, and Facilities Landscape Maintenance
32,476$ Mowing
2,521$ Unanticipated Services (5%)
7,288$ Total LLDs
$372 - Blackwell Drive District
$184 - Gemini Court District
$2,436 - Kennedy Meadows District
$2,236 - Santa Rosa Heights District
$560 - Hillbrook District
$1,500 - Vasona Heights District
52,933$ Year 1 - 3/1/24-6/30/24 (4 months)
158,798$ Year 2 - 7/1/24-6/30/25
158,798$ Year 3 - 7/1/25-6/30/26
158,798$ Year 4 - 7/1/26-6/30/27
158,798$ Year 5 - 7/1/27-6/30/28
158,798$ Year 6 - 7/1/28-6/30/29
846,923$ Total Agreement Amount
Total Agreement Amount Prior to CPI Increase Adjustments
Page 1 of 9
Agreement for Services
New Image Landscape Company
AGREEMENT FOR SERVICES
THIS AGREEMENT is dated for identification this 1st of March 2024 and is made by and between
TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and New Image Landscape
Company (“Service Provider”), identified as a C Corporation and whose address is 3250 Darby
Common Fremont, CA 94539. This Agreement is made with reference to the following facts.
I.RECITALS
1.1 Town sought quotations for the services described in this Agreement, and Service Provider
was found to be the lowest responsible supplier for this purchase.
1.2 Service Provider represents and affirms that it is willing to perform the desired work
pursuant to this Agreement.
1.3 Town desires to engage Service Provider to provide Landscape Services.
1.4 Service Provider warrants it possesses the distinct professional skills, qualifications,
experience, and resources necessary to timely perform the services described in this
Agreement. Service Provider acknowledges Town has relied upon these warranties to retain
Service Provider.
II.AGREEMENT
2.1 Scope of Services. Service Provider shall provide services as described in that certain
Proposal sent to the Town on December 20, 2023, which is hereby incorporated by
reference and attached as Exhibit A.
2.2 Term and Time of Performance. The effective date of this Agreement shall begin March 1,
2024, or on the agreement execution date, whichever is later, and will continue through
June 30, 2029, subject to appropriation of funds, notwithstanding any other provision in
this agreement.
2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Service Provider
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Service Provider to practice
its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant
to Chapter 14 of the Code of the Town of Los Gatos.
2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
ATTACHMENT 1
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Agreement for Services
New Image Landscape Company
2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and
all reports and supportive data prepared by the Service Provider under this Agreement are
the Town’s property and shall be delivered to the Town upon the completion of services or
at the Town's written request. All reports, information, data, and exhibits prepared or
assembled by Service Provider in connection with the performance of its services pursuant
to this Agreement are confidential until released by the Town to the public, and the Service
Provider shall not make any of these documents or information available to any individual
or organization not employed by the Service Provider or the Town without the written
consent of the Town before such release. The Town acknowledges that the reports to be
prepared by the Service Provider pursuant to this Agreement are for the purpose of
evaluating a defined project, and Town's use of the information contained in the reports
prepared by the Service Provider in connection with other projects shall be solely at Town's
risk, unless Service Provider expressly consents to such use in writing. Town further agrees
that it will not appropriate any methodology or technique of Service Provider which is and
has been confirmed in writing by Service Provider to be a trade secret of Service Provider.
2.6 Compensation: shall be as follows, per the bid pricing sheet as described in Exhibit A.
Total Bid Pricing
Medians & Facilities $31,944
Mowing $97,428
Landscape & Lighting $21,864
Total $151,236
Preventative maintenance – shall not exceed $151,236 annually.
Unanticipated maintenance – shall not exceed $7,562 annually.
For a total amount not to exceed $158,798 annually, and a total agreement base amount
valued at $846,923, prior to any increase adjustments for CPI.
Compensation for year one (March 1 through June 30, 2024) shall not exceed $52,933.
Compensation for future years shall be adjusted upward annually for the remaining term of
this agreement by the change, if any, in the San Francisco-Oakland-San Jose Metropolitan
Area Consumer Price Index for All Urban Consumers, all items (CPI). The adjustment shall be
based upon the CPI published on December 31 of the preceding year. If the CPI indicates a
52,933$ Year 1 - 3/1/24-6/30/24 (4 months)
158,798$ Year 2 - 7/1/24-6/30/25
158,798$ Year 3 - 7/1/25-6/30/26
158,798$ Year 4 - 7/1/26-6/30/27
158,798$ Year 5 - 7/1/27-6/30/28
158,798$ Year 6 - 7/1/28-6/30/29
846,923$ Total Agreement Amount
Page 3 of 9
Agreement for Services
New Image Landscape Company
downward adjustment, compensation will remain at the base amount. Payment shall be
based upon Town approval of each task.
