12 Staff Report.Office of Traffic Sarety (OTS) Grant acceptance and budget adjustment_
PREPARED BY: Heather St. John
Administrative Analyst
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023 ITEM NO: 12
DATE: October 5, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize Revenue and Expenditure Budget Adjustments in the Amount of
$76,700 to Recognize Receipt and Expenditure for State of California Office of
Traffic Safety (OTS) Grant Funds
RECOMMENDATION:
Authorize revenue and expenditure budget adjustments in the amount of $76,700 to recognize
receipt and expenditure for State of California Office of Traffic Safety (OTS) grant funds.
REMARKS:
The Police Department has been successful in obtaining a $76,700 grant from the State of
California Office of Traffic Safety (OTS). State and local agencies need timely, accurate,
complete, accessible, and uniform traffic records to identify and prioritize traffic safety issues,
choose appropriate safety countermeasures, and evaluate their effectiveness. Traffic records
improvement grants provide recipients with the ability to plan and initiate traffic records
improvement projects, such as the purchase and implementation of traffic crash reporting
systems as well as electronic citation equipment and software.
The Los Gatos-Monte Sereno Police Department (LGMSPD) will use the awarded grant funds to
purchase the Crossroads Collisions Database Analytics System and E-Citation Ticket Writer
System.
Traffic Collision software would allow LGMSPD to obtain summaries of traffic collisions and
citations. The software also runs traffic-related queries by cause, type, conditions, locations,
location rankings, and injuries.
PAGE 2 OF 2 SUBJECT: Authorize revenue and expenditure budget adjustments in the amount of $76,700 to recognize receipt and expenditure for State of California Office of Traffic Safety (OTS) grant funds. DATE: October 5, 2023
REMARKS (continued):
E-Citation Writer technology would be used to process citation data more effectively in the field
by uploading the data through an interface with the Town’s current Records Management
System (RMS). This results in an automatic data entry, which would streamline the Town’s
efforts to prepare the records for the judicial proceedings. The improved efficiencies through
the data interface using the e-citation software allows Officers to write citations faster and
more accurately, with the ability to generate comprehensive reports. The handheld devices are
part of the equipment that has been issued and is in use by sworn staff. The additional
equipment involved will be purchased through the grant funds to allow the printing of the
citation.
FISCAL IMPACT:
With Council approval to receive the Office of Traffic Safety grant funds, a budget adjustment is
needed to the General Fund. The budget adjustment recognizes an increase in expenditures in
the amount up to $76,700 that would be offset by grant revenue of an equal amount. The
grant will be recorded to Fiscal Year 2023/24.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Draft OTS Grant Agreement