2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the
service and shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655
2.8 Failure to Perform. It is mutually agreed by SERVICE PROVIDER and TOWN that in the event
that performance of the work by SERVICE PROVIDER under this Agreement is not completed
as scheduled, TOWN will suffer damages and will incur other costs and expenses of a nature
and amount which is difficult or impractical to determine. The Parties agree that by way of
ascertaining and fixing the amount of damages, costs and expenses, and not by way of
penalty, SERVICE PROVIDER shall pay to TOWN the sum of one hundred dollars ($100.00)
per location per scheduled service in liquidated damages for every missed service beyond
three missed services in a month in addition to reducing the monthly payment by the cost
of that service. In the event that the liquidated damages are not paid, SERVICE PROVIDER
agrees that TOWN may deduct the amount of unpaid damages from any money due or that
may become due to SERVICE PROVIDER under this Agreement.
2.9 Schedule. Service Provider shall provide a schedule to the Town prior to beginning work.
The schedule shall identify dates of service for each location. Schedule changes shall be
approved by the Town with 24-hour notice. Each missed location shall be considered a
failure to perform, unless the contractor provides advance notice of schedule change.
2.10 Availability of Records. Service Provider shall maintain the records supporting this billing for
not less than three years following completion of the work under this Agreement. Service
Provider shall make these records available to authorized personnel of the Town at the
Service Provider offices during business hours upon written request of the Town.
2.11 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Service Provider. No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
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Agreement for Services
New Image Landscape Company
2.12 Independent Contractor. It is understood that the Service Provider, in the performance of
the work and services agreed to be performed, shall act as and be an independent
contractor and not an agent or employee of the Town. As an independent contractor he/she
shall not obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Service Provider may perform some
obligations under this Agreement by subcontracting, but may not delegate ultimate
responsibility for performance or assign or transfer interests under this Agreement. Service
Provider agrees to testify in any litigation brought regarding the subject of the work to be
performed under this Agreement. Service Provider shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Service Provider or is
based on allegations of Service Provider's negligent performance or wrongdoing.
2.13 Conflict of Interest. Service Provider understands that its professional responsibilities are
solely to the Town. The Service Provider has and shall not obtain any holding or interest
within the Town of Los Gatos. Service Provider has no business holdings or agreements with
any individual member of the Staff or management of the Town or its representatives nor
shall it enter into any such holdings or agreements. In addition, Service Provider warrants
that it does not presently and shall not acquire any direct or indirect interest adverse to
those of the Town in the subject of this Agreement, and it shall immediately disassociate
itself from such an interest, should it discover it has done so and shall, at the Town's sole
discretion, divest itself of such interest. Service Provider shall not knowingly and shall take
reasonable steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person Service Provider discovers
it has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement Service Provider shall promptly notify Town of this
employment relationship, and shall, at the Town's sole discretion, sever any such
employment relationship.
2.14 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Service Provider nor its subcontractors do and neither shall
discriminate against persons employed or seeking employment with them on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
III. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of Insurance:
i. Service Provider agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and his/her
firm to an amount not less than: two million dollars ($2,000,000) combined
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Agreement for Services
New Image Landscape Company
single limit per occurrence for bodily injury, personal injury and property
damage.
ii. Service Provider agrees to have and maintain for the duration of the contract,
an Automobile Liability insurance policy ensuring him/her and his/her staff
to an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Service Provider shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Service Provider agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
General Liability:
i. The Town, its elected and appointed officials, employees, and agents are to
be covered as insured as respects: liability arising out of activities performed
by or on behalf of the Service Provider; products and completed operations
of Service Provider, premises owned or used by the Service Provider.
ii. The Service Provider's insurance coverage shall be primary insurance as
respects the Town, its elected and appointed officials, employees, and
agents. Any insurance or self-insurances maintained by the Town, its officers,
officials, employees or volunteers shall be excess of the Service Provider's
insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Service Provider's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk.
3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and
maintain Workers' Compensation insurance as required by California law and shall provide
evidence of such policy to the Town before beginning services under this Agreement.
Page 6 of 9
Agreement for Services
New Image Landscape Company
Further, Service Provider shall ensure that all subcontractors employed by Service Provider
provide the required Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and
defend the Town its elected and appointed officials, agents, employees, and volunteers from
all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time
arise or be set up because of damages to property or personal injury received by reason of,
or in the course of performing work which may be occasioned by a willful or negligent act
or omissions of the Service Provider, or any of the Service Provider's officers, employees, or
agents or any subcontractor.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.3 Termination of Agreement. The Town and the Service Provider shall have the right to
terminate this agreement with or without cause by giving not less than fifteen days (15)
written notice of termination. In the event of termination, the Service Provider shall deliver
to the Town all plans, files, documents, reports, performed to date by the Service Provider.
In the event of such termination, Town shall pay Service Provider an amount that bears the
same ratio to the maximum contract price as the work delivered to the Town bears to
completed services contemplated under this Agreement, unless such termination is made
for cause, in which event, compensation, if any, shall be adjusted in light of the particular
facts and circumstances involved in such termination.
4.4 Prevailing Wages. This project is subject to the requirements of Section 1720 et seq.
of the California Labor Code requiring the payment of prevailing wages, the training of
apprentices and compliance with other applicable requirements. Contractors and all
subcontractors who perform work on the project are required to comply with these
requirements. Prevailing wages apply to all projects over $1,000 which are defined as
a “public work” by the State of California. This includes: construction, demolition,
repair, alteration, maintenance and the installation of photovoltaic systems under a
Power Purchase Agreement when certain conditions are met under Labor Code Section
1720.6. This include service and warranty work on public buildings and structures.
4.4.1 The applicable California prevailing wage rate can be found at www.dir.ca.gov
and are on file with the Town of Los Gatos Parks and Public Works Department,
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Agreement for Services
New Image Landscape Company
which shall be available to any interested party upon request. The contractor
is also required to have a copy of the applicable wage determination posted
and/or available at each jobsite.
4.4.2 Specifically, contractors are reminded of the need for compliance with Labor
Code Section 1774-1775 (the payment of prevailing wages and documentation
of such), Section 1776 (the keeping and submission of accurate certified
payrolls) and 1777.5 in the employment of apprentices on public works
projects. Further, overtime, weekend and holiday pay, and shift pay must be
paid pursuant to applicable Labor Code section.
4.4.3 The public entity for which work is being performed or the California
Department of Industrial Relations may impose penalties upon contractors and
subcontractors for failure to comply with prevailing wage requirements. These
penalties are up to $200 per day per worker for each wage violations identified;
$100 per day per worker for failure to provide the required paperwork and
documentation requested within a 10-day window; and $25 per day per worker
for any overtime violation.
4.4.4 As a condition to receiving progress payments, final payment and payment of
retention on any and all projects on which the payment of prevailing wages is
required, the contractor agrees to present to the TOWN, along with its request
for payment, all applicable and necessary certified payrolls (for itself and all
applicable subcontractors) for the time period covering such payment request.
The term “certified payroll” shall include all required documentation to comply
with the mandates set forth in Labor Code Section 1720 et seq, as well as any
additional documentation requested by the Agency or its designee including,
but not limited to: certified payroll, fringe benefit statements and backup
documentation such as monthly benefit statements, employee timecards,
copies of wage statements and cancelled checks, proof of training contributions
(CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.
4.4.5 In addition to submitting the certified payrolls and related documentation to
the TOWN, the contractor and all subcontractors shall be required to submit
certified payroll and related documents electronically to the California
Department of Industrial Relations. Failure to submit payrolls to the DIR when
mandated by the project parameters shall also result in the withholding of
progress, retention and final payment.
4.4.6 No contractor or subcontractor may be listed on a bid proposal for a public
works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this
requirement for bid purposes only under Labor Code section 1771.1(a)].
4.4.7 No contractor or subcontractor may be awarded a contract for public work on
a public works project, unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. Contractors MUST be a
registered “public works contractor” with the DIR AT THE TIME OF BID. Where
the prime contract is less than $15,000 for maintenance work or less than
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Agreement for Services
New Image Landscape Company
$25,000 for construction alternation, demolition or repair work, registration is
not required.
4.4.8 Should any contractor or subcontractors not be a registered public works
contractor and perform work on the project, Contractor agrees to fully
indemnify the TOWN for any fines assessed by the California Department of
Industrial Relations against the TOWN for such violation, including all staff costs
and attorney’s fee relating to such fine.
4.4.9 The TOWN shall withhold any portion of a payment; including the entire
payment amount, until certified payroll forms and related documentation are
properly submitted, reviewed and found to be in full compliance. In the event
that certified payroll forms do not comply with the requirements of Labor Code
Section 1720 et seq., the TOWN may continue to hold sufficient funds to cover
estimated wages and penalties under the contract.
4.5 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Service
Provider.
4.6 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.7 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
New Image Landscape Company
3250 Darby Common
Fremont, CA 94539
or personally delivered to Service Provider to such address or such other address as
Service Provider designates in writing to Town.
4.8 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.9 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Service Provider. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
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Agreement for Services
New Image Landscape Company
IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement.
Town of Los Gatos by:
Laurel Prevetti, Town Manager
Recommended by:
Nicolle Burnham
Director of Parks and Public Works
New Image Landscape Company, by:
Russell Takehara, Vice President
_____________________________________
Irene Briggs, Chief Financial Officer
Approved as to Form:
_____________________________________
Gabrielle Whelan, Town Attorney
Attest:
______________________________________
Wendy Wood, CMC, Town Clerk
Annual Cost
1 780.00$
2 2,064.00$
3 1,548.00$
4 5,160.00$
5 1,032.00$
6 516.00$
7 516.00$
8 780.00$
9 1,800.00$
10 4,128.00$
11 516.00$
i2 1,032.00$
13 2,064.00$
14 1,032.00$
15 516.00$
16 516.00$
2,000.00$ 24,000.00$
17 172.00$
18 172.00$
19 172.00$
20 696.00$
21 348.00$
22 172.00$
23 1,380.00$
24 696.00$
25 172.00$
26 172.00$
27 696.00$
28 2,400.00$
29 348.00$
30 348.00$
1,986.00$ 7,944.00$
$31,944.00
ATTACHMENT D
COST PROPOSAL FORM
ITEM #1- MEDIAN ISLANDS, ROADSIDE, & FACILITIES LANDSCAPING
Locations:Frequency
Services per
year
Monthly/Quarter(
Cost
Hwy 9 from University Ave. to w/o Massol Ave. - medians Monthly 12 $ 65.00
Hwy 9 from Los Gatos Blvd. to University Ave. - medians Monthly 12 $172.00
Oka Rd. from Courtside to W. Mozart Ave. - hillsides Monthly 12 $129.00
Los Gatos Blvd. from Van Meter School to Lark Ave. - medians Monthly 12 $430.00
Blossom Hill Rd. from Los Gatos Bl. to Cherry Blossom Ln. - medians Monthly 12 $ 86.00
Los Gatos-Almaden and Los Gatos Blvd. - triangle median Monthly 12 $ 43.00
Los Gatos-Almaden Rd. at Los Gatos Blvd. next to triangle
median
Monthly 12 $43.00
Lark Ave. from Los Gatos Blvd. to Winchester Blvd. - medians Monthly 12 $65.00
Winchester Blvd. from Fire Station to E. Division St. - medians Monthly 12 $150.00
Pollard Rd. north & south hillsides & the median island between York Ave. &
Wedgwood Ave
Monthly 12 $ 344.00
162 Wedgewood Ave. from Pollard Rd. to Calle Marguerita - roadside Monthly 12 $43.00
More Ave. between Pollard Ave. and Roxbury Ln. - medians Monthly 12 $ 86.00
Police Operations Building front area.Monthly 12 $172.00
4 Tait Ave. property (old museum site)Monthly 12 $ 86.00
Gateway Dr. e/o Los Gatos Blvd. - median Monthly 12 $43.00
Belwood Gateway s/o Blossom Hill Rd. - median Monthly 12 $ 43.00
Almond Blossom Ln. e/o Harwood Rd. - median Quarterly 4 $ 43.00
Harwood Rd. n/o Alerche Dr. - median Quarterly 4 $ 43.00
Vineland Ct. - median Quarterly 4 $ 43.00
Marchmont Rd./ Hilow Rd. - roadside and Eucalyptus row Quarterly 4 $174.00
Oak Rim Wy. n/o Blossom Hill Rd. - median Quarterly 4 $ 87.00
Campanula Pl./ Carlton Ave. - porkchop island Quarterly 4 $ 43.00
LG Library off Villa Ave. - hillside Quarterly 4 $ 345.00
Hwy 9 between Los Gatos Blvd. & Bella Vista Bridge - roadside Quarterly 4 $174.00
Worcester Loop - median triangle Quarterly 4 $ 43.00
Blossom Hill Rd./ University Ave. - porkchop island Quarterly 4 $43.00
Lark Ave. from Garden hill Dr. to LG Creek Trail - southside roadside Quarterly 4 $174.00
Wedgewood Ave. from Wimbledon Dr. to Granada Wy. - southside roadside Quarterly 4 $ 600.00
Subtotal
s $ 3,986.00
Page 1 of 2 Monthly: $2,000.00
Quarterly: $1,986.00
Alpine Ave. Parking Lot Quarterly 4 $ 87.00
75 Church Ave. - Forbes Mill site Quarterly 4 $ 87.00
EXHIBIT A
31
32
33
34
35
36
37
38
39
40
41
42
42
43
44
45
46
47
Monthly Quarterly Total annual
$11,941.00 1,986.00$ $151,236.00
143,292.00$ 7,944.00$ 151,236.00$
ITEM #2-MOWING
Mowing Locations
Frequency Services/yr Monthly Cost Annual Cost
Oak Meadow Park Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly;
Nov.& Dec.-Bi-Weekly 44 $1,735.00 $20,820.00
Live Oak Manor Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $ 946.00 $11,352.00
Bachman Park Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $ 946.00 $11,352.00
Plaza Park Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $ 473.00 $5,676.00
Blossom Hill Park Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $1,735.00 $20,820.00
Belgatos Park Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly;
Nov.& Dec.-Bi-Weekly 44 $630.00 $7,560.00
Howes Play Lot Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $ 236.00 $2,832.00
Pageant Grounds Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $158.00 $1,896.00
Civic Center Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $630.00 $7,560.00
Los Gatos Youth Rec Jan & Feb-Bi-Weekly; Mar. to Oct.-Weekly; Nov.& Dec.-Bi-
Weekly 44 $ 158.00 $1,896.00
Subtotals $8,119.00 $97,428.00
ITEM #3 - LANDSCAPE AND LIGHTING DISTRICTS
LLD Name Frequency Services/yr Monthly Cost Annual Cost
Oak Hill Play Lot Jan & Feb-Bi-Weekly; Mar. to Oct-Weekly; Nov.& Dec.-Bi-
Weekly 44 $236.00 $2,832.00
La Rinconada Park Jan & Feb-Bi-Weekly; Mar. to Oct-Weekly; Nov.& Dec.-Bi-
Weeklv 44 $236.00 $2,832.00
Blackwell Dr.Bi-Weekly 26 $ 93.00 $1,116.00
Gemini Ct.Bi-Weekly 26 $46.00 $552.00
Kennedy Meadows Bi-Weekly 26 $609.00 $7,308.00
Santa Rosa Heights Bi-Weekly 26 $ 559.00 $6,708.00
Subtotals $1,822.00 $21,864.00
Total Annual Cost I $I $151,236.00 I
Monthly: $11,941.00
Quarterly: $1,986.00
Page 2 of 2
Hillbrook@ Blossom Hill Rd.Bi-Weekly 26 $140.00 $1,680.00
Vasona Heights @ Blossom Hill Rd./Roberts
Rd.Bi-Weekly 26 $ 375.00 $4,500.00
COST PROPOSAL FORM (continued)
Landscape Maintenance RFP Bid Proposal Results 12/21/2023
New Image Landscape Co.Brightview Landscape Services
Item #1 Median, Roadside, Facilities 31,944.00$ Item #1 Median, Roadside, Facilities 90,533.76$
Item #2 Mowing 97,428.00$ Item #2 Mowing 71,994.36$
Item #3 Landscape & Lighting Districts 21,864.00$ Item #3 Landscape & Lighting Districts 39,375.60$
Total 151,236.00$ 201,903.72$
Dinsmore Landscape Co.JensenMonarch Landscape Companies
Item #1 Median, Roadside, Facilities 74,129.00$ Item #1 Median, Roadside, Facilities 79,200.00$
Item #2 Mowing 104,310.00$ Item #2 Mowing 118,800.00$
Item #3 Landscape & Lighting Districts 42,301.44$ Item #3 Landscape & Lighting Districts 66,000.00$
220,740.44$ 264,000.00$
ATTACHMENT 